Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 9 March 2017

Time: 5.00 pm

Venue: Strath Taieri Community Hall, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Bevan Dowling	Norma Emerson
	David Frew	Cr Christine Garey
	Jacinta Stevenson

Senior Officer Tom Dyer, Group Manager Parks and Recreation

Governance Support Officer Kristy Rusher

Kristy Rusher

Manager Civic and Legal

Telephone: 03 477 4000

kristy.rusher@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

9 March 2017

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 2 February 2017 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Parks and Recreation Maintenance Update

The Group Manager Parks and Recreation (Tom Dyer) and Mr Greg Shaw (City Care) will be in attendance to update the Board on matters of interest and respond to questions.

7 Governance Support Officer's Report 14

8 Chairperson's Report 21

9 Council Activities

10 Notification of Agenda Items for Consideration by the Chair

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Lee Stream Community Hall, Lee Stream on Thursday 02 February 2017, commencing at 5.03 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Bevan Dowling	Norma Emerson
	David Frew	Cr Christine Garey
	Jacinta Stevenson

IN ATTENDANCE

Kristy Rusher (Manager Civic and Legal)

Governance Support Officer Kristy Rusher

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Barry Williams/Joan Wilson):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2017/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Jacinta Stevenson/Norma Emerson):

That the Board:

a) Amends the Elected Members' Interest Register attached as Attachment A;

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/002)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 10 November 2016

Moved (Bevan Dowling/David (Jock) Frew):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 10 November 2016 as a correct record.

Motion carried (STCB/2017/003)

Part A Reports

6 Keep Dunedin Beautiful Update

Ms Stevenson provided an update on the activities of Keep Dunedin Beautiful. She advised that there was funding available to develop a mural in Middlemarch. The meetings are being held on the 1 Monday of each month, items discussed at the last meeting included clean up days, community food gardens and artistic pedestrian crossings. The next meeting was scheduled for Monday the 13of February due to the public holiday falling on the 6 of February 2017.

7 Governance Support Officer's Report

The report informed the Strath Taieri Community Board on activities relevant to the Board area including:

a) Project Fund

b) Draft Dunedin Destination Plan

c) 2017 Community Plan Conference

d) Training for Community Board Chairs

e) Proposed Reserves and Beaches Bylaw

f) Middlemarch Hall Heating

g) Correspondence

h) Action List

It was agreed that the Board would decide who would attend the Community Board Conference at the next meeting. The Chairperson and Deputy Chairperson advised that they were not available to attend the Local Government New Zealand training day on 11 March.

The Deputy Chairperson advised that they would respond to the correspondence from the Middlemarch Promotions Group by telephone call.

Board members discussed the correspondence from the local resident concerning dog walking.

Moved (Joan Wilson/David (Jock) Frew):

That the Board:

a) Notes the Governance Support Officer's Report.

b) Amends the Action List to include the following actions:

(i) Council staff to advise on defibrillator cupboard doors in use by Council

(ii) Governance Support Officer to follow up on newspaper advertising of road works occurring in the board area

(iii) Governance Support Officer to update Board Chairperson on installation of the Middlemarch Hall heating before the next meeting.

(iv) Governance Support Officer requested to ask Animal Control for an additional dog bag dispenser for Browns Road.

Motion carried (STCB/2017/004)

8 Chairperson's Report
	The Chairperson updated the Board on matters of interest including:
	SH87 has a significant amount of gorse and broom growth, especially near Hyde and through to Outram. The Chairperson will contact NZTA to get this matter resolved.
	The Chairperson will arrange a meeting with Simon Underwood at the NZTA to advocate for improvements in the behaviour of cyclists, and to explore the benefits and costs of cycle registration.
	The Chairperson commented on the Otago Rural Fire Association imposing fire bans and he advocated for sensible boundaries

9 Council Activities
	Councillor Chris Garey updated the Board on matters of interest including the Annual Plan submission process.

10 Notification of Agenda Items for Consideration by Chair
	There were no items notified.

The meeting concluded at 7.29 pm.

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

9 March 2017

Part A Reports

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) 2017/18 Annual Plan Community Engagement Activities

c) Freedom Camping

d) Sutton – Mt Ross Road Bridge

e) Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Nominates a Board Member to attend the 2017 Community Board Conference to be held on 12-13 May 2017 in Methven.

c) Amends the action list as appropriate

discussion

2 Project Fund: The balance of the Project Fund stands at $9,950. The following grants have been made so far this financial year:

Meeting Date	Amount	Recipient
2 February	50.00	Hall Hire

The last opportunity for the board to allocate money from this year's project fund will be at its meeting on 26 May, 2017. The deadline to receive applications will be 5pm on Wednesday 17 May, 2017.

2017/18 Annual Plan Community Engagement Activities

3 A memorandum from Corporate Policy is attached for the Board's consideration (Attachment A).

Freedom Camping

4 A survey aimed at freedom campers in Warrington and Brighton/Ocean View has been completed. Staff are currently collating responses and will include the results in the next Infrastructure Services and Networks Committee activity report (to go to the Infrastructure Services and Networks Committee meeting on 10 April 2017). Staff will then present a report to Council on the future options for freedom camping in the city and options for additional non self-contained sites.

Sutton – Mt Ross Road Bridge (Bridge 77) Strengthening

5 The Senior Contract Engineer (Susil Gunathilake) has provided an update on the Sutton-Mt Ross Road Bridge strengthening which is attached for your information. This will be published in the Middlemarch newsletter.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Engagement Opportunities	17
b	Middlemarch News Letter	18
c	Strath Taieri Community Board Action List - March 2017	19

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the activities in the annual plan or LTP

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement

Engagement - internal

Internal engagement has occurred with appropriate staff members

Risks: Legal / Health and Safety etc.

There are no known risks

Conflict of Interest

There is no known conflict of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
a	Strath Taieri Community Board Register of Interest	7

	Title	Page
A	Minutes of Strath Taieri Community Board meeting held on 2 February 2017	10