Strath Taieri Community Board



Unconfirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 09 March 2017, commencing at 5.02pm





Barry Williams


Deputy Chairperson

Joan Wilson



Bevan Dowling

Norma Emerson


David Frew

Cr Christine Garey


Jacinta Stevenson





Tom Dyer (Group Manager Parks and Recreation), Greg Shaw (City Care) and Andrew Lord (Transport)


Governance Support Officer      Kristy Rusher




1       Public Forum

There was no Public Forum.   


2       Apologies

There were no apologies.


3       Confirmation of agenda



Moved (Jacinta Stevenson/Norma Emerson):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (STCB/2017/005)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Barry Williams/Jacinta Stevenson):

That the Board:


a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/006)


5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 2 February 2017


Moved (Joan Wilson/Norma Emerson):

That the Board:


Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 2 February 2017 as a correct record.


 Motion carried (STCB/2017/007)

Part A Reports

6       Parks and Recreation Maintenance Update


The Group Manager Parks and Recreation (Tom Dyer) and Mr Greg Shaw (City Care) were in attendance to update the Board on matters of interest and respond to questions.


7       Governance Support Officer's Report


1      The report provided an update on activities relevant to the Board's area including:

a)     Project Fund

b)     2017/18 Annual Plan Community Engagement Activities

c)     Freedom Camping

d)     Sutton – Mt Ross Road Bridge

e)     Action List




Moved (Joan Wilson/Norma Emerson):

That the Board:


a)     Notes the Governance Support Officers Report.

b)     Nominates Jock Frew to attend the 2017 Community Board Conference to be held on 12-13 May 2017 in Methven.

c)     Amends the action list to include:

        (i)     Transfer of hall hire costs to the appropriate budget

        (ii)    Advertises the closing date for applications for the project fund in the   April and May meetings

        (iii)   Various maintenance tasks on Ngapuna Road and Four Mile Road and   transport to schedule a meeting with Russell Anderson regarding         beehive corner at George King Memorial Drive.

        (iv)   The Governance Support Officer is to provide the Chairperson with         the contact details of the officer responsible at Otago Rural Fire         Authority.

        (v)    Advise the Corporate Planner that a ½ hour session in advance of the           next community board meeting be held for Annual Plan.  The session              is to be advertised in the Taieri Pet


.Motion carried (STCB/2017/008)


8       Chairperson's Report


1      The Chairperson provided an update on matters of interest including:

a)     Weed Spraying

b)     Tennis Court Sealing

c)     Extension of Rail Trail to Sutton


Moved (Norma Emerson/David (Jock) Frew):

That the Board:







a)     Notes the Chairperson's report.


Motion carried (STCB/2017/009)


9       Council Activities


Councillor Christine Garey updated the Board on various issues of interest including the Cadbury factory closure, Ultra Fast Broadband, Annual Plan engagement process and the opportunity to apply for the awards for Community Board best practice.




Moved (Norma Emerson/David (Jock) Frew):

That the Board:

        a) Notes the Council Activities report.


Motion carried (STCB/2017/010)


10     Notification of Agenda Items for Consideration by the Chair


Three grant applications – from Strath Taieri Historical Society and East of the Rock and Pillar Group and application from Joan Wilson for ANZAC Day commemorations.


Broadband update (to be provided by Norma Emerson) 


Civil Defence – invitation to be issued to Civil Defence to update the Board on the arrangements for the Strath Taieri area.





The meeting concluded at 6:33pm.