Waikouaiti Coast Community Board



Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Warrington Surf Club Social Rooms, Warrington. on Wednesday 08 March 2017, commencing at 5.30pm





Alasdair Morrison


Deputy Chairperson

Geraldine Tait



Mark Brown

Mandy Mayhem-Bullock


Cr Jim O'Malley (from 5.36pm)

Richard Russell


Rose Stringer-Wright





Cam McCracken (standing in for Bernie Hawke), Hamish Black (Parks Operations Manager), Andrew Lord (Transport)


Governance Support Officer      Arlene Goss




1       Public Forum

1.1    Public Forum


Andy Barrett and Judy Martin were invited to the meeting to speak about the Waikouaiti Resource Recovery Park, but sent their apologies and will attend at a later meeting.

Kirby Leckie spoke on the issue of freedom camping. She said she was one of the people who surveyed campers on behalf of the council. She spoke to many campers and they raved about how good it was there. She didn't see any rubbish left behind. When she was there it was quiet. People played music quietly. A lot had travelled both the north and south island, others were starting their trip in the south island. The survey was for two hours every second evening from 7pm to 9pm and all campers were surveyed during that time.

Cr O'Malley joined the meeting at 5.36pm

Alan Cooper spoke on the issue of freedom camping. He and his wife own a house at Warrington. It used to be a peaceful place but this has changed with the domain becoming a freedom camping destination. People can no longer have picnics because this part of Warrington has been transformed into a campground. Increased volume of cars. Vehicles coming and going and there is a lack of privacy, and pressure on toilet facilities. This has led to criticism of the location on the internet. The areas originally set aside in the bylaw for different types of camping have never been enforced. One solution is to fence off some sections of the domain and return part of the domain to locals for picnicking. Setting up freedom camping sites has been a substantial cost to DCC and ratepayers. Difficult to gather revenue from freedom campers. He asked what plans are afoot for revision of the bylaw and finding alternative sites.

The chairman updated the meeting on the background to the issues and community board efforts to improve the situation. The bylaw is currently being reviewed and will be publically notified, with public submissions called for soon. Everyone will have input into that process, including the community board.

Discussion followed on the review of the bylaw and points raised by Mr Cooper.

Margie Harris spoke on the issue of freedom camping. Margie Harris said her property backs onto the Warrington Domain. There were big problems there at Waitangi weekend. Large sessions of group drinking, making noise, and hooning in cars. This is of concern to people. She is concerned there is no way to stop problem people. Locals with small children feel the domain is not safe with so much traffic. Some groups of people are menacing with scary dogs. She said there is no monitoring of how many nights people are staying. Some people are living there. One couple is living there for three months and working in Dunedin. She would like to see the numbers regulated.

Josie Harris said the numbers were not anticipated in the beginning. There are too many campers. They are taking undersized cockles and paua from the beach. She highlighted Chinese people taking shellfish and also one person taking a dump near the water. The signage around shellfish gathering and freedom camping needs to be in Chinese.

At 6pm the chairman moved to extend the time of the public forum. This was seconded by Mark Brown and the motion was carried.

Josie Harris would like to see more coordination between DCC and MPI on the impact on local shellfish, and baseline studies on marine life. She would like to see the camping area reduced to half of the second domain so the community can use the remaining area. A lot of dogs are off the lead on the domain. Dogs need to be on a lead at all times. Margie Harris said her fruit trees have been stripped the last two seasons by freedom campers. There should be a camera recording cars using the domain in case of a criminal act.

The chairman then read a letter on the issue of Freedom Camping from Naomi Ingram of Warrington.



2       Apologies

There were no apologies.


3       Confirmation of agenda



There were no changes to the agenda.




4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Member Mark Brown handed the Governance Support Officer an updated list of interests and these will be added to the register.

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 1 February 2017


Moved (Member Rose Stringer-Wright/Member Mark Brown):

That the Board:


Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 1 February 2017 as a correct record.


 Motion carried (WC/2017/007)


Part A Reports

6       Parks and Recreation Maintenance Update


Hamish Black (Parks Operations Manager) and Peter Walker from Delta spoke to the community board about the parks maintenance contract. This is a five year contract, audited by an outside contractor. They welcome feedback from the board when the level of service is not right for a particular area.


The chairman asked if it was possible to increase the size of the rubbish bin at the Blueskin Library. Hamish Black offered to come back to the chairman regarding this and it will be added to the action list.


The chairman asked Hamish Black for an update on the clearing of forestry at Waikouaiti. Staff have recently undertaken a drone survey to get images of the wider area to use in the drawing of a landscape plan. Discussions are underway on what the area will be planted with, and the location of walking tracks.There was concern from community about the amount of slash left lying on the ground. This will be scraped up and put in rows. Planting the area is a 2-3 year project. Tracks will be shown on the landscape plan for feedback from the community. Hamish Black thinks it will be possible to have a public meeting in about three months. The board suggested that the northern area near the car park would be the best place to start planting.


Hamish Black also answered questions about the removal of trees from the Waitati cemetery. Discussion on this matter was held later in the meeting under the Governance Support Officer's report.



7       Biodiversity Update


Aalbert Rebergen (Biodiversity Officer) from Parks and Recreation, sent his apologies and will attend a future meeting.


8       Governance Support Officer's Report


This report was to inform the Waikouaiti Coast Community Board of activities relevant to the board area including:

a)     Project Fund

b)     Annual Plan Engagement Activities

c)     Removal of Trees at Waitati cemetery

d)     Submission to Reserves and Beaches Bylaw

b)     Action List



Consideration of the Governance Support Officer's Report included the following:


1.    Removal of trees at Waitati Cemetery – This will be notified in the Blueskin news on April 1, with trees taken down on about April 16. Wood to be dropped on land next to the fire station for community use.

2.    The chairman asked for the engineers report on the Karitane wharf.

3.    Emergency management - two workshops are coming up. Members will attend these.

4.    Resealing of Doctors Point Road - Work has started. The chairman asked for spare loose chips to go to the land next to the fire station, to address a problem with mud.

5.    Downer has taken on a local person as a subcontractor in response to a previous suggestion from the board that local contractors be used. The chairman asked for the results of the traffic count taken recently on Doctors Point road. Member Mandy Mayhem-Bullock asked staff  to look into a problem with people parking on broken yellow lines in a dangerous area. She will forward information to the chairman for action.

6.    Water for fire -fighting at Michies Crossing – The chairman invited the local fire chief Jeff Burrow to speak on this issue. He explained that flow was the issue, rather than water pressure. There are similar problems at Warrington and this area is to be added to the action list. Jeff Burrow was asked to put his concerns in writing so the chairman can take them further with staff.

7.    Annual Plan feedback – The board will have a stand at the Blueskin A&P Show on April 9, with the Mayor invited. The Otago Regional Council and regional councillor Andrew Noone will also have a stand, and the library will be taking part. This event will form the basis of the community board's consultation with the community on the Annual Plan.


Moved (Deputy Chairperson Geraldine Tait/Member Rose Stringer-Wright):

That the Board:


a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

c)     Endorses the Waikouaiti Coast Community Board submission to the review of the Reserves and Beaches Bylaw 2017.

Motion carried (WC/2017/008)




9       Funding Applications


Chairman Alasdair Morrison, member Mark Brown and member Richard Russell declared a conflict of interest with this funding application and left the room during the discussion and decision making process. The chair was handed to Geraldine Tait for this item.


One funding application was considered. It was received from a non-profit organisation and within the required timeframe. $5,846.00 remained in the Project Fund of $10,000.00.


The members discussed the application, from the Waikouaiti Golf Club, and decided to grant $1000 towards plantings. A resolution was passed and the conflicted members were invited back into the meeting. Geraldine Tait handed the chair back to the chairman.



Moved (Member Mandy Mayhem-Bullock/Member Rose Stringer-Wright):

That the Board:


a)     Grants the funding application from the Waikouaiti Golf Club for the amount of $1,000.00.

Motion carried (WC/2017/009)



10     Chairperson's Report


A verbal update by the chairman included the following matters:


1.    A request to add to the agendas an item for regular reports from members on committee activity, and also a report from Member Rose Stringer-Wright on grant feedback.

2.    Member Mandy Mayhem-Bullock reported on the latest initiatives of the Keep Dunedin Beautiful committee. Discussion took place on a number of possible nominations for the upcoming Keep Dunedin Beautiful awards.

3.    Waitati Public Toilet update - The chairman said public toilets are now the responsibility of the parks department. He will meet on site next week with staff to discuss progress on the Waitati Public Toilets.

4.    Waikouaiti Transfer Station - An update from Catherine Irvine, Solid Waste Manager, was tabled. The chairman asked who would like to be involved in upcoming workshops. The following members put their names forward: the chairman Alasdair Morrison, Cr Jim O'Malley, deputy chair Geraldine Tait, and member Mark Brown.

5.    Freedom camping bylaw – this is being reviewed soon. The board has been asked for input on what they feel should be included in the reviewed bylaw. The chairman asked members for ideas. It was noted that the board needed to take a balanced approach because there were people in Warrington who both agreed and disagreed with freedom campers coming there. Other suggestions included limiting the numbers, subdividing part of the land for a park and part for a domain, more policing and dog control. Dogs should be on a leash. The members agreed they did not want to differentiate between self-contained freedom camping vehicles and others.

The chairman tabled an email received earlier in the day from resident Rhys Owen and read it out.

The chairman asked members to suggest additional sites for freedom camping. The following suggestions were made:

·         John Wilson Drive

·         Back of Railway Station

·         Rotary Park

·         Puddle Alley near Invermay

·         Car park at Bethune's Valley

·         Outram Glen

·         Long Beach

·         Middlemarch

·         Karitane

·         Any existing domain

·         Car park at top of Botanic gardens

·         Truby King Park at Seacliff

·         Stadium carpark


6.    The Reserves and Beaches Bylaw hearing will be held next week. Deputy chair Geraldine Tait will speak on behalf of the community board.

7.    Chairman's report in Blueskin News – The GSO tabled an advertising account from the Blueskin News for $160. This was to pay for the publication of two chairman's reports in two issues of the newsletter (at $80 per issue). Discussion was held on the format and cost of this, and the chairman provided background information regarding the history of the publication of the chairman's report and how it came to be a paid advert instead of published as free editorial content. Members suggested negotiating a better advertising rate and that the board sends the invoice to the Council's communications and marketing department for payment.

8.    The chairman read out an email from Blueskin Bay Library. They are holding a barbeque on March 25 and would like help from community board members. Member Mandy Mayhem-Bullock and deputy chair Geraldine Tait agreed to help with this.


Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:


Notes the chairman's report.


Motion carried (WC/2017/010)



Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:


          Submits the invoice for advertising the chairman's report in the Blueskin News, at the cost of $160, to Council's communications and marketing department for payment.


Motion carried (WC/2017/011)


11     Council Activities


Cr O'Malley provided the board with an update on Council activities.



Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:


        Notes the report from Cr Jim O'Malley.


Motion carried (WC/2017/012)




12     Notification of Agenda Items for Consideration by the Chair





For the next meeting:


·         A late funding application has been received and will be considered at the next meeting.

·         Discussion to be held on the upcoming A&P Show, with the GSO to provide information resources to Geraldine Tait.






The meeting concluded at 8.20pm.