West Harbour Community Board
MINUTES
Confirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 15 March 2017, commencing at 5.30 pm
PRESENT
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Chairperson |
Steve Walker |
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Deputy Chairperson |
Trevor Johnson |
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Members |
Francisca Griffin |
Cr Aaron Hawkins |
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Ryan Jones |
Ange McErlane |
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Jan Tucker |
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IN ATTENDANCE |
Graham McKerracher (Communications and Marketing Manager), Nick Maguire (Parks Maintenance Team Leader), Rob Bayne (Contract Supervisor – Delta), Catherine Hosted (Volunteer Project Facilitator), Aalbert Rebergen (Biodiversity Officer) and Hjarne Poulsen (Safety Team Leader) |
Governance Support Officer Jennifer Lapham
a) Graeme Wall spoke regarding Back Beach Road and also on the Stevenson and Cook Building.
In regards to Back Beach Road he advised that this was a dual carriageway with the railway and in recent times it appeared that shunting was taking longer. Recently he had to wait 18 minutes for a shunt to be completed. He commented that there was a protocol in place for shunting and he felt it was not being followed. He believed this was a health and safety concern as people would get impatient and override the railway lights.
He commented that he was concerned regarding the work being undertaken on the Stevenson and Cook Building and that the removal of the roof was demolition by stealth. He believed that unless the roof was replaced the building would deteriorate to a point that it would not be able to be repaired. He believed that the building should be reinstated for community use.
b) Tommo spoke to the Board in regards to toilet facilities for the proposed cycleway. He had undertaken a survey of businesses in Port Chalmers and advised they were not happy with cyclists looking for toilet facilities in their premises. He wondered if the Council was doing something to address the issue.
Tommo also tabled some ideas for the cycleway from Curles Point to Port Chalmers. The Chairperson advised that he would give NZTA a copy of the information tabled.
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There were no apologies. |
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Moved (Steve Walker/Cr Aaron Hawkins): That the Board:
Confirms the agenda without addition or alteration.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Ryan Jones advised that he was a committee member of the Rothesay News.
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Moved (Steve Walker/Trevor Johnson): That the Board:
a) Amends the Elected Members' Interest Register attached as Attachment A of the report; and b) Amends the proposed management plan for Elected Members' Interests. Motion carried (WHCB/2017/015) |
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Moved (Steve Walker/Trevor Johnson): That the Board:
Confirms the minutes of the West Harbour Community Board meeting held on 8 February 2017 as a correct record.
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Nick Maguire (Parks Maintenance Team Leader) and Rob Bayne (Contract Supervisor – Delta) were in attendance to discuss and respond to questions on the contractor's role in the upkeep and maintenance of recreation spaces in the Board area. The Board was advised that Parks were now responsible for all green work (e.g. grass cutting alongside road verges and vegetation control), some of which had previously been carried out by the Transport Department. Mr Bayne advised that they had response teams that could react quickly to any issues. |
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Catherine Hosted, Volunteer Project Facilitator, and Aalbert Rebergen, Biodiversity Officer, were in attendance to meet the Board and discuss their roles in the community and responded to questions. |
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Members noted that the 2017/18 Community Plan had been adopted but could be updated during the course of the year as required. |
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a) Port Environment Liaison Committee
Ange McErlane reported back on the last meeting of the Port Environment Liaison Committee. She advised that there was concern that commercial operators were using the Back Beach Boat ramp. It was agreed that this matter would be raised with the Recreation Planning and Facilities Manager (Jendi Paterson) to confirm the rules of use.
She tabled drawings of the proposed project by David Elliot for murals on A Shed
b) Ravensdown Community Liaison Group
Trevor Johnson reported that there had not been a meeting held and they were now occurring three times per year.
c) Keep Dunedin Beautiful
Jan Tucker reported that a meeting had not been held.
d) Communications/Facebook
Ryan Jones reported that he had commenced using the budget and had had a positive response.
e) State Highway 88 Liaison Group
Steve Walker commented that he and Cr Hawkins should meet to discuss this group.
f) Funding Applications Report Back
Francisca Griffin reported that she had received feedback from the Port Chalmers Kindergarten and the West Harbour Pony Club had sent a thank you letter.
g) West Harbour Beautification Trust
Steve Walker advised there was nothing to report at this stage.
h) Policing Issues
Jan Tucker reported that she had met with the local Police Officer a couple of times and he was taking a month's leave. She commented that a replacement officer should be provided due to the length of leave.
i) Vision Port Chalmers
Jan Tucker provided an update on the activities of Vision Port Chalmers. |
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The following items were identified: |
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· Update on Stevenson and Cook building and also obtain a copy of the report. · Forward the issue of train shunting to the Port Environment Committee. · Obtain the pool usage statistics. · Discuss the format of the agenda. · Paper on the proposed Community Award. |
The meeting concluded at 7.30 pm.
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CHAIRPERSON