Community and Culture Committee

MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 11 April 2017, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Aaron Hawkins

 

Deputy Chairperson

Marie Laufiso

 

Members

David Benson-Pope

Dave Cull

 

Christine Garey

Doug Hall

 

Mike Lord

Damian Newell

 

Jim O'Malley

Chris Staynes

 

Conrad Stedman

Kate Wilson

 

Andrew Whiley

Lee Vandervis

 

 

IN ATTENDANCE

Sue Bidrose, Chief Executive, Simon Pickford, General Manager Community Services, Sandy Graham, General Manager Strategy and Governance, Bernie Hawke, Group Manager Arts and Culture, Nicky Page, Director City of Literature, Nicola Pinfold, Group Manager Community and Planning, Joy Gunn, Manager Events and Community Development, Cam McCracken, Dunedin Public Art Gallery Director.

 

Governance Support Officer      Arlene Goss

 

 

 

1       Public Forum

1.1    Community Event at Stadium

 

Shelley Gilchrist addressed the meeting concerning a community event at the stadium to raise funds for the Sophie Elliott Foundation.

  

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Chairperson Aaron Hawkins/Deputy Chairperson Marie Laufiso):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (COM/2017/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Chairperson Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/002)

   

Minutes of Committees

5       Toitu Otago Settlers Museum Board - 22 February 2017

 

Moved (Chairperson Aaron Hawkins/Cr Doug Hall):

That the Committee:

a)        Notes the minutes of the Toitu Otago Settlers Museum Board meeting held on 22 February 2017.

Motion carried (COM/2017/003)

 

6       Grants Subcommittee - 13 March 2017

 

Moved (Chairperson Aaron Hawkins/Cr Andrew Whiley):

That the Committee:

a)     Notes the public part of the minutes of the Grants Subcommittee meeting held on 13 March 2017.

b)     Takes Part C items of the minutes of the Grants Subcommittee held on Monday, 13 March 2017, in the non-public part of the meeting.

Motion carried (COM/2017/004)

  

Part A Reports

7       Otago Museum Report to Contributing Local Authorities - January to February 2017

 

This report, prepared by Otago Museum, provided an update on the key activities from January to February 2017. Discussion was held on the success of the recent flight to view the Aurora.

 

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – January to February 2017.

Motion carried (COM/2017/005)

 

8       Ara Toi and City of Literature Update Report - July to December 2016

 

This report updated Council on the activities and achievements of Ara Toi and the City of Literature for the period from July to December 2016.

 

Bernie Hawke and Nicky Page answered questions from the councillors.

 

 

Moved (Chairperson Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Ara Toi and City of Literature Update July-December 2016.

Motion carried (COM/2017/006)

 

9       South Dunedin Hub and Community Liaison

 

This report updated the Committee on progress establishing a temporary (pop up) hub in the South Dunedin area; and provided an update on engagement with the South Dunedin Stakeholder Group.

 

 

 

Nicola Pinfold, Bernie Hawke and Joy Gunn were invited to speak to this report.

 

They have been hard at work identifying properties for the pop up hub. In last few weeks staff have been investigating a property in great detail and are now dealing with draft lease. Hope to progress that as soon as possible.

 

At the last stakeholder group meeting there was a commitment to respond to community questions within a set timeframe.

 

 

Moved (Cr Damian Newell/Cr Doug Hall):

That the Committee:

 

a)     Notes the progress on establishing the South Dunedin Hub and working with key community stakeholders.

Motion carried (COM/2017/007)

 

10     Community and Culture Non-Financial Activity Report for the Quarter ended 31 December 2016

 

This report updated the Committee on key city, community, arts and cultural outcomes for the quarter ended 31 December 2016. There have been small percentage increases in satisfaction with community and with cultural facilities across all measures. 

 

 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Committee:

 

a)     Notes the Non-Financial Community, Arts and Cultural Activity Report for the Quarter Ended 31 December 2016.

Motion carried (COM/2017/008)

 

Cr Lee Vandervis joined the meeting at 01:50 pm.

 

11     Public Art Framework

 

This report discussed potential governance options for the planning and commissioning of public art in Dunedin. The report also outlined a public engagement process timetabled for May – June 2017.

 

 

Cam McCracken, Dunedin Public Art Gallery Director, spoke to the report and

the options outlined in the report were discussed.

 

 

Moved (Cr David Benson-Pope/Member Dave Cull):

That the Committee:

 

a)     Approves in-house commissioning of public art as the preferred model for Council funded public art activity.

b)     Notes that Public Art Framework 2017-22 has been updated so that in-house commissioning is the preferred model for Council funded public art activity.

c)     Approves the Public Art Framework 2017-22 engagement process.

 

Motion carried (COM/2017/009)

 

12     Items for Consideration by the Chair

 

Cr Lord asked if there was anything they could do to help the presenters who spoke at the public forum and offered to spread the word about their event.

 

            

 

Resolution to exclude the public

Moved (Chairperson Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Grants Subcommittee - 13 March 2017 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (COM/2017/010)

 

 

The meeting concluded at 2.13pm.

 

 

 

..............................................

CHAIRPERSON