Planning and Environment Committee



Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 11 April 2017, commencing at 2.15 pm





Cr David Benson-Pope



Deputy Chairpersons

Cr Damian Newell

Cr Conrad Stedman



Mayor Dave Cull

Cr Christine Garey


Cr Doug Hall

Cr Aaron Hawkins


Cr Marie Laufiso

Cr Mike Lord


Cr Jim O’Malley

Cr Chris Staynes


Cr Lee Vandervis



Cr Andrew Whiley

Cr Kate Wilson




Sandy Graham (General Manager Strategy and Governance); Simon Pickford (General Manager Community Services); Nicola Pinfold (Group Manager Community and Planning); Maria Ioannou (Corporate Policy Manager); Jessie Wu (Policy Advisor, Corporate Policy)


Governance Support Officer      Lynne Adamson



1       Public Forum

1.1    Scott Willis


Scott Willis, Manager – Blueskin Resilient Communities Trust (BRCT) addressed the meeting on their Climate Safe House project and advised that the project had been set up in response to sea-level rise in Blueskin Bay and the wider area. 

Mr Willis commented that BRCT supported local sustainability and climate change initiatives.  He commented on the identification of the problems encountered and the solution being climate safe housing. 

Mr Willis advised that the trust would like a formal partnership with Council which would involve the waiving of fees for demolition, building consent and permit of public use; the participation of a Councillor on the Advisory Committee; secondment of a staff member to assist with communications and policy and financial assistance to help run events for sponsors and enable the continuation of community-led project management.  He commented that the first step would be for Council to become a sponsor of the project and requested that Council consider this.


2       Apologies

        Moved (Chairperson David Benson-Pope/Cr Kate Wilson):

        That the Committee:


Approves the apology from Cr Garey for possible early departure due to a prior Council commitment.


 Motion carried (PLA/2017/001)


3       Confirmation of agenda



Moved (Chairperson David Benson-Pope/Cr Kate Wilson):

That the Committee:


Confirms the agenda with the following addition or alteration:


In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.


Motion carried (PLA/2017/002)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Chairperson David Benson-Pope/Cr Andrew Whiley):

That the Committee:


a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/003)


Part A Reports

5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 December 2016


A report from Community and Planning and Customer and Regulatory Services updated the Committee on activities including city planning, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

The General Manager Community Services (Simon Pickford) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and answered questions.


Ms Pinfold tabled a replacement for paragraph 23 which read:


“Hearings on the 2GP commenced in May 2016, and in the October to December 2016 quarter the Heritage, Residential and Mercy Hospital hearings were held.  There are 5 or 6 hearings left of a total 2GP hearing programme of 27 hearings.  Primary hearings are scheduled to conclude in June 2017, with some reconvened hearings and wrap-up hearings scheduled for July 2017 and potentially September.  Decisions are expected to be released near the end of this year.”




Moved (Chairperson David Benson-Pope/Cr Chris Staynes):

That the Committee:


a)     Notes the Planning and Regulatory Non-Financial Activity Report for the Quarter Ended 31 December 2016.

Motion carried (PLA/2017/004)


6       DCC Emissions Measurement, Management, and Reduction Update 2015/16


A report from Community and Planning provided an overview of the Dunedin City Council’s (DCC) 2015/16 Greenhouse Gas (GHG) Emissions Inventory report. It also provided information on the upcoming review of the Emissions Management and Reduction Plan and the inclusion of the Supply Chain GHG Emissions Review as part of the 2016/17 GHG Emissions Inventory.

Corporate Policy Manager (Maria Ioannou) and Policy Advisor, Corporate Policy (Jessie Wu) commented on the report and responded to questions on the business units included and excluded from the policy and the ways used to measure the emissions.


Moved (Chairperson David Benson-Pope/Cr Mike Lord):

That the Committee:


a)     Notes the report titled DCC Emissions Measurement, Management and Reduction Update 2015/16.

Motion carried (PLA/2017/005) with Councillor Vandervis recording his vote against


7       Items for Consideration by the Chair





Resolution to exclude the public

Moved (Chairperson David Benson-Pope/Cr Kate Wilson):

That the Committee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Review of Organisations with Betting / Gaming Licences In Receipt of Rates Relief Grants


The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.



The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.


Motion carried (PLA/2017/006)



The meeting concluded at 2.51 pm.