Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

 

Date:                             Thursday 20 April 2017

Time:                            2.00 pm

Venue:                          Strath Taieri Community Centre, Middlemarch

 

Sue Bidrose

Chief Executive Officer

 

Strath Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Bevan Dowling

Norma Emerson

 

David Frew

Cr Christine Garey

 

Jacinta Stevenson

 

 

Senior Officer                               Tom Dyer, Group Manager Parks and Recreation

 

Governance Support Officer      Jennifer Lapham

 

 

 

Jennifer Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

Jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Strath Taieri Community Board

20 April 2017

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Public Forum                                                                                             4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                              4

4        Declaration of Interest                                                                                5

5        Confirmation of Minutes                                                                              9

5.1   Strath Taieri Community Board meeting - 9 March 2017                            9     

Part A Reports (Strath Taieri Community Board  has power to decide these matters)

6          Civil Defence

The Emergency Management Officer (Glenn Mitchell) will be in attendance to discuss Civil Defence arrangements under the new structure.

7        Project Fund Applications                                                                           14

8        Governance Support Officer's Report                                                           41

9        Chairperson's Report                                                                                 63

10      Council Activities

11      Notification of Agenda Items for Consideration by the Chair             

 

 


Strath Taieri Community Board

20 April 2017

 

 

 

1     Public Forum

At the close of the agenda no requests for public forum had been received.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Strath Taieri Community Board

20 April 2017

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



Strath Taieri Community Board

20 April 2017

 

 

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Strath Taieri Community Board

20 April 2017

 

 

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Strath Taieri Community Board

20 April 2017

 

 

Confirmation of Minutes

Strath Taieri Community Board meeting - 9 March 2017

 

 

RECOMMENDATIONS

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 9 March 2017 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Strath Taieri Community Board meeting  held on 9 March 2017

10

 

 



 

Strath Taieri Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 9 March 2017, commencing at 5.02 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Bevan Dowling

Norma Emerson

 

David Frew

Cr Christine Garey

 

Jacinta Stevenson

 

 

 

IN ATTENDANCE

Tom Dyer (Group Manager Parks and Recreation), Greg Shaw (City Care) and Andrew Lord (Transport)

 

Governance Support Officer      Kristy Rusher

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Jacinta Stevenson/Norma Emerson):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (STCB/2017/005)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Barry Williams/Jacinta Stevenson):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/006)

 

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 2 February 2017

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 2 February 2017 as a correct record.

 

 Motion carried (STCB/2017/007)

Part A Reports

6       Parks and Recreation Maintenance Update

 

The Group Manager Parks and Recreation (Tom Dyer) and Mr Greg Shaw (City Care) were in attendance to update the Board on matters of interest and respond to questions.

 

7       Governance Support Officer's Report

 

1      The report provided an update on activities relevant to the Board's area including:

a)     Project Fund

b)     2017/18 Annual Plan Community Engagement Activities

c)     Freedom Camping

d)     Sutton – Mt Ross Road Bridge

e)     Action List

 

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

a)     Notes the Governance Support Officers Report.

b)     Nominates Jock Frew to attend the 2017 Community Board Conference to be held on 12-13 May 2017 in Methven.

c)     Amends the action list to include:

        (i)     Transfer of hall hire costs to the appropriate budget

        (ii)    Advertises the closing date for applications for the project fund in the   April and May meetings

        (iii)   Various maintenance tasks on Ngapuna Road and Four Mile Road and   transport to schedule a meeting with Russell Anderson regarding         beehive corner at George King Memorial Drive.

        (iv)   The Governance Support Officer is to provide the Chairperson with         the contact details of the officer responsible at Otago Rural Fire         Authority.

        (v)    Advise the Corporate Planner that a ½ hour session in advance of the           next community board meeting be held for Annual Plan.  The session             is to be advertised in the Taieri Pet

 

.Motion carried (STCB/2017/008)

 

8       Chairperson's Report

 

1      The Chairperson provided an update on matters of interest including:

a)     Weed Spraying

b)     Tennis Court Sealing

c)     Extension of Rail Trail to Sutton

 

Moved (Norma Emerson/David (Jock) Frew):

That the Board:

 

 

 

 

 

 

a)     Notes the Chairperson's report.

 

Motion carried (STCB/2017/009)

 

9       Council Activities

 

Councillor Christine Garey updated the Board on various issues of interest including the Cadbury factory closure, Ultra Fast Broadband, Annual Plan engagement process and the opportunity to apply for the awards for Community Board best practice.

 

 

 

Moved (Norma Emerson/David (Jock) Frew):

That the Board:

        a) Notes the Council Activities report.

 

Motion carried (STCB/2017/010)

 

10     Notification of Agenda Items for Consideration by the Chair

·     

Three grant applications – from Strath Taieri Historical Society and East of the Rock and Pillar Group and application from Joan Wilson for ANZAC Day commemorations.

·     

Broadband update (to be provided by Norma Emerson) 

·     

Civil Defence – invitation to be issued to Civil Defence to update the Board on the arrangements for the Strath Taieri area.

             

 

 

 

The meeting concluded at 6:33 pm.

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 

    


Strath Taieri Community Board

20 April 2017

 

 

Part A Reports

 

Project Fund Applications

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      The Strath Taieri Community Board has received 6 applications for funding to be considered from the project fund.  As this is an administrative report only, the summary of considerations is not required.

2      The Strath Taieri Historical Society has applied for $5000.00 towards the Platypus Submarine Conservation – Stage one.

3      The East of the Rock and Pillar group has applied for $2500.00 towards the East of the Rock and Pillar – a new view local history project.

4      The Taieri Pipe Band has applied for $430.00 towards the provision of vehicles to transport band members on Anzac Day.

5      The Strath Taieri Lions have applied for $2000.00 towards the purchase of Lions Function Marquee.

6      The Middlemarch Community Library have applied for $2000.00 towards the repainting of the library roof.

7      The Strath Taieri Medical Services Committee have applied for $3000.00 towards the preparation and painting of the fence around the Doctor's Residence.

8      The total amount of funding sought is $12,930 from an available amount of $9427.00.

RECOMMENDATIONS

That the Board:

a)     Approves/Declines the funding application from the Strath Taieri Historical Society.

b)     Approves/Declines the funding application from the East of the Rock and Pillar Group.

c)     Approves/Declines the funding application from the Taieri Pipe Band.

d)     Approves/Declines the funding application from the Strath Taieri Lions.

e)     Approves/Declines the funding application from the Middlemarch Community Library.

f)     Approves/Declines the funding application from the Strath Taieri Medical Services Committee.

 

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Strath Taieri Historical Society

16

b

East Of the Rock and Pillar Group

20

c

Taieri Pipe Band

24

d

Strath Taieri Lions

26

e

Middlemarch Community Library

29

f

Strath Taieri Medical Services Committee

35

  


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20 April 2017

 

 

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Strath Taieri Community Board

20 April 2017

 

 

 

Governance Support Officer's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      This report is to inform the Strath Taieri Community Board of activities relevant to the Board's area including:

a)     Project Fund

b)     Community Plan

c)     Correspondence

c)     Action List

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer's report

b)     Amends the action list as appropriate

 

 

DISCUSSION

2       Project Fund:  The balance of the Project Fund stands at $9427.00.  The following grant has been taken out of the current financial year, as the approval of the grant missed the payment deadlines for the previous financial year.

Meeting Date

Amount

Recipient

June 2016

573.00

Strath Taieri School Grant

 

The last opportunity for the board to allocate money from this year's project fund will be at its meeting on 26 May, 2017. The deadline to receive applications will be 5pm on Wednesday 17 May, 2017.

3       Community Plan

A new template (attachment A) has been drawn up to help Community Boards with long-term planning. The purpose of the template is to encourage Community Boards to identify long term projects and flag these to Dunedin City Council in time for them to be considered when the budgets are decided.

Section 4 is the key change. The template is not intended to detract from the spirit of each community board and each Board can add anything that is important to the Board.

Ideally community boards will identify their projects/focus by the end of June this year for inclusion the 2018-27 Long Term Plan.  This means completing Sections 4 and 5 over the next two months.

Anne Gray, Policy Analyst, Corporate Policy Team, is leading this work and has offered to respond to any questions.

4       Correspondence

          Correspondence received from

        a)     Richard Muir (Attachment B)

        b)     Cycle Surgery Rail Trail Ltd (Attachment C)

        is attached.

5      Action List

An update on outstanding matters is provided in Attachment D.

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Community Plan Template

44

b

Correspondence from Richard Muir

57

c

Correspondence from Cycle Surgery Rail Trail Ltd

60

d

Action List

61

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the activities in the annual plan or LTP.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no known risks

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

 


Strath Taieri Community Board

20 April 2017

 

 

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Strath Taieri Community Board

20 April 2017

 

 

 

Chairperson's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      The Chairperson will provide an update on the following matters of interest:

·      Weed and Noxious Weed Control

·      4 Mile Road

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson's report.

 

 

 

Signatories

Authoriser:

 

Attachments

There are no attachments for this report.