Toitū Otago Settlers Museum Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 19 April 2017, commencing at 9.00 am

 

PRESENT

 

Acting Chairperson

Susan Schweigman

 

Members

Rachel Elder

Doug Hall

 

Dot Page

 

 

 

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture) and Jennifer Evans (Otago Settlers Museum Director)

 

Governance Support Officer      Pam Jordan

 

 

 

 

1       Apologies

Apologies were received from Mr Phil Dowsett (Chairperson) and Cr Aaron Hawkins (absent on other Council business).

 

Moved (Mrs Susan Schweigman/Cr Doug Hall):

 

That the Board:

 

Accepts the apologies.

 

Motion carried

 

 

2       Confirmation of agenda

 

 

Moved (Mrs Susan Schweigman/Cr Rachel Elder):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (TOSM/2017/004)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mrs Susan Schweigman/Cr Doug Hall):

That the Board:

 

a)     Notes the Elected or Independent Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2017/005)

 

4       Confirmation of Minutes

4.1    Toitu Otago Settlers Museum Board meeting - 22 February 2017

 

Moved (Mrs Susan Schweigman/Cr Doug Hall):

That the Board:

 

Confirms the minutes of the Toitū Otago Settlers Museum Board meeting held on 22 February 2017 as a correct record.

 

 Motion carried (TOSM/2017/006)

 

Reports

5       Toitu Otago Settlers Museum Activity Report

 

A report covered the activities of Toitū Otago Settlers Museum (TOSM) for the period 1 January – 28 February 2017.

The Director commented on each of the items in the report and responded to questions from Board members.  Matters discussed included visitor figures, increased visitors for the Chinese Garden and the different activities being held there, good Residents' Opinion Survey results, Anzac Day displays and participation, a Chinese trail developed for the Museum, student visitors both at school and tertiary levels, work carried out by interns from Germany working at the Museum, the need to discuss with the Fire Brigade Restoration Society what would happen to the collection if the Society ceased to exist, archives and storage, the retail mix in the Museum shop, and the "Slice of Life" booklet produced for the exhibition and which the Dunedin Study wished to provide to participants.

 

Moved (Mrs Susan Schweigman/Cr Doug Hall):

That the Board:

 

a)     Notes the Toitū Otago Settlers Museum Activity Report.

Motion carried (TOSM/2017/007)

 

 

 

The meeting concluded at 9.40 am.

 

 

 

 

 

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CHAIRPERSON