Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

 

Date:                             Wednesday 19 April 2017

Time:                            5.30pm

Venue:                          Karitane Hall, Coast Road, Karitane

 

Sue Bidrose

Chief Executive Officer

 

Waikouaiti Coast Community Board

AGENDA

 

MEMBERSHIP

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

Senior Officer                               Bernie Hawke, Group Manager Arts and Culture

 

Governance Support Officer      Arlene Goss

 

 

 

Arlene Goss

Governance Support Officer

 

 

Telephone:

arlene.goss@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Waikouaiti Coast Community Board

19 April 2017

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Public Forum                                                                                             4

1.1   Ben Owen                                                                                         4

1.2   Shirley McKewen                                                                                4

1.3   Andy Barratt and Judy Martin                                                               4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                              4

4        Declarations of Interest                                                                               5

5        Confirmation of Minutes                                                                              9

5.1   Waikouaiti Coast Community Board meeting - 8 March 2017                       9     

Part A Reports (Waikouaiti Coast Community Board  has power to decide these matters)

6          Library Activity Report                                                                               17

7        Funding Applications                                                                                  24

8        Proposed Community Communications and Engagement Plan 2017                     33

9        Governance Support Officer's Report                                                           35

10      Reports from Members

11      Chairperson's Report                                                                                 73

12      Council Activities                                                                                       74

Part B Reports (Waikouaiti Coast Community Board  has power to  recommend only on these items)

13        Notification of Agenda Items for Consideration by the Chair                             75            

 

 


Waikouaiti Coast Community Board

19 April 2017

 

 

 

1     Public Forum

1.1  Public Forum

Ben Owen has asked to address the community board regarding a walkway off Apes Road.

1.2  Public Forum

Shirley McKewen has asked to address the community board regarding an application for funding for Hawkesbury Lagoon, and the potential use of an area of DCC Recreation Reserve near the Waikouaiti Race Course on Inverary Street.

1.3  Public Forum

Andy Barratt and Judy Martin will attend the meeting to discuss progress on the Waikouaiti Transfer Station.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Waikouaiti Coast Community Board

19 April 2017

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A.

 

 

Attachments

 

Title

Page

a

Interests Register

7

  



Waikouaiti Coast Community Board

19 April 2017

 

 

PDF Creator

 



Waikouaiti Coast Community Board

19 April 2017

 

 

Confirmation of Minutes

Waikouaiti Coast Community Board meeting - 8 March 2017

 

 

RECOMMENDATIONS

That the Board:

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 8 March 2017 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Waikouaiti Coast Community Board meeting  held on 8 March 2017

10

 

 



 

Waikouaiti Coast Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Warrington Surf Club Social Rooms, Warrington. on Wednesday 08 March 2017, commencing at 5.30pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley (from 5.36pm)

Richard Russell

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

Cam McCracken (standing in for Bernie Hawke), Hamish Black (Parks Operations Manager), Andrew Lord (Transport)

 

Governance Support Officer      Arlene Goss

 

 

 

1       Public Forum

1.1    Public Forum

 

Andy Barrett and Judy Martin were invited to the meeting to speak about the Waikouaiti Resource Recovery Park, but sent their apologies and will attend at a later meeting.

Kirby Leckie spoke on the issue of freedom camping. She said she was one of the people who surveyed campers on behalf of the council. She spoke to many campers and they raved about how good it was there. She didn't see any rubbish left behind. When she was there it was quiet. People played music quietly. A lot had travelled both the north and south island, others were starting their trip in the south island. The survey was for two hours every second evening from 7pm to 9pm and all campers were surveyed during that time.

Cr O'Malley joined the meeting at 5.36pm

Alan Cooper spoke on the issue of freedom camping. He and his wife own a house at Warrington. It used to be a peaceful place but this has changed with the domain becoming a freedom camping destination. People can no longer have picnics because this part of Warrington has been transformed into a campground. Increased volume of cars. Vehicles coming and going and there is a lack of privacy, and pressure on toilet facilities. This has led to criticism of the location on the internet. The areas originally set aside in the bylaw for different types of camping have never been enforced. One solution is to fence off some sections of the domain and return part of the domain to locals for picnicking. Setting up freedom camping sites has been a substantial cost to DCC and ratepayers. Difficult to gather revenue from freedom campers. He asked what plans are afoot for revision of the bylaw and finding alternative sites.

The chairman updated the meeting on the background to the issues and community board efforts to improve the situation. The bylaw is currently being reviewed and will be publically notified, with public submissions called for soon. Everyone will have input into that process, including the community board.

Discussion followed on the review of the bylaw and points raised by Mr Cooper.

Margie Harris spoke on the issue of freedom camping. Margie Harris said her property backs onto the Warrington Domain. There were big problems there at Waitangi weekend. Large sessions of group drinking, making noise, and hooning in cars. This is of concern to people. She is concerned there is no way to stop problem people. Locals with small children feel the domain is not safe with so much traffic. Some groups of people are menacing with scary dogs. She said there is no monitoring of how many nights people are staying. Some people are living there. One couple is living there for three months and working in Dunedin. She would like to see the numbers regulated.

Josie Harris said the numbers were not anticipated in the beginning. There are too many campers. They are taking undersized cockles and paua from the beach. She highlighted Chinese people taking shellfish and also one person taking a dump near the water. The signage around shellfish gathering and freedom camping needs to be in Chinese.

At 6pm the chairman moved to extend the time of the public forum. This was seconded by Mark Brown and the motion was carried.

Josie Harris would like to see more coordination between DCC and MPI on the impact on local shellfish, and baseline studies on marine life. She would like to see the camping area reduced to half of the second domain so the community can use the remaining area. A lot of dogs are off the lead on the domain. Dogs need to be on a lead at all times. Margie Harris said her fruit trees have been stripped the last two seasons by freedom campers. There should be a camera recording cars using the domain in case of a criminal act.

The chairman then read a letter on the issue of Freedom Camping from Naomi Ingram of Warrington.

  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

There were no changes to the agenda.

 

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Member Mark Brown handed the Governance Support Officer an updated list of interests and these will be added to the register.

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 1 February 2017

 

Moved (Member Rose Stringer-Wright/Member Mark Brown):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 1 February 2017 as a correct record.

 

 Motion carried (WC/2017/007)

    

Part A Reports

6       Parks and Recreation Maintenance Update

 

Hamish Black (Parks Operations Manager) and Peter Walker from Delta spoke to the community board about the parks maintenance contract. This is a five year contract, audited by an outside contractor. They welcome feedback from the board when the level of service is not right for a particular area.

 

The chairman asked if it was possible to increase the size of the rubbish bin at the Blueskin Library. Hamish Black offered to come back to the chairman regarding this and it will be added to the action list.

 

The chairman asked Hamish Black for an update on the clearing of forestry at Waikouaiti. Staff have recently undertaken a drone survey to get images of the wider area to use in the drawing of a landscape plan. Discussions are underway on what the area will be planted with, and the location of walking tracks.There was concern from community about the amount of slash left lying on the ground. This will be scraped up and put in rows. Planting the area is a 2-3 year project. Tracks will be shown on the landscape plan for feedback from the community. Hamish Black thinks it will be possible to have a public meeting in about three months. The board suggested that the northern area near the car park would be the best place to start planting.

 

Hamish Black also answered questions about the removal of trees from the Waitati cemetery. Discussion on this matter was held later in the meeting under the Governance Support Officer's report.

 

 

7       Biodiversity Update

 

Aalbert Rebergen (Biodiversity Officer) from Parks and Recreation, sent his apologies and will attend a future meeting.

 

8       Governance Support Officer's Report

 

This report was to inform the Waikouaiti Coast Community Board of activities relevant to the board area including:

a)     Project Fund

b)     Annual Plan Engagement Activities

c)     Removal of Trees at Waitati cemetery

d)     Submission to Reserves and Beaches Bylaw

b)     Action List

 

 

Consideration of the Governance Support Officer's Report included the following:

 

1.  Removal of trees at Waitati Cemetery – This will be notified in the Blueskin news on April 1, with trees taken down on about April 16. Wood to be dropped on land next to the fire station for community use.

2.  The chairman asked for the engineers report on the Karitane wharf.

3.  Emergency management - two workshops are coming up. Members will attend these.

4.  Resealing of Doctors Point Road - Work has started. The chairman asked for spare loose chips to go to the land next to the fire station, to address a problem with mud.

5.  Downer has taken on a local person as a subcontractor in response to a previous suggestion from the board that local contractors be used. The chairman asked for the results of the traffic count taken recently on Doctors Point road. Member Mandy Mayhem-Bullock asked staff  to look into a problem with people parking on broken yellow lines in a dangerous area. She will forward information to the chairman for action.

6.  Water for fire -fighting at Michies Crossing – The chairman invited the local fire chief Jeff Burrow to speak on this issue. He explained that flow was the issue, rather than water pressure. There are similar problems at Warrington and this area is to be added to the action list. Jeff Burrow was asked to put his concerns in writing so the chairman can take them further with staff.

7.  Annual Plan feedback – The board will have a stand at the Blueskin A&P Show on April 9, with the Mayor invited. The Otago Regional Council and regional councillor Andrew Noone will also have a stand, and the library will be taking part. This event will form the basis of the community board's consultation with the community on the Annual Plan.

 

Moved (Deputy Chairperson Geraldine Tait/Member Rose Stringer-Wright):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

c)     Endorses the Waikouaiti Coast Community Board submission to the review of the Reserves and Beaches Bylaw 2017.

Motion carried (WC/2017/008)

 

 

 

9       Funding Applications

 

Chairman Alasdair Morrison, member Mark Brown and member Richard Russell declared a conflict of interest with this funding application and left the room during the discussion and decision making process. The chair was handed to Geraldine Tait for this item.

 

One funding application was considered. It was received from a non-profit organisation and within the required timeframe. $5,846.00 remained in the Project Fund of $10,000.00.

 

The members discussed the application, from the Waikouaiti Golf Club, and decided to grant $1000 towards plantings. A resolution was passed and the conflicted members were invited back into the meeting. Geraldine Tait handed the chair back to the chairman.

 

 

Moved (Member Mandy Mayhem-Bullock/Member Rose Stringer-Wright):

That the Board:

 

a)     Grants the funding application from the Waikouaiti Golf Club for the amount of $1,000.00.

Motion carried (WC/2017/009)

 

 

10     Chairperson's Report

 

A verbal update by the chairman included the following matters:

 

1.  A request to add to the agendas an item for regular reports from members on committee activity, and also a report from Member Rose Stringer-Wright on grant feedback.

2.  Member Mandy Mayhem-Bullock reported on the latest initiatives of the Keep Dunedin Beautiful committee. Discussion took place on a number of possible nominations for the upcoming Keep Dunedin Beautiful awards.

3.  Waitati Public Toilet update - The chairman said public toilets are now the responsibility of the parks department. He will meet on site next week with staff to discuss progress on the Waitati Public Toilets.

4.  Waikouaiti Transfer Station - An update from Catherine Irvine, Solid Waste Manager, was tabled. The chairman asked who would like to be involved in upcoming workshops. The following members put their names forward: the chairman Alasdair Morrison, Cr Jim O'Malley, deputy chair Geraldine Tait, and member Mark Brown.

5.  Freedom camping bylaw – this is being reviewed soon. The board has been asked for input on what they feel should be included in the reviewed bylaw. The chairman asked members for ideas. It was noted that the board needed to take a balanced approach because there were people in Warrington who both agreed and disagreed with freedom campers coming there. Other suggestions included limiting the numbers, subdividing part of the land for a park and part for a domain, more policing and dog control. Dogs should be on a leash. The members agreed they did not want to differentiate between self-contained freedom camping vehicles and others.

The chairman tabled an email received earlier in the day from resident Rhys Owen and read it out.

The chairman asked members to suggest additional sites for freedom camping. The following suggestions were made:

·      John Wilson Drive

·      Back of Railway Station

·      Rotary Park

·      Puddle Alley near Invermay

·      Car park at Bethune's Valley

·      Outram Glen

·      Long Beach

·      Middlemarch

·      Karitane

·      Any existing domain

·      Car park at top of Botanic gardens

·      Truby King Park at Seacliff

·      Stadium carpark

 

6.  The Reserves and Beaches Bylaw hearing will be held next week. Deputy chair Geraldine Tait will speak on behalf of the community board.

7.  Chairman's report in Blueskin News – The GSO tabled an advertising account from the Blueskin News for $160. This was to pay for the publication of two chairman's reports in two issues of the newsletter (at $80 per issue). Discussion was held on the format and cost of this, and the chairman provided background information regarding the history of the publication of the chairman's report and how it came to be a paid advert instead of published as free editorial content. Members suggested negotiating a better advertising rate and that the board sends the invoice to the Council's communications and marketing department for payment.

8.  The chairman read out an email from Blueskin Bay Library. They are holding a barbeque on March 25 and would like help from community board members. Member Mandy Mayhem-Bullock and deputy chair Geraldine Tait agreed to help with this.

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:

 

Notes the chairman's report.

 

Motion carried (WC/2017/010)

 

 

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

 

          Submits the invoice for advertising the chairman's report in the Blueskin News, at the cost of $160, to Council's communications and marketing department for payment.

 

Motion carried (WC/2017/011)

 

11     Council Activities

 

Cr O'Malley provided the board with an update on Council activities.

 

 

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

 

        Notes the report from Cr Jim O'Malley.

 

Motion carried (WC/2017/012)

 

 

 

12     Notification of Agenda Items for Consideration by the Chair

 

 

 

 

For the next meeting:

 

·      A late funding application has been received and will be considered at the next meeting.

·      Discussion to be held on the upcoming A&P Show, with the GSO to provide information resources to Geraldine Tait.

 

 

 

            

 

The meeting concluded at 8.20pm.

 

 

 

..............................................

CHAIRPERSON

   

 

    


Waikouaiti Coast Community Board

19 April 2017

 

 

Part A Reports

 

Library Activity Report

Department: Arts and Culture

 

 

 

 

EXECUTIVE SUMMARY  

1      This report provides a summary of the activities of the Dunedin Public Libraries for the period 1 January to 31 March 2017, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centre, with statistics covering the period from 1 July 2016 to 31 March 2017.

RECOMMENDATIONS

That the Board:

a)     Notes the Library Activity Report

 

 

BACKGROUND

2      Not applicable

DISCUSSION

Operational and Project Activities

Statistics

3      Total loans for the period 1 July 2016 - 31 March 2017 were 984,821 representing an decrease of 80,445 or 7.6% of loans compared to the same period in 2015/16. Decreased loans were recorded at all service locations with the larger reductions at the City Library (-9.6%) and on the Bookbuses (-11.0%). Borrowing from the Blueskin Bay and Waikouaiti Libraries was consistent with the trend of other community libraries, with no particular factors contributing to the decrease in borrowing. Reduced visitation to the City Library is likely the key reason for reduced borrowing.

4      A total of 100,004 reference enquiries were received during this period representing an increase of 600 enquiries or 0.6% compared to the same period in 2015/16. Decreased reference enquiries were recorded at the Blueskin Bay (-9.2%) and City Libraries (-0.2%) while there were increased reference enquiries at all other libraries and on the Bookbuses.

5      There were a total of 868,723 visits to libraries over this period representing a decrease of 31,351 or 3.5% of total visits compared to the same period in 2015/16. Decreased visits were recorded at the Blueskin Bay (-6.2%) and City Libraries (-6.0%) while increased visits were recorded at all other community libraries and on the Bookbuses.

Service Centres

6      Council Service Centre facilities have now been operational in the Waikouaiti and Blueskin Bay Libraries for approximately nine months. Attachment A provides a summary of the range and level of transactions through the Service Centre in the period from 1 July 2016 to 31 March 2017.

7      A total of 172 Service Centre transactions were conducted at the Blueskin Bay Library with 234 Service Centre transactions conducted at the Waikouaiti Library during the nine month period.

Waikouaiti Library Building

8      The exterior of the Waikouaiti Library building was painted in January 2017 with a new awning to be erected about the main entrance door.

Events

Fortune Theatre

9      A pop-up performance from the cast of the Fortune was presented at the Waikouaiti Library in February 2017 to an audience of 14 people.

Knitting Group

10    A group of six adults with varying numbers of children are meeting regularly in the Waikouaiti Library on Friday nights to knit a rig for the Children’s area of the library.

Blueskin Bay Library 150th Celebration

11    An event celebrating 150 years of public library service to the Blueskin Bay and Waitati area will be held on Thursday 15 June 2017.

Liaison

Outreach

12    Staff from the Waikouaiti Library visited the Karitane, Waikouaiti and Flag Swamp Schools over the reporting period to promote the library, read stories and encourage reading. Staff also visited the Big Steps Childcare Centre.

13    Staff from the Blueskin Bay Library continued to visit the Warrington School during the reporting period, with classes from the Waitati School visiting the Blueskin Bay Library ion a regular basis.

Booksale at Blueskin A & P Show

14    The Blueskin Bay Library will be conducting a book sale the Blueskin A & P Show on Sunday 9 April 2017 as a promotional event.

Waitati Militia at the Library

15    A tea party for the Waitati Militia was held at the Blueskin Bay Library on 11 March 2017 as a community event to promote both the Militia and the Blueskin Bay Library, which was attended by approximately 30 people. The Militia provided a display of drums, hats, photographs and paraphernalia.

Neighbours Day

16    Neighbours Day 2017 was celebrated at the Blueskin Bay Library on Saturday 25 March with a community barbeque run by Mandy Mayhem with over 50 sausages sizzled and consumed.

OPTIONS

17    There are no options as this report is for information only.

NEXT STEPS

18    There are no next steps as this report is for information only.

 

Signatories

Author:

Bernie Hawke - Group Manager Arts and Culture

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Library and Service Centre Activity - 1 July 2016 to 31 Macrh 2017

21

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report relates to providing a public service that is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

The information provided in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and “Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no LTP, Annual Plan or Financial Strategy implications.

Financial considerations

There are no financial implications.

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The purpose of this report is to provide information to the Community Board.

 

 


Waikouaiti Coast Community Board

19 April 2017

 

 

ATTACHMENT A: LIBRARY AND SERVICE CENTRE ACTIVITY

 

 

LIBRARY USAGE INDICATORS – 1 July 2016 to 31 March 2017

 

 

 

Library Usage Indicator

 

2015/16

2016/17

+/-

+/- %

Blueskin Bay Library

        Issues

        Reference Enquiries

        Visits

 

18,938

2,875

22,019

 

17,671

2,610

20,654

 

-1,267

-265

-1,365

 

-6.7%

-9.2%

-6.2%

Bookbus

        Issues

        Reference Enquiries

        Visits

 

78,866

14,588

51,538

 

70,189

15,030

52,343

 

-8,677

442

805

 

-11.0%

3.0%

1.6%

City Library

        Issues

        Reference Enquiries

        Visits

 

 

697,233

66,614

642,584

 

630,083

66,488

603,889

 

-67,150

-126

-38,695

 

-9.6%

-0.2%

-6.0%

Mosgiel Library

        Issues

        Reference Enquiries

        Visits

 

 

164,532

6,922

109,224

 

 

161,924

8,097

111,716

 

-2,608

1,175

2,492

 

-1.6%

17.0%

2.3%

Port Chalmers Library

        Issues

        Reference Enquiries

        Visits

 

 

50,056

4,976

49,452

 

47,019

4,850

54,389

 

-3,037

-126

4,937

 

-6.1%

-2.5%

10.0%

Waikouaiti Library

        Issues

        Reference Enquiries

        Visits

 

 

31,783

2,339

25,257

 

30,129

1,798

25.732

 

-1,654

-541

475

 

-5.2%

-23.1%

1.9%

Dunedin Public Libraries

        Issues

        Reference Enquiries

        Visits

 

 

1,065,266

99,404

900,074

 

984,821

100,004

868,723

 

-80,445

600

-31,351

 

-7.6%

0.6%

-3.5%

 

 

 


SERVICE CENTRE ACTIVITY - 1 July 2016 to 31 March 2017

 

 

Service Centre Activity

 

2015/16

 

2016/17

 

+/-

 

+/- %

BLUESKIN BAY SERVICE CENTRE

 

 

 

 

Animal Registration

0

19

19

 

Bokashi Buckets

0

0

0

 

Compost Zing

0

2

2

 

Debtors Receipt

0

2

2

 

Dog Collars

0

0

0

 

Dog Kennel Licences

0

0

0

 

Dog Microchipping Fee

0

0

0

 

Dog Reg Selected Owner

0

0

0

 

Dogs SPCA Pound Fee

0

0

0

 

Impounded Dogs

0

0

0

 

Impounded Stock

0

0

0

 

Large Rubbish Bags

0

57

57

 

LIM Residential

0

0

0

 

Parking Tickets

0

16

16

 

Rates

0

27

27

 

Recycle Bins

0

4

4

 

Sale of Poo Bags

0

0

0

 

Small Rubbish Bags

0

43

43

 

Water Rates

0

2

2

 

Yellow Bins

0

0

0

 

TOTAL

0

172

172

 

 

 

 

 

 

WAIKOUAITI SERVICE CENTRE

0

 

 

 

Animal Registration

0

17

17

 

Bokashi Buckets

0

0

0

 

Compost Zing

0

0

0

 

Debtors Receipt

0

2

2

 

Dog Collars

0

0

0

 

Dog Kennel Licences

0

0

0

 

Dog Microchipping Fee

0

0

0

 

Dog Reg Selected Owner

0

0

0

 

Dogs SPCA Pound Fee

0

0

0

 

Impounded Dogs

0

0

0

 

Impounded Stock

0

0

0

 

Large Rubbish Bags

0

55

55

 

LIM Residential

0

0

0

 

Parking Tickets

0

15

15

 

Rates

0

86

86

 

Recycle Bins

0

6

6

 

Rolfe Room

0

0

0

 

Sale of Poo Bags

0

0

0

 

Small Rubbish Bags

0

53

53

 

Water Rates

0

3

3

 

Yellow Bins

0

1

1

 

TOTAL

0

234

234

 

 


Waikouaiti Coast Community Board

19 April 2017

 

 

 

Funding Applications

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY

1      The Waikouaiti Coast Community Board has received three applications for funding to be considered from the project fund.  As this is an administrative report only, the summary of considerations is not required.

2      The Waikouaiti RSA Inc has applied for $3,000.00 towards the cost of repainting the exterior of the RSA building situated at 10 Pratt Street, Waikouaiti.

3      The Waikouaiti/Palmerston Toy Library has applied for $1,000.00 for assistance with rent and power at their premises for 2017.

4      The Progress of Waikouaiti Area organisation has applied for $630.00 for a teardrop flag to be used at the POWA office and events.

5      There is $4,851.22 remaining in the project fund following the payments to earlier grant recipients.  There is one remaining community board meeting to be held on Wednesday 24 May 2017 before the end of the financial year.

 

RECOMMENDATIONS

That the Board:

a)     Approves/Declines the funding application from the Waikouaiti RSA Inc.

b)     Approves/Declines the funding application from the Waikouaiti/Palmerston Toy Library.

a)     Approves/Declines the funding application from the Progress of Waikouaiti Area organisation.

 

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Waikouaiti RSA Funding Application

25

b

Waikouaiti/Palmerston Toy Library Funding Application

27

c

Progress of Waikouaiti Area

30

  


Waikouaiti Coast Community Board

19 April 2017

 

 

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19 April 2017

 

 

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19 April 2017

 

 

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Waikouaiti Coast Community Board

19 April 2017

 

 

 

Proposed Community Communications and Engagement Plan 2017

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      This report provides a copy of the proposed "Waikouaiti Coast Community Board Communications and Engagement Plan 2017" for the Board's consideration.  As this is an administrative report only, the Summary of Considerations is not required.

2      The Waikouaiti Coast Community Board is committed to lifting the Board's public profile and increasing communication and engagement with our community.  The proposed "Communications and Engagement Plan 2017" (Attachment A) provides detail and the costs associated with these activities

RECOMMENDATIONS

That the Board:

a)     Adopts the Waikouaiti Coast Community Board Communications and Engagement Plan 2017.

b)      Approves up to $1,032.95 from the Board's discretionary fund towards the implementation of the Mosgiel-Taieri Communications and Engagement Plan 2017.

 

NEXT STEPS

3      Once the Board has finalised the plan, officers will assist in carrying out the planned activities.

 

Signatories

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Proposed Communication and Engagement Plan - Waikouaiti Coast Community Board

34

  


Waikouaiti Coast Community Board

19 April 2017

 

 


Waikouaiti Coast Community Board

19 April 2017

 

 

 

Governance Support Officer's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

This report is to inform the Waikouaiti Coast Community Board of Activities relevant to the Board area including:

a)     Project Fund

b)     Community Plan Template

c)     Traffic Count – Doctor's Point Road

d)     Blueskin News Update

e)     Waikouaiti Transfer Station Update

b)     Action List

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

 

Project Fund

$4,846 remains in the Project Fund of $10,000.00. The following grants have been made in the current financial year:

Meeting Date

Amount

Recipient

10 August 2016

$1500.00

Blueskin Youth and Community Amenities Association

10 August 2016

$40.00

Fruit Bowl for Board member

9 November 2016

$598.00

Waitati Music Festival

9 November 2016

$1000.00

Warrington Surf Life Saving Club

1 February 2017

$516.00

Blueskin A&P Society

1 February 2017

$500.00

Waikouaiti School

8 March 2017

$1000.00

Waikouaiti Golf Club

Total grants to date

$5154.00

 

 

The last opportunity for the board to allocate money from this year's project fund will be at its meeting on May 24th, 2017. The deadline to receive applications will be 5pm on Tuesday, May 9, 2017.

Community Plan Template

A new template (attached) has been drawn up to help Community Boards with long-term planning. The purpose of the template is to encourage Community Boards to identify long term projects and flag these to Dunedin City Council in time for them to be considered when the budgets are decided.

Section 4 is the key change. The template is not intended to detract from the spirit of each community board. Feel free to add anything that is important to your board but is not covered, or to change anything.

Ideally community boards will need to identify their projects/focus by the end of June this year for inclusion the 2018-27 Long Term Plan. This means completing Sections 4 and 5 over the next two months.

Anne Gray, Policy Analyst, Corporate Policy Team, is leading this work and has offered to answer any questions or concerns.

Traffic Count – Doctor's Point Road

At its last meeting the board requested to see the results of a traffic survey carried out on Doctor's Point Road. The survey results are attached.

Blueskin News Invoice

At its last meeting the board considered the attached invoice from Blueskin News and passed the following resolution:

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

Submits the invoice for advertising the chairman's report in the Blueskin News, at the cost of $160, to Council's communications and marketing department for payment.

This invoice has been returned to the board for payment for the following reasons:

·      Community boards do not have the delegated authority to spend money from council budgets.

·      The community board project/grants fund was originally set up to cover the cost of board projects and community engagement.

 

Staff recommend that the community board discusses the allocation of an amount of money from its project/grants fund towards community advertising/promotion for the coming year.

 

A report concerning the communication and engagement plan is on the agenda for consideration.  If approved, the resolution adopting this plan will authorise the payment of the attached invoice and any further invoices received.

 

Waikouaiti Transfer Station Update

The following update has been provided by Catherine Irvine, Solid Waste Manager:

 

Council has been re-negotiating its solid waste contracts and has found a contractor that will ultimately be responsible for running the transfer station. However we are still in negotiation with that contractor around the details of the contract and cannot provide any further information until the negotiations are completed.

 

Once the contractor is in place, the next step will be forming a working group of stakeholders to assist in making decisions and planning ahead. It would be helpful for the community board to pass a resolution recommending members of the board and public who would be able to join the working group.

 

Once we have these names, we will be able to arrange the first meeting of the group and invite the contractor to attend. The aim is to establish a contractor community partnership in the operation of the Waikouaiti Transfer Station and Resource Recovery Centre, supported by Council. Site design improvements, timeframes and associated costs will be discussed with the working group. 

Action List

        The updated action list is attached.

 

Signatories

Author:

Arlene Goss - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal

Sandy Graham - General Manager Strategy and Governance

Attachments

 

Title

Page

a

Community Plan Template

38

b

Doctors Point Speed

66

c

Doctors Point Volume

68

d

Blueskin News Invoice

70

e

Action List

71

  


Waikouaiti Coast Community Board

19 April 2017

 

 

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19 April 2017

 

 

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19 April 2017

 

 

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19 April 2017

 

 

Chairperson's Report

 

 

Verbal Update by the chairman to include the following matters:

 

·      Workshop in Palmerston with the Safe Roads Alliance.

·      Attendance at Blueskin on Show.

·      Waitati Public Toilet.

·      Civil Defence Workshop.

·      Letter to staff regarding Freedom Camping Bylaw review.

·      Removal of trees from Waitati Cemetary.

·      RMA training for community board members.

 

 


Waikouaiti Coast Community Board

19 April 2017

 

 

Council Activities

 

 

Cr O'Malley will provide an update on Council activities.   


Waikouaiti Coast Community Board

19 April 2017

 

 

Part B Reports

Notification of Agenda Items for Consideration by the Chair