Council Annual Plan Deliberations
MINUTES
Unconfirmed minutes of an ordinary meeting of the Council Annual Plan Deliberations held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 15 May 2017, commencing at 11.00 am and Tuesday 16 May 2017, commencing at 9.00 am
PRESENT
Chairperson |
Mayor Dave Cull |
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Deputy Chairperson |
Cr Chris Staynes |
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Members |
Cr David Benson-Pope |
Cr Rachel Elder |
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Cr Christine Garey |
Cr Doug Hall |
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Cr Aaron Hawkins |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Conrad Stedman |
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Cr Lee Vandervis |
Cr Andrew Whiley |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Sandy Graham (General Manager Strategy and Governance), Simon Pickford (General Manager Community Services), Ruth Stokes (General Manager Infrastructure and Services), Gavin Logie (Acting Chief Financial Officer), Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Tom Dyer (Acting Group Manager Parks and Recreation), Adrian Blair (Group Manager Customer and Regulatory Services), Maria Ioannou (Corporate Policy Manager), Jane Nevill (Corporate Planner), Tami Sargeant (Senior Policy Analyst), Carolyn Allan (Senior Management Accountant), Jendi Paterson (Recreation Planning and Facilities Manager), Jessie Wu (Policy Advisor), Jane Craigie-Read (Policy Support Assistant), Kristy Rusher (Manager Civic and Legal), Graham McKerracher (Manager, Council Communications and Marketing), Andrea Jones (Communications Team Leader), Joy Gunn (Manager Events and Community Development), Anna Johnson (City Development Manager), Laura McElhone (Group Manager Water and Waste) and Chris Henderson (Plant Operations and Maintenance Manager) |
Governance Support Officer Pam Jordan and Wendy Collard
An outline was given of the procedure to be followed for the deliberations.
Apologies were received from Cr Damian Newell and Cr Marie Laufiso (for lateness).
Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council:
Accepts the apologies.
Motion carried |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council:
a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (AP/2017/002) |
MAYOR'S INTRODUCTION
Mayor Cull here outlined the community engagement process that had taken place on the draft Annual Plan in recent weeks. He noted that consistent messages had been received from the community and that generally feedback had been positive. He commented that a Long Term Plan could be amended at any time if a significant change was needed or wanted.
The Acting Chief Financial Officer also commented on the current level of rate increase.
5 Order for Consideration of 2017/18 Annual Plan Engagement Feedback and Reports |
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A report from Community and Planning provided a planned run order for the consideration of community engagement feedback topics and reports for the deliberations on the 2017/18 Annual Plan. The report also contained the recommendations to be taken at the completion of consideration of feedback and final decision-making on the budgets for the 2017/18 Annual Plan. |
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It was noted that amendments made through the course of the meeting would be confirmed at the end of the meeting.
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Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council:
a) Approves the recommended actions and staff comments for feedback topics as shown in the annual plan database (or as amended during annual plan decision-making) for the purposes of: (i) providing feedback on annual plan engagement and decision-making to the community; (ii) inclusion in the final 2017/18 annual plan document as appropriate; (iii) further follow-up or action by staff, if required. b) Approves the changes to draft annual plan budgets resolved at this meeting for inclusion in the final 2017/18 Annual Plan, for adoption by the Council on 27 June 2017. |
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Consideration was given to each of the feedback topics in turn and staff comments on those topics. There was no comment on some of the topics raised, while for some there was discussion but no actions were required to be recorded.
Public Art Framework
Timeframe within this financial year to be included within comments.
South Dunedin Community Hub
Further comments required regarding the pop-up hub and permanent facility.
Toitū Otago Settlers Museum
Archives
The matter of reticulated services located in same area as the archives was being considered.
Cat Control
It was suggested that a workshop be held on this matter.
Customer Services
Dog Control Bylaw
Fees and Charges – Dogs
Consideration was given to the level of fees and there was discussion on comparisons with other councils.
Fleet Vehicles
There was discussion on electric vehicles in the Council's fleet and a request was made for information about petrol and diesel savings.
Liquor Ban
There had been recent positive feedback from residents about the minor boundary change made.
Arts and Culture Collaboration
Disability/Accessibility
There was discussion on accessibility issues and the work done by the Urban Design team in this regard, which catered for both residents and visitors to the city. A comment was made that public transport route changes had caused difficulties for people and they were encouraged to make a submission to the Otago Regional Council on this matter.
Funding – Arts and Culture
Funding – Grants Process
Homelessness
Place Based Communities
Moved (Cr Aaron Hawkins/Cr Jim O'Malley): That the Council:
Works with the Coalition of Place Based Groups on options for the resourcing and delivery of community development, including mechanisms to support neighbourhood-scale economic development, to report back to the Long Term Plan.
Volunteering
2GP
Central City Plan
Additional information, including that on the timetable, was requested to be included.
Crs Kate Wilson, Aaron Hawkins and David Benson-Pope withdrew from the meeting at 12.24 pm during comments on the 2GP.
Crs Kate Wilson, Aaron Hawkins and David Benson-Pope returned to the meeting at 12.25 pm.
Cr Rachel Elder left the meeting from 12.25 pm to 12.27 pm during the course of discussion.
Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council:
Adjourns the meeting until 1.30 pm.
Motion carried
The meeting adjourned from 12.32 pm to 1.32 pm.
District Plan (Operative Plan)
Funding - Biodiversity
Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Council: Requests staff report back in time for the Ten Year Plan 2018/19 on options to better encourage private investment in heritage building and ecological restoration work.
Motion carried (AP/2017/005)
Crs Kate Wilson and Aaron Hawkins withdrew from the meeting from 1.43 pm to 1.45 pm during discussion on planning rules relating to heritage buildings.
Funding – Heritage
See resolution above regarding Biodiversity Funding.
Look and Feel of the City
Port Chalmers Urban Design
Warehouse Precinct
Breastfeeding Friendly Places
More specifics were requested relating to a particular submission and it was suggested that the speaker could be invited to a public forum.
Carbon Management
Community Collaboration
Community Resilience
Delivery – Less Talk More Action
Delivery and Planning
Engagement Process
Te Ao Turoa
Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Council: Allocates a total of $200,000, in the Annual Plan 2017/18, for the delivery of actions under Te Ao Turoa.
Motion carried (AP/2017/006)
Fees and Charges
There was discussion on spectator fees at Moana Pool and staff were asked to come back to the Council on how this might become more streamlined.
Long Term Plan
We're on Track
Hotel Development
Resource Consent Management
Council Communication
Dunedin Public Hospital SOS
Aquatic Facilities
Moved (Cr Aaron Hawkins/Cr Lee Vandervis): That the Council: Sets the spectator fee at zero.
Motion carried (AP/2017/007)
Botanic Garden
Community Garden
Logan Park Development
Mosgiel Pool
Parks and Recreation – Long Term Plan
Parks and Recreation Strategy
Playgrounds
Public Toilets
Smokefree
Sports and Recreation – Planning
Sportsfields and Reserves
Town Belt
Gasworks Museum Support
Procurement
Social Housing
In answer to a question it was advised that work on the scope of the Social Housing Strategy would be reported to the Council soon.
Active Transport Initiatives
It was reported that safety issues raised at the meeting were being looked at by the Council's Transport safety team.
Cycleways – Central City Cycle Network
Cycleways – Other
Peninsula Connection/Portobello Road-Harington Point Road Project
Timeframes were to be added to the response.
Public Transport Governance
Questions were asked and discussion was held on the future of the responsibility for public transport services in Dunedin.
Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Dunedin City Council:
Seeks agreement from the Otago Regional Council for a joint public consultation to clarify public preference for public transport governance.
Motion carried (AP/2017/008)
Public Transport Infrastructure and Facilities
Comment was made on the process for arranging for seats to be put in bus shelters.
Street Cleaning
The matter of a targeted rate to provide for extra street cleaning in the campus zone was raised. This was to be referred to the Rates Working Party.
Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council:
Adjourns the meeting until 3.30 pm.
Motion carried
The meeting adjourned from 3.13 pm to 3.30 pm.
Streetlights
It was confirmed in response to questions that information would be brought back to the Council related to the colour, light emissions, shielding etc of LED street lamps and effects on the night skies.
Transport Infrastructure
Funding – Water and Waste Renewals
Ross Creek Reservoir
Rubbish Collection
South Dunedin Infrastructure
Stormwater Management
Waste Management Contract
Waste Minimisation
Economic Development
Enterprise Dunedin
Food Resilience
Funding – Tourism and Tourism Infrastructure
Debt – Strategy to Lower Debt
Infrastructure Management – CCOs
Rating Method – Annual Plan
Rating Method – Long Term Plan
During discussion it was noted that the matter of the Rural Rate would be referred to the Rates Working Party.
Stadium Operating Model
Targeted Rates
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A report from Community and Planning provided the schedule of fees and charges for the 2017/18 year for adoption by Council. The report advised that previously fees and charges had been adopted as part of the final annual plan document. However, this year they were presented for adoption in advance of the final plan adoption to allow Council activities sufficient time to complete necessary work prior to the schedules becoming effective on 1 July 2017. |
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Moved (Cr David Benson-Pope/Deputy Mayor Chris Staynes): That the Council:
a) Adopts the attached schedule of fees and charges for 2017/ 18 with the following alteration: · Off-Street Leased Parking Fees (weekly) Thomas Burns leased parking fees will be $22.00 per week b) Notes a separate report was included in the agenda regarding Film Permit fees. c) Notes the previous decision regarding waiving of spectator fees at pools. Motion carried (AP/2017/010) Cr Lee Vandervis recorded his vote against |
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Consideration was given to additional items raised during the community engagement process.
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Moved (Cr Aaron Hawkins/Deputy Mayor Chris Staynes): That the Council in the 2017/18 Annual Plan:
Allocates $50,000 to contribute to a feasibility study of a District Heating Scheme in Dunedin, noting that:
1 The work needs to be completed in time to be considered as part of the Central City Plan infrastructure works planning; and
2 That any unspent money from this allocation be used to deliver on actions under the Energy Plan. Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson and Mayor Dave Cull (12). Against: Crs Mike Lord and Lee Vandervis (2).
The division was declared CARRIED by 12 votes to 2
Motion carried (AP/2017/014)
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Cr Christine Garey left the meeting at 10.09 am.
Moved (Cr Kate Wilson/Deputy Mayor Chris Staynes): That the Council:
Seeks support for a remit to LGNZ as follows:
"LGNZ call upon Government to take legislative action as a matter of urgency to give Councils statutory power to control cats."
Cr Christine Garey returned to the meeting at 10.11 am.
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It was noted that the following resolutions had been passed earlier in the meeting:
Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):
That the Council:
a) Approves the recommended actions and staff comments for feedback topics as shown in the annual plan database (or as amended during annual plan decision-making) for the purposes of:
(i) providing feedback on annual plan engagement and decision-making to the community;
(ii) inclusion in the final 2017/18 annual plan document as appropriate;
(iii) further follow-up or action by staff, if required.
b) Approves the changes to draft annual plan budgets resolved at this meeting for inclusion in the final 2017/18 Annual Plan, for adoption by the Council on 27 June 2017.
Motion carried (AP/2017/017)
11 Submission from Dunedin City Council to the Otago Regional Council Draft Annual Plan 2017/18 |
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A report appended the proposed submission from the Dunedin City Council to the Otago Regional Council on its Draft Annual Plan 2017/18. |
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There was discussion on proposed amendments to the submission.
Cr Mike Lord left the meeting from 10.19 am to 10.20 am.
Cr Kate Wilson withdrew from the meeting at 10.19 am.
Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council:
Adjourns the meeting for 15 minutes.
Motion carried
The meeting adjourned from 10.22 am to 10.38 am. Cr Kate Wilson left the meeting at 10.22 am.
A number of suggestions were made for changes to the wording of the submission.
Cr Damian Newell entered the meeting at 10.41 am.
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Moved (Cr Doug Hall/Cr Lee Vandervis):
That the following amendments be made to the "Harbour Management and Climate Change Adaptation" section of the submission:
Paragraph 4 The DCC wishes to note the project to restore and protect Te Rauone Beach and requests the ORC continue providing support and commitment to see Stage 1 of this project completed by winter 2018.
Paragraph 3 The DCC wishes to see joint planning for the harbour and harbour access and would welcome ORC’s agreement in resourcing a Harbour and Harbour Edge Management Plan, for instance the dredging of Careys Bay, the entrance to the Otago Yacht Club and the Eastern Channel, and improve navigational aids to make the harbour safer. The DCC also supports the appointment of a dedicated and suitably qualified Harbour Master for Otago Harbour and encourages the ORC to use its ownership of Port Otago and associated companies to further enhance Dunedin's waterfront and harbour edge.
Motion carried (AP/2017/018) Cr Christine Garey recorded an abstention
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Moved (Cr Aaron Hawkins/Cr David Benson-Pope): That the Dunedin City Council:
Requests that the ORC identify the Middlemarch groundwater system, include it as a Groundwater Protection Zone in the Regional Plan: Water, and manage activities to ensure the water quality is suitable as a potable water supply for Middlemarch.
Motion carried (AP/2017/019) Cr Christine Garey recorded an abstention
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Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council:
a) Approves the submission from Dunedin City Council on the Otago Regional Council Draft Annual Plan 2017/18 as amended. Motion carried (AP/2017/020) Cr Christine Garey recorded an abstention |
The meeting concluded at 10.55 am.
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MAYOR