Council

1 May 2017

Council

1 May 2017

Council

1 May 2017

Title

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Elected Members' Register of Interest

7

Council

1 May 2017

Council

1 May 2017

Council

1 May 2017

Council

1 May 2017

Council

1 May 2017

Council

1 May 2017

Council

1 May 2017

Council

1 May 2017

Title

Page

a

Minutes of Ordinary Council meeting  held on 28 March 2017

16

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Richard Saunders (Acting General Manager Infrastructure and Networks), Andrea Jones (Communications Team Leader), Bill Frewen (Senior Policy Analyst), Nicola Pinfold (Group Manager Community and Planning), Maria Ioannou (Corporate Policy Manager) and Ryan Craig (Destination Dunedin Manager)

2.1    Dunedin Heritage Light Rail Trust - High Street Cable Car

Neville Jemmett, Murray Hanan and Trevor Goudie, Dunedin Heritage Light Rail Trust, addressed the meeting concerning the project to re-introduce a cable car to High Street.  They had previously distributed information on the stages of the project.  The tourism potential of this project was emphasised.  The Trust had negotiated a lease arrangement for three heritage cable cars and intended to display them at Mornington Park.  The Trust was part-way through the consent processes for the building to display these but had been experiencing some problems in communications.  The Trust sought the Council's assistance with funding, various approvals relating to the cable car route and staff assistance.

2.2    Baldwin Street

Sharon Hyndman addressed the meeting concerning the increased tourism popularity of Baldwin Street since she had lived there over the previous 27 years, and the difficulties this caused for residents.  She had been approached by media several times and emphasised what a great place Dunedin was, however the increasing popularity of Baldwin Street as an attraction brought major issues.  These included vehicle access (people trying to drive to the top and having difficulty turning and parking, using residents' driveways etc), pedestrian access (busloads of tourists wandering over the street, footpaths and steps could not accommodate the amount of foot traffic, dangerous behaviour with regard to taking photos, sitting on the street etc), and inadequate communication and inconvenience to residents with regard to the Jaffa Race.

Ms Hyndman suggested improvements such as more signage at the bottom of the street and on North Road, resident only vehicle access, wider pedestrian paths, resident only parking at the bottom of the street, tourist operators being requested to reinforce the concept of private property, and more rubbish bins.

2.3    Dunedin to Brighton Run and Other Motoring Events

David Ross, Otago Vintage Car Club addressed the meeting concerning the Dunedin to Brighton Run and other events he and the Club had been involved with.  Mr Ross commented on the success of the event over the previous 63 years and recent changes that had caused problems for this and other events eg requests for a bond for the use of the ground, the need for traffic management plans etc.  He considered that health and safety requirements caused difficulties for organisers and ruined a lot of events.  He also commented on a catering issue at the Edgar Centre for one event.

2.4    Various Topics

David Ross addressed the meeting concerning a variety of issues.  These included:

a)  The preponderance of candidates in STV elections and the desirability of returning to first past the post.

b)  The Council spending too much time on national issues such as oil exploration.

c)  Ethical investing for the Waipori Fund resulting in a failure of duty of care to obtain the best return.

d)  Councillors not being dealt with at meetings in an even-handed manner.

e)  Staff over-emphasising problems in reports, leading the Council to make particular decisions.

f)  The need to rein in Delta.

g)  No justification for the Cadbury Chocolate Carnival funding to continue now that the company was leaving Dunedin.

h)  The number of variations to the District Plan.

i)   Parking issues – it was not up to the Council to subsidise developers for parking.

j)   ID Fashion Week should not receive business development funding.

k)  A recycle day should be held several times a year.

2.5    Mosgiel Pool Site and Next Steps

Irene Mosley, Chairperson, Taieri Community Facilities Trust, addressed the meeting concerning the forthcoming Mosgiel Pool report.  She advised that things were going well with the Trust's activities but it needed confirmation of the site as soon as possible and it was frustrating that the report would not now be considered until the Infrastructure Services and Networks Committee meeting in April.  The Trust believed that the amended Site A was a good one.  Mrs Mosley commented on community funding for the project to be raised and efforts being made.  She noted that it was hard not knowing what was in the report.  In answer to a question she suggested that it would be useful to have a Council team the Trust could work with and that could give them answers and make decisions.

2.6    Yellow-eyed Penguin Season Update

Cr David Benson-Pope withdrew from the meeting at 1.39 pm.

Sue Murray and Eric Shelton, Yellow-eyed Penguin Trust provided the meeting with a Yellow-eyed Penguin Season Update and circulated a submission.  They commented on the decline in penguin numbers and the breeding population for various reasons in recent years, the Trust's conservation efforts, and the establishment of a penguin hospital at the Otago Polytechnic's School of veterinary nursing.  An optimal period for the penguin hospital to run was for a 12 week period annually from mid-January to mid-April.  An explanation was given of care provided to injured penguins prior to their release back into the wild.  The establishment of a permanent Dunedin Wildlife Hospital was also proposed which would deal with other species as well.

Cr David Benson-Pope returned to the meeting at this point.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/057)

Following discussion on whether the entire Elected Members' Interest Register was required for each meeting or just recent changes, the General Manager Strategy and Governance advised that the Audit and Risk Subcommittee would consider this matter further at its April meeting.

6.1    Ordinary Council meeting - 21 February 2017

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 21 February 2017 as a correct record.

In response to a question Mayor Cull advised that he would circulate the response he had received from the Prime Minister to the letter about the hospital notice of motion sent following the previous meeting.

Motion carried (CNL/2017/058) Cr Vandervis recorded his vote against

7       Infrastructure Services and Networks Committee - 13 February 2017

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 13 February 2017.

Motion carried (CNL/2017/059)

8       Economic Development Committee - 13 March 2017

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

a)     Notes the minutes of the Economic Development Committee meeting held on 13 March 2017.

Motion carried (CNL/2017/060)

9       Finance and Council Controlled Organisations Committee - 13 March 2017

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the public part of the minutes of the Finance and Council Controlled Organisations Committee meeting held on 13 March 2017.

b)     Takes Part C items of the minutes of the Finance and Council Controlled Organisations Committee held on 13 March 2017, in the non-public part of the meeting.

Motion carried (CNL/2017/061)

10     Audit and Risk Subcommittee - 14 December 2016

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 14 December 2016.

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on 14 December 2016, in the non-public part of the meeting.

In regard to item 5, it was noted that legal advice was awaited on the process elected members should follow when they received information that concerned the Council's ability to give effect to its responsibilities and social media, and a request was made for this to be followed up.

Motion carried (CNL/2017/062)

11     Waikouaiti Coast Community Board - 8 March 2017

Moved (Cr Andrew Whiley/Cr Lee Vandervis):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 8 March 2017.

Motion carried (CNL/2017/063)

12     Otago Peninsula Community Board - 9 March 2017

Moved (Cr Andrew Whiley/Cr Lee Vandervis):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 9 March 2017.

Motion carried (CNL/2017/064)

13     Strath Taieri Community Board - 2 February 2017

Moved (Cr Andrew Whiley/Cr Lee Vandervis):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 2 February 2017.

Motion carried (CNL/2017/065)

14     Strath Taieri Community Board - 9 March 2017

Moved (Cr Andrew Whiley/Cr Lee Vandervis):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 9 March 2017.

Motion carried (CNL/2017/066)

15     Mosgiel-Taieri Community Board - 15 March 2017

Moved (Cr Andrew Whiley/Cr Lee Vandervis):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 15 March 2017.

Motion carried (CNL/2017/067)

16     West Harbour Community Board - 8 February 2017

Moved (Cr Andrew Whiley/Cr Lee Vandervis):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 8 February 2017.

Motion carried (CNL/2017/068)

17     Reviews Under Section 17A of the Local Government Act 2002

A report from Community and Planning advised that Section 17A of the Local Government Act 2002 required all councils to undertake reviews of the cost-effectiveness of current arrangements for delivering services unless a legal or cost-benefit exemption applied.  The first reviews had to be completed by August 2017.

Reviews had to consider specific options which would involve one or more other councils, including jointly owned council controlled organisations (CCOs) or shared services arrangements.  This was one reason the Otago Mayoral Forum resolved in November 2016 to coordinate service reviews across the six Otago councils, including the Otago Regional Council.

A high-level review provided to the Otago Mayoral Forum recommended conducting detailed reviews of Solid Waste, Waterways and Harbours, and Regulatory Services, as the regional benefits of these detailed reviews had a strong potential to exceed the costs of review.  It was also recommended that further assessment of the potential regional benefits for Three Waters and Land Transport be undertaken.

The Otago Mayoral Forum accepted these recommendations on 11 November 2016.  Each Otago council now needed to confirm or decline to participate in the recommended detailed regional reviews and consider whether any further reviews would be undertaken independently before August 2017.

Staff responded to questions from Councillors and noted that the recommendations had now been accepted by two of the other territorial authorities.

Moved (Cr Mike Lord/Cr Rachel Elder):

That the Council:

a)     Approves the Council's participation in detailed regional service reviews of Solid Waste, Regulatory Services and Waterways and Harbours under section 17A(1) of the Local Government Act 2002.

b)     Notes that a number of other potential future reviews have been identified and that further assessment of the potential regional benefits of reviews of Three Waters and Land Transport will be undertaken.

c)     Decides not to conduct any other reviews under section 17A(1) of the Local Government Act 2002 before August 2017, for the reason in section 17A(3)(b) of the Local Government Act 2002.

Motion carried (CNL/2017/069)

18     Dunedin Destination Plan Draft for Consultation

A report from Enterprise Dunedin sought the Dunedin City Council's approval to undertake consultation on the draft Dunedin Destination Plan appended to the report.

The report set out the background to, and development of, the draft Dunedin Destination Plan and a preferred option to approve the draft Plan for consultation.

The Destination Dunedin Manager and Corporate Policy Manager responded to questions from Councillors.

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Council:

a)     Approves the draft Dunedin Destination Plan attached to the report for consultation.

Motion carried (CNL/2017/070)

19     Terms of Reference for the Grow Dunedin Partnership

A report from Civic and Legal advised Council on proposed terms of reference for the "Grow Dunedin Partnership".  The report also sought confirmation from Council of the expenditure delegations that were in place from the Economic Development Strategy Project budget.

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Adopts the proposed terms of reference for the Grow Dunedin Partnership

b)     Notes that if adopted the terms of reference provide for Council's representatives to be the Chair of the Economic Development Committee together with the Chief Executive (or the Chief Executive's nominee).

c)     Confirms the delegations for expenditure from Enterprise Dunedin's Economic Development Strategy project budget (as previously resolved by the Economic Development Committee at its meeting of 16 November 2015) as follows:

(i)   Up to $10,000 by the Director, Enterprise Dunedin.

(ii)  For individual projects from $10,000 to $50,000, and where the aggregate of projects within a project area in any financial year does not exceed $100,000 by the following people:

·       Dunedin City Council Chief Executive or the Chief Financial Officer if there was any conflict of interest and

·       The Chair of the Finance Committee or Deputy Chair if there was any conflict of interest and

·       The Chair of the EDC Grow Dunedin partnership or any other non-DCC member if there was a conflict of interest.

·       Requests for individual projects over $50,000 (or where the aggregate of projects within a project area exceeded $100,000 in the financial year) would be considered by the Economic Development Committee."

Motion carried (CNL/2017/071)

20     Compact of Mayors Update: First and Second Year Compliance

A report from Community and Planning provided an update on work to ensure Dunedin would meet its requirements for participating in the Compact of Mayors.  Work had been completed on the city-wide Greenhouse Gas Emissions Inventory (Attachment A) and the Climate Hazards and Risks Assessment (Attachment B), and both were ready to be submitted to meet compliance.

The Senior Policy Analyst and Mr Maurice Marquardt from AECOM New Zealand Ltd, the author of one of the attached reports, responded to questions from Councillors and commented on the reports.

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

l)   Approves the Greenhouse Gas Inventory Report and Risks Assessment Report for submission to the Compact of Mayors.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson and Mayor Dave Cull (12).

Against:     Crs Mike Lord, Lee Vandervis and Andrew Whiley (3).

The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2017/072)

21     Triennial Agreement 2016-2019

A report from the Chief Executive Officer advised that under Section 15 of the Local Government Act 2002, the six local authorities within the Otago region must enter into an agreement containing protocols for communication and coordination.  Triennial Agreements enabled local authorities to give better effect to their core purposes under the Local Government Act by adopting a regional approach where appropriate to deliver seamless local government service. 

The new Triennial Agreement for the period 2016-2019 was required to be adopted by all members in identical format no later than 1 March 2017.  Councillors received a copy prior to 1 March 2017.  The Triennial Agreement had been adopted by all the other local authorities in the region and was now presented for adoption by the Council.

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

a)     Approves the Triennial Agreement for the local authorities of the Otago Region for the period 2016 to 2019.

Motion carried (CNL/2017/073)

Council

1 May 2017

Title

Page

A

Minutes of Infrastructure Services and Networks Committee held on 10 April 2017

32

IN ATTENDANCE

Ruth Stokes (General Manager, Infrastructure and Networks), Sue Bidrose (Chief Executive Officer), Tom Dyer (Acting Group Manager Parks and Recreation), Jendi Paterson (Recreation Planning and Facilities Manager), Tracey Tamakehu (Acting Chief Information Officer), Bruce Hall (Information Support), Richard Saunders (Acting Group Manager, Transport), Angus Ballad (Asset Supervisor, Transport), Kristy Rusher (Manager, Civic and Legal) and Andrea Jones (Communications Team Leader)

1.1    Sarah Nitis, Mosgiel-Taieri Community Board

On behalf of the Mosgiel-Taieri Community Board, Sarah Nitis addressed the meeting on the proposed Mosgiel aquatics facility and surrounding reserves

Ms Nitis advised that the Board had concerns regarding the timeline for the design and they felt that as this was a Council/community partnership that there needed to be clear expectations. 

Ms Nitis responded to questions on the project going forward in particular the role that the Mosgiel-Taieri Community Board could take.

        1.2    David Young, Mosgiel Football Club

On behalf of the Mosgiel Football Club, David Young addressed the meeting on the proposed Mosgiel Aquatics facility.  Mr Young provided background information of the Mosgiel Football Club which included the length the Club had been operating and its association with Memorial Park; along with the number of teams playing this season and throughout the year.

Mr Young commented on the Club's concerns which included the possible loss of both their designated training pitch and any full sized pitches.  He advised that the Club recognised the importance of a new Mosgiel Aquatics facility; however he requested that the impact on Memorial Park to be minimised.

        1.3    Taieri Community Facilities Trust

Irene Mosley and Bill Feather, Taieri Community Facilities Trust (Trust) addressed the meeting regarding the Mosgiel Pool Site and Next Steps Report.  Mrs Mosley provided a background to the recommended site; the design concept plans and the costings which she felt were accurate. 

Mr Feather spoke on the process that had been followed to identify the recommended site which included the surveys and communication undertaken and the investigations into the underground infrastructure within Memorial Park.

Mrs Mosley and Mr Feather advised that the Trust supported the recommendation contained with the "Mosgiel Pool Site and Next Steps" report.

               1.4    Lyndon Weggery

Mr Weggery tabled and addressed the meeting on sea/groundwater levels in South Dunedin which included the current Otago Regional Council monitoring and a public meeting that the Greater South Dunedin Action Group to be held in June 2017.

Moved (Chairperson Kate Wilson/Deputy Chairperson Jim O'Malley):

That the Committee:

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2017/011)

5       Mosgiel Pool Site and Next Steps

A report from Parks and Recreation sought confirmation of the existing Mosgiel pool site and immediately surrounding area as the preferred site for the development of a new aquatic facility in Mosgiel.

The report noted that the site recommendation was based on feedback from a number of public consultation processes completed since 2012, analysis of infrastructure provision and the proposed development’s effect on existing recreational spaces.  It also noted that confirmation of the site would enable refinement of design concepts and assist the Taieri Community Facilities Trust (the Trust) in progressing fundraising efforts.

The Acting Group Manager, Parks and Recreation (Tom Dyer) and the Recreation Planning and Facilities Manager (Jendi Paterson) responded to questions on next steps in particular the timeline for staff to reporting back to the Committee on design concepts.

Moved (Deputy Chairperson Jim O'Malley/Cr Doug Hall):

That the Committee:

a)     Approves the existing Mosgiel pool site and immediately surrounding area as the preferred site for the development of a new aquatic facility in Mosgiel.

b)     Acknowledges the continued commitment of the Taieri Community Facilities Trust to the project.

Motion carried (INF/2017/012)Division

That the Council

Votes by division.

For:          Crs Marie Laufiso, Kate Wilson, Jim O'Malley, Dave Cull, Chris Staynes, David Benson-Pope, Christine Garey, Aaron Hawkins, Mike Lord, Lee Vandervis, Doug Hall, Damian Newell, Conrad Stedman and Andrew Whiley (14).

Against:     Nil

The division was declared CARRIED by 14 votes to 0

6       Road names to add to the road name register

                       A report from Information Services advised that in November 2011, the Infrastructure Services Committee (the Committee) created a list of approved names for future road naming opportunities.  It noted that the development of the Road Name Register was an iterative process and members of the public, Councillors and staff were encouraged to propose names for inclusion on the register.  The report presented the latest list of suggested road names as put forward by members of the public and staff.

The Acting Chief Information Officer (Tracey Tamakehu) spoke to the report and advised that any further iterations of Road Names to add to the Road Register must be approved by the Infrastructure Services Committee.

Moved (Cr Lee Vandervis/Cr Chris Staynes):

That the Committee:

a)     Approves the presented names for inclusion on the Road Name Register.

Motion carried (INF/2017/013)

7       Proposal to name Private Way off Chadwick Street, Fairfield

A report from Information Services provided the options for the naming of a private way off Chadwick Street as part of an industrial development by JPD Trustee Limited and Trevor Cockburn. It noted that the developer's preference complied with the Dunedin City Council Road Naming Policy.

Moved (Cr Lee Vandervis/Mayor Dave Cull):

That the Committee:

a)     Approves the naming of a new private way off Chadwick Street as "Cleveland Close".

Motion carried (INF/2017/014)

8       Proposed Road Stopping - Beaconsfield Road, Portobello

A report from Transport advised that the owner of 1 McAuley Road, Portobello, had applied to have a portion of unformed legal road adjoining the property stopped and amalgamated with their property. 

The report also sought a resolution to issue public notice of the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

Moved (Cr Lee Vandervis/Cr Andrew Whiley):

That the Committee:

a)     Approves the publishing of a public notice advertising the intention to stop a portion of legal road adjacent to 1 McAuley Road, Dunedin, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, OR the value of the stopped road, assessed by the Council’s valuer, whichever is the greater amount

iii)    Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely  OT79/116

iv)    Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road

v)     Register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over, or under that land.

Motion carried (INF/2017/015)

9       Items for Consideration by the Chair

Councillor Benson-Pope requested a report which outlined the process for the community to request consideration for the lowering of speed limits in specific streets.

Councillor Whiley requested a report which outlined the timeline of all the decisions that have been made for the Mosgiel Pool including a summary.  The Chair advised she would provide a link to previous reports.

Council

1 May 2017

Title

Page

a

Minutes of Community and Culture Committee held on 11 April 2017

38

IN ATTENDANCE

Sue Bidrose, Chief Executive, Simon Pickford, General Manager Community Services, Sandy Graham, General Manager Strategy and Governance, Bernie Hawke, Group Manager Arts and Culture, Nicky Page, Director City of Literature, Nicola Pinfold, Group Manager Community and Planning, Joy Gunn, Manager Events and Community Development, Cam McCracken, Dunedin Public Art Gallery Director.

1.1    Community Event at Stadium

Shelley Gilchrist addressed the meeting concerning a community event at the stadium to raise funds for the Sophie Elliott Foundation.

Moved (Chairperson Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/002)

5       Toitu Otago Settlers Museum Board - 22 February 2017

Moved (Chairperson Aaron Hawkins/Cr Doug Hall):

That the Committee:

a)      Notes the minutes of the Toitu Otago Settlers Museum Board meeting held on 22 February 2017.

Motion carried (COM/2017/003)

6       Grants Subcommittee - 13 March 2017

Moved (Chairperson Aaron Hawkins/Cr Andrew Whiley):

That the Committee:

a)     Notes the public part of the minutes of the Grants Subcommittee meeting held on 13 March 2017.

b)     Takes Part C items of the minutes of the Grants Subcommittee held on Monday, 13 March 2017, in the non-public part of the meeting.

Motion carried (COM/2017/004)

7       Otago Museum Report to Contributing Local Authorities - January to February 2017

This report, prepared by Otago Museum, provided an update on the key activities from January to February 2017. Discussion was held on the success of the recent flight to view the Aurora.

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Committee:

a)     Notes the Otago Museum Report to Contributing Local Authorities – January to February 2017.

Motion carried (COM/2017/005)

8       Ara Toi and City of Literature Update Report - July to December 2016

This report updated Council on the activities and achievements of Ara Toi and the City of Literature for the period from July to December 2016.

Bernie Hawke and Nicky Page answered questions from the councillors.

Moved (Chairperson Aaron Hawkins/Cr Chris Staynes):

That the Committee:

a)     Notes the Ara Toi and City of Literature Update July-December 2016.

Motion carried (COM/2017/006)

9       South Dunedin Hub and Community Liaison

This report updated the Committee on progress establishing a temporary (pop up) hub in the South Dunedin area; and provided an update on engagement with the South Dunedin Stakeholder Group.

Nicola Pinfold, Bernie Hawke and Joy Gunn were invited to speak to this report.

They have been hard at work identifying properties for the pop up hub. In last few weeks staff have been investigating a property in great detail and are now dealing with draft lease. Hope to progress that as soon as possible.

At the last stakeholder group meeting there was a commitment to respond to community questions within a set timeframe.

Moved (Cr Damian Newell/Cr Doug Hall):

That the Committee:

a)     Notes the progress on establishing the South Dunedin Hub and working with key community stakeholders.

Motion carried (COM/2017/007)

10     Community and Culture Non-Financial Activity Report for the Quarter ended 31 December 2016

This report updated the Committee on key city, community, arts and cultural outcomes for the quarter ended 31 December 2016. There have been small percentage increases in satisfaction with community and with cultural facilities across all measures. 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Committee:

a)     Notes the Non-Financial Community, Arts and Cultural Activity Report for the Quarter Ended 31 December 2016.

Motion carried (COM/2017/008)

11     Public Art Framework

This report discussed potential governance options for the planning and commissioning of public art in Dunedin. The report also outlined a public engagement process timetabled for May – June 2017.

Cam McCracken, Dunedin Public Art Gallery Director, spoke to the report and

the options outlined in the report were discussed.

Moved (Cr David Benson-Pope/Member Dave Cull):

That the Committee:

a)     Approves in-house commissioning of public art as the preferred model for Council funded public art activity.

b)     Notes that Public Art Framework 2017-22 has been updated so that in-house commissioning is the preferred model for Council funded public art activity.

c)     Approves the Public Art Framework 2017-22 engagement process.

Motion carried (COM/2017/009)

12     Items for Consideration by the Chair

Cr Lord asked if there was anything they could do to help the presenters who spoke at the public forum and offered to spread the word about their event.

Council

1 May 2017

Title

Page

A

Minutes of Planning and Environment Committee held on 11 April 2017

44

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance); Simon Pickford (General Manager Community Services); Nicola Pinfold (Group Manager Community and Planning); Maria Ioannou (Corporate Policy Manager); Jessie Wu (Policy Advisor, Corporate Policy)

1.1    Scott Willis

Scott Willis, Manager – Blueskin Resilient Communities Trust (BRCT) addressed the meeting on their Climate Safe House project and advised that the project had been set up in response to sea-level rise in Blueskin Bay and the wider area. 

Mr Willis commented that BRCT supported local sustainability and climate change initiatives.  He commented on the identification of the problems encountered and the solution being climate safe housing. 

Mr Willis advised that the trust would like a formal partnership with Council which would involve the waiving of fees for demolition, building consent and permit of public use; the participation of a Councillor on the Advisory Committee; secondment of a staff member to assist with communications and policy and financial assistance to help run events for sponsors and enable the continuation of community-led project management.  He commented that the first step would be for Council to become a sponsor of the project and requested that Council consider this.

Moved (Chairperson David Benson-Pope/Cr Andrew Whiley):

That the Committee:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/003)

5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 December 2016

A report from Community and Planning and Customer and Regulatory Services updated the Committee on activities including city planning, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

The General Manager Community Services (Simon Pickford) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and answered questions.

Ms Pinfold tabled a replacement for paragraph 23 which read:

“Hearings on the 2GP commenced in May 2016, and in the October to December 2016 quarter the Heritage, Residential and Mercy Hospital hearings were held.  There are 5 or 6 hearings left of a total 2GP hearing programme of 27 hearings.  Primary hearings are scheduled to conclude in June 2017, with some reconvened hearings and wrap-up hearings scheduled for July 2017 and potentially September.  Decisions are expected to be released near the end of this year.”

Moved (Chairperson David Benson-Pope/Cr Chris Staynes):

That the Committee:

a)     Notes the Planning and Regulatory Non-Financial Activity Report for the Quarter Ended 31 December 2016.

Motion carried (PLA/2017/004)

6       DCC Emissions Measurement, Management, and Reduction Update 2015/16

A report from Community and Planning provided an overview of the Dunedin City Council’s (DCC) 2015/16 Greenhouse Gas (GHG) Emissions Inventory report. It also provided information on the upcoming review of the Emissions Management and Reduction Plan and the inclusion of the Supply Chain GHG Emissions Review as part of the 2016/17 GHG Emissions Inventory.

Corporate Policy Manager (Maria Ioannou) and Policy Advisor, Corporate Policy (Jessie Wu) commented on the report and responded to questions on the business units included and excluded from the policy and the ways used to measure the emissions.

Moved (Chairperson David Benson-Pope/Cr Mike Lord):

That the Committee:

a)     Notes the report titled DCC Emissions Measurement, Management and Reduction Update 2015/16.

Motion carried (PLA/2017/005) with Councillor Vandervis recording his vote against

7       Items for Consideration by the Chair

Council

1 May 2017

Title

Page

A

Minutes of West Harbour Community Board held on 15 March 2017

49

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Nick Maguire (Parks Maintenance Team Leader), Rob Bayne (Contract Supervisor – Delta),  Catherine Hosted (Volunteer Project Facilitator), Aalbert Rebergen (Biodiversity Officer) and Hjarne Poulsen (Safety Team Leader)

Moved (Steve Walker/Trevor Johnson):

That the Board:

a)     Amends the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2017/015)

5.1    West Harbour Community Board meeting - 8 February 2017

Moved (Steve Walker/Trevor Johnson):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 8 February 2017 as a correct record.

 Motion carried (WHCB/2017/016)

6       Parks and Recreation Maintenance Contractor

Nick Maguire (Parks Maintenance Team Leader) and Rob Bayne (Contract Supervisor – Delta) were in attendance to discuss and respond to questions on the contractor's role in the upkeep and maintenance of recreation spaces in the Board area. 

The Board was advised that Parks were now responsible for all green work (e.g. grass cutting alongside road verges and vegetation control), some of which had previously been carried out by the Transport Department.  Mr Bayne advised that they had response teams that could react quickly to any issues. 

7       Parks and Recreation Staff Introductions

Catherine Hosted, Volunteer Project Facilitator, and Aalbert Rebergen, Biodiversity Officer, were in attendance to meet the Board and discuss their roles in the community and responded to questions.  

8       Governance Support Officer's Report

The report informed the West Harbour Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Scholarship Fund

c)     2017 Community Boards Conference

d)     Training for Community Board Chairs

e)     2017/18 Annual Plan engagement

f)     Action List

Members agreed to hold an informal Annual Plan engagement session prior to the Board meeting on 3 May between 4 and 5 pm.

Discussion turned to Action List items:

·      Back Beach Public car park – staff to be asked to report back to Board on issues raised

·      Planting of Gardens – staff to report back to Board in relation to the design and plants to be used

·      Gorse on Private Land – to confirm letter has been sent and provide a copy to the Board

·      Speed Indicator Signs – NZTA has agreed to the installation of a driver feedback sign – completed

·      St Leonards bus shelter – completed

Moved (Steve Walker/Cr Aaron Hawkins):

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (WHCB/2017/017)

9       Community Plan

Members noted that the 2017/18 Community Plan had been adopted but could be updated during the course of the year as required.

10     Board Representation and Areas of Responsibility

a)     Port Environment Liaison Committee

Ange McErlane reported back on the last meeting of the Port Environment Liaison Committee.  She advised that there was concern that commercial operators were using the Back Beach Boat ramp.  It was agreed that this matter would be raised with the Recreation Planning and Facilities Manager (Jendi Paterson) to confirm the rules of use.

She tabled drawings of the proposed project by David Elliot for murals on A Shed

b)     Ravensdown Community Liaison Group

Trevor Johnson reported that there had not been a meeting held and they were now occurring three times per year.

c)     Keep Dunedin Beautiful

Jan Tucker reported that a meeting had not been held.

d)     Communications/Facebook

Ryan Jones reported that he had commenced using the budget and had had a positive response.

e)     State Highway 88 Liaison Group

Steve Walker commented that he and Cr Hawkins should meet to discuss this group.

f)     Funding Applications Report Back

Francisca Griffin reported that she had received feedback from the Port Chalmers Kindergarten and the West Harbour Pony Club had sent a thank you letter.

g)     West Harbour Beautification Trust

Steve Walker advised there was nothing to report at this stage.

h)     Policing Issues

Jan Tucker reported that she had met with the local Police Officer a couple of times and he was taking a month's leave.  She commented that a replacement officer should be provided due to the length of leave.

i)      Vision Port Chalmers

Jan Tucker provided an update on the activities of Vision Port Chalmers.

11     Chairperson's Report

The Chairperson provided an update on matters of interest including: 

·      The end of season swimming pool barbeque would be held on 25 March at 12.00 noon.  The mural process was well underway and currently waiting for resource consent.

·      Members confirmed that they would like an article in the Rothesay News regarding parking.

·      He and Ryan Jones had attended a meeting with the Port Chalmers Senior Citizens and they had raised the issue of provision of a disability park in Grey Street.

·      He was away on ANZAC Day and would like someone to represent the Board.  Jan Tucker agreed but expressed concern regarding the organisation of the day, as the current organiser was no longer willing to do it. 

·      The Te Ngaru speed signs have been installed.

·      Ryan Jones commented on the proposed Annual Community Award.  It was agreed that he would prepare a paper for discussion at the next meeting.

Moved (Steve Walker/Trevor Johnson):

That the Board:

a)     Notes the report from the Chairperson for March 2017.

Motion carried (WHCB/2017/018)

12     Council Activities

Councillor Aaron Hawkins reported on the following items:

·      The Council was supporting the rebuild of the hospital in the central city.

·      The Reserves and Beaches Bylaw hearings were being held.

·      The Council had changed the process for engaging with the community during the Annual Plan process.

·      The Council had bought the Sammy's building.

·      The separating of Aurora and Delta was being phased in.

·      The Destination Dunedin Marketing Plan was being released on 28 March.

Moved (Cr Aaron Hawkins/Trevor Johnson):

That the Board:

a)     Notes the Council Activities Report for March 2017.

Motion carried (WHCB/2017/019)

13     Items for Consideration by the Chair

The following items were identified:

·      Update on Stevenson and Cook building and also obtain a copy of the report.

·      Forward the issue of train shunting to the Port Environment Committee.

·      Obtain the pool usage statistics.

·      Discuss the format of the agenda.

·      Paper on the proposed Community Award.

Council

1 May 2017

Title

Page

a

Minutes of Saddle Hill Community Board held on 16 March 2017

56

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture); Nick Macguire (Parks Maintenance Team Leader); Catherine Hosted (Volunteer Projects Facilitator Parks and Recreation); Greg Shaw (City Care); Aalbert Rebergen (Biodiversity Officer); Bruce Wood (Senior Contract Supervisor Road Maintenance) and Hjarne Poulsen (Safety Team Leader Network Development and Operations)

1.1    Jane Clutha, Anglican Family Care

Jane Clutha (Programme Co-ordinator, Fundraising, Marketing and Communication), Anglican Family Care (AFC) spoke of the support AFC provided to vulnerable children and their families in Otago.  She advised that they offered intensive, early intervention support to their clients and wanted to reduce barriers with the community’s support.

Ms Clutha sought help from the board to identify resources within the community to help support these families.  The Chair advised that the board would provide a list of appropriate resources and forward to her.

1.2    Erin Ford - Youth Ambassador Award Applicant

Erin Ford spoke to her application for the Youth Ambassador Award.  She outlined her achievements, her passion for science and desire to provide science workshops for presentation to primary schools to showcase and encourage young people to pursue science activities.

1.3    Madison Roome - Youth Ambassador Award Applicant

Madison Roome spoke to her application for the Youth Ambassador Award.  Madison advised that she was heavily involved in Taekwondo and was the youngest qualified referee in the history of New Zealand.  Her goal was to be both qualified and experienced enough to be able to represent New Zealand as a referee at future Olympic games.

1.4    Tahlia Roome - Youth Ambassador Award Applicant

Stephen Hall advised that he was speaking on behalf of his niece, Tahlia Roome’s application for the Youth Ambassador Award.  Tahlia was unable to attend the meeting as she was representing Dunedin Technical playing football in Auckland.  Mr Hall commented that Tahlia would use the funding towards payment of travel and accommodation costs.

1.5    John Gordon and Russell Jordan – Braids Reserve

John Gordon and Russell Jordan addressed the meeting to discuss the felling/tidying up of the trees at Braid’s Reserve.  They commented that they were unable to see the beach from their properties and believed that the lack of maintenance of the trees had caused the issue. 

The Chair advised that Council had indicated they would remove the offending willow tree at their cost if the Board supported this.  The Board supported the removal of the tree but felt it more appropriate that the resident also contributed towards the cost and indicated that they believed 25% was a fair and reasonable amount.

Messrs Gordon and Jordan commented that they felt the lack of maintenance was the issue and that all the trees needed to be topped.  They also questioned ownership of a section of land in front of their properties which also had vegetation that needed to be addressed.

The Chair advised that he would contact staff and arrange an onsite meeting with Parks and Reserves and Transport staff, Board members and Messrs Gordon and Jordan to identify ownership and a resolution.

Moved (Chairperson Scott Weatherall/Deputy Chairperson Leanne Stenhouse):

That the Board:

a)     Notes the updated Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/015)

5.1    Saddle Hill Community Board meeting - 9 February 2017

Moved (Paul Weir/ Peter Gouverneur):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 9 February 2017 as a correct record.

 Motion carried (SHCB/2017/016)

6       Parks and Recreation Maintenance Update

Nick Macguire (Parks Maintenance Team Leader) introduced Greg Shaw (Parks Manager, City Care) to the Board.  They discussed the contractor’s role in the upkeep and maintenance of recreation spaces in the Board area.

They responded to questions and provided updates on the Walton Park track, Brighton Domain drainage, Sunninghurst, Sunnyvale Sports Centre, Fairplay Street Toilet, weed removal and urgent work.

7       Introduction to Parks and Recreation Biodiversity Officer

Aalbert Rebergen, Biodiversity Officer from Parks and Recreation was present to meet the Board and provided an overview of his role within Council.

8       Introduction to Volunteer Projects Facilitator, Parks and Recreation

Catherine Hosted, Volunteer Projects Facilitator from Recreation Planning and Facilities, Parks and Recreation was present to meet the Board and provided an overview of her role which included community engagement and promotion of volunteering.

12     Governance Support Officer's Report

A report from the Governance Support Officer informed the Saddle Hill Community Board of activities relevant to the Board area as follows:

a)     Project Fund

b)     Freedom Camping Bylaw

c)     2017/18 Annual Plan Community Engagement

d)     2017 Community Boards Conference

e)     Community Engagement

f)     Brighton Road (Westwood) – Minor Improvement Safety Programme

g)     Action List

Bruce Wood (Senior Contract Supervisor Road Maintenance) and Hjarne Poulsen (Safety Team Leader Network Development and Operations) were present to speak to Transport items on the Action List and provided the following update:

Brighton/Taieri Mouth Road Coastal Erosion – As a result of the geotech investigation there had been two options identified to remedy the problem.  Staff would report back on the preferred option once pricing and consideration had been undertaken.

Morris Road – Staff provided an update on the remedial works for the road slumping.  It was noted that cyclists struggled with the alternative route due to the heavy gravel at the intersection and had been using the motorway.  Staff were requested to urgently look at options to enable cyclists to ride over the gravel with more ease.

Creamery Road –The work was programmed.

Main South Road, Brighton Road Intersection – this was currently with NZTA for an update.

Scroggs Hill Road – Allanton/Scroggs Hill Road Intersection – The intersection had been surveyed and redesigned.  The work would be undertaken following the Otago Rally.

Westwood Layby – Mr Poulsen advised that concept work for the full project had been undertaken and he had met a concerned resident onsite and provided a solution for their problem. 

Road Sealing – Currently 50% of the roads identified as needing resealing had been completed.  Law Road was on the schedule for resealing and stage one which involved patching the road prior to sealing had been completed.

Mudtanks – The Board noted that there were blocked mudtanks in Ocean View.  They would provide additional information on the locations to staff.

MacIntosh Road – Brighton Road intersection –visibility was difficult due to the rock and concrete wall on private property.  It was noted that work could not be undertaken on without the property owners permission and staff were requested to investigate this further.

Brighton Bridge painted lines – There were problems with the removal of old markings and it was noted that the road sealing crew was to seal over the old words which should rectify the problem.

Taylor Street – The redesignation of pedestrian movement had caused multiple lines which were confusing and staff were requested to investigate.

Morris Road and Taieri Mouth Road – the ditches were in need of clearing both of vegetation and rubbish.

Otokia Kuri Bush Road – it was noted that the requested work had been completed however the Board queried the delay in requested action.

Brighton Road, Ocean View – the accessway around 906-920 had a pinch-point and members queried whether a no entry sign could be installed at one end.  It was noted that the road reserve was maintained as a footpath but kept at a drivable standard.

Big Rock corner accident and detour – Due to an accident at Big Rock corner, traffic was rerouted which caused issues when a truck was stuck trying to get around the Scroggs Hill Road corner.  Members asked if the corner could be assessed as to whether a sign stating stopping access for heavy/big trucks should be installed.

The Board requested that the item relating to the Braids Hill Reserve in public forum be included in the action list.

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Notes the Governance Support Officer’s Report.

b)     Amends the Action List as appropriate.

Motion carried (SHCB/2017/017)

9       Funding Application

The Chair declared an interest in this item, withdrew and left the room.  The Deputy Chair (Leanne Stenhouse assumed the Chair).

The Brighton Surf Lifesaving Club applied for $1,264.00 towards the cost of the supply and installation of blinds for the lounge area of the Surf Club.  It was noted that the club would fundraise to provide the additional money required.

The Board acknowledged the valuable contribution the surf club made to the community noting that the members were all volunteers, the club enabled community groups to use their rooms and agreed to support the project.

Moved (Peter Gouverneur/Cr Conrad Stedman):

That the Board:

a)     Approve $1,264.00 funding to be granted to the Brighton Surf Lifesaving Club towards the purchase of blinds.

 Motion carried (SHCB/2017/018)

10     Beaches and Reserves Bylaw

Councillor Stedman declared an interest in this item, advising that he was a member of the Bylaw Subcommittee and withdrew from discussion and voting.

The Board had submitted on the Beaches and Reserves Bylaw which now needed to be retrospectively adopted.

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

a)     Retrospectively approves the submission on the Beaches and Reserves Bylaw.

Motion carried (SHCB/2017/019)

11     Youth Ambassador Award

The annual Youth Ambassador Award applications closed on Friday 3 March 2017. The Board gave consideration to the four applications received. 

The Board noted there was a high calibre of applicants and expressed their admiration for them all. 

Moved (Christina McBratney/ Paul Weir):

That the Board:

a)     Receives the four applications for the Youth Ambassador Scholarship Award.

b)     Approves the payment of the $1,000.00 Youth Ambassador Scholarship Award to Erin Ford.

Motion carried (SHCB/2017/020)

13     Board Updates

Board members provided updates on activities including:

1      2017 Community Board Chairs Conference – Ms Stenhouse reported back on the conference and the benefits of being able to interact with other Chairs and Deputy Chairs.

2      Keep Dunedin Beautiful

3      Greater Green Island

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

a)     Notes the updates.

Motion carried (SHCB/2017/021)

14     Chair's Update

The Chairperson (Scott Weatherall) will provide a verbal update on matters of interest to the Board including:

1      Civil Defence Training will be held in early April.

2      Brighton Footpath meeting

3      Corrections – Community Work – The Chair met with the Department of Corrections Community Work Supervisor to have the Community Board re-established as a supporting organisation to assist a local offender. 

4      William Martin Reserve Proposal

5      Waldronville Ultra Fast Broadband

6      ANZAC Day – John Moyle represented the Board in the past at the Green Island service and has requested to continue with the support of the Board.  The Board expressed their appreciation and support of Mr Moyle continuing in this role.  Ms Stenhouse advised she would attend the Brighton service.

7      Bookbus – Mr Hawke provided an update on the Bookbus service.  He advised that the buses were 26 years old therefore there was difficulty sourcing parts for any repairs required due to their age.  Mr Hawke advised that any changes would be in consultation with the community and the Board would be kept informed.

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

a)     Notes the report.

b)     Approves John Moyle to represent the Board at the Green Island ANZAC day service.

 Motion carried (SHCB/2017/022)

15     Council Activities

Councillor Stedman provided an update on matters of interest to the Board including:

1      The Reserves and Beaches Bylaw hearing – noting that deliberations would begin        in the following week.

2      Cadbury closure

3      Dunedin Public Hospital

Moved (Cr Conrad Stedman/Scott Weatherall):

That the Board:

a)     Notes the report.

Motion carried (SHCB/2017/023)

16     Items for Consideration by the Chair

Noting that there would be a discussion with policy staff to be held prior to the next meeting on the Long Term Plan.

Council

1 May 2017

 RECOMMENDATIONS

That the Council:

a)     Approves the 2016 – 2018 Dunedin (New Zealand) Masters Games Trust Statement of Intent.

b)     Approves the 2016 – 2018 Dunedin (New Zealand) Masters Games Trust Service Level Agreement

Author:

Vicki  Kestila  - Master Games Manager

Janine Hunt-Ross  - Project Support Coordinator

Authoriser:

Joy Gunn - Manager Events and Community Development

Nicola Pinfold - Group Manager Community and Planning 

Title

Page

a

(Draft) Statement of Intent 2016 - 2018

69

b

(Draft) Service Level Agreement 2016 - 2018

75

Fit with purpose of Local Government

This report relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

The New Zealand Masters Games contributes to three of the Council's defined strategies.

Māori Impact Statement

No specific data is collected on ethnicity of participants.  Games organisers are planning to include ethnicity data in the future.

Sustainability

The Dunedin (New Zealand) Masters Games Trust has the franchise rights to host the biennial New Zealand Masters Game until the end of 2036.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.  The budget for Masters Games is included in the Annual Plan.

Financial considerations

Under current agreements the Dunedin City Council guarantees to underwrite the Dunedin (New Zealand) Masters Games, should it be required. 

Significance

The significance of the matters discussed in this report is low, in terms of Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement, other than approval of the Dunedin (New Zealand) Masters Games Trust Board.

Engagement – internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

The New Zealand Masters Games implements its own Health and Safety policy and process in line with current legislation. In respect of this report there are no other known legal risks.

Approving the Statement of Intent and Service Level Agreement commits Council to continuing to under write the Games (if financial support is required).

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

Council

1 May 2017

Council

1 May 2017

Council

1 May 2017

RECOMMENDATIONS

That the Council:

a)     Adopts the Carbon Management Policy attached to this report.

DATE

01/01/2016

01/01/2017

01/01/2018

01/01/2019

PRICE       NZUs

25,000

33,500

41,500

50,000

Budget ($13.50)

 $337,500

 $452,250

    $560,250

  $675,000

Market ($17.50)

     $437,500

     $586,250

       $726,250

       $875,000

ETS Cap ($25.00)

        $625,000

        $837,500

   $1,037,500

    $1,250,000

Author:

Bill Frewen - Senior Policy Analyst

Andrew Slater - Risk and Internal Audit Manager

Authoriser:

Maria Ioannou - Corporate Policy Manager

Nicola Pinfold - Group Manager Community and Planning 

Title

Page

a

(Revised) Carbon Management Policy

88

Fit with purpose of Local Government

This proposal enables democratic local decision making and action by, and on behalf of communities, and to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

This proposal provides a policy framework for governing the management and minimisation of the Council’s ETS liabilities. The ETS is a national mechanism for participating in international climate change mitigation.  

Māori Impact Statement

This proposal has no known impacts for tangata whenua.

Sustainability

This proposal provides a policy framework for governing the management and minimisation of the Council’s ETS liabilities. The ETS is a national mechanism for participating in international climate change mitigation.  

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This proposal provides a policy framework for governing the management and minimisation of the Council’s ETS liabilities, which have direct costs to ratepayers and/or landfill users, and implications for the management of landfill, forest and other assets. 

Financial considerations

The direct financial impacts of the ETS will be addressed separately in the context of the Solid Waste activity budget for 2017/18.

Significance

The significance of this proposal is assessed as medium, as it involves the management of considerable risks or costs either to ratepayers and/or landfill users (or both).

Engagement – external

The proposed Carbon Management Policy has been referred to the Te Ao Turoa Partnership for comment. Public engagement during the development of Te Ao Tūroa – The Natural World: Dunedin’s Environment Strategy also demonstrated strong public support for reducing city carbon emissions.

Engagement - internal

This proposal has been endorsed by all Groups expected to participate in the management and minimisation of the Council’s ETS liabilities.

Risks: Legal / Health and Safety etc.

This proposal provides a policy framework for governing the management and minimisation of the Council’s ETS liabilities.  Non-compliance with ETS requirements could expose the council to potential liabilities and costs greater than the costs of ETS compliance.

Conflict of Interest

There is no known conflict of interest associated with this proposal.

Community Boards

There are no known impacts for Community Boards associated with this proposal.

Department responsible:

Policy number:

Policy version:

Review date:

Contribution to strategic framework - specific priorities:

Council

1 May 2017

Council

1 May 2017