Māori Participation Working Party
Unconfirmed MINUTES
Minutes of an ordinary meeting
of the Māori Participation Working Party held in the Otaru Room, Civic
Centre, The Octagon, Dunedin on Monday 29 May 2017, commencing at 4.00 pm
PRESENT
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Deputy Chairperson
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Edward Ellison
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Members
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Sue Bidrose
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Aaron Hawkins
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Mike Lord
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Christine Maxwell (Araiteuru
Marae)
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Katharina Ruckstuhl
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Chris Staynes
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Paulette Tamati-Elliffe
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Kate Wilson
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IN ATTENDANCE
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John Christie (Director,
Enterprise Dunedin); Joy Gunn (Manager Events and Community Development);
Tracey Tamakehu (Chief Information Officer); Crystal Filep (Team Leader Urban
Design) and Tami Sargeant (Senior Policy Analyst)
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Governance Support Officer Lynne
Adamson
The meeting opened with a Karakia given by Edward Ellison.
1 Public
Forum
There was no Public Forum.
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2 Apologies
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Moved (Edward
Ellison/Sue Bidrose):
That the Committee:
Accepts the apologies
from Chairperson Dave Cull, David Benson-Pope and Jeffrey Broughton and Sandy
Graham for absence; from Paulette Tamati-Elliffe for lateness and from Sue
Bidrose and Aaron Hawkins for early departure.
Motion carried (MPWP/2017/008)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
There was a
discussion on the inclusion of the Declaration of Interest form with the agenda
and it was agreed that this would be addressed in the MoU.
5 Confirmation
of Minutes
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5.1 Māori Participation Working Party
meeting - 27 February 2017
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Moved (Kate Wilson/Mike Lord):
That the Committee:
Confirms
the public part of the minutes of the Māori Participation Working Party
meeting held on 27 February 2017 as a correct record.
Motion carried (MPWP/2017/010)
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Part A Reports
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6 Update
on Puaka Matariki
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The report provided an update to the Māori
Participation Working Party on progress in coordinating the 2017 Puaka
Matariki Festival in Dunedin.
Joy Gunn (Manager Community Development
and Events) spoke to the report, provided a brief overview of the Puaka
Matariki Festival and responded to questions on the role of the coordinator,
funding provided and grant applications.
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Moved (Chris Staynes/Katharina
Ruckstuhl):
That the Committee:
a) Notes the
Update on Puaka Matariki report.
Motion carried (MPWP/2017/011)
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7 Road
Naming Register Update
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Tracey Tamakehu (Chief Information
Officer) provided an update on the inclusion of Māori names in the
Dunedin Road Naming Register.
Ms Tamakehu invited the Māori
Participation Working Party to provide appropriate Te Reo Māori names
for the road naming register. She advised that the current list had
been updated to include 40 new plants with half in Māori and 43 new
names with three in Māori. They would like the register to have a
wider range available for developers to choose from which would provide a
more broad, historical knowledge to include people; events; flora and fauna.
Ms Tamakehu spoke of the process
undertaken when a developer searched or requested a name for the new
development and explained the benefits of having a preapproved list for them
to choose from.
There was a discussion on the
provision of appropriate names with members advising that some names were
more relevant for one particular area than another. It was agreed that
Ms Tamakehu request KTKO help facilitate the search of appropriate Māori
names for inclusion in the road naming register.
It was noted that cycleways
may be named in the future and/or a street renamed, these could include
appropriate Māori names.
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Moved (Edward Ellison/Kate Wilson):
That the Committee:
a) Notes the
update.
Motion carried (MPWP/2017/012)
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8 China
Delegation
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Chris Staynes, John Christie
(Director, Enterprise Dunedin) and Edward Ellison provided an update on the
recent delegation to China.
Mr Christie provided an
overview on the visit and members of the delegation. He noted the highlight
of the trip was the signing of a Friendship City agreement with Quingyuan.
Quingyuan was the province where most Chinese who migrated to Dunedin came
from therefore the signing of the agreement provided an important link back
to that region and would strengthen existing relationships. The
delegation had the opportunity to view old villages which provided linkages
to the history in Dunedin also.
There was a discussion on the
film “The Journey to Lan Yuan” which traced the journey early
Chinese settlers took to establish themselves in Otago.
In addition a further
highlight of the delegation was Dunedin’s creative sector was also
promoted by the launch an exhibition at the Yu Gallery in Shanghai. During
conversations at the exhibition it was identified that there was an appetite
for a more substantial exhibition from Dunedin especially the Māori
sector. There was a discussion on ideas including a Pounamu exhibition
with a link to a cultural activity such as the inclusion of Kapa Haka groups.
Sue Bidrose left the meeting
at 4.57 pm.
It was agreed that
clarification needed to be sought to gain an understanding of what Shanghai
would like with information circulated to the Runaka for their input.
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Moved (Mike Lord/ Katharina Ruckstuhl):
That the Māori Participation
Working Party:
a)
Notes the update.
b)
Request that Mr Christie provide a brief on the exhibition
proposal.
Motion carried (MPWP/2017/013)
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9 Staff
update report
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Tami Sargeant (Senior Policy Analyst) spoke to a report on
matters raised by the Māori Participation Working Party at previous
meetings including:
· Annual
Plan 2017/18
· Rongo
· Central
City Plan
· Warehouse
Precinct
· Rates
remission policy for Māori freehold land
· Long
Term Plan consultation hui
· Community
engagement opportunities
The Māori Participation Work Plan had
been updated for the Māori Participation Working Party’s
consideration.
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Crystal Filep (Team Leader Urban Design) spoke on the
Central City Plan and Warehouse Precinct and sought guidance to commission
cultural narrative for design similar to work undertaken in Christchurch.
Mr Ellison provided background information on discussions
that had been undertaken in the past to bring people instrumental in the
rebuild of Christchurch to Dunedin to discuss a bicultural approach. It
was agreed that there was a need to build the stories into the landscape and
develop designs over the next six months to enable the cultural narrative to
be built in and Tahu Potiki would be asked to investigate the ideas as a
matter of priority.
Ms Filep tabled design plans for the Warehouse precinct
and commented that the shared space would be prioritised for pedestrians and
include indigenous plantings; traditional Māori and Scottish
history. She commented that they would like to receive feedback on the
designs.
It was agreed that Tahu Potiki be requested to work on
both projects with KTKO, planning, the Rununga and provide a scope on the
projects to the August meeting of the Māori Participation Working
Party. Ms Filep would liaise with Mr Potiki to set up a workshop to be
held in June on the design for Water Street.
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Moved
(Katharina Ruckstuhl/Paulette Tamati-Elliffe):
That the Māori Participation Working Party:
a)
Recommends that Tahu Potiki work with planning and KTKO in a
leadership and coordinator role to scope the project for bicultural design
work for the Central City Plan and Warehouse Precinct.
b)
Recommends that workshops be undertaken prior to the final
plans being drawn up.
Motion carried (MPWP/2017/014)
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Ms Sargeant spoke to the remainder of her report as
follows:
Rongo – Ms Sargeant advised they sought guidance on
the signage and content of the memorial plaque.
There was a discussion on the wording on the plaque and Mr
Ellison advised that it had been composed by the Taranaki Māori Trust
Board and any disputes would need to have their approval prior to
changes. The city had approved the site for the placement of the plaque
but had no responsibility on the wording.
With respect to the inclusion of an apology, it was noted
that all settlements have an apology component which was a responsibility of
the Crown however the city may wish to speak to the Runaka and ascertain if
they would like an apology noted.
Long Term Plan Hui – Ms Sargeant commented that the
Hui on the Long Term Plan would be held in September 2017. There was a
discussion on methods to attract people to attend; ways to advertise and the
focus of the Hui.
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Moved (Aaron Hawkins/Kate Wilson):
That the Committee:
a) Notes the
Staff Update Report.
Motion carried (MPWP/2017/015)
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10 General
Business
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There was a report on Cemetery Services
scheduled for the November meeting and it was requested that this be
presented to the August meeting.
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Resolution to exclude the public
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Moved (Edward Ellison/Chris Staynes):
That the Committee:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Memorandum of Understanding
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S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion carried (MPWP/2017/016)
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The meeting concluded at 5.40
pm.
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CHAIRPERSON
