Māori Participation Working Party

Unconfirmed MINUTES


Minutes of an ordinary meeting of the Māori Participation Working Party held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Monday 29 May 2017, commencing at 4.00 pm




Deputy Chairperson

Edward Ellison



Sue Bidrose

Aaron Hawkins


Mike Lord

Christine Maxwell (Araiteuru Marae)


Katharina Ruckstuhl

Chris Staynes


Paulette Tamati-Elliffe

Kate Wilson




John Christie (Director, Enterprise Dunedin); Joy Gunn (Manager Events and Community Development); Tracey Tamakehu (Chief Information Officer); Crystal Filep (Team Leader Urban Design) and Tami Sargeant (Senior Policy Analyst)


Governance Support Officer      Lynne Adamson




The meeting opened with a Karakia given by Edward Ellison.

1       Public Forum

There was no Public Forum.   


2       Apologies


Moved (Edward Ellison/Sue Bidrose):

That the Committee:


Accepts the apologies from Chairperson Dave Cull, David Benson-Pope and Jeffrey Broughton and Sandy Graham for absence; from Paulette Tamati-Elliffe for lateness and from Sue Bidrose and Aaron Hawkins for early departure.


Motion carried (MPWP/2017/008)


3       Confirmation of agenda



Moved (Kate Wilson/Chris Staynes):

That the Committee:


Confirms the agenda without addition or alteration.


Motion carried (MPWP/2017/009)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


There was a discussion on the inclusion of the Declaration of Interest form with the agenda and it was agreed that this would be addressed in the MoU.


5       Confirmation of Minutes

5.1    Māori Participation Working Party meeting - 27 February 2017


Moved (Kate Wilson/Mike Lord):

That the Committee:


Confirms the public part of the minutes of the Māori Participation Working Party meeting held on 27 February 2017 as a correct record.


 Motion carried (MPWP/2017/010)

Part A Reports

6       Update on Puaka Matariki


The report provided an update to the Māori Participation Working Party on progress in coordinating the 2017 Puaka Matariki Festival in Dunedin.

Joy Gunn (Manager Community Development and Events) spoke to the report, provided a brief overview of the Puaka Matariki Festival and responded to questions on the role of the coordinator, funding provided and grant applications.


Moved (Chris Staynes/Katharina Ruckstuhl):

That the Committee:


a)     Notes the Update on Puaka Matariki report.

Motion carried (MPWP/2017/011)


7       Road Naming Register Update


Tracey Tamakehu (Chief Information Officer) provided an update on the inclusion of Māori names in the Dunedin Road Naming Register.

Ms Tamakehu invited the Māori Participation Working Party to provide appropriate Te Reo Māori names for the road naming register.  She advised that the current list had been updated to include 40 new plants with half in Māori and 43 new names with three in Māori.  They would like the register to have a wider range available for developers to choose from which would provide a more broad, historical knowledge to include people; events; flora and fauna. 

Ms Tamakehu spoke of the process undertaken when a developer searched or requested a name for the new development and explained the benefits of having a preapproved list for them to choose from. 

There was a discussion on the provision of appropriate names with members advising that some names were more relevant for one particular area than another.  It was agreed that Ms Tamakehu request KTKO help facilitate the search of appropriate Māori names for inclusion in the road naming register.

It was noted that cycleways may be named in the future and/or a street renamed, these could include appropriate Māori names.  



Moved (Edward Ellison/Kate Wilson):

That the Committee:


a)     Notes the update.

Motion carried (MPWP/2017/012)


8       China Delegation


Chris Staynes, John Christie (Director, Enterprise Dunedin) and Edward Ellison provided an update on the recent delegation to China.

Mr Christie provided an overview on the visit and members of the delegation.  He noted the highlight of the trip was the signing of a Friendship City agreement with Quingyuan.  Quingyuan was the province where most Chinese who migrated to Dunedin came from therefore the signing of the agreement provided an important link back to that region and would strengthen existing relationships.  The delegation had the opportunity to view old villages which provided linkages to the history in Dunedin also. 

There was a discussion on the film “The Journey to Lan Yuan” which traced the journey early Chinese settlers took to establish themselves in Otago. 

In addition a further highlight of the delegation was Dunedin’s creative sector was also promoted by the launch an exhibition at the Yu Gallery in Shanghai.  During conversations at the exhibition it was identified that there was an appetite for a more substantial exhibition from Dunedin especially the Māori sector.  There was a discussion on ideas including a Pounamu exhibition with a link to a cultural activity such as the inclusion of Kapa Haka groups.  

Sue Bidrose left the meeting at 4.57 pm.

It was agreed that clarification needed to be sought to gain an understanding of what Shanghai would like with information circulated to the Runaka for their input.  


Moved (Mike Lord/ Katharina Ruckstuhl):

That the Māori Participation Working Party:


a)        Notes the update.

b)        Request that Mr Christie provide a brief on the exhibition proposal.

Motion carried (MPWP/2017/013)


9       Staff update report


Tami Sargeant (Senior Policy Analyst) spoke to a report on matters raised by the Māori Participation Working Party at previous meetings including:

·           Annual Plan 2017/18

·           Rongo

·           Central City Plan

·           Warehouse Precinct

·           Rates remission policy for Māori freehold land

·           Long Term Plan consultation hui

·           Community engagement opportunities

The Māori Participation Work Plan had been updated for the Māori Participation Working Party’s consideration.


Crystal Filep (Team Leader Urban Design) spoke on the Central City Plan and Warehouse Precinct and sought guidance to commission cultural narrative for design similar to work undertaken in Christchurch.


Mr Ellison provided background information on discussions that had been undertaken in the past to bring people instrumental in the rebuild of Christchurch to Dunedin to discuss a bicultural approach.  It was agreed that there was a need to build the stories into the landscape and develop designs over the next six months to enable the cultural narrative to be built in and Tahu Potiki would be asked to investigate the ideas as a matter of priority. 


Ms Filep tabled design plans for the Warehouse precinct and commented that the shared space would be prioritised for pedestrians and include indigenous plantings; traditional Māori and Scottish history.  She commented that they would like to receive feedback on the designs.


It was agreed that Tahu Potiki be requested to work on both projects with KTKO, planning, the Rununga and provide a scope on the projects to the August meeting of the Māori Participation Working Party.  Ms Filep would liaise with Mr Potiki to set up a workshop to be held in June on the design for Water Street.



Moved (Katharina Ruckstuhl/Paulette Tamati-Elliffe):


That the Māori Participation Working Party:


a)        Recommends that Tahu Potiki work with planning and KTKO in a leadership and coordinator role to scope the project for bicultural design work for the Central City Plan and Warehouse Precinct.

b)        Recommends that workshops be undertaken prior to the final plans being drawn up.

Motion carried (MPWP/2017/014)



Ms Sargeant spoke to the remainder of her report as follows:


Rongo – Ms Sargeant advised they sought guidance on the signage and content of the memorial plaque.

There was a discussion on the wording on the plaque and Mr Ellison advised that it had been composed by the Taranaki Māori Trust Board and any disputes would need to have their approval prior to changes.  The city had approved the site for the placement of the plaque but had no responsibility on the wording.  


With respect to the inclusion of an apology, it was noted that all settlements have an apology component which was a responsibility of the Crown however the city may wish to speak to the Runaka and ascertain if they would like an apology noted.


Long Term Plan Hui – Ms Sargeant commented that the Hui on the Long Term Plan would be held in September 2017.  There was a discussion on methods to attract people to attend; ways to advertise and the focus of the Hui. 



Moved (Aaron Hawkins/Kate Wilson):

That the Committee:


a)     Notes the Staff Update Report.

Motion carried (MPWP/2017/015)


10     General Business


There was a report on Cemetery Services scheduled for the November meeting and it was requested that this be presented to the August meeting.




Resolution to exclude the public

Moved (Edward Ellison/Chris Staynes):

That the Committee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Memorandum of Understanding


The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).



The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.


Motion carried (MPWP/2017/016)



The meeting concluded at 5.40 pm.