Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

UNCONFIRMED MINUTES

Unconfirmed Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 15 March 2017, commencing at 12.07 pm

PRESENT

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Dean McAlwee	Maurice Prendergast
	Cr Mike Lord

IN ATTENDANCE

Bernie Hawke (Group Manager, Arts and Culture), Aalbert Rebergen (Biodiversity Officer), Catherine Hosted (Volunteer Projects Facilitator), Mick Ball (Planning and Delivery Manager, Water and Waste Services), Josh Von Pein (Transport Delivery Manager) and Greg Shaw, (City Care)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Alistair Finnie

Alistair Finnie spoke to his concerns regarding the lack of parking enforcement in the Mosgiel Area. Mr Finnie commented that his main concerns were motorists parking over and blocking the footpath as it was a safety concern for pedestrians in particular the disabled or elderly people. He felt that the current enforcement by parking services was inadequate and requested the Board advocated for increased enforcement.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (MTCB/2017/010)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Councillor Lord provided an update to his interest register and advised that he was a member of both the Mosgiel Memorial RSA and the Rotary Club of Mosgiel. He commented that he would leave the room when the funding applications for these organisations were being considered

Moved (Sarah Nitis/Joy Davis):

That the Board:

a) Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/011)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 8 February 2017

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 8 February 2017 subject to the amendments as agreed.

Motion carried (MTCB/2017/012)

Part A Reports

6 Parks and Recreation Maintenance Update

Greg Shaw, Parks Manager for City Care was present to meet the Board and discuss the contractor's role in the upkeep and maintenance of recreation spaces in the Board area.

Mr Shaw responded to questions on the mowing of parks and maintenance and upgrade of the playgrounds.

Maurice Prendergast left the meeting at 12.35 pm and returned at 12.44 pm.

7 Introduction to Parks and Recreations Biodiversity Officer

Aalbert Rebergen, Biodiversity Officer from Parks and Recreation was present to meet the Board and provided an overview of his role within Council.

8 Introduction to the Parks and Recreations Volunteer Projects Facilitator
	Catherine Hosted, Volunteer Projects Facilitator from Recreation Planning and Facilities, Parks and Recreation was present to meet the Board and provided an overview of her role which included community engagement and promotion of volunteering.

9 Water Renewals Programme Update

Mick Ball, Planning and Delivery Manager from Water and Waste Services provided an update on Water and Waste Services in particular the capital works projects that were programmed for the Mosgiel area in the next two financial years.

Mr Ball responded to questions on the landfill, water supply in Mosgiel and stormwater collection.

Following discussion, it was agreed that staff be requested to provide an update on recycling in particular disposal of the city's recycling.

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

Notes the Water and Waste Services Update

Motion carried (MTCB/2017/013)

10 Governance Support Officer's Report

A report from Civic provided an updated on activities to the Board's area which included:

a) Project Fund. The Chairperson advised that Project Fund balance would be $2,219.55 as Council had agreed to fund the Deputy Chairperson's attendance at the Community Board Chairs/Deputy Chairs training.

b) Freedom Camping

c) 2017/18 Annual Plan Community Engagement. Following discussion, it was agreed that the Board would like to host an informal meeting before their next meeting being held on Wednesday 3 May 2017.

d) Correspondence. There was discussion on the request from the Mosgiel-Taieri Community Patrol. It was agreed that the Mosgiel-Taieri Community Patrol would be invited to update the Board biannually in place of Board representation on their committee.

e) Action List. There was a discussion on the action list which included Henderson Street and roading maintenance concerns.

Moved (Sarah Nitis/ Martin Dillon):

That the Board:

a) Notes the Governance Support Officer's Report.

b) Approves the additional payment of $247.25 for the Mosgiel-Taieri Community Board Brochure.

c) Invites the Mosgiel-Taieri Community Patrol to attend a Board meeting to provide an update biannually

d) Amends the Action List as appropriate

Motion carried (MTCB/2017/014)

11 Funding Applications
	A report from Civic provided a copy of the funding applications which have been received for the Mosgiel-Taieri Community Board's consideration. The report noted that all the funding applications have been received from non-profit organisations and were received within the timeframe. It also noted that $2,119.55 remains in the Project Fund of $10,000.00. The total of the funding applications received is $3,145.88.
	Councillor Lord declared an interest in the funding applications for the Rotary Club of Mosgiel and the Mosgiel Memorial RSA and withdrew from the items. Cr Mike Lord left the meeting at 02.15 pm An application was received from the Rotary Club of Mosgiel to assist in the cost of the organisation and promotion of local body election candidates evening which had been held on 15 September 2016.
	Moved (Martin Dillon/Dean McAlwee): That the Board: a) declines the funding application from the Rotary Club of Mosgiel for $1055.88. Motion carried (MTCB/2017/015)
	An application from the Mosgiel Memorial RSA was received to assist with the traffic management costs associated with the 2017Anzac Day commemorations.
	Moved (Maurice Prendergast/Phillipa Bain): That the Board: Grants the funding application from the Mosgiel Memorial RSA for $800.00 towards the costs associated with the 2017 Anzac Day commemorations/parade. Motion carried (MTCB/2017/016) Cr Mike Lord returned to the meeting at 02:27 pm.
	An application was received from Otago Access Radio to assist with a weekly radio show dedicated to the engagement with the Mosgiel-Taieri community.
	Moved (Sarah Nitis/Joy Davis): That the Board: a) Grants the funding application from Otago Access Radio for $364.00 towards the costs of a weekly radio show. Motion carried (MTCB/2017/017)
	There was discussion on the funding application from the Mosgiel Business Association towards the costs of a Mosgiel-Taieri business networking evening.
	Moved (Martin Dillon/Cr Mike Lord): That the Board: a) Grants the funding application from the Mosgiel Business Association for $350.00. Motion carried (MTCB/2017/018) with Maurice Prendergast recording his vote against

12 Chairperson's Report

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

· Taniwha Mural at the pocket park on the corner of Gordon and Factory Roads;

· Gap Filler workshops;

· Damaged fort and slides at the Mosgiel Memorial Gardens Playground; and

· Green spaces

Moved (Sarah Nitis/ Dean McAlwee):

That the Board:

a) Notes the Chairperson's report

b) Writes to the Taieri Community Facilities Trust and staff requesting:

i significant consideration be given to minimising the impact on ALL green spaces when determining the preferred site for the proposed Mosgiel Aquatic Facility;

ii complete a comprehensive review of traffic movements and car parking requirements for all clubs and facilities within the immediate area, as part of the final design phase

c) Updates the Community Plan to include an item on the protection of green spaces from further encroachment.

Motion carried (MTCB/2017/019)

13 Council Activities
	Councillor Mike Lord provided an update on the following matters of interest which included the following: a) Soper Road, Wingatui; b) Finance and Council Controlled Organisations Committee; and c) Reserves and Beaches Bylaw hearings.
	Moved (Cr Mike Lord/Sarah Nitis): That the Board: a) Notes the Council Activities update Motion carried (MTCB/2017/020)

14 Items for Consideration by the Chair
	A update on cemeteries within the Mosgiel area in regards to possible expansion and plot availability.

The meeting concluded at 2.57 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

3 May 2017

Library Activity Report

Department: Arts and Culture

EXECUTIVE SUMMARY

1 This report provides a summary of the activities of the Dunedin Public Libraries for the period 1 January to 31 March 2017, with a focus on the activities of the Mosgiel Library and Service Centre, with statistics covering the period from 1 July 2016 to 31 March 2017.

RECOMMENDATIONS

That the Board:

a) Notes the Library Activity Report

BACKGROUND

2 Not applicable

DISCUSSION

Operational and Project Activities

Statistics

3 Total loans for the period 1 July 2016 - 31 March 2017 were 984,821 representing a decrease of 80,445 or 7.6% of loans compared to the same period in 2015/16. Decreased loans were recorded at all service locations with the larger reductions at the City Library (-9.6%) and on the Bookbuses (-11.0%). Borrowing from the Mosgiel Library was down by 2,608 loans (-1.6%) compared to the same period in 2015/16.

4 A total of 100,004 reference enquiries were received during this period representing an increase of 600 enquiries or 0.6% compared to the same period in 2015/16. Decreased reference enquiries were recorded at all service locations except on the Bookbuses and at the Mosgiel Library which was up by 1,175 enquiries or 17.0% compared to the same period in 2015/16.

5 There were a total of 868,723 visits to libraries over this period representing a decrease of 31,351 or -3.5% of total visits compared to the same period in 2015/16. Increased visits were recorded at all service locations except the Blueskin Bay (-6.2%) and City Libraries (-6.0%). At the Mosgiel Library, visits increased by 2,492 visits or 2.3% compared to the same period in 2015/16.

Service Centres

6 A total of 4,584 Service Centre transactions were conducted at the Mosgiel Library and Service Centre compared to 4,154 for the same period in 2015/16, representing an increase of 430 transactions. The high volume transactions at the Mosgiel Library and Service Centre are animal registrations, the payment of rates and parking fines as well as the sale of rubbish bags.

Events

Regular Library Public Programmes

7 The Mosgiel Library has a number of regular public programmes including Wriggle and Rhyme, Book Chat, Pre-school storytime and Lego Club sessions.

Mr Yipadee Holiday Programme

8 As part of the January 2017 school holiday programme, Mr Yipadee (Dean O’Brien) entertained an audience of 50 children and 30 adults as part of the launch of his latest book Nee Naw the Little Fire Engine, which included a visit by the Mosgiel Fire Brigade.

Neighbours Day and Party in the Park

9 Mosgiel Library staff participated in successful Neighbours Day and Party in the Park events at Mosgiel.

Fortune Theatre Pop Up Performance

10 The cast of the Fortune Theatre presented a performance from their latest production My Dad’s Boy at the Mosgiel Library, which was also attended by drama students from Taieri College.

Liaison

Outreach

11 Staff from the Mosgiel Library attended a talk at Chatsford Retirement Village by Professor Jim Flynn and presented a display of books by Professor Flynn held by the Library.

12 Library staff also visited Elmgrove and Taieri Court during the reporting period.

Bookbus

13 The Dunedin Public Libraries Bookbus visits Mosgiel on Wednesdays. Stop locations and times are:

· Willow Park: 11.30am – 12 noon

· Brooklands: 1.15pm – 2.00pm

· Elmgrove: 2.15pm – 2.40pm

14 The three Mosgiel Bookbus stops continue with their pattern of very low usage. A manual people count was conducted over the past year. The three stops average a combined total of 26 people visits per week; Willow Park (3-10); Brooklands (1–7); Elmgrove (1-21). The Bookbus serves Mosgiel for an hour and 40 minutes each week.

15 The usage pattern over the past five years is presented in the table below:

Average number of items issued per week	2012	2013	2014	2015	2016	2017 (to Mar)
Willowpark	15	20	19	18	20	16
Brooklands	18	8	8	7	9	7
Elmgrove	28	14	15	10	20	25

16 The Library will be undertaking a review of its mobile library services during the period from March to July 2017. The review has been prompted by the age and condition of the Bookbus vehicles, the planning for a South Dunedin Community Hub, as well as significant innovations and technological changes to mobile library service delivery since the two vehicles were commissioned in 1991. It is intended to undertake public consultation on the current and possible future mobile library services for Dunedin through a range of media and communication channels.

17 During the recent local body elections the Bookbuses carried polling boxes for the first time.

OPTIONS

18 There are no options as this report is for information only.

NEXT STEPS

19 There are no next steps as this report is for information only.

Signatories

Author:	Bernie Hawke - Group Manager Arts and Culture
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
a	Library and Service Centre Statistics - 1 July 2016 to 31 March 2017	6

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The information provided in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and “Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no LTP, Annual Plan or Financial Strategy implications.

Financial considerations

There are no financial implications.

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The purpose of this report is to provide information to the Community Board.

Mosgiel-Taieri Community Board

3 May 2017

ATTACHMENT A: LIBRARY AND SERVICE CENTRE ACTIVITY

LIBRARY USAGE INDICATORS – 1 July 2016 to 31 March 2017

Library Usage Indicator

2015/16

2016/17

+/-

+/- %

Blueskin Bay Library

Issues

Reference Enquiries

Visits

18,938

2,875

22,019

17,671

2,610

20,654

-1,267

-265

-1,365

-6.7%

-9.2%

-6.2%

Bookbus

Issues

Reference Enquiries

Visits

78,866

14,588

51,538

70,189

15,030

52,343

-8,677

442

805

-11.0%

3.0%

1.6%

City Library

Issues

Reference Enquiries

Visits

697,233

66,614

642,584

630,083

66,488

603,889

-67,150

-126

-38,695

-9.6%

-0.2%

-6.0%

Mosgiel Library

Issues

Reference Enquiries

Visits

164,532

6,922

109,224

161,924

8,097

111,716

-2,608

1,175

2,492

-1.6%

17.0%

2.3%

Port Chalmers Library

Issues

Reference Enquiries

Visits

50,056

4,976

49,452

47,019

4,850

54,389

-3,037

-126

4,937

-6.1%

-2.5%

10.0%

Waikouaiti Library

Issues

Reference Enquiries

Visits

31,783

2,339

25,257

30,129

1,798

25.732

-1,654

-541

475

-5.2%

-23.1%

1.9%

Dunedin Public Libraries

Issues

Reference Enquiries

Visits

1,065,266

99,404

900,074

984,821

100,004

868,723

-80,445

600

-31,351

-7.6%

0.6%

-3.5%

SERVICE CENTRE ACTIVITY - 1 July 2016 to 31 March 2017

Service Centre Activity	2015/16	2016/17	+/-	+/- %
MOSGIEL SERVICE CENTRE
Animal Registration	1,328	1,635	307
Compost Zing	16	11	-5
Debtors Receipt	37	36	-1
Dog Collars	0	1	1
Dog Infringement	1	3	2
Dog Kennel Licences	19	13	-6
Dog Microchipping Fee	1	0	-1
Dog Reg Selected Owner	14	18	4
Dogs SPCA Pound Fee	4	3	-1
Downes Room Hire	21	20	-1
Drain in Common Application	0	2	2
Go Bus Tickets	0	2	2
Impounded Dogs	8	10	2
Impounded Stock	1	0	-1
Large Rubbish Bags	266	407	141
Learn to Swim	0	5	5
LIM Residential	0	2	2
Mosgiel Pool Admissions	0	1	1
Parking Tickets	561	555	-6
Rates	1,316	1,307	-9
Recycle Bins	67	83	16
Refuse Bags	150	0	-150
Refuse Recycling	0	0	0
Refuse PC Tip Revn Commercial	0	0	0
Refuse PC Tip Revn Domestic	0	0	0
Rolfe Room Booking	0	0	0
Sale of Poo Bags	31	37	6
Small Rubbish Bags	261	383	122
Solid Waste Bokashi Buckets	11	3	-8
Water Rates	33	30	-3
Yellow Bins	8	17	9
TOTAL	4,154	4,584	430

Mosgiel-Taieri Community Board

3 May 2017

Proposal to name a new road off Riccarton Road East.

Department: Information Services

EXECUTIVE SUMMARY

1 The purpose of this report is to present the options for the naming of a new road off Riccarton Road East as part of a residential development by AKGO Limited. The developer's preference of road name complies with the Dunedin City Council Road Naming Policy, however, the use of the suffix "Wynd" is not a listed suffix within the policy.

2 The support of the Mosgiel-Taieri Community Board is sought for this name prior to its consideration by the Infrastructure Services Committee.

RECOMMENDATIONS

That the Board:

a) Does not support the naming of a new road off Riccarton Road East as “Wakefield Wynd”.

BACKGROUND

3 A 17 lot residential subdivision has been approved for 50 and 54 Riccarton Road East. This subdivision will be serviced by a new road that will vest in Council. The development is now at the stage the developer wishes to name the new road.

DISCUSSION

4 The Developer has proposed “Wakefield Wynd” as their preferred name for this new road. No alternative name has been suggested.

5 ”Wakefield” was chosen as a reference to Edward Gibbon Wakefield (1796-1862). Wakefield believed many of the social problems of Britain where due to overcrowding and overpopulation and he saw emigration as a way of solving this problem. He was involved schemes to settle both Canada and Australia before becoming a director of the New Zealand Company in 1838. By the end of 1839 he had dispatched nine ships to New Zealand. The company established settlements at Wellington, Nelson, Wanganui and Dunedin. In 1843 the company issued a prospectus for the sale of 48,000 hectares in a new settlement called New Edinburgh at an undetermined location. In January 1844 a 160,000 hectare block was selected around Otago Harbour. The company worked with the Free Church of Scotland and the first settlers sailed in November 1847. Wakefield was heavily involved in the early settlement of much of New Zealand. In January 1853 Wakefield arrived in New Zealand. Initially landing in Christchurch, he soon relocated to Wellington. Here he was elected to Parliament for Hutt, holding the seat until he resigned in 1855. He died in Wellington in 1862 and is buried in the Bolton Street Cemetery.

6 The name "Wakefield" fits the appropriateness criteria of the Road Name Guidelines by use of a personal name for special service.

7 The name "Wakefield" is not the same or similar to any other road name in Dunedin.

8 A “Wynd” is defined as a narrow lane between houses. It is frequently encountered in towns in Scotland and Northern England. It derives from Old Norse Venda (to turn) implying a turning off a main street. The old town of Edinburgh had many wynds, until 19^th century improvements led to them being widened and renamed “streets”. Currently “Wynd” appears to have been used only once in New Zealand. The word Wynd does not seem suitable for describing a legal road of normal width. In addition it may be that the general public do not understand what “Wynd” means or how to pronounce it. These factors would indicate it is not the most appropriate choice, and the Board may select not to support the proposal.

9 No alternative name or suffix has been suggested. The developer is aware of the potential issues the use of this suffix may cause.

OPTIONS

10 The road name "Wakefield" complies with the road naming policy. The name Wakefield is recommended for use but that the suffix Wynd is not. As the developer has not provided an alternative name the Infrastructure Services Committee has the delegation to amend or decline the road name proposed. Where the Committee wishes to amend the proposed name, the resolution of the matter shall be left on the table to enable the amendment to be checked for compliance with the road naming policy and to obtain the agreement of the proposer of the name.

11 Land Information New Zealand (LINZ) has advised council officers it does not support the use of the road suffix "Wynd". Wynd is not listed as an acceptable road type within the AS/NZS 4819:2011 Rural and urban addressing standards. If Council were to assign addresses off Wakefield Wynd, LINZ would advise that these addresses would not be acceptable under the Local Government Act 1974, Section 319b. With delegation from the Surveyor General, LINZ would request that the road to be renamed and addressed correctly.

12 The Regional Manager and Group Controller of Emergency Management Otago advised Council officers it does not support the use of the suffix “Wynd” (as in Wakefield Wynd) as the suffix is potentially confusing and they have a strong preference for clarity as any confusion during a response, be it emergency services or a wider local emergency situation, can put people at unnecessary risk.

13 A Senior Sergeant of NZ Police confirmed any confusion around road naming, such as the use of Wynd as a suffix, can lead to a delay in emergency response.

NEXT STEPS

14 That the Community Board considers the naming of a new road off Riccarton Road East as “Wakefield Wynd” at the insistence of the Developer’s legal representative. The name Wakefield is recommended for use but that the suffix Wynd is not due to strong objections from the Emergency Services and LINZ.

Signatories

Author:

Bruce Hall - Information Support

Authoriser:

John Stewart - Acting Digital Services Manager

Tracey Tamakehu - Acting Chief Information Officer

Adrian Blair - Group Manager Customer and Regulatory Services

Attachments

	Title	Page
a	Site Plan	6

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

The significance of the decision is low.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

In conversation with the Chris Hawker (Regional Manager and Group Controller of Emergency Management Otago) it was agreed that the suffix “Wynd” (as in Wakefield Wynd) is potentially confusing and they have a strong preference for clarity as any confusion during a response, be it emergency services or a wider local emergency situation, can put people at unnecessary risk.

Conflict of Interest

There are no conflicts of interest.

Community Boards

The road is wholly within the Mosgiel Taieri Community Board.

Mosgiel-Taieri Community Board

3 May 2017

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Draft Long Term Plan Template

c) Transport Update

d) Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

b) Amends the Action List as appropriate

Project Fund

2 $912.70 remains in the Project Fund. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
1 July 2016	$79.00	Taieri over the Tea Leaves advertising
1 September 2016	$79.00	Taieri over the Tea Leaves advertising
16 August 2016	$500.00	Martin Fergusson (towards the restoration of Arthur Burns grave).
16 August 2016	$1,600.00	East Taieri Church
16 August 2016	$1,071.00	Chatbus Trust
16 August 2016	$622.60	Handheld 80CH Radio Pack x 4 (Board project)
22 November 2016	$2,500.00	Mural at pocket park (Board Project)
8 February 2017	$256.70	Board Communications and Engagement Plan expenses – Taieri over the Tea Leaves and Board photos
~~8 February 2017~~	~~$100.00~~	~~Community Board Chairs/Deputy Chairs training~~ *
28 February 2017	$865.00	Board Communications and Engagement Plan expenses. Brochure
15 March 2017	$800.00	Mosgiel Memorial RSA
15 March 2017	$364.00	Otago Access Radio
15 March2017	$350.00	Mosgiel Business Assn
Total	$9,087.30

*The Council agreed to meet the cost of this training.

**The initial quote did not include the cost for the layout and proof of the brochure which was an additional cost of $247.25.

The last opportunity for the Board to allocate money from this year's project fund will be at its meeting on 14 June, 2017. Payment for any allocated funding must be made by 23 June 2017.

Draft Long Term Plan Template

3 A new template (Attachment A) has been drawn up to help Community Boards with long-term planning. The purpose of the template is to encourage Community Boards to identify long term projects and flag these to the Dunedin City Council in time for them to be considered when the budgets are decided.

Section 4 is the key change. The template is not intended to detract from the spirit of each community board and each Board can add anything that is important to the Board.

Ideally community boards will need to identify their projects/focus by the end of June this year for inclusion in the 2018-27 Long Term Plan. This means completing Sections 4 and 5 over the next two months.

Anne Gray, Policy Analyst, Corporate Policy Team, is leading this work and has offered to respond to any questions.

Transport

4 The Transport Department have received a request asking for consideration to be given to installing a P5 parking within the vicinity of the public toilets situated at the intersection of Gordon/Factory Roads. The resident was concerned that there was insufficient short term parking in this area for people wanting to use this facility. Currently the parking nearest to the toilet is P60 on Factory Road and P30 on Gordon Road.

Staff would like the Community Board's feedback before they progress this request any further. Any change to parking restrictions would need consultation with the affected businesses.

Action List

5 An update on outstanding matters is provided in Attachment B.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Draft Long Term Community Plan template	6
b	Mosgiel-Taieri Community Board Action List	6

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒