Mosgiel-Taieri Community Board



Confirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Keith Willis Lounge, Coronation Hall, 97 Gordon Road, Mosgiel on Wednesday 03 May 2017, commencing at 12.00 pm





Sarah Nitis


Deputy Chairperson

Joy Davis



Phillipa Bain

Martin Dillon


Cr Mike Lord

Dean McAlwee




Tom Dyer (Acting Group Manager, Parks and Recreation), Bernie Hawke (Group Manager, Arts and Culture), Catherine Irvine (Solid Waste Manager) and Linda Roxburgh (Mosgiel Librarian)


Governance Support Officer      Wendy Collard




The Board observed a minute's silence in memory of Blackie Catlow.


1       Public Forum

1.1    Proposal to name a new road off Riccarton Road East


Mr Amin Osama from Gallaway Cook Allan was not in attendance as the report was not being considered by the Board at this meeting.



2       Apologies

An apology was received Maurice Prendergast.


It was moved (Sarah Nitis/Cr Mike Lord):


That the Board:


        Accepts the apology from Maurice Prendergast.


Motion carried


3       Confirmation of agenda



Moved (Sarah Nitis/Dean McAlwee):

That the Board:


Confirms the agenda the following additions:

a)     Removal of Item 6 – Otago Regional Council update due the unavailability of the Otago Regional Council staff;

b)     Item 9 – Proposal to name a new road off Riccarton Road East be deferred to the next meeting.  This is due to a request from the developer to delay the report until the Board's next meeting was received to allow them to undertake additional work prior to consideration of the report.


Motion carried (MTCB/2017/021)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


There were no declarations of interest made or conflicts of interest declared.



Moved (Sarah Nitis/Cr Mike Lord):

That the Board:


a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/022)


5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 15 March 2017


Moved (Sarah Nitis/ Phillipa Bain):

That the Board:


Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on
15 March 2017 as a correct record.


Motion carried (MTCB/2017/023)

Part A Reports

6       Otago Regional Council Update


The Manager Natural Hazards (Dr Jean-Luc Payan) and the Senior Policy Analyst (Sylvie Leduc) from the Otago Regional Council were unable to attend due to an unexpected commitment.  It was noted that they would be attending the Board's next meeting.


7       Library Activity Report


A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries for the period 1 January to 31 March 2017, with a focus on the activities of the Mosgiel Library and Service Centre, with statistics covering the period from 1 July 2016 to 31 March 2017.

The Group Manager Arts and Culture (Bernie Hawke) spoke to the report and provided an update on the upcoming mobile library services review.  Mr Hawke responded to questions which included lending trends and visitation.


Moved (Sarah Nitis/Cr Mike Lord):

That the Board:


a)     Notes the Library Activity Report

Motion carried (MTCB/2017/024)


8       Solid Waste Update


The Solid Waste Manager (Catherine Irvine) provided an update on the landfill and recycling in particular the initiatives that would be undertaken to reduce the number of recyclables being disposed of into the Landfill.

Ms Irvine responded to questions on the lifespan of the Green Island Landfill; the methane gas to electricity scheme being used and the contamination rate in the yellow lid wheelie bin.  She advised that there was an Education Officer who would be able to assist the Board with the running of a Recycling/Waste Minimisation Workshop in Mosgiel and Outram.


Moved (Sarah Nitis/Joy Davis):

That the Board:


a)     Notes the update

Motion carried (MTCB/2017/025)


9       Proposal to name a new road off Riccarton Road East.


The Mosgiel-Taieri Community Board agreed to defer the report to the Board's next meeting being held on Wednesday 14 June 2017.


10     Governance Support Officer's Report


A report from Governance provided an update of activities relevant to the Board's area which included:

a)     Project Fund.  It was noted that a proposal for the remainder of the project fund would be presented at the next Board meeting.

b)     Draft Long Term Plan Template.  Following discussion, it was agreed that the Board would hold a workshop on Monday 12 June 2017.

c)     Transport Update.  Following discussion, the Board agreed to support the request for a P5 within the vicinity of the public toilets.


Moved (Martin Dillon/Sarah Nitis):

That the Board:


a)      Support the request for the installation of a P5 within the vicinity of the public toilets at the intersection of Factory and Gordon Roads


b)     Recommend that it been installed along Factory Road should staff approve the request.


Motion carried (MTCB/2017/026)



d)     Action List.  There was discussion on the action list which included Mosgiel green spaces and the playgrounds at Memorial Park.



Moved (Sarah Nitis/Cr Mike Lord):

That the Board:


a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/027)


11     Board Updates


Board members provided updates on activities including:

Keep Dunedin Beautiful (KDB)


·           Outram Glen Toilets – Mural.  Phillipa Bain requested that staff progress the project as only limited progress had been made; and

·           Trees for Babies – Celebrating families.  Each Autumn, in partnership with Rotary Dunedin, KDB organised for tree plantings in city reserves which allowed families to celebrate the birth of a child or any significant family milestone.  This year "Trees for Babies" would be held on Sunday 14 May 2017 along the harbour cycleway.


Community Engagement


Festival of the Plain.  The Chairperson advised that Joy Davis had agreed to be nominated for the Chairperson for the Festival of the Plain Committee.



Moved (Sarah Nitis/Dean McAlwee):

That the Board:


a)     Notes the Board Updates.

Motion carried (MTCB/2017/028)


12     Chairperson's Report


A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·                Mosgiel-Taieri Emergency Response Planning;

·                Draft 2017/18 Annual Plan Submission

·                CCS Disability Action Group

·                Dunedin City Council Long Term Plan


Moved (Sarah Nitis/Joy Davis):

That the Board:


a)     Notes the Chairperson's report

b)     Writes to Alastair Dickie, Bill Feather and the Mosgiel-Taieri Emergency Response Group for their efforts over the past years

c)     Updates the Community Plan to include an item on the "Accessible Journeys-Street Count Project" as a potential Social Well-Being Project.

d)     Endorses the Board's submission to the draft Dunedin City Council 2017/18 Annual Plan

e)     Confirms a Board workshop will be held to establish local priorities for the Dunedin City Council 2018/19-2028/29

Motion carried (MTCB/2017/029)


13     Council Activities


Councillor Mike Lord provided an update on following matters of interest to the Board which included:

·         Carbon Policy

·         Civil Defence Activation

·         Resource Consent Application for the proposed Hotel.



Moved (Cr Mike Lord/Phillipa Bain):

That the Board:


a)     Notes the update.

Motion carried (MTCB/2017/030)


14     Items for Consideration by the Chair


There were no notification of agenda items.


The meeting concluded at 2.36 pm.