Otago Peninsula Community Board
MINUTES
Unconfirmed Minutes of an ordinary
meeting of the Otago Peninsula Community Board held in the Portobello Bowling
Club, Sherwood Street, Portobello on Thursday 25 May 2017, commencing at 10.00
am
PRESENT
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Chairperson
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Paul Pope
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Deputy Chairperson
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Hoani Langsbury
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Members
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Lox Kellas
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Graham McArthur
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Christine Neill
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Edna Stevenson
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Cr Andrew Whiley
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IN ATTENDANCE
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Richard Saunders (Group Manager
Transport), Josh Von Pein (Transport Delivery Manager), Aalbert Rebergen
(Biodiversity Officer), Catherine Hosted (Volunteer Projects Facilitator).
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Governance Support Officer Arlene
Goss
1 Opening
Christine Neill opened
the meeting with a reflection.
2 Public
Forum
There was no public forum.
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3 Apologies
There were no apologies.
Christine Neill gave her apologies for the next meeting.
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5 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Cr Andrew Whiley noted that he has
updated the councillor's interests register to include a new business, but this
is not related to any business to be discussed at the community board meeting.
6 Confirmation
of Minutes
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6.1 Otago Peninsula Community Board meeting - 20
April 2017
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Moved (Member Christine Neill/Deputy
Chairperson Hoani Langsbury):
That the Board:
Confirms
the minutes of the Otago Peninsula Community Board meeting held on 20 April
2017 as a correct record.
Motion carried (OPCB/2017/029)
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Part
A Reports
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7 Parks
and Recreation Staff Introductions
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Catherine Hosted, Volunteer
Project Facilitator, and Aalbert Rebergen, Biodiversity Officer, will be in
attendance to meet the Board and discuss their roles in the community. The
board members discussed current biodiversity and pest control activity and
their aim to see the peninsula predator-free in the long term.
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7a Update
on Peninsula Roading Project
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Richard Saunders, Group
Manager Transport, talked about the Peninsula Connections Programme. A road
design has been chosen. An open day is planned to share the designs with the
public for final comment. The contract tender process starts in August with
work to begin in October/November. Mr Saunders circulated a media release on
the project to members.
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8 Governance
Support Officer's Report
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This report is to inform the Otago Peninsula Community
Board of activities relevant to the Board area including:
a) Project Fund
b) Scholarship Fund
c) Correspondence
d) Pukehiki Recycling Centre
e) Action List
Josh von Pein joined the table and updated the members on the
transport items in the action list. The chairman asked for Parks and
Recreation staff to provide details on their action items at the next meeting.
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Moved (Chairperson Paul Pope/Member
Edna Stevenson):
That the Board:
Notes
the Governance Support Officer's
Report.
Motion carried (OPCB/2017/030)
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9 Funding
Application - Pukehiki Public Library
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This funding application is from the Pukehiki Public
Library for the maintenance and painting of the library building. The board
members viewed this application favourably, but noted there was only $320
remaining in the project fund for this financial year. They agreed to let
this application lie on the table until the next meeting, which would be held
in the new financial year.
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Moved (Member Lox Kellas/Member Edna
Stevenson):
That the Board:
Lays
the funding application from the Pukehiki Public Library on the table and
discusses it further at the next meeting.
Motion carried (OPCB/2017/031)
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10 Funding
Application - Broad Bay Community Centre
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The funding application is from the Broad Bay Community
Centre for the production and delivery of a newsletter to Broad Bay
residents.
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Moved (Deputy Chairperson Hoani
Langsbury/Member Lox Kellas):
That the Board:
Grants the amount of $320
to the Broad Bay Community Centre for the production and delivery of a newsletter
to Broad Bay residents.
Motion carried (OPCB/2017/032)
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11 Otago
Peninsula Community Board Long Term Plan 2018-2028
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This report appends the Otago Peninsula Community Board
Draft Long Term Plan 2018-2028 which has been updated for consideration by
the Board.
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Moved (Chairperson Paul Pope/Member
Graham McArthur):
That the Board:
Approves
the Draft Long Term Plan 2018-2028, incorporating the following amendments
agreed at the meeting, for public consultation:
Under "Better Diversity and Pest Control"
on the first page, add "Predator Free Dunedin Partnership is a long term
project that the board continues to support."
Under
maintenance projects add "Portobello jetty and wharf".
Motion carried (OPCB/2017/033)
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12 Working
Parties/Board Area Liaison Updates
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Members updated the board on
activities including:
a) Keep Dunedin Beautiful
b) Rural Roads Update
c) Area Updates
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13 Chairperson's
Report
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The chairman updated the board on the following matters:
·
Te Rauone Report
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Facebook Response to Rahui
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Library Bus Review
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ORC Annual Plan Submission
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Emergency Response Plan
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Community Board Clinics
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Biodiversity Forum
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Sandfly Bay Toilets
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Otago Peninsular Community Board App
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Rubbish Bins at Tomahawk
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Wildlife Signage
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Moved (Chairperson Paul Pope/Member
Edna Stevenson):
That the Board:
a) Notes the
report from the Chairperson for May 2017.
b) Approves the
Board's submission to the Otago Regional Council's 2017 Draft Annual Plan.
Motion carried (OPCB/2017/034)
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14 Council
Activities
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The verbal update from
Councillor Andrew Whiley included the following items:
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Items to be considered at May 30 council meeting.
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Long Term Plan process.
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Trenz conference in Dunedin.
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Up-coming cruise ship season and visitors at Easter.
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The introduction of a Holiday Trading Bylaw.
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Moved (Chairperson Paul Pope/Member
Graham McArthur):
That the Board:
Notes
the report from Councillor Whiley on council activities for May 2017.
Motion carried (OPCB/2017/035)
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15 Items
for Consideration by the Chair
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Christine Neill
reported on her attendance at a tourism meeting.
The chairman was
congratulated for receiving a national award at the Keep Dunedin Beautiful
Awards, for his organisation of the Town Belt Traverse event.
The chairman reported
on his attendance at a meeting with Economic Development to discuss broadband
and mobile phone coverage on the peninsula. This was a useful meeting and
they will meet again.
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The meeting concluded at 12.08pm.
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CHAIRPERSON
