Otago Peninsula Community Board



Unconfirmed Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 25 May 2017, commencing at 10.00 am





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Graham McArthur


Christine Neill

Edna Stevenson


Cr Andrew Whiley





Richard Saunders (Group Manager Transport), Josh Von Pein (Transport Delivery Manager), Aalbert Rebergen (Biodiversity Officer), Catherine Hosted (Volunteer Projects Facilitator).


Governance Support Officer      Arlene Goss



1       Opening

Christine Neill opened the meeting with a reflection.

2       Public Forum

There was no public forum.   


3       Apologies

There were no apologies. Christine Neill gave her apologies for the next meeting.


4       Confirmation of agenda



Moved (Member Lox Kellas/Deputy Chairperson Hoani Langsbury):

That the Board:


Confirms the agenda, with the addition of an update from Richard Saunders on the Peninsula road improvements project.



Motion carried (OPCB/2017/028)



5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Cr Andrew Whiley noted that he has updated the councillor's interests register to include a new business, but this is not related to any business to be discussed at the community board meeting.


6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 20 April 2017


Moved (Member Christine Neill/Deputy Chairperson Hoani Langsbury):

That the Board:


Confirms the minutes of the Otago Peninsula Community Board meeting held on 20 April 2017 as a correct record.


Motion carried (OPCB/2017/029)

     Part A Reports

7       Parks and Recreation Staff Introductions


Catherine Hosted, Volunteer Project Facilitator, and Aalbert Rebergen, Biodiversity Officer, will be in attendance to meet the Board and discuss their roles in the community.  The board members discussed current biodiversity and pest control activity and their aim to see the peninsula predator-free in the long term.


7a     Update on Peninsula Roading Project



Richard Saunders, Group Manager Transport, talked about the Peninsula Connections Programme. A road design has been chosen. An open day is planned to share the designs with the public for final comment. The contract tender process starts in August with work to begin in October/November. Mr Saunders circulated a media release on the project to members.



8       Governance Support Officer's Report


This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Scholarship Fund

c)     Correspondence

d)     Pukehiki Recycling Centre

e)     Action List


Josh von Pein joined the table and updated the members on the transport items in the action list. The chairman asked for Parks and Recreation staff to provide details on their action items at the next meeting.



Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:


Notes the Governance Support Officer's Report.

Motion carried (OPCB/2017/030)


9       Funding Application - Pukehiki Public Library


This funding application is from the Pukehiki Public Library for the maintenance and painting of the library building. The board members viewed this application favourably, but noted there was only $320 remaining in the project fund for this financial year. They agreed to let this application lie on the table until the next meeting, which would be held in the new financial year.



Moved (Member Lox Kellas/Member Edna Stevenson):


That the Board:



Lays the funding application from the Pukehiki Public Library on the table and discusses it further at the next meeting.


Motion carried (OPCB/2017/031)


10     Funding Application - Broad Bay Community Centre


The funding application is from the Broad Bay Community Centre for the production and delivery of a newsletter to Broad Bay residents.



Moved (Deputy Chairperson Hoani Langsbury/Member Lox Kellas):

That the Board:



Grants the amount of $320 to the Broad Bay Community Centre for the production and delivery of a newsletter to Broad Bay residents.


Motion carried (OPCB/2017/032)


11     Otago Peninsula Community Board Long Term Plan 2018-2028


This report appends the Otago Peninsula Community Board Draft Long Term Plan 2018-2028 which has been updated for consideration by the Board. 



Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:


        Approves the Draft Long Term Plan 2018-2028, incorporating the following amendments agreed at the meeting, for public consultation:

          Under "Better Diversity and Pest Control" on the first page, add "Predator Free Dunedin Partnership is a long term project that the board continues to support."

        Under maintenance projects add "Portobello jetty and wharf".

Motion carried (OPCB/2017/033)


12     Working Parties/Board Area Liaison Updates


Members updated the board on activities including:

a)     Keep Dunedin Beautiful

b)     Rural Roads Update

c)     Area Updates




13     Chairperson's Report


The chairman updated the board on the following matters:

·         Te Rauone Report

·         Facebook Response to Rahui

·         Library Bus Review

·         ORC Annual Plan Submission

·         Emergency Response Plan

·         Community Board Clinics

·         Biodiversity Forum

·         Sandfly Bay Toilets

·         Otago Peninsular Community Board App

·         Rubbish Bins at Tomahawk

·         Wildlife Signage



Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:


a)     Notes the report from the Chairperson for May 2017.

b)     Approves the Board's submission to the Otago Regional Council's 2017 Draft Annual Plan.

Motion carried (OPCB/2017/034)


14     Council Activities


The verbal update from Councillor Andrew Whiley included the following items:

·         Items to be considered at May 30 council meeting.

·         Long Term Plan process.

·         Trenz conference in Dunedin.

·         Up-coming cruise ship season and visitors at Easter.

·         The introduction of a Holiday Trading Bylaw.



Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:


Notes the report from Councillor Whiley on council activities for May 2017.


Motion carried (OPCB/2017/035)




15     Items for Consideration by the Chair


Christine Neill reported on her attendance at a tourism meeting.

The chairman was congratulated for receiving a national award at the Keep Dunedin Beautiful Awards, for his organisation of the Town Belt Traverse event.

The chairman reported on his attendance at a meeting with Economic Development to discuss broadband and mobile phone coverage on the peninsula. This was a useful meeting and they will meet again.







The meeting concluded at 12.08pm.