Strath Taieri Community Board

UNCONFIRMED MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 25 May 2017, commencing at 2.13 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

 

David Frew

 

 

Cr Christine Garey

 

 

 

IN ATTENDANCE

Tom Dyer, Group Manager Parks and Recreation), Andrew Lord (Contract Supervisor Road Maintenance), Glen Mitchell (Emergency Management Officer Training and Readiness) and Constable Helen Fincham-Putter

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Apologies were recieved from Bevan Dowling, Norma Emerson and Jacinta Stevenson.

 

Moved (David Frew/Joan Wilson):

 

That the Board:

 

Accepts the apologies from Bevan Dowling, Norma Emerson and Jacinta Stevenson.

 

Motion carried

 

 

3       Confirmation of agenda

 

 

Moved (Deputy Chairperson Joan Wilson/Chair Barry Williams):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (STCB/2017/024)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Deputy Chairperson Joan Wilson/Chair Barry Williams):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/025)

 

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 20 April 2017

 

Moved (Member David Frew/Chair Barry Williams):

That the Board:

 

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 20 April 2017 as a correct record.

 

 Motion carried (STCB/2017/026)

Part A Reports

6       Civil Defence

 

The Emergency Management Officer Training and Readiness (Glenn Mitchell) was in attendance and gave an overview of the changes to the Civil Defence structure.  He advised that an appointment had been made for a staff member to focus on the development of local community plans for civil defence management, particularly in the outlying areas of the city.

 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a)     Notes the report.

Motion carried (STCB/2017/027)

 

 

 

 

 

7       Governance Support Officer's Report

 

The report informed the Strath Taieri Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Community Plan

c)     Correspondence

d)     Action List

 

 

Community Plan

 

A discussion took place on the Community Plan.  The Emergency Management Officer Training and Readiness advised that he would be providing an updated insert to reflect the new structure of Civil Defence.  It was agreed that a workshop would be held on either the 15 or 22 June to discuss the community plan.

 

It was suggested that the Board should have tourism as an overarching project with the building of a bridge over March Creek, using heritage timber as a project.

 

Correspondence

 

A discussion took place on the letter from the Middlemarch Library querying why their funding application was declined.

 

 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a)       Writes a letter to the Middlemarch Library advising them there was insufficient funds in the project fund but encourages them to reapply in the new financial year.

 

Motion carried (STCB/2017/028)

 

Consideration was given to the letter from Ms Browne regarding a workshop being held in the community to discuss the implication of violence and drink driving in the community.

 

Constable Helen Fincham-Putter advised that the Police ran a number of programmes and felt that a work shop could be run at low cost if carried out in the day time.  She also commented that the Police could take the lead in organising the workshop.

 

 

Moved (Deputy Chairperson Joan Wilson/Member David Frew):

That the Board:

a)       Supports, in principle, the proposal for a community workshop.

 

Motion carried (STCB/2017/029)

 

Action List

 

Discussion took place on the Action List. The Contract Supervisor (Andrew Lord) provided copies of the Grit Map for the Strath Taieri.  He also gave an update on the snow clearing policy.  Andrew Lord also advised that he had meet with Russell Anderson and he had noted his concerns and the work would be put into a maintenance programme.

 

 

Moved (Member David Frew/Deputy Chairperson Joan Wilson):

That the Board:

 

a)     Approves the Governance Support Officer’s Report

b)     Approves finalisation and adoption of Sections 4 and 5 of the Long Term Community Plan via email.

c)     Holds a workshop to discuss Sections 4 and 5 of the Long Term Plan on either 15 or 22 June.

d)     Amends the Action List as appropriate.

Motion carried (STCB/2017/030)

 

8       Project Fund Applications

 

An application has been received from the Middlemarch Golf Club for $2000.00 towards the cost of the full replacement of the damaged main irrigation storage tank.

It was noted that the Board had allocated all the monies from the Project Fund for the 2016/17 year.

 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

 

a)     Lies the funding application from the Middlemarch Golf Club until the Board's first meeting in the new financial year.

Motion carried (STCB/2017/031)

 

9       Chairperson's Report

 

The Chairperson advised that

·         Anne Elliott had passed away and members acknowledged the work that she had undertaken in the community.

·         A copy of the Cemetery Plan update had been received.

·         Tennis Court Protection Fence is being organised and it is hope to have the shade cloth installed within the next two weeks.

·      A request had been received that the Stop Sign at Lee Stream School should be replaced with a Give way Sign.  However, it was felt given the corner it was unlikely that NZTA would make the change.

David Frew provided an update on the Community Board Conference.  He advised that it was very interesting with some good speakers.

 

 

Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson):

That the Board:

 

a)     Notes the Chairperson's report.

Motion carried (STCB/2017/032)

 

10     Wi-fi Hotspots for Middlemarch

 

A report from Norma Emerson was attached which provided a proposed "Wi-fi Hotspots for Middlemarch" plan for the Board's consideration. 

The "Wi-fi Hotspots for Middlemarch Plan" provided detail and the costs associated with these activities.

It was suggested that this matter be deferred until the next meeting when Norma is available and that staff from Enterprise Dunedin be invited to attend. 

 

 

Moved (Cr Christine Garey/Member David Frew):

That the Board:

 

a)     Lays the report on Wi-Fi Hotspots for Middlemarch until the July meeting.

Motion carried (STCB/2017/033)

 

11     Council Activities

 

Cr Garey provided an update on matters of interest including the Hospital SOS campaign, the outcome of the Annual Plan deliberations, the TRENZ conference and Ed Sheeran concert.

 

Cr Garey gave an overview of the Community Board conference and presented Joan Wilson and Barry Williams with long service certificates and tabled a certificate for Bevan Dowling.

 

12     Notification of Agenda Items for Consideration by the Chair

 

There were no items notified.

 

 

 

 

The meeting concluded at 4.03 pm.

 

 

 

 

 

 

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C H A I R P E R S O N