Toitū Otago Settlers Museum Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 24 May 2017, commencing at 9.00 am

 

PRESENT

 

Chairperson

Phil Dowsett

 

Members

Rachel Elder

Doug Hall

 

Dot Page

Susan Schweigman

 

 

IN ATTENDANCE

Jennifer Evans (Otago Settlers Museum Director) and Bernie Hawke (Group Manager Arts and Culture)

 

Governance Support Officer      Monique Elleboode

 

 

 

1       Apologies

 

An apology was received from Cr Aaron Hawkins (absent on other Council business).

 

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

 

That the Board:

 

Accepts the apology from Cr Aaron Hawkins.

 

Motion carried

 

2       Confirmation of agenda

 

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (TOSM/2017/008)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mrs Susan Schweigman/Cr Doug Hall):

That the Board:

 

a)     Notes the Elected or Independent Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2017/009)

4       Confirmation of Minutes

4.1    ToitŪ Otago Settlers Museum Board meeting - 19 April 2017

 

Moved (Mrs Susan Schweigman/Cr Rachel Elder):

That the Board:

 

Confirms the minutes of the Toitū Otago Settlers Museum Board meeting held on 19 April 2017 as a correct record.

 

Motion carried (TOSM/2017/010)

Reports

5       ToitŪ Otago Settlers Museum Activity Report

 

The report covered the activities of Toitū Otago Settlers Museum for the period 1 March 2017 – 31 March 2017.

There was discussion regarding:

·         The hire of, and ease of access to the upstairs hall;

·         The Service IQ New Zealand Museum Awards – TOSM gained 4th place in the Exhibition Excellence – Social History category;

·         Fundraiser, for the installation of an indoor heated space at the Chinese Garden, starts September 2018.

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Board:

 

a)     Notes the Toitū Otago Settlers Museum Activity Report.

Motion carried (TOSM/2017/011)

 

 

The meeting concluded at 9.31 am.

 

 

 

 

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CHAIRPERSON