West Harbour Community Board
MINUTES
Unconfirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 3 May 2017, commencing at 5.30 pm
PRESENT
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Chairperson |
Steve Walker |
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Deputy Chairperson |
Trevor Johnson |
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Members |
Francisca Griffin |
Cr Aaron Hawkins |
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Ryan Jones |
Ange McErlane |
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Jan Tucker |
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IN ATTENDANCE |
Bernie Hawke (Group Manager Arts and Culture), Ainslie Heather (Port Chalmers Community Librarian), Richard Saunders (Group Manager Transport), Tom Dyer (Acting Group Manager Parks and Recreation), Nick Maguire (Parks Maintenance Team Leader), Graham McKerracher (Council Communications and Marketing Manager), Ian Duncan (NZTA), Desiree Wehrle (NZTA) and John Hannah (Impact Transport Consulting Ltd) |
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Governance Support Officer Pam Jordan
1.1 Back Beach Poetry Trail
Tina Grubba updated the Board on the Back Beach Poetry Trail created by the Back Beach Writers' Collective, which consisted of ceramic plaques along the Back Beach foreshore containing the words of a poem celebrating the writer's connection to Back Beach. The Board had contributed to the project and Ms Grubba thanked members for their support. There had been good publicity around the opening of the trail, which the Mayor had attended. The group still had money in its account and hoped to add to the plaques.
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There were no apologies. |
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Moved (Chairperson Steve Walker/Cr Aaron Hawkins): That the Board:
Confirms the agenda without addition or alteration.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Ryan Jones declared an interest in the Rothesay News, to be added to the Interest Register.
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Moved (Chairperson Steve Walker/Jan Tucker): That the Board:
a) Amends the Elected Members' Interest Register attached as Attachment A to include Ryan Jones' interest; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WHCB/2017/021) |
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Moved (Chairperson Steve Walker/Cr Aaron Hawkins): That the Board:
Confirms the minutes of the West Harbour Community Board meeting held on 15 March 2017 as a correct record.
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Ian Duncan and Desiree Wehrle from NZTA and John Hannah from Impact Transport Consulting Ltd attended the meeting to make a presentation on Dunedin to Port Chalmers Safety Improvements. This covered such things as safety statistics, ways of making roads safer, installation of barriers, increasing the width of the centre line, making wider shoulders etc. They also commented on priorities for safer journeys and safety improvements proposed for State Highway 88. There was an opportunity to coordinate projects.
The speakers responded to questions from Board members including timelines, vegetation/shading issues, ice management and the cycleway, and advised that they would return to update the Board in July. |
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12 Funding Application - Pioneer Opportunities and Resources Trust |
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Francisca Griffin and Ange McErlane declared an interest in the Trust and withdrew from the meeting at 6.55 pm. A funding application was received from the Pioneer Opportunities and Resources Trust for painting the exterior of the hall. |
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Moved (Chairperson Steve Walker/Cr Aaron Hawkins): That the Board:
a) Grants the funding application from the Pioneer Opportunities and Resources Trust for $1,000.00 for painting the exterior of the hall. Motion carried (WHCB/2017/028) Trevor Johnson recorded an abstention.
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Francisca Griffin and Ange McErlane returned to the meeting at 6.57 pm. |
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An application was received from Sarah Latta for a scholarship towards attendance at the World Championships of Performing Arts to be held in Hollywood, USA in June/July 2017. |
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Moved (Trevor Johnson/Cr Aaron Hawkins): That the Board:
a) Grants the scholarship application from Sarah Latta for $500.00 to attend the World Championships of Performing Arts. Motion carried (WHCB/2017/029) Jan Tucker recorded an abstention. |
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A West Harbour Community Board Award proposal was prepared for the Board's consideration by Ryan Jones. |
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During discussion it was suggested that the conditions should specify that Board members and their immediate facilities should not be eligible for the awards. It was also suggested that the Board should hold a function to recognise all those nominated and provide them with a certificate.
It was considered that more detail was needed about assessment criteria and levels of acknowledgement.
It was agreed that Ryan Jones and Cr Aaron Hawkins should continue to work on criteria and tighten up the wording for the award. The Board would look at seeking nominations for the award later in the year.
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The Governance Support Officer's Report had provided information and timing on the Long Term Plan 2018-2028. |
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a) Port Environment Liaison Committee
Ange McErlane commented on the shunting issue which would appear in the next edition of the Rothesay News. Graeme Wall, who raised this matter at the previous public forum, would be referred to the May edition of the Rothesay News. Other matters discussed had included the Careys Bay pontoon, overgrown properties and an acoustic presentation.
b) Ravensdown Community Liaison Group
Trevor Johnson advised that no meeting had been held recently.
c) Keep Dunedin Beautiful
The Chairperson extended thanks to Jan Tucker and Joy Gunn for their work during the Co-ordinator's absence. He also commented on forthcoming events.
d) Communications/Facebook
Ryan Jones reported that there had been positive feedback regarding State Highway 88 improvements. He also outlined other posts that had been made.
e) State Highway 88 Liaison Group
Cr Hawkins advised that there was no update.
f) Funding Applications Report Back
Francisca Griffin advised that funding expenditure reports had been received from Ravensbourne School, the Port Chalmers Historical Society and Dunedin Rotary.
It was suggested that scholarship recipients and groups receiving funding should be encouraged to report back at the public forum.
g) West Harbour Beautification Trust
The Chairperson advised that planter boxes in George Street would have permanent plantings done by mid-June.
h) Policing Issues
It was reported that Inspector Jason Guthrie would be attending the next Board meeting.
i) Vision Port Chalmers
Jan Tucker reported on a meeting held the previous evening which discussed the Seafood Festival, Heritage Week and the West Harbour Arts Charitable Trust.
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An invitation was to be extended to Inspector Jason Guthrie to attend the next meeting. |
The meeting concluded at 7.35 pm.
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CHAIRPERSON