Notice of Meeting:
I hereby give notice that an ordinary meeting of the West
Harbour Community Board will be held on:
Date: Wednesday
31 May 2017
Time: 5.30
pm
Venue: Rolfe
Room, Port Chalmers Town Hall, Port Chalmers
Sue Bidrose
West Harbour Community Board
PUBLIC AGENDA
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Chairperson
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Steve Walker
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Deputy Chairperson
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Trevor Johnson
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Members
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Francisca Griffin
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Cr Aaron Hawkins
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Ryan Jones
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Ange McErlane
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Jan Tucker
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Senior Officer Graham
McKerracher, Council Communications and Marketing Manager
Governance Support Officer Pam
Jordan
Pam Jordan
Governance Support Officer
Telephone: 03 477 4000
Pam.Jordan@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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West Harbour Community
Board
31 May 2017
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 West Harbour Community Board meeting - 3
May 2017 9
Part
A Reports (West Harbour Community Board has power to decide these
matters)
6 Policing
Update 16
7 Governance
Support Officer's Report 17
8 Funding
Application 28
9 Chairperson's
Report 32
10 Council
Activities
Verbal update from Councillor Aaron Hawkins.
11 Items
for Consideration by the Chair
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West Harbour Community
Board
31 May 2017
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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West Harbour Community Board
31 May 2017
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members are reminded of the need
to stand aside from decision-making when a conflict arises between their role
as an elected representative and any private or other external interest they
might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends
if necessary the Elected Members' Interest Register attached as Attachment A;
and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
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Attachments
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Title
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Page
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a
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WHCB Interest Register
as at 27 April 2017
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7
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West Harbour Community
Board
31 May 2017
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West Harbour Community
Board
31 May 2017
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West Harbour Community
Board
31 May 2017
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Confirmation
of Minutes
West Harbour Community Board meeting - 3 May 2017
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RECOMMENDATIONS
That the Board:
Confirms the minutes of the West Harbour
Community Board meeting held on 3 May 2017 as a correct record.
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Attachments
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Title
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Page
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a
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Minutes May 3, 2017
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10
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West Harbour Community
Board
31 May 2017
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Part
A Reports
Policing Update
Inspector Jason Guthrie has
been invited to attend the meeting and update the board on policing matters of
interest to West Harbour area.
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West Harbour Community Board
31 May 2017
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Governance Support Officer's Report
Department: Civic and Legal
EXECUTIVE SUMMARY
1 This
report is to inform the West Harbour Community Board of activities relevant to
the Board area including:
a) Project Fund
b) Scholarship
Fund
c) Action List
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RECOMMENDATIONS
That the Board:
a) Notes the
Governance Support Officer's Report
b) Amends the
Action List as appropriate
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Project Fund
2 $1,953.45
remains in the Project Fund. The following grants/scholarships/other
expenditure have been made so far this financial year:
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Meeting Date
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Amount
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Recipient/Purpose
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13 July 2016
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$900.00
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Port Chalmers Historical Society Inc ("Last Port to
Antarctica" Exhibition)
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13 July 2016
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$1,000.00
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Rotary Club of Dunedin (Interpretive panels and exercise
facilities for West Harbour shared pathway)
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17 August 2016
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$500.00
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West Harbour Pony Club (club jerseys)
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17 August 2016
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$1,283.70
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Rothesay News (annual advertising)
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16 November 2016
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$874.00
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Back Beach Writers Group
(Back Beach Poetry Trail)
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16 November 2016
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$75.85
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Food for pool opening day
event
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3 May 2017
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$500.00
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Port Chalmers Historical
Society Inc (Restoration of two cannons)
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3 May 2017
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$913.00
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Koputai Kids After School
Programme (sun hats)
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3 May 2017
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$1,000.000
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Pioneer Opportunities and
Resources Trust (painting exterior of hall)
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Total
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$7,046.55
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Scholarship Fund
3 The
following scholarship has been funded from the Board's Project Fund in the
current financial year:
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Meeting Date
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Amount
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Recipient/Purpose
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13 July 2016
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$500.00
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Annabelle Latta (Spanish Language Study Trip)
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3 May 2017
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$500.00
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Sarah Latta (World Championship of Performing Arts)
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Total
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$1,000.00
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Correspondence
Agenda for Ravensdown Ltd Dunedin Works Community Liaison
Group Meeting on Tuesday, May 30 (attached).
Action
List
The action list from the last meeting is attached with
tracked changes made by the Transportation Department. Other items have not
been updated due to staff illness.
Signatories
Attachments
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Title
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Page
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a
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Agenda Ravensdown
meeting
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19
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b
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Action List with
Tracked Changes
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20
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West Harbour Community
Board
31 May 2017
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West Harbour Community Board
31 May 2017
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West Harbour Community Board
31 May 2017
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Funding Application
Department: Civic and Legal
EXECUTIVE SUMMARY
1 This
report provides a copy of the funding application received from Harbourside
Junior Football Club for the West Harbour Community Board’s
consideration. As this is an administrative report only, the Summary of
Considerations is not required.
2 Harbourside
Junior Football Club has requested $1,000.00 funding towards the cost of providing
new playing shirts for their junior football club.
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RECOMMENDATIONS
That the Board:
a) Approves/Declines the funding application for $1,000.00 from the Harbourside Junior
Football Club.
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Signatories
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Author:
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Arlene Goss - Governance Support Officer
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Authoriser:
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Attachments
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Title
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Page
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a
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Application Harbourside
Junior Football Club
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29
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West Harbour Community
Board
31 May 2017
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West Harbour Community Board
31 May 2017
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Chairperson's Report
Department: Civic and Legal
EXECUTIVE SUMMARY
1 The
purpose of the report is to append the Chairperson's update to the Board on
matters dealt with since the last meeting and other matters to be considered.
As this is an administrative report the Summary of Considerations is not
required.
2 The
matters to be discussed by the chairman at this meeting are:
· Community
Board Conference Update
· Awards
· Long
Service Presentations
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RECOMMENDATIONS
That the Board:
a) Notes the
report from the Chairperson for May 2017.
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Signatories
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Author:
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Arlene Goss - Governance Support Officer
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Authoriser:
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Attachments
There are no attachments for
this report.
