Community and Culture Committee

MINUTES

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 13 June 2017, commencing at 1.00 pm

PRESENT

Chairperson	Aaron Hawkins
Deputy Chairperson	Rachel Elder	Marie Laufiso
Members	David Benson-Pope	Dave Cull
	Christine Garey	Doug Hall
	Mike Lord	Damian Newell (1.14pm)
	Jim O'Malley	Chris Staynes
	Andrew Whiley	Lee Vandervis
		Kate Wilson

IN ATTENDANCE

Sue Bidrose, Chief Executive, Simon Pickford, General Manager Community Services, Sandy Graham, General Manager Strategy and Governance, Bernie Hawke, Group Manager Arts and Culture, Nicola Pinfold, Group Manager Community and Planning, Joy Gunn, Manager Events and Community Development, Craig Monk, Community Advisor Arts.

Governance Support Officer      Arlene Goss

1       Public Forum

1.1    Public Forum - Cosy Homes Project

Mayor Dave Cull declared a conflict of interest and stepped back from the table for this discussion.

Jordana Whyte, Project Manager, Cosy Homes, updated the committee on the Cosy Homes project. Approximately 12,500 homes have been insulated to date. EECA estimates only 30% of Dunedin homes are adequately insulated. Cosy Homes is working alongside DCC to help deliver the Energy Plan and the Social Wellbeing Strategy. The chairman thanked Ms Whyte for her presentation.

Mayor Cull returned to the table.

1.2    Public Forum - Connect South

Alan Shanks, Executive Officer, Connect South, updated the committee on areas where Connect South is actively engaged with the Dunedin community.

Cr Newell joined the meeting at 1.14pm.

Connect South works with Dunedin non-profit organisation to strengthen communities. Dunedin has 544 charities. One third of those are in deficit. Small charities are becoming more vulnerable. Mr Shanks answered questions from councillors and was thanked for attending.

1.3    Public Forum – Cath Cocker.

Cath Cocker and Tao Wells addressed the committee on public art. They called for an independent public art trust, rather than an in-house system. They were concerned that not enough artists were involved in the process of choosing public art.  

2       APOLOGIES
	Moved (Cr Kate Wilson/Cr Chris Staynes): That the Committee: Accepts an apology from Cr Stedman. Motion carried (COM/2017/011)

2       Confirmation of agenda
	Moved (Deputy Chairperson Marie Laufiso/Cr Doug Hall): That the Committee: Confirms the agenda without addition or alteration Motion carried (COM/2017/012)

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chairperson Aaron Hawkins/Cr Kate Wilson):

That the Committee:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/013)

Minutes of Committees

5       Toitu Otago Settlers Museum Board - 19 April 2017
	Moved (Deputy Chairperson Rachel Elder/Cr Doug Hall): That the Committee: a)     Notes the minutes of the Toitu Otago Settlers Museum Board meeting held on 19 April 2017. Motion carried (COM/2017/014)

6       Toitu Otago Settlers Museum Board - 24 May 2017
	Moved (Deputy Chairperson Rachel Elder/Cr Doug Hall): That the Committee: a)     Notes the minutes of the Toitu Otago Settlers Museum Board meeting held on 24 May 2017. Motion carried (COM/2017/015)

Part A Reports

7       Otago Museum Report to Contributing Local Authorities - March to April 2017
	This report, prepared by Otago Museum, provided an update on the key activities from March to April 2017. Dr Griffin spoke about upcoming events and challenges. They aim to get Discovery World open before Christmas and also a dinosaur exhibition in August.
	Moved (Cr Kate Wilson/Cr Chris Staynes): That the Committee: a)     Notes the Otago Museum Report to Contributing Local Authorities – March to April 2017. Motion carried (COM/2017/016)

8       Community and Culture Non-Financial Activity Report for the Quarter Ended 31 March 2017
	This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 31 March 2017.
	Moved (Chairperson Aaron Hawkins/Cr David Benson-Pope): That the Committee: a)     Notes the Non-Financial Community, Arts and Culture Activity Report for the Quarter Ended 31 March 2017. Motion carried (COM/2017/017)

9       2018 New Zealand Masters Games Planning
	This report provided information to the Council on the post-event evaluation process and results for the 2016 Masters Games, and current marketing and promotion of the 2018 event.
	Moved (Cr Mike Lord/Cr David Benson-Pope): That the Committee: a)     Notes the 2018 New Zealand Masters Games Planning report. Motion carried (COM/2017/018)

10     Council Support for Refugee Resettlement Update
	This report provided an update on the Council's support for refugee resettlement within Dunedin City since July 2016, following the first intake of Syrian families into the community.
	Moved (Cr Chris Staynes/Cr Doug Hall): That the Committee: a)     Notes the report which provides an update on Council's support of Refugee Resettlement within Dunedin City since July 2016.  Motion carried (COM/2017/019)

11     Place-Based Work Update
	This report provided and update on the work undertaken by the Council's Community Development team to support place-based groups within the city since November 2016, when a Place-based Advisor was employed.
	Moved (Cr Mike Lord/Deputy Chairperson Rachel Elder): That the Committee: a)     Notes the report on place-based support provided by the Place-based Advisor and other Community Development staff since November 2016.  Motion carried (COM/2017/020)

12     Council Support for Youth Activity Update
	This report provided an update on the activities undertaken since July 2016 by the Youth Action Committee (YAC), Dunedin Youth Council (DYC) and Council’s Community Development staff in supporting youth development.  The report also summarised the activities of Community Development staff in supporting youth development and leadership through the Collaborating for Youth Success initiative and Tuia programme.
	Moved (Deputy Chairperson Rachel Elder/Cr Christine Garey): That the Committee: a)     Notes the summary of activities undertaken by Community Development staff since July 2016 to support youth development and increased youth knowledge of, and connection with, local government.  Motion carried (COM/2017/021)

13     Proposed Community Engagement on the future of His Majesty's Theatre (Sammy's)
	This report provided the Committee with an update on the community engagement that is planned around the future uses for the former His Majesty's Theatre (Sammy's), for which Council purchased the leasehold in early 2017. The report also outlined what steps have been taken to secure and maintain the building in the interim.  After voting it was noted that the consultation process should include consultation on an appropriate name for the venue.
	Moved (Member Dave Cull/Cr Chris Staynes): That the Committee: Votes by division. For:          Crs Aaron Hawkins, Rachel Elder, Marie Laufiso, Mike Lord, Dave Cull, Chris Staynes, David Benson-Pope, Christine Garey, Doug Hall, Damian Newell, Jim O'Malley, Lee Vandervis, Andrew Whiley and Kate Wilson (14). Against:     Nil The division was declared CARRIED by 14 votes to 0 That the Committee: a)     Approves engagement with the community about the future use of 65 Crawford Street – the former His Majesty's Theatre, now known as Sammy's.  b)     Notes that the outcome of the engagement will be reported back to the Community and Culture Committee in time for consideration as part of the Long Term Plan 2018.  Motion carried (COM/2017/022)

14     Items for Consideration by the Chair
	There were no items for consideration by the chair.

The meeting concluded at 3.20pm.

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CHAIRPERSON