Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

 

Date:                             Tuesday 27 June 2017

Time:                            1.00 pm

Venue:                          Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Council

PUBLIC AGENDA

 

MEMBERSHIP

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

Chair                                              Cr Chris Staynes

 

Senior Officer                               Sue Bidrose, Chief Executive Officer

 

Governance Support Officer      Pam Jordan

 

 

 

Pam Jordan

Governance Support Officer

 

 

Telephone: 03 477 4000

Pam.Jordan@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Council

27 June 2017

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Opening                                                                                                   4

2        Public Forum                                                                                             4

2.1   Public Forum - Freedom Camping                                                          4

2.2   Public Forum - Freedom Camping                                                          4

3        Apologies                                                                                                  4

4        Confirmation of Agenda                                                                              4

5        Declaration of Interest                                                                                5

6        Confirmation of Minutes                                                                              5

6.1   Ordinary Council meeting - 30 May 2017                                                 5

6.2   Ordinary Council Annual Plan Deliberations meeting - 15 May 2017               5  

Minutes of Committees

7          Infrastructure Services and Networks Committee - 12 June 2017                        5

8        Community and Culture Committee - 13 June 2017                                           5

9        Planning and Environment Committee - 13 June 2017                                        5

Minutes of Community Boards

10        Waikouaiti Coast Community Board - 24 May 2017                                           5

11      Extraordinary Waikouaiti Coast Community Board - 14 June 2017                        5

12      Otago Peninsula Community Board - 25 May 2017                                            5

13      Strath Taieri Community Board - 25 May 2017                                                 5

14      West Harbour Community Board - 3 May 2017                                                5

15      West Harbour Community Board - 31 May 2017                                               5

16      Saddle Hill Community Board - 1 June 2017                                                     5

17      Mosgiel-Taieri Community Board - 14 June 2017                                              5

Reports

18        Review of the Camping Control Bylaw 2015                                                     5

19      Art and Creativity in Infrastructure Policy                                                       5

20      Adoption of the 2017/18 Annual Plan                                                              5

21      Setting of Rates for the 2017/18 Financial Year                                               5

22      Statement of Intent for Dunedin City Holdings Limited and its Subsidiaries and Associate Companies                                                                                                5

23      Register of Interests - Proposed Changes                                                       5               

Resolution to Exclude the Public                                                                               5

 

 


Council

27 June 2017

 

 

1     Opening

Reverend Michael Wallace, All Saints Anglican Church, will open the meeting with a prayer.

2     Public Forum

2.1  Public Forum - Freedom Camping

Alasdair Morrison, Waikouaiti Coast Community Board wishes to address the meeting concerning Freedom Camping.

2.2  Public Forum - Freedom Camping

Judy Larkins wishes to address the meeting concerning Freedom Camping.

3     Apologies

An apology has been received from Mayor Dave Cull.

 

That the Council:

 

Accepts the apology from Mayor Dave Cull.

4     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

 

To be moved:

 

That the Council:

 

Confirms the agenda with the following alteration:

·         In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

 

 

 

 

 


Council

27 June 2017

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Council:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interests as at 21 June 2017

5

  



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27 June 2017

 

 

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Confirmation of Minutes

Ordinary Council meeting - 30 May 2017

 

 

RECOMMENDATIONS

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 May 2017 as a correct record.

 

 

 

Attachments

 

Title

Page

a

Minutes of Ordinary Council meeting  held on 30 May 2017

5

 

 



 

Council

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 May 2017, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services) Ruth Stokes (General Manager Infrastructure and Networks), Kristy Rusher (Manager Civic and Legal), Jendi Paterson (Recreation Planning and Facilities Manager), Tom Dyer (Acting Group Manager Parks and Recreation), Maria Ioannou (Corporate Policy Manager), Bill Frewen (Senior Policy Analyst) and Tami Sargeant (Senior Policy Analyst)

 

Governance Support Officer      Jennifer Lapham

 

 

1       Opening

Reverend Siosifa Pole, Superintendent of the Dunedin Methodist Parish, opened the meeting with a prayer.

2       Public Forum

 

2.1    Public Forum - Unregistered Accommodation

 

Sue Rhodes, President, Otago Motel Association, addressed the meeting concerning unregistered accommodation and commented on the accommodation available through Airbnb and Book a Bach websites. 

Ms Rhodes advised that the Council should take action to control the effects on other businesses.  She commented that accommodation providers through these sites and other similar sites did not have to pay commercial rates and were not required to provide parking.  Ms Rhodes advised that the owners of this type of accommodation should be asked to pay registration and also charged mixed use rates.

 

2.2    Public Forum - Freedom Camping

 

Rhys Owen addressed the meeting concerning freedom camping.  He advised that he felt the proposed Bylaw review was not ready for public consultation.  He advised that the Council should provide 20 – 40 small areas which allowed five vehicles per site as opposed to providing large areas which had a greater impact. 

Mr Owen advised that he believed an advisory committee should be established to deal with the issue or a workshop held with the private sector to discuss the issue.

 

2.3    Public Forum – Freedom Camping and Reserves and Beaches Bylaw.

 

Geraldine Tait addressed the meeting on behalf of the Waikouaiti Coast Community Board concerning Freedom Camping and the Reserves and Beaches Bylaw. 

Ms Tait advised that she disagreed with the previous speaker, however as she had been advised that the proposed Freedom Camping Bylaw had been withdrawn from the agenda she would confine her remarks to the Reserves and Beaches Bylaw.

Ms Tait commented that a culture and attitude change was required regarding vehicles and dogs on the beach. 

She also commented that Warrington Beach should have been included as one of the special ecological areas and asked that it be included.  

 

2.4    Public Forum - Freedom Camping

 

Sarah Nitis, and Maurice Prendergast, Mosgiel-Taieri Community Board addressed the meeting concerning Freedom Camping.

Maurice Prendergast commented on the proposal to include Puddle Alley and expressed concern that the area would be despoiled.  He also commented that the Board had not had a chance to discuss the proposal as it had been removed from the agenda. 

Sarah Nitis advised that the view of the Board was that a line needed to be drawn between non self-contained vehicles and self-contained.  Mrs Nitis felt that ratepayers should not be paying for infrastructure for people who were not willing to pay for facilities.

 

2.5    Public Forum – Reserves and Beaches Bylaw 2017

 

Karen Anderson addressed the meeting concerning the Reserves and Beaches Bylaw.  Ms Anderson commented that there were great things in the bylaw but she would confine her remarks to issues relating to dogs.  She was concerned about the process for using the submissions on the Reserves and Beaches Bylaw going forward and if they would be used for the Dog Control Bylaw.  She commented that she believed the submission process was tainted based on an incorrect statement and if they were used for the Dog Control Bylaw this would taint that process.

 

2.6    Public Forum - Cameras in North Dunedin

 

Paul Gourlie addressed the meeting about his concerns about the lack of consultation in regards to the installation of CCTV cameras in North Dunedin.  Mr Gourlie commented that he did not believe the installation of CCTV cameras alone would make a difference in people's behaviour.  He advised that the change in behaviour in Castle and Hyde Streets was because the residents were being spoken to and encouraged to change.

 

3       Apologies

There were no apologies.

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

 

a)        In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

b)        Item 14 – Review of Camping Control Bylaw 2015 report be withdrawn.

 

Motion carried (CNL/2017/099)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr David Benson-Pope declared an additional interest that he was a member of the New Zealand Labour Party.

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Council:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/100)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 1 May 2017

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 1 May 2017 as a correct record.

 

 Motion carried (CNL/2017/101)

Minutes of Committees

7       Bylaws Subcommittee - 14 March 2017

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Approves the minutes of the Bylaws Subcommittee (Reserves and Beaches Bylaw) meeting held on 14, 15 and 21 March and 5 April 2017.

Motion carried (CNL/2017/102)

 

Minutes of Community Boards

8       Mosgiel-Taieri Community Board - 3 May 2017

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 3 May 2017.

Motion carried (CNL/2017/103)

 

 

 

9       Otago Peninsula Community Board - 20 April 2017

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 20 April 2017.

Motion carried (CNL/2017/104)

 


 

10     Saddle Hill Community Board - 4 May 2017

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 4 May 2017.

Motion carried (CNL/2017/105)

 

 

 

11     Strath Taieri Community Board - 20 April 2017

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes minutes of the Strath Taieri Community Board meeting held on 20 April 2017.

Motion carried (CNL/2017/106)

 

 

 

12     Waikouaiti Coast Community Board - 19 April 2017

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

 

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 19 April 2017.

 

Motion carried (CNL/2017/107)

 

 

 

Reports

13     Reserves and Beaches Bylaw 2017

 

A report from Parks and Recreation provided a recommendation that Council adopts the Proposed Reserves and Beaches Bylaw 2017 ("Bylaw") as recommended by the Bylaws Subcommittee.  The report noted that staff recommended accepting amendments to the Bylaw as recommended by the Bylaws Subcommittee following public consultation and a hearings process.

 

The Recreation Planning and Facilities Manager (Jendi Paterson) and Acting Group Manager Parks and Recreation (Tom Dyer) provided an overview of the proposed bylaw and responded to questions.

 

The Council was advised by staff that some of the maps had not been included in the papers and requested an adjournment so they could provide them.

 


 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Lay the item on the table until later in the meeting to allow staff to provide a copy of the maps.

 

Motion carried (CNL/2017/108)

 

 

14     Review of Camping Control Bylaw 2015

 

This item was withdrawn from the agenda.

 

15     Part Town Belt - Accessway, Queens Drive to Ross Street - proposed Easement

 

A report from Parks and Recreation provided an application by Delta on behalf of Aurora Energy Ltd for the grant of an easement over part of the Dunedin Town Belt and recommended the easement be granted. 

The report noted that the easement was to replace historic overhead lines with underground cabling.  In addition, the existing power poles would be removed and replaced with street light columns.

It also requested that the Council to make two decisions.  First, a decision in its capacity as the administering body for the reserve and second, a decision to exercise the Minister of Conservation's delegation.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

 

a)     Grants, as administering body of the Reserve pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the pedestrian accessway through the Dunedin Town Belt from Queens Drive to Ross Street, being approximately 360m2 (subject to survey) and part of Computer Freehold Register OT19C/15.

b)     Decides the criteria for exemption for public notification have been met.

c)     Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the pedestrian accessway through the Dunedin Town Belt from Queens Drive to Ross Street, being approximately 360m2 (subject to survey) and part of Computer Freehold Register OT19C/15.

Motion carried (CNL/2017/109)

 

16     Part Town Belt - Queens Drive to Wallace Street proposed Easement

 

A report from Parks and Recreation provided an application by Delta on behalf of Aurora Energy Ltd for the grant of an easement over part of the Dunedin Town Belt and recommended the easement be granted. 

The report also noted that the easement was to replace historic overhead lines with underground cabling.  In addition, the existing power poles would be removed and replaced with street light columns.

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

 

a)     Grants, as administering body of the Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the pedestrian accessway through the Dunedin Town Belt from Queens Drive to Wallace Street, being approximately 360m2 (subject to survey) and part Section 2 Survey Office Plan 469357 part Computer Freehold Register 702732.

b)     Decides the criteria for exemption for public notification has been met.

c)     Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the pedestrian accessway through the Dunedin Town Belt from Queens Drive to Wallace Street, being approximately 360m2 (subject to survey) and part Section 2 Survey Office Plan 469357 part Computer Freehold Register 702732.

Motion carried (CNL/2017/110)

 

17     Long Term Plan 2018: Update and First Round of Supporting Documents

 

A report from Community and Planning provided an update on the development of the Long Term Plan 2018 (LTP).  The report also sought approval of the first round of supporting documents for the purposes of developing the LTP, including the community outcomes, city profile, and strategic significant forecasting assumptions.

 

Staff responded to questions and advised that another workshop on the indicators would be held.

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

 

a)     Adopts, for the purposes of developing the Long Term Plan 2018 and consulting with the community:

i)      the draft community outcome statements at Attachment A of the report;

ii)     the draft Dunedin city profile at Attachment B of the report;

iii)    the draft strategic significant forecasting assumptions as a supporting document at Attachment C of the report; and

iv)    the DCC Growth Projections May 2017 report as a supporting document at Attachment D of the report.

Motion carried (CNL/2017/111)

 

13a   Reserves and Beaches Bylaw 2017(continued)

 

Discussion continued on the Proposed  Reserves and Beaches Bylaw.

 

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Accepts the Bylaw Subcommittee's recommended decisions on the submission topics presented through public submissions.

b)     Resolves to adopt the Reserves and Beaches Bylaw 2017 with the amendments, as shown in the attachment to the staff report.

        c)     Determines that the proposed bylaw —

         (i)     is the most appropriate form of bylaw; and

         (ii)    does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

d)     Resolves for the Reserves and Beaches Bylaw 2017 to commence on a date to be advertised by staff following the approval of the Bylaw by the Minister of Conservation.

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2017/112)

 

18     Appointment of Representative on the Regional Transport Committee

 

A report from Civic and Legal proposed that an elected member representative on the Regional Transport Committee was re-assigned.

 

Moved (Cr Kate Wilson/Cr Andrew Whiley):

That the Council:

 

a)     Appoints Councillor Jim O'Malley as the elected member representative on the Otago Regional Transport Committee.

b)     Appoints Councillor Kate Wilson as the alternate elected member representative on the Regional Transport Committee.

 Motion carried (CNL/2017/113)

 

19     Appointment of members to the District Licensing Committee

 

A report from Civic and Legal recommended the addition of a member to the District Licensing Committee.

 

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

 

a)     Appoints Councillor Conrad Stedman as a member of the District Licensing Committee for a period of five years.

b)     Decides to seek expressions of interest from individuals suitably qualified and experienced to be appointed as members of the District Licensing Committee.

Motion carried (CNL/2017/114)

 

20     Dunedin Hospital SOS Update

 

Cr Doug Hall withdrew from this item.

A report provided an update on the activities that had been undertaken since Council resolved to communicate its opposition to any redevelopment of the hospital outside the central city. 

The report noted that to date, over 4,000 people had sent SOS forms to central government in support of the central city location.  A breakdown of the costs and activities was outlined in the report. 

 

A discussion took place on the report.

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

 

a)     Notes the Dunedin Hospital SOS update. 

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman and Kate Wilson and Mayor Dave Cull (12).

Against:     Crs Lee Vandervis and Andrew Whiley (2).

 

The division was declared CARRIED by 12 votes to 2

 

Motion carried (CNL/2017/115)

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

 

b)     Instructs the Chief Executive Officer to carry out an economic impact assessment of having a hospital closely located with the Otago University and CBD retail precinct.

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman and Kate Wilson and Mayor Dave Cull (11).

Against:     Crs Mike Lord, Lee Vandervis and Andrew Whiley (3).

 

The division was declared CARRIED by 11 votes to 3

 

Motion carried (CNL/2017/116)

 

Cr Doug Hall returned to the meeting at this point.

 

21     Remuneration Authority - Consultation document

 

A report from the Chief Executive noted that the Remuneration Authority (the Authority) was currently reviewing various aspects of remuneration for Local Government elected members.  It noted that the review was in two parts.  The first part of the review required a response from Council by 19 June 2017 and any changes would take effect in the new determination issued from 1 July 2017. 

The report also noted that the second part of the review covered broader issues and would be the subject of a separate report that would be presented to Council in advance of the 20 October 2017 deadline.

 

The General Manager Strategy and Governance (Sandy Graham) responded to questions in relation to the report.

 

During the discussion Cr Kate Wilson left the meeting at 4.20 pm and returned at 4.23 pm.

 

In discussing the report it was noted that in the consultation documents it had been indicated that there would be a review of providing an expense allowance for child care facilities.  It was requested that the submission be amended to include support for this investigation.

 

 

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Approves the proposed submission to the Remuneration Authority, .

b)     Authorises the Mayor to make the submission on behalf of Council.

c)     Supports the plan for the Remuneration Authority to consult with the sector on childcare support for elected members, and proposes that this consultation occur as part of their consideration of Part Three matters.

 

Motion carried (CNL/2017/117) with Cr Vandervis recording his vote against.

 

 

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 1 May 2017 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2017/118)

 

 

The meeting moved into confidential at 4.32 pm.

 


Council

27 June 2017

 

 

Ordinary Council Annual Plan Deliberations meeting - 15 May 2017

 

 

RECOMMENDATIONS

That the Council:

Confirms the minutes of the Ordinary Council Annual Plan Deliberations meeting held on 15 May 2017 as a correct record.

 

 

 

Attachments

 

Title

Page

a

Minutes of Ordinary Council Annual Plan Deliberations meeting  held on 15 May 2017

5

 

 



 

Council Annual Plan Deliberations

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Council Annual Plan Deliberations held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 15 May 2017, commencing at 11.00 am and Tuesday 16 May 2017, commencing at 9.00 am

 

PRESENT

 

Chairperson

Mayor Dave Cull

 

Deputy Chairperson

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Sandy Graham (General Manager Strategy and Governance), Simon Pickford (General Manager Community Services), Ruth Stokes (General Manager Infrastructure and Services), Gavin Logie (Acting Chief Financial Officer), Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Tom Dyer (Acting Group Manager Parks and Recreation), Adrian Blair (Group Manager Customer and Regulatory Services), Maria Ioannou (Corporate Policy Manager), Jane Nevill (Corporate Planner), Tami Sargeant (Senior Policy Analyst), Carolyn Allan (Senior Management Accountant), Jendi Paterson (Recreation Planning and Facilities Manager), Jessie Wu (Policy Advisor), Jane Craigie-Read (Policy Support Assistant), Kristy Rusher (Manager Civic and Legal), Graham McKerracher (Manager, Council Communications and Marketing), Andrea Jones (Communications Team Leader), Joy Gunn (Manager Events and Community Development), Anna Johnson (City Development Manager), Laura McElhone (Group Manager Water and Waste) and Chris Henderson (Plant Operations and Maintenance Manager)

 

Governance Support Officer      Pam Jordan and Wendy Collard

 

 

 

1       DELIBERATION PROCEDURES

An outline was given of the procedure to be followed for the deliberations. 

 

2       Apologies

Apologies were received from Cr Damian Newell and Cr Marie Laufiso (for lateness).

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

Accepts the apologies.

 

Motion carried

 

3       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (AP/2017/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (AP/2017/002)

 

 

MAYOR'S INTRODUCTION

 

Mayor Cull here outlined the community engagement process that had taken place on the draft Annual Plan in recent weeks.  He noted that consistent messages had been received from the community and that generally feedback had been positive.  He commented that a Long Term Plan could be amended at any time if a significant change was needed or wanted.

 

The Acting Chief Financial Officer also commented on the current level of rate increase. 

 

Part A Reports

5       Order for Consideration of 2017/18 Annual Plan Engagement Feedback and Reports

 

A report from Community and Planning provided a planned run order for the consideration of community engagement feedback topics and reports for the deliberations on the 2017/18 Annual Plan.

The report also contained the recommendations to be taken at the completion of consideration of feedback and final decision-making on the budgets for the 2017/18 Annual Plan.

 

It was noted that amendments made through the course of the meeting would be confirmed at the end of the meeting.

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

a)     Approves the recommended actions and staff comments for feedback topics as shown in the annual plan database (or as amended during annual plan decision-making) for the purposes of:

(i)     providing feedback on annual plan engagement and decision-making to the community;

(ii)    inclusion in the final 2017/18 annual plan document as appropriate;

(iii)   further follow-up or action by staff, if required.

b)     Approves the changes to draft annual plan budgets resolved at this meeting for inclusion in the final 2017/18 Annual Plan, for adoption by the Council on 27 June 2017.

Motion carried (AP/2017/003)

 

 

Consideration was given to each of the feedback topics in turn and staff comments on those topics.  There was no comment on some of the topics raised, while for some there was discussion but no actions were required to be recorded.

 

Public Art Framework

 

Timeframe within this financial year to be included within comments.

 

South Dunedin Community Hub

 

Further comments required regarding the pop-up hub and permanent facility.

 

Toitū Otago Settlers Museum

 

Archives

 

The matter of reticulated services located in same area as the archives was being considered.

 

Cat Control

 

It was suggested that a workshop be held on this matter.

 

Customer Services

 

Dog Control Bylaw

 

Fees and Charges – Dogs

 

Consideration was given to the level of fees and there was discussion on comparisons with other councils.

 

Fleet Vehicles

 

There was discussion on electric vehicles in the Council's fleet and a request was made for information about petrol and diesel savings.

 

Liquor Ban

 

There had been recent positive feedback from residents about the minor boundary change made.

 

Arts and Culture Collaboration

 

Disability/Accessibility

 

There was discussion on accessibility issues and the work done by the Urban Design team in this regard, which catered for both residents and visitors to the city.  A comment was made that public transport route changes had caused difficulties for people and they were encouraged to make a submission to the Otago Regional Council on this matter.

 

Funding – Arts and Culture

 

Funding – Grants Process

 

Homelessness

 

Place Based Communities

 

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Council:

 

Works with the Coalition of Place Based Groups on options for the resourcing and delivery of community development, including mechanisms to support neighbourhood-scale economic development, to report back to the Long Term Plan.

 

Motion carried (AP/2017/004)

 

Volunteering

 

2GP

 

Central City Plan

 

Additional information, including that on the timetable, was requested to be included.

 

Crs Kate Wilson, Aaron Hawkins and David Benson-Pope withdrew from the meeting at 12.24 pm during comments on the 2GP.

 

Crs Kate Wilson, Aaron Hawkins and David Benson-Pope returned to the meeting at 12.25 pm.

 

Cr Rachel Elder left the meeting from 12.25 pm to 12.27 pm during the course of discussion.

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

Adjourns the meeting until 1.30 pm.

 

Motion carried

 

The meeting adjourned from 12.32 pm to 1.32 pm.

 

 

District Plan (Operative Plan)

 

Funding - Biodiversity

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

Requests staff report back in time for the Ten Year Plan 2018/19 on options to better encourage private investment in heritage building and ecological restoration work.

 

Motion carried (AP/2017/005)

 

Crs Kate Wilson and Aaron Hawkins withdrew from the meeting from 1.43 pm to 1.45 pm during discussion on planning rules relating to heritage buildings.

 

Funding – Heritage

 

See resolution above regarding Biodiversity Funding.

 

Look and Feel of the City

 

Port Chalmers Urban Design

 

Warehouse Precinct

 

Breastfeeding Friendly Places

 

More specifics were requested relating to a particular submission and it was suggested that the speaker could be invited to a public forum.

 

Carbon Management

 

Community Collaboration

 

Community Resilience

 

Delivery – Less Talk More Action

 

Delivery and Planning

 

Engagement Process

 

Te Ao Turoa

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

Allocates a total of $200,000, in the Annual Plan 2017/18, for the delivery of actions under Te Ao Turoa.

 

Motion carried (AP/2017/006)

 

Fees and Charges

 

There was discussion on spectator fees at Moana Pool and staff were asked to come back to the Council on how this might become more streamlined.

 

Long Term Plan

 

We're on Track

 

Hotel Development

 

Resource Consent Management

 

Council Communication

 

Dunedin Public Hospital SOS

 

Aquatic Facilities

 

Moved (Cr Aaron Hawkins/Cr Lee Vandervis):

That the Council:

Sets the spectator fee at zero.

 

Motion carried (AP/2017/007)

 

Botanic Garden

 

Community Garden

 

Logan Park Development

 

Mosgiel Pool

 

Parks and Recreation – Long Term Plan

 

Parks and Recreation Strategy

 

Playgrounds

 

Public Toilets

 

Smokefree

 

Sports and Recreation – Planning

 

Sportsfields and Reserves

 

Town Belt

 

Gasworks Museum Support

 

Procurement

 

Social Housing

 

In answer to a question it was advised that work on the scope of the Social Housing Strategy would be reported to the Council soon.

 

Active Transport Initiatives

 

It was reported that safety issues raised at the meeting were being looked at by the Council's Transport safety team.

 

Cycleways – Central City Cycle Network

 

Cycleways – Other

 

Peninsula Connection/Portobello Road-Harington Point Road Project

 

Timeframes were to be added to the response.

 

Public Transport Governance

 

Questions were asked and discussion was held on the future of the responsibility for public transport services in Dunedin.

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Dunedin City Council:

 

Seeks agreement from the Otago Regional Council for a joint public consultation to clarify public preference for public transport governance.

 

Motion carried (AP/2017/008)

 

Public Transport Infrastructure and Facilities

 

Comment was made on the process for arranging for seats to be put in bus shelters.

 

Street Cleaning

 

The matter of a targeted rate to provide for extra street cleaning in the campus zone was raised.  This was to be referred to the Rates Working Party.

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

Adjourns the meeting until 3.30 pm.

 

Motion carried

 

The meeting adjourned from 3.13 pm to 3.30 pm.

 

 

Streetlights

 

It was confirmed in response to questions that information would be brought back to the Council related to the colour, light emissions, shielding etc of LED street lamps and effects on the night skies.

 

Transport Infrastructure

 

Funding – Water and Waste Renewals

 

Ross Creek Reservoir

 

Rubbish Collection

 

South Dunedin Infrastructure

 

Stormwater Management

 

Waste Management Contract

 

Waste Minimisation

 

Economic Development

 

Enterprise Dunedin

 

Food Resilience

 

Funding – Tourism and Tourism Infrastructure

 

Debt – Strategy to Lower Debt

 

Infrastructure Management – CCOs

 

Rating Method – Annual Plan

 

Rating Method – Long Term Plan

 

During discussion it was noted that the matter of the Rural Rate would be referred to the Rates Working Party.

 

Stadium Operating Model

 

Targeted Rates

 

 

 

9       Draft 2017/18 Annual Plan - Film Permit Fees

 

A report from Enterprise Dunedin provided the advantages and disadvantages of having a zero fee on film permits as requested by Council at the meeting held on 23 January 2017.

The report noted that 15 film permits had been issued for film and television production in Dunedin in the period between August 2016 and February 2017.  Of the 15, nine had been potentially "fee paying" although in all cases the fees had been waived.

Staff currently had not evidence (ie feedback from operators or producers) which suggested that the fee structure, whether it was waived or not, was creating a barrier to film and film making in Dunedin. 

It was proposed to engage with film permit customers over the next six months to better understand whether the current process was effective which would include taking into account the administrative costs.  It was noted that further advice could be provided to Councillors for consideration as part of the 2018-28 Long Term Plan.

 

Moved (Cr Lee Vandervis/Cr Andrew Whiley):

That the Council:

 

a)     Agrees to retain the current film fee structure for the 2017/18 Annual Plan.

b)     Agrees to reconsider this issue as part of the development of the 2018-28 Long Term Plan.

Motion carried (AP/2017/009)

 

10     Adoption of 2017/18 Fees and Charges

 

A report from Community and Planning provided the schedule of fees and charges for the 2017/18 year for adoption by Council.

The report advised that previously fees and charges had been adopted as part of the final annual plan document.  However, this year they were presented for adoption in advance of the final plan adoption to allow Council activities sufficient time to complete necessary work prior to the schedules becoming effective on 1 July 2017.

 

Moved (Cr David Benson-Pope/Deputy Mayor Chris Staynes):

That the Council:

 

a)     Adopts the attached schedule of fees and charges for 2017/ 18 with the following alteration:

·           Off-Street Leased Parking Fees (weekly)

Thomas Burns leased parking fees will be $22.00 per week

b)     Notes a separate report was included in the agenda regarding Film Permit fees.

c)     Notes the previous decision regarding waiving of spectator fees at pools.

Motion carried (AP/2017/010) Cr Lee Vandervis recorded his vote against

 

 

6       Annual Plan Community Engagement Summary of Feedback

 

A report from Community and Planning provided a summary of the community feedback received on the draft 2017/18 Annual Plan budgets during the community engagement.

The report also provided detail on the engagement process and summarised feedback from the community that would feed in to the Long Term Plan 2018 (LTP 2018).

 

Moved (Deputy Mayor Chris Staynes/Cr Mike Lord):

That the Council:

 

a)     Notes the Annual Plan community engagement summary of feedback.

Motion carried (AP/2017/011)

 

 

8       Football South All Weather Sports Hub

 

A report from Parks and Recreation recommended that Council give consideration  during Annual Plan deliberations to contributing $1 million dollars to a Football South proposal for the construction of an all-weather artificial turf at Logan Park.

The report noted that if Council supported the project, it could be debt funded new capital.

The rationale for considering the project during Annual Plan (rather than waiting until the 2018/19 Long Term Plan) was due to the availability of FIFA funding which must be allocated to a project which commences in the 2017 calendar year.  $300,000USD (approximately $420,000NZD) had been offered to Football South by FIFA for the development of an all-weather artificial turf.

Cr Jim O'Malley declared an interest as a member of the Otago University Football Club and withdrew from the meeting at 4.10 pm.

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

Receives and accepts the submission from the University of Otago on this topic.

 

Motion carried (AP/2017/012)

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

Adjourns the meeting for five minutes to allow the submission to be read.

 

Motion carried

 

The meeting adjourned from 4.35 pm to 4.41 pm.

 

Staff responded to questions from Councillors about matters including the timing of the proposal, consultation with stakeholders, the proposed site at Logan Park, and traffic management.

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

Adjourns the meeting until 9.00 am on Tuesday 16 May 2017.

 

Motion carried

 

 

The meeting adjourned at 5.00 pm and resumed on Tuesday 15 May 2017 at 9.00 am.  Cr Marie Laufiso, who did not attend on Monday 16 May 2017, was present when the meeting resumed.

 

Cr Jim O'Malley remained withdrawn from the meeting.

 

 

Staff responded to further questions from Councillors about issues such as the site, security and fundraising.

 

 

Moved (Mayor Dave Cull/Cr Conrad Stedman):

 

That the Council:

 

Agrees to support in principle up to $1 million towards an all-weather artificial surface at Logan Park conditional on:

 

1.     Football South raising the balance of the funds required before the project proceeds

2.     Council's support being the purchase of components of the all-weather artificial surface

3.     Engagement with key stakeholders, in addition to sporting organisations and interests, as the project proceeds

4.     Consent(s) for the project being achieved by 31 December 2017

5.     The balance of the project funds being raised by 30 June 2018

6.     The final terms and conditions of the support , including consideration of a traffic management plan, to be to the satisfaction of the General Manager, Infrastructure and Networks.

 

Notes that the ownership of the all-weather artificial surface at Logan Park (estimated total cost $3 million) will transfer to Council at the completion of the project.

 

Commends Football South in their efforts to promote this project, including securing FIFA funding support of USD300,000.

 

Delegates the execution of the funding support agreement to the General Manager, Infrastructure and Networks.

 

There was discussion on the proposal.

 

Division

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Mike Lord, Marie Laufiso, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley and Kate Wilson and Mayor Dave Cull (13).

Against:     Nil

 

The division was declared CARRIED by 13 votes to 0

 

Motion carried (AP/2017/013)

 

Cr Jim O'Malley returned to the meeting at 9.33 am.

 

 

5A     Consideration of Additional Feedback

 

Consideration was given to additional items raised during the community engagement process.

 

 

District Heating Scheme

 

Moved (Cr Aaron Hawkins/Deputy Mayor Chris Staynes):

That the Council in the 2017/18 Annual Plan:

 

Allocates $50,000 to contribute to a feasibility study of a District Heating Scheme in Dunedin, noting that:

 

1      The work needs to be completed in time to be considered as part of the Central City Plan infrastructure works planning; and

 

2      That any unspent money from this allocation be used to deliver on actions under the Energy Plan.

 

Division

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson and Mayor Dave Cull (12).

Against:     Crs Mike Lord and Lee Vandervis (2).

 

The division was declared CARRIED by 12 votes to 2

 

Motion carried (AP/2017/014)

 

 

Cat Control

 

Cr Christine Garey left the meeting at 10.09 am.

 

Moved (Cr Kate Wilson/Deputy Mayor Chris Staynes):

That the Council:

 

a)        Seeks support for a remit to LGNZ as follows:

b)         

c)         "LGNZ call upon Government to take legislative action as a matter of urgency to give Councils statutory power to control cats."

 

Cr Christine Garey returned to the meeting at 10.11 am.

 

Motion carried (AP/2017/015)

 

 

7       2017/18 Budget Update

 

A report from Finance provided an update on a number of budget changes that had been identified since the draft 2017/18 was approved.  It noted that these changes should be considered by Council, and if approved, incorporated into the budget and the 2017/18 Annual Plan.

The report also noted that the net impact of the changes was a reduced funding requirement of $100,000 (which reduced the proposed rate increase from 2.99% to 2.92%).

 

Cr Rachel Elder left the meeting from 10.14 am to 10.16 am during the course of discussion.

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Committee:

 

a)     Approves the identified budget changes, as amended by the Council, for incorporation into the 2017/18 Annual Plan.

Motion carried (AP/2017/016)

 

 

It was noted that the following resolutions had been passed earlier in the meeting: 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

a)     Approves the recommended actions and staff comments for feedback topics as shown in the annual plan database (or as amended during annual plan decision-making) for the purposes of:

(i)     providing feedback on annual plan engagement and decision-making to the community;

(ii)    inclusion in the final 2017/18 annual plan document as appropriate;

(iii)   further follow-up or action by staff, if required.

b)     Approves the changes to draft annual plan budgets resolved at this meeting for inclusion in the final 2017/18 Annual Plan, for adoption by the Council on 27 June 2017.

Motion carried (AP/2017/017)

 

 

11     Submission from Dunedin City Council to the Otago Regional Council Draft Annual Plan 2017/18

 

A report appended the proposed submission from the Dunedin City Council to the Otago Regional Council on its Draft Annual Plan 2017/18.

 

There was discussion on proposed amendments to the submission.

 

Cr Mike Lord left the meeting from 10.19 am to 10.20 am.

 

Cr Kate Wilson withdrew from the meeting at 10.19 am.

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

Adjourns the meeting for 15 minutes.

 

Motion carried

 

The meeting adjourned from 10.22 am to 10.38 am.  Cr Kate Wilson left the meeting at 10.22 am.

 

 

A number of suggestions were made for changes to the wording of the submission.

 

Cr Damian Newell entered the meeting at 10.41 am.

 

 

Moved (Cr Doug Hall/Cr Lee Vandervis):

 

That the following amendments be made to the "Harbour Management and Climate Change Adaptation" section of the submission:

 

Paragraph 4

The DCC wishes to note the project to restore and protect Te Rauone Beach and requests the ORC continue providing support and commitment to see Stage 1 of this project completed by winter 2018.

 

Paragraph 3

The DCC wishes to see joint planning for the harbour and harbour access and would welcome ORC’s agreement in resourcing a Harbour and Harbour Edge Management Plan, for instance the dredging of Careys Bay, the entrance to the Otago Yacht Club and the Eastern Channel, and improve navigational aids to make the harbour safer.  The DCC also supports the appointment of a dedicated and suitably qualified Harbour Master for Otago Harbour and encourages the ORC to use its ownership of Port Otago and associated companies to further enhance Dunedin's waterfront and harbour edge.

 

Motion carried (AP/2017/018) Cr Christine Garey recorded an abstention

 

 

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Dunedin City Council:

 

Requests that the ORC identify the Middlemarch groundwater system, include it as a Groundwater Protection Zone in the Regional Plan: Water, and manage activities to ensure the water quality is suitable as a potable water supply for Middlemarch.

 

Motion carried (AP/2017/019) Cr Christine Garey recorded an abstention

 

 

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

 

a)     Approves the submission from Dunedin City Council on the Otago Regional Council Draft Annual Plan 2017/18 as amended.

Motion carried (AP/2017/020) Cr Christine Garey recorded an abstention

 

 

 

The meeting concluded at 10.55 am.

 

 

 

 

 

..............................................

MAYOR

   

 

 


Council

27 June 2017

 

 

Minutes of Committees

Infrastructure Services and Networks Committee - 12 June 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items and public forum of the minutes of the Infrastructure Services and Networks Committee meeting held on 12 June 2017

 

 

 

Attachments

 

Title

Page

A

Minutes of Infrastructure Services and Networks Committee held on 12 June 2017

5

  



 

Infrastructure Services and Networks Committee

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 12 June 2017, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Damian Newell

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Andrew Whiley

 

 

 

 

 

IN ATTENDANCE

Ruth Stokes (General Manager, Infrastructure and Networks), Chris Henderson (Acting Group Manager Water and Waste), Catherine Irvine (Solid Waste Manager), Tom Dyer (Acting Group Manager, Parks and Recreation), Richard Saunders (Group Manager, Transport), Jendi Paterson (Recreation Planning and Facilities Manager), Anja McAlevey (Senior Transportation Planner) and Nick Sargent (Transport Strategy Manager)

 

Governance Support Officer      Wendy Collard

 

 

 

1       Public Forum

Graeme Wall addressed the meeting on his concerns regarding the dredging of the Otago Harbour in particular Back Beach, Port Chalmers and Carey's Bay.

 

Mr Wall advised that he had made a submission to the Otago Regional Council (ORC) regarding more frequent dredging of the harbour in these areas.  He provided a background to the recreational uses of the harbour and the issues the silt was creating.  Mr Wall requested that Council lobby the ORC to increase the funding for dredging and give consideration to the management of the Otago Harbour as one entity.

 

Mayor Cull advised that Council had requested in its submission to ORC that consideration be given to joint planning of the harbour and harbour access.  He commented that Council would welcome ORC's agreement in resourcing a Harbour and Harbour Edge Management Plan.

 

2       Apologies

Apologies were received from Councillor Conrad Stedman (for absence), Councillor Damian Newell (for lateness) and Councillor Christine Garey (for early departure)

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins)

 

That the Committee

 

Accepts the apologies from Cr Conrad Stedman for absence, Cr Damian Newell for lateness and Cr Christine Garey for early departure.

 

Motion Carried

 

 

3       Confirmation of agenda

 

 

Moved (Chairperson Kate Wilson/Deputy Chairperson Jim O'Malley):

That the Committee:

 

Confirms the agenda with the following alterations:

 

a)        In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

b)        Item 11 Led Street Light Renewal Report to be taken before Item 9

 

 Motion carried (INF/2017/010)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Councillor Marie Laufiso provided an update to her interest register.

 

 

Moved (Chairperson Kate Wilson/Cr Marie Laufiso):

That the Committee:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (INF/2017/011)

      

Part A Reports

5       3 Waters Activity Report for the Quarter Ending 31 March 2017

 

A report from Water and Waste provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

The report noted that the highlights for the quarter which included:

a)     Ross Creek dam refurbishment began in February 2017.

b)     Residents' satisfaction survey results showed a significant increase in satisfaction with water related infrastructure.

The Acting Group Manager, Water and Waste Services (Chris Henderson) responded to questions from Councillors on the renewals programme and the water supply catchment.

 

Councillor Wilson requested that the Security of Supply Strategy be circulated to Councillors.

 

 

 

Moved (Cr Kate Wilson/Cr Mike Lord):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the Quarter ended 31 March 2017.

Motion carried (INF/2017/012)

 

6       Solid Waste Activity Report for the Quarter Ending 31 March 2017

 

A report from Water and Waste provided an update on Solid Waste operations, maintenance and capital works, which included contracted out services.

The report noted the highlights for the quarter which included:

·          Tender evaluations concluded for Landfill Environmental Monitoring and Reporting, Rural Transfer Stations and Rural Skip Days, Green Island Landfill and Transfer Station contracts and preferred suppliers were identified.

·          Progressed CBD recycling improvements by engaging the central city and South Dunedin Precinct communities secured safe drop off and back of house collection locations for cardboard and began the manufacture of the first neighbourhood recycling facility for Moray Place.

Councillor Staynes withdrew from the discussion on E-waste recycling.

The Solid Waste Manager (Catherine Irvine) responded to questions on the city recycling facilities, e-waste recycling and the Waste Minimisation Grants.

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Notes the Solid Waste Activity Report for the Quarter ended 31 March 2017. 

Motion carried (INF/2017/013)

 

7       Parks and Recreation Activity Report for Quarter Ending 31 March 2017

 

A report from Parks and Recreation provided an update on Parks & Recreation operations, maintenance and capital works, including contracted out services.

The highlights for the quarter included:

·          The Predator Free Dunedin Memorandum of Understanding was signed in March

·          All pools were certified as Pool Safe

·          Positive reviews after Test Match at the refurbished University Oval in March

The Acting Group Manager, Parks and Recreation (Tom Dyer) and the Recreation Planning and Facilities Manager (Jendi Paterson) spoke to the report and responded to questions from Councillors on the Logan Park redevelopment and the performance of the geotextile tubes at Ocean Beach.

 

 

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the Quarter ending 31 March 2017.

Motion carried (INF/2017/014)

 

8       Transport Activity Report for the Quarter Ended 31 March 2017

 

A report from This report updates the Committee on Transport operations, maintenance and capital works, which included the highlights for the quarter:

a)     Capital renewals for the 2016/17 year are well progressed with contractors on target to deliver 100% of the programme by year end

b)     Cleaning of the city’s mud tanks has progressed well and contractors are on target to have cleaned all mud tanks by the first week of June

c)     Work on the Dunedin City Parking policy has commenced

d)     Design work on the DCC urban cycle fund project has commenced with         construction planned for the 2017/18 year

 

In response to questions regarding the proposed new cycleway on ANZAC Avenue between the Railway Station and St Andrew Street, the Group Manager, Transport (Richard Saunders) advised that staff were investigating a number of options.

 

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ended 31 March 2017.

Motion carried (INF/2017/015)


 

 

11     LED Street Light Renewal

 

A report from Transport advised that Council had allocated funding in the 2015/16 – 2024/25 Long Term Plan for replacement of Dunedin's ageing street lights with light-emitting diodes (LEDs).

The report recommended an LED lighting solution for Dunedin that maximised the opportunities from LED technology, while balancing costs, time and Council’s Night Sky direction adopted in the Energy Plan.

It also requested the approval of the recommended option for the LED renewal, to enable the project to progress to the delivery stage.

Cr Christine Garey left the meeting at 02:28 pm during discussion of the item.

 

The Group Manager, Transport (Richard Saunders) spoke to the report and commented that New Zealand Transport Agency (NZTA) had increased its co-funding rate on costs incurred in 2017/18 to 85% as an incentive to shift to LED lighting nationwide.  Mr Saunders advised that Council needed to progress the renewal to LED street lighting as soon as possible to take advantage of the NZTA enhanced funding rate.

 

The Transport Strategy Manager (Nick Sargent) and the Senior Transportation Planner (Anja McAlevey) responded to Councillors' questions.

 

 

Moved (Cr Jim O'Malley/Cr Doug Hall):

That the Committee:

 

a)     Approves the installation of 3000 kelvin street lights for the Dunedin City Council LED street light upgrade, subject to confirmation of funding from NZTA

b)     Approves the installation of 4000 kelvin street lights for the Dunedin City Council LED street light upgrade, should NZTA not fund the installation of 3000 kelvin street lights

c)     Approves the installation of a Tele Management System as part of the citywide street light upgrade

d)     Notes that staff will report back to the Long Term Plan with updated cost estimates for consideration by Council

e)     Notes that any installation work completed prior to 1 July 2018 will be limited to the previously approved funding amount

Motion carried (INF/2017/016)

 


 

 

9       Resolution to Stop a Portion of Morris Road, Saddle Hill

 

A report from Transport recommended the completion of the road stopping at 141 Morris Road, Saddle Hill as the notice period had concluded with no objections.

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Committee:

 

a)     Notes that no objections were submitted during the notice period.

b)     Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 391847 is stopped.

c)     Authorises public notice of the road stopping.

Motion carried (INF/2017/017)

 

10     Resolution to Stop a Portion of Maheno Street, Dunedin

 

A report from Transport recommended the completion of the road stopping at 17 Maheno Street as the notice period has concluded with no objections.

 

Moved (Cr Chris Staynes/Cr David Benson-Pope):

That the Committee:

 

a)     Notes that no objections were submitted during the notice period.

b)     Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 506220 is stopped.

c)     Authorises public notice of the road stopping.

Motion carried (INF/2017/018)

 

 

12     Items for Consideration by the Chair

 

There were no items notified.

 

The meeting concluded at 2.40 pm.

 

 

 

..............................................

CHAIRPERSON

   


Council

27 June 2017

 

 

Community and Culture Committee - 13 June 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Community and Culture Committee meeting held on 13 June 2017

 

 

 

Attachments

 

Title

Page

A

Minutes of Community and Culture Committee held on 13 June 2017

5

  



 

Community and Culture Committee

MINUTES

 

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 13 June 2017, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Aaron Hawkins

 

Deputy Chairperson

Rachel Elder

Marie Laufiso

Members

David Benson-Pope

Dave Cull

 

Christine Garey

Doug Hall

 

Mike Lord

Damian Newell (1.14pm)

 

Jim O'Malley

Chris Staynes

 

Andrew Whiley

Lee Vandervis

 

 

Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose, Chief Executive, Simon Pickford, General Manager Community Services, Sandy Graham, General Manager Strategy and Governance, Bernie Hawke, Group Manager Arts and Culture, Nicola Pinfold, Group Manager Community and Planning, Joy Gunn, Manager Events and Community Development, Craig Monk, Community Advisor Arts.

 

Governance Support Officer      Arlene Goss

 

 

 

1       Public Forum

1.1    Public Forum - Cosy Homes Project

 

Mayor Dave Cull declared a conflict of interest and stepped back from the table for this discussion.

Jordana Whyte, Project Manager, Cosy Homes, updated the committee on the Cosy Homes project. Approximately 12,500 homes have been insulated to date. EECA estimates only 30% of Dunedin homes are adequately insulated. Cosy Homes is working alongside DCC to help deliver the Energy Plan and the Social Wellbeing Strategy. The chairman thanked Ms Whyte for her presentation.

Mayor Cull returned to the table.

 

 

1.2    Public Forum - Connect South

 

Alan Shanks, Executive Officer, Connect South, updated the committee on areas where Connect South is actively engaged with the Dunedin community.

Cr Newell joined the meeting at 1.14pm.

Connect South works with Dunedin non-profit organisation to strengthen communities. Dunedin has 544 charities. One third of those are in deficit. Small charities are becoming more vulnerable. Mr Shanks answered questions from councillors and was thanked for attending.

  

1.3    Public Forum – Kath Hopper.

 

Kath Hopper and her husband addressed the committee on public art. They called for an independent public art trust, rather than an in-house system. They were concerned that not enough artists were involved in the process of choosing public art.  

 

2       APOLOGIES

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:

       

        Accepts an apology from Cr Stedman.

 

Motion carried (COM/2017/011)

 

2       Confirmation of agenda

 

 

Moved (Deputy Chairperson Marie Laufiso/Cr Doug Hall):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried (COM/2017/012)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/013)

   

Minutes of Committees

5       Toitu Otago Settlers Museum Board - 19 April 2017

 

Moved (Deputy Chairperson Rachel Elder/Cr Doug Hall):

That the Committee:

a)     Notes the minutes of the Toitu Otago Settlers Museum Board meeting held on 19 April 2017.

 Motion carried (COM/2017/014)

 

6       Toitu Otago Settlers Museum Board - 24 May 2017

 

Moved (Deputy Chairperson Rachel Elder/Cr Doug Hall):

That the Committee:

a)     Notes the minutes of the Toitu Otago Settlers Museum Board meeting held on 24 May 2017.

Motion carried (COM/2017/015)

  

Part A Reports

7       Otago Museum Report to Contributing Local Authorities - March to April 2017

 

This report, prepared by Otago Museum, provided an update on the key activities from March to April 2017. Dr Griffin spoke about upcoming events and challenges. They aim to get Discovery World open before Christmas and also a dinosaur exhibition in August.

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – March to April 2017.

Motion carried (COM/2017/016)

 

8       Community and Culture Non-Financial Activity Report for the Quarter Ended 31 March 2017

 

This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 31 March 2017.

 

 

Moved (Chairperson Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Non-Financial Community, Arts and Culture Activity Report for the Quarter Ended 31 March 2017.

Motion carried (COM/2017/017)

 

9       2018 New Zealand Masters Games Planning

 

This report provided information to the Council on the post-event evaluation process and results for the 2016 Masters Games, and current marketing and promotion of the 2018 event. 

 

 

Moved (Cr Mike Lord/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the 2018 New Zealand Masters Games Planning report.

Motion carried (COM/2017/018)

 

10     Council Support for Refugee Resettlement Update

 

This report provided an update on the Council's support for refugee resettlement within Dunedin City since July 2016, following the first intake of Syrian families into the community. 

 

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

a)     Notes the report which provides an update on Council's support of Refugee Resettlement within Dunedin City since July 2016. 

Motion carried (COM/2017/019)

 

11     Place-Based Work Update

 

This report provided and update on the work undertaken by the Council's Community Development team to support place-based groups within the city since November 2016, when a Place-based Advisor was employed. 

 

 

Moved (Cr Mike Lord/Deputy Chairperson Rachel Elder):

That the Committee:

 

a)     Notes the report on place-based support provided by the Place-based Advisor and other Community Development staff since November 2016. 

Motion carried (COM/2017/020)

 

12     Council Support for Youth Activity Update

 

This report provided an update on the activities undertaken since July 2016 by the Youth Action Committee (YAC), Dunedin Youth Council (DYC) and Council’s Community Development staff in supporting youth development.  The report also summarised the activities of Community Development staff in supporting youth development and leadership through the Collaborating for Youth Success initiative and Tuia programme. 

 

 

Moved (Deputy Chairperson Rachel Elder/Cr Christine Garey):

That the Committee:

 

a)     Notes the summary of activities undertaken by Community Development staff since July 2016 to support youth development and increased youth knowledge of, and connection with, local government. 

Motion carried (COM/2017/021)

 

13     Proposed Community Engagement on the future of His Majesty's Theatre (Sammy's)

 

This report provided the Committee with an update on the community engagement that is planned around the future uses for the former His Majesty's Theatre (Sammy's), for which Council purchased the leasehold in early 2017. The report also outlined what steps have been taken to secure and maintain the building in the interim. 

 

After voting it was noted that the consultation process should include consultation on an appropriate name for the venue.

 

 

Moved (Member Dave Cull/Cr Chris Staynes):

That the Committee:

 

Votes by division.

 

For:          Crs Aaron Hawkins, Rachel Elder, Marie Laufiso, Mike Lord, Dave Cull, Chris Staynes, David Benson-Pope, Christine Garey, Doug Hall, Damian Newell, Jim O'Malley, Lee Vandervis, Andrew Whiley and Kate Wilson (14).

Against:     Nil

 

The division was declared CARRIED by 14 votes to 0

 

That the Committee:

 

a)     Approves engagement with the community about the future use of 65 Crawford Street – the former His Majesty's Theatre, now known as Sammy's. 

b)     Notes that the outcome of the engagement will be reported back to the Community and Culture Committee in time for consideration as part of the Long Term Plan 2018. 

Motion carried (COM/2017/022)

 

14     Items for Consideration by the Chair

 

There were no items for consideration by the chair.

 

 

 

 

             

The meeting concluded at 3.20pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 June 2017

 

 

Planning and Environment Committee - 13 June 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 13 June 2017

 

 

 

Attachments

 

Title

Page

a

Minutes of Planning and Environment Committee held on 13 June 2017

5

  


                                

 

Planning and Environment Committee

MINUTES

 

Confirmed Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 13 June 2017, commencing at 3.29 pm

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairpersons

Cr Damian Newell

Cr Conrad Stedman

 

Members

Mayor Dave Cull

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Sue Bidrose (Chief Executive Officer); Nicola Pinfold (Group Manager Community and Planning); Adrian Blair (Group Manager Customer and Regulatory Services); Ros MacGill (Manager Compliance Solutions); Paul Henderson (Building Solutions Manager); Anna Johnson (City Development Manager) and Dan Windwood (Policy Planner – Heritage)

 

Governance Support Officer      Lynne Adamson

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:

 

Confirms the agenda with the following alteration:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments

 

Motion carried (PLA/2017/007)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/008)

Part A Reports

5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 March 2017

 

The report updated the Committee on activities including city planning, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

 

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

 

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 March 2017.

Motion carried (PLA/2017/009)

 

6       Update: Heritage Buildings at Risk Register

 

The report was provided as a follow up to  the 'Options to Address Demolition by Neglect and the Degradation of the Dunedin Streetscape' report presented to the Planning and Regulatory Committee on 3 June 2014.

The report recommended the development of a new Dunedin Heritage Monitoring Programme.  The key purpose of the monitoring programme will be to monitor progress in preserving and enhancing the city's heritage, by recording investment in and use of heritage buildings, and conversely highlighting any buildings and areas at risk that may need targeting of resources or other actions.

 

The City Development Manager (Anna Johnson) and Policy Planner – Heritage (Dan Windwood) spoke to the report and advised that the monitoring programme would include an annual survey of heritage items and precincts.  Staff would begin the assessment of sites in spring and it was hoped that the programme would be in place by the end of summer.

 

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

a)     Approves the development of the Dunedin Heritage Monitoring Programme in accordance with Option One.

Motion carried (PLA/2017/010)

 

7       Items for Consideration by the Chair

 

There were no items identified.

 

 

 

 

 

 

The meeting concluded at 3.50 pm.

 

 

 

 

 

 

 

..............................................

CHAIRPERSON

 

 

 


Council

27 June 2017

 

 

Minutes of Community Boards

Waikouaiti Coast Community Board - 24 May 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 24 May 2017.

 

 

 

Attachments

 

Title

Page

a

Minutes of Waikouaiti Coast Community Board held on 24 May 2017

5

  



 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 24 May 2017, commencing at 5.30pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture) Andrew Lord (Contract Supervisor Road Maintenance) Aalbert Rebergen (Biodiversity Officer), Catherine Hosted (Volunteer Projects Facilitator).

 

Governance Support Officer      Arlene Goss

 

 

 

1       Public Forum

1.1    Public Forum

 

Rachael Scott from the Waikouaiti/Palmerston Toy Library spoke in support of the toy library's funding application. Board members asked questions about the organisation and she was thanked for attending. A decision on this application was made later in the meeting.

Shirley Hewlett addressed the community board regarding public transport and bus shelters. She presented a plan for more bus shelters in Waikouaiti, and also a petition of support from local residents. She then answered questions regarding bus services, the numbers of passengers, and the views of the community. 

Cr Jim O'Malley joined the meeting at 5.38pm.

The petition from Shirley Hewlett stated: "We the undersigned support the suggestion of a bus shelter being located half way between Thomas and Beach Streets on Fell Street." It was signed by 17 people. Attached to the petition was a letter from Faye Morris asking for a bus shelter in Collins Street. Shirley Hewlett was thanked for her presentation and was asked to stay and hear from Julian Phillips, from Otago Regional Council, who was speaking to the board at item 6 on the agenda.

  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:

 

Confirms the agenda with the addition of a presentation from Aalbert Rebergen and Catherine Hosted, Parks and Recreation; and a roading update from Andrew Lord, Transport.

 

Motion carried (WC/2017/021)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest.

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 19 April 2017

 

Moved (Member Rose Stringer-Wright/Member Richard Russell):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 19 April 2017 as a correct record.

 

Motion carried (WC/2017/022)

     Part A Reports

6       Bus Stops and Shelters - Otago Regional Council

 

Julian Phillips, Senior Manager Transport Operations, from Otago Regional Council, spoke to the community board about public transport, bus stops and shelters.

Mr Phillips said he did not know why there were no bus shelters in Waikouaiti. ORC staff have spoken to people on the bus to ask where shelters are needed in the town. They are also taking into consideration the needs of Karitane, Hawkesbury, Warrington and other areas. The introduction of more bus stops and shelters means there will not be a "hail and ride" service as currently available. People will need to use the bus stops instead.

Mr Phillips answered questions from board members. Cr O'Malley requested that the community be consulted on the best locations for shelters. Mr Phillips talked about the introduction of real time bus tracking and offered to email more information.

The community board were concerned about the loss of the hail and ride service. They asked whether consideration could be given to maintaining a hail and ride service as well as bus stops. Mr Philips explained the reason for not doing both was to allow the buses to stick to a timetable and arrive at each stop on time.

The chairman asked for this issue to be added to the action list. He asked for shelters to be built before the end of the winter if possible.

Mr Phillips read out a letter from Janet Crowe asking for improvements to bus stops and shelters.

 

6a     Introduction of biodiversity staff

 

 

Aalbert Rebergen and Catherine Hosted from Parks and Recreation introduced themselves to the community board and outlined their roles at Dunedin City Council. Conservation and biodiversity projects in the board area were discussed.

 

 

6b     Transport Update

 

 

Andrew Lord, Contract Supervisor Road Maintenance, was invited to speak regarding the Karitane School parking issue. Photographs were circulated with a plan for improvements in the road area outside the school. Mr Lord is awaiting information from Karitane School before a decision is made by the safety team on whether to go ahead with the planned improvements.

 

Community feedback was also circulated regarding problems at Bay Road, Warrington. Yellow lines have been requested by the community board. Armadillo barriers have also been suggested, but the community board felt these were not required. They requested that the yellow lines go ahead.

 

Other roading issues were also reported to Mr Lord for action.

 

 

7       Funding Applications

 

The Waikouaiti Coast Community Board received three new applications for funding. It also has two applications lying on the table from the last meeting. $4,686.00 remains in the Project Fund of $10,000.

APPLICATIONS

1.  At the last meeting, the Waikouaiti RSA Inc applied for $3,000.00 towards the cost of repainting the exterior of the RSA building situated at 10 Pratt Street. Between meetings deputy chairperson Geraldine Tait has contacted the RSA and referred them to other funders who might be able to assist. The community board agreed to give the RSA $500 towards the project and a resolution was passed to this effect.

2.  At the last meeting, the Waikouaiti/Palmerston Toy Library applied for $1,000.00 for assistance with rent and power at their premises for 2017. Between meetings the community board received advice from council on grants towards operational costs, and sought more information from the toy library.

     The board considers this to be an important service and although they would not normally fund overhead costs, some members felt this was an exceptional circumstance. Other members felt it would set a precedent. It was suggested the money could be an emergency grant.

     Geraldine Tait moved that the toy library be given $800 plus help to find new premises. This was seconded by Mandy Mayhem-Bullock. Members spoke to the motion.

     Members Geraldine Tait, Richard Russell and Mark Brown agreed to work together with the toy library to find them new premises.

     The mover and seconder agreed to reduce the amount of the grant to $600. A vote was taken and this motion was carried by a majority vote.

3.  The Hawkesbury Lagoon Society has applied for $650 towards the cost of lime chip to improve the service of the Scotia Street causeway. Shirley McKewen spoke at the public forum of the last meeting in support of this application. The board agreed to grant this amount.

4.  Tumai Ora Whanau Services has applied for $1500 towards the cost of youth programmes for East Otago Youth. The board agreed to grant this amount.

5.  Flag Swamp School has applied for $637.03 to paint a 60m fence at the school. Advice from staff  is that Flag Swamp School lies within the Waitaki District, and is not within the Waikouaiti Coast community board area. This makes it ineligible for a community board grant. The board declined the grant for this reason.

Following the decisions above there was $1936 remaining in the project fund. The chairman suggested the remaining money be given to the Waikouaiti Museum. Further consideration of this was adjourned to allow the museum to lodge an application. This will be considered at an extraordinary meeting, to be held before the end of the financial year.

 

 

Moved (Member Mandy Mayhem-Bullock/Chairperson Alasdair Morrison):

That the Board:

 

Approves a grant of $500 to the Waikouaiti RSA Inc towards the cost of repainting the exterior of the RSA building situated at 10 Pratt Street. 

 

Motion carried (WC/2017/023)

 

 

Moved (Deputy Chairperson Geraldine Tait/Member Mandy Mayhem-Bullock):

That the Board:

 

Approves a grant of $600 to the Waikouaiti/Palmerston Toy Library for assistance with rent and power at their premises.

 

Motion carried (WC/2017/024)

 

 

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

 

Approves a grant of $650 to the Hawkesbury Lagoon Society towards the cost of lime chip to improve the Scotia Street causeway.

 

Motion carried (WC/2017/025)

 

 

Moved (Deputy Chairperson Geraldine Tait/Member Mandy Mayhem-Bullock):

That the Board:

 

Approves a grant of $1500 to Tumai Ora Whanau Services towards the cost of youth programmes for East Otago youth.

 

Motion carried (WC/2017/026)

 

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:

Declines the funding application from Flag Swamp School as it is not located within the Waikouaiti Coast Community Board area.

Motion carried (WC/2017/027)

 

8       Governance Support Officer's Report

 

This report is to inform the Waikouaiti Coast Community Board of Activities relevant to the Board area.

Discussion took place on the following items:

1.  The board decided to include the following long-term projects in the community plan:

·      Waikouaiti Beach/forest planting to be completed.

·      Coastal erosion at Matanaka Drive

·      Public transport, bus shelters

·      Tsunami warning systems, Civil Defence and Emergency Management

·      Long-term freedom camping

·      Reticulated sewerage system for Waitati

·      Waitati public toilet

·      Cycleway from Waitati to Warrington

·      Realignment of state highway one from Waikouaiti to Evansdale.

·      Waikouaiti Recycling Centre

·      Karitane Walkway

·      Karitane Wharf

·      Public transport and bus shelters

 

2.  Freedom Camping – Deputy chairperson Geraldine Tait will attend the public forum of the council meeting on May 30 to speak about the review of the Camping Control Bylaw.

3.  Civil Defence Emergency Plan – The community board agreed to hold a workshop to draft parts of the emergency plan on Wednesday, June 14, at 5.30pm, at the Waitati Library meeting room. GSO to book room.

4.  Waikouaiti Transfer Station – The initial meeting between community board members, staff, contractor and interested members of the public has taken place. An action plan will be drawn up to include community involvement.

5.  Firefighting at Michie's Crossing – A letter of concern has been received from the Waitati fire chief. This will be presented to staff in the water department.

6.  Suggested skate park for Waikouaiti – The GSO offered to source a map of all council-owned land in Waikouaiti for the board's information.

 

Moved (Chairperson Alasdair Morrison/Member Mark Brown):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (WC/2017/028)

 

9       Chairperson's Report

 

A verbal update from the chairman included the following matters:

 

·      Civil Defence Emergency Management Plan.

·      Update from the workshop on Monday to discuss the Waikouaiti Transfer Station/Recycling Centre.

·      Update on Waitati Public Toilet.

 

 

10     Reports from Members

 

Member Rose Stringer-Wright has received grant feedback from the Waitati Music Festival, and the Warrington Surf Lifesaving Club. They have purchased their inflatable boat.

Mandy Mayhem-Bullock updated the board on the activities of Keep Dunedin Beautiful, and also on her review of the Communications Strategy. Discussion was held on social media posting. The Communication Strategy will go into the new Community Plan.

 

11     Council Activities

 

Cr O'Malley updated the board on council activities including:

 

·      Council has been busy with the Annual Plan.

·      Council has passed a motion to review the arrangement between DCC and ORC on the management of public transport.

·      The TRENZ conference is coming to Dunedin next year.

·      A report on the review of the Freedom Camping Bylaw will go to the next Council meeting.

 

 

Part B Reports

12     Notification of Agenda Items for Consideration by the Chair

 

 

There were no items for consideration.

 

Deputy chairperson Geraldine Tait presented a certificate to the chairman, Alasdair Morrison, from the LGNZ executive committee recognising his long service to the community board. He has been on the board for 18 years.       

 

The meeting concluded at 8.47pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 June 2017

 

 

Extraordinary Waikouaiti Coast Community Board - 14 June 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 14 June 2017

 

 

 

Attachments

 

Title

Page

A

Extraordinary Minutes of Waikouaiti Coast Community Board held on 14 June 2017

5

  



 

Waikouaiti Coast Community Board

MINUTES

 

Unconfirmed minutes of an extraordinary meeting of the Waikouaiti Coast Community Board held in the Waitati Library Meeting Room, Waitati, Dunedin. on Wednesday 14 June 2017, commencing at 5.30pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

 

 

Governance Support Officer      Kristy Rusher

 

 

  

 

1       public forum

 

 

Kay and Bill Laing representing the Waikouaiti District Museum Society spoke to the application that had been made.  They advised the Board that the Otago Community Trust had assisted with funding for the upgrade of the premises.  The purpose of the grant sought from the Board was for the purchase of storage draws to provide an area to archive paper items in the Museum's collection.

 

 

2       Apologies

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:

 

Accepts the apologies of members Mark Brown and Jim O'Malley.

 

 Motion carried (WC/2017/029)

 

3       Confirmation of agenda

 

 

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2017/030)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

That the Board:

 

a)  Notes if necessary the Elected Members' Interest Register attached as Attachment A.

b)  Confirms the Management Plan for the Elected Members interests as shown in Attachment A.

      

Part A Reports

5       Funding Application

 

The Waikouaiti Coast Community Board has received an application for funding from the Waikouaiti District Museum Society. The museum society are requesting $1936.00 towards a purpose-built cabinet to conserve works on paper.

An extraordinary meeting of the community board has been called to consider this application before the end of the financial year.

The amount remaining in the board's project fund is $1936.00.

 

 

 

 

Moved (Deputy Chairperson Geraldine Tait/Member Mandy Mayhem-Bullock):

That the Board:

 

a)     Approves the funding application from the Waikouaiti District Museum Society for $1936.00 towards a purpose-built cabinet to conserve works on paper.

Motion carried (WC/2017/031)

             

 

 

 

The meeting concluded at 5:38pm.

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 June 2017

 

 

Otago Peninsula Community Board - 25 May 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 25 May 2017.

 

 

 

Attachments

 

Title

Page

a

Minutes of Otago Peninsula Community Board held on 25 May 2017

5

  



 

Otago Peninsula Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 25 May 2017, commencing at 10.00 am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Christine Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Josh Von Pein (Transport Delivery Manager), Aalbert Rebergen (Biodiversity Officer) and Catherine Hosted (Volunteer Projects Facilitator).

 

Governance Support Officer      Arlene Goss

 

 

1       Opening

Christine Neill opened the meeting with a reflection.

2       Public Forum

There was no public forum.  

 

3       Apologies

There were no apologies.  Christine Neill gave her apologies for the next meeting.

 

4       Confirmation of agenda

 

 

Moved (Lox Kellas/Hoani Langsbury):

That the Board:

 

Confirms the agenda, with the addition of an update from Richard Saunders on the Peninsula road improvements project.

 

Motion carried (OPCB/2017/028)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Andrew Whiley noted that he had updated the Councillors' Interests Register to include a new business, but this was not related to any matter to be discussed at the community board meeting.

 

6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 20 April 2017

 

Moved (Christine Neill/Hoani Langsbury):

That the Board:

 

Confirms the minutes of the Otago Peninsula Community Board meeting held on 20 April 2017 as a correct record.

 

Motion carried (OPCB/2017/029)

Part A Reports

7       Parks and Recreation Staff Introductions

 

Catherine Hosted, Volunteer Project Facilitator, and Aalbert Rebergen, Biodiversity Officer, were in attendance to meet the Board and discuss their roles in the community.  The Board members discussed current biodiversity and pest control activity and their aim to see the Peninsula predator-free in the long term.

 

7a     Update on Peninsula Roading Project

 

Richard Saunders, Group Manager Transport, talked about the Peninsula Connections Programme.  A road design had been chosen.  An open day was planned to share the designs with the public for final comment.  The contract tender process would start in August with work to begin in October/November.  Mr Saunders circulated a media release on the project to members.

 

 

8       Governance Support Officer's Report

 

A report informed the Otago Peninsula Community Board of activities relevant to the Board area including:

 

a)     Project Fund

b)     Scholarship Fund

c)     Correspondence

d)     Pukehiki Recycling Centre

e)     Action List

 

Josh von Pein joined the table and updated the members on the transport items in the action list.  The Chairman asked for Parks and Recreation staff to provide details on their action items at the next meeting.

 

 

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

 

Notes the Governance Support Officer's Report.

Motion carried (OPCB/2017/030)

 

9       Funding Application - Pukehiki Public Library

 

This funding application was from the Pukehiki Public Library for the maintenance and painting of the library building.  The Board members viewed this application favourably, but noted there was only $320 remaining in the project fund for the current financial year.  They agreed to let this application lie on the table until the next meeting, which would be held in the new financial year.

 

 

Moved (Lox Kellas/Edna Stevenson):

 

That the Board:

 

 

Lays the funding application from the Pukehiki Public Library on the table and discusses it further at the next meeting.

 

Motion carried (OPCB/2017/031)

 

10     Funding Application - Broad Bay Community Centre

 

The funding application was from the Broad Bay Community Centre for the production and delivery of a newsletter to Broad Bay residents.

 

 

Moved (Hoani Langsbury/Lox Kellas):

That the Board:

 

 

Grants the amount of $320 to the Broad Bay Community Centre for the production and delivery of a newsletter to Broad Bay residents.

 

Motion carried (OPCB/2017/032)

 

11     Otago Peninsula Community Board Long Term Plan 2018-2028

 

A report appended the Otago Peninsula Community Board Draft Long Term Plan 2018-2028 which had been updated for consideration by the Board. 

 

 

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

 

·   Approves the Draft Long Term Plan 2018-2028, incorporating the following amendments agreed at the meeting, for public consultation:

·   Under "Better Diversity and Pest Control" on the first page, add "Predator Free Dunedin Partnership is a long term project that the Board continues to support."

·   Under maintenance projects add "Portobello jetty and wharf".

Motion carried (OPCB/2017/033)

 

12     Working Parties/Board Area Liaison Updates

 

Members updated the Board on activities including:

a)     Keep Dunedin Beautiful

b)     Rural Roads Update

c)     Area Updates

 

 

 

13     Chairperson's Report

 

The Chairman updated the Board on the following matters:

 

·      Te Rauone Report

·      Facebook Response to Rahui

·      Library Bus Review

·      ORC Annual Plan Submission

·      Emergency Response Plan

·      Community Board Clinics

·      Biodiversity Forum

·      Sandfly Bay Toilets

·      Otago Peninsula Community Board App

·      Rubbish Bins at Tomahawk

·      Wildlife Signage

 

 

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

 

a)     Notes the report from the Chairperson for May 2017.

b)     Approves the Board's submission to the Otago Regional Council's 2017 Draft Annual Plan.

Motion carried (OPCB/2017/034)

 

14     Council Activities

 

The verbal update from Councillor Andrew Whiley included the following items:

·      Items to be considered at 30 May 2017 Council meeting.

·      Long Term Plan process.

·      Trenz conference in Dunedin.

·      Up-coming cruise ship season and visitors at Easter.

·      The introduction of a Holiday Trading Bylaw.

 

 

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

 

Notes the report from Councillor Whiley on Council activities for May 2017.

 

Motion carried (OPCB/2017/035)

 

 

 

15     Items for Consideration by the Chair

 

Christine Neill reported on her attendance at a tourism meeting.

 

The Chairman was congratulated for receiving a national award at the Keep Dunedin Beautiful Awards, for his organisation of the Town Belt Traverse event.

 

The Chairman reported on his attendance at a meeting with Economic Development to discuss broadband and mobile phone coverage on the Peninsula.  This was a useful meeting and they would meet again.

 

 

 

The meeting concluded at 12.08 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 June 2017

 

 

Strath Taieri Community Board - 25 May 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 25 May 2017.

 

 

Attachments

 

Title

Page

A

Minutes of Strath Taieri Community Board held on 25 May 2017

5

  



 

Strath Taieri Community Board

UNCONFIRMED MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 25 May 2017, commencing at 2.13 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

 

David Frew

 

 

Cr Christine Garey

 

 

 

IN ATTENDANCE

Tom Dyer, Group Manager Parks and Recreation), Andrew Lord (Contract Supervisor Road Maintenance), Glen Mitchell (Emergency Management Officer Training and Readiness) and Constable Helen Fincham-Putter

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

Apologies were recieved from Bevan Dowling, Norma Emerson and Jacinta Stevenson.

 

Moved (David Frew/Joan Wilson):

 

That the Board:

 

Accepts the apologies from Bevan Dowling, Norma Emerson and Jacinta Stevenson.

 

Motion carried

 

 

3       Confirmation of agenda

 

 

Moved (Deputy Chairperson Joan Wilson/Chair Barry Williams):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (STCB/2017/024)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Deputy Chairperson Joan Wilson/Chair Barry Williams):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/025)

 

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 20 April 2017

 

Moved (Member David Frew/Chair Barry Williams):

That the Board:

 

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 20 April 2017 as a correct record.

 

 Motion carried (STCB/2017/026)

Part A Reports

6       Civil Defence

 

The Emergency Management Officer Training and Readiness (Glenn Mitchell) was in attendance and gave an overview of the changes to the Civil Defence structure.  He advised that an appointment had been made for a staff member to focus on the development of local community plans for civil defence management, particularly in the outlying areas of the city.

 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a)     Notes the report.

Motion carried (STCB/2017/027)

 

 

 

 

 

7       Governance Support Officer's Report

 

The report informed the Strath Taieri Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Community Plan

c)     Correspondence

d)     Action List

 

 

Community Plan

 

A discussion took place on the Community Plan.  The Emergency Management Officer Training and Readiness advised that he would be providing an updated insert to reflect the new structure of Civil Defence.  It was agreed that a workshop would be held on either the 15 or 22 June to discuss the community plan.

 

It was suggested that the Board should have tourism as an overarching project with the building of a bridge over March Creek, using heritage timber as a project.

 

Correspondence

 

A discussion took place on the letter from the Middlemarch Library querying why their funding application was declined.

 

 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a)       Writes a letter to the Middlemarch Library advising them there was insufficient funds in the project fund but encourages them to reapply in the new financial year.

 

Motion carried (STCB/2017/028)

 

Consideration was given to the letter from Ms Browne regarding a workshop being held in the community to discuss the implication of violence and drink driving in the community.

 

Constable Helen Fincham-Putter advised that the Police ran a number of programmes and felt that a work shop could be run at low cost if carried out in the day time.  She also commented that the Police could take the lead in organising the workshop.

 

 

Moved (Deputy Chairperson Joan Wilson/Member David Frew):

That the Board:

a)       Supports, in principle, the proposal for a community workshop.

 

Motion carried (STCB/2017/029)

 

Action List

 

Discussion took place on the Action List. The Contract Supervisor (Andrew Lord) provided copies of the Grit Map for the Strath Taieri.  He also gave an update on the snow clearing policy.  Andrew Lord also advised that he had meet with Russell Anderson and he had noted his concerns and the work would be put into a maintenance programme.

 

 

Moved (Member David Frew/Deputy Chairperson Joan Wilson):

That the Board:

 

a)     Approves the Governance Support Officer’s Report

b)     Approves finalisation and adoption of Sections 4 and 5 of the Long Term Community Plan via email.

c)     Holds a workshop to discuss Sections 4 and 5 of the Long Term Plan on either 15 or 22 June.

d)     Amends the Action List as appropriate.

Motion carried (STCB/2017/030)

 

8       Project Fund Applications

 

An application has been received from the Middlemarch Golf Club for $2000.00 towards the cost of the full replacement of the damaged main irrigation storage tank.

It was noted that the Board had allocated all the monies from the Project Fund for the 2016/17 year.

 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

 

a)     Lies the funding application from the Middlemarch Golf Club until the Board's first meeting in the new financial year.

Motion carried (STCB/2017/031)

 

9       Chairperson's Report

 

The Chairperson advised that

·      Anne Elliott had passed away and members acknowledged the work that she had undertaken in the community.

·      A copy of the Cemetery Plan update had been received.

·      Tennis Court Protection Fence is being organised and it is hope to have the shade cloth installed within the next two weeks.

·      A request had been received that the Stop Sign at Lee Stream School should be replaced with a Give way Sign.  However, it was felt given the corner it was unlikely that NZTA would make the change.

David Frew provided an update on the Community Board Conference.  He advised that it was very interesting with some good speakers.

 

 

Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson):

That the Board:

 

a)     Notes the Chairperson's report.

Motion carried (STCB/2017/032)

 

10     Wi-fi Hotspots for Middlemarch

 

A report from Norma Emerson was attached which provided a proposed "Wi-fi Hotspots for Middlemarch" plan for the Board's consideration. 

The "Wi-fi Hotspots for Middlemarch Plan" provided detail and the costs associated with these activities.

It was suggested that this matter be deferred until the next meeting when Norma is available and that staff from Enterprise Dunedin be invited to attend. 

 

 

Moved (Cr Christine Garey/Member David Frew):

That the Board:

 

a)     Lays the report on Wi-Fi Hotspots for Middlemarch until the July meeting.

Motion carried (STCB/2017/033)

 

11     Council Activities

 

Cr Garey provided an update on matters of interest including the Hospital SOS campaign, the outcome of the Annual Plan deliberations, the TRENZ conference and Ed Sheeran concert.

 

Cr Garey gave an overview of the Community Board conference and presented Joan Wilson and Barry Williams with long service certificates and tabled a certificate for Bevan Dowling.

 

12     Notification of Agenda Items for Consideration by the Chair

 

There were no items notified.

 

 

 

 

The meeting concluded at 4.03 pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 


Council

27 June 2017

 

 

West Harbour Community Board - 3 May 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 3 May 2017.

 

 

 

Attachments

 

Title

Page

A

Minutes of West Harbour Community Board held on 3 May 2017

5

  



 

West Harbour Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 3 May 2017, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture), Ainslie Heather (Port Chalmers Community Librarian), Richard Saunders (Group Manager Transport), Tom Dyer (Acting Group Manager Parks and Recreation), Nick Maguire (Parks Maintenance Team Leader), Graham McKerracher (Council Communications and Marketing Manager), Ian Duncan (NZTA), Desiree Wehrle (NZTA) and John Hannah (Impact Transport Consulting Ltd)

 

 

Governance Support Officer      Pam Jordan

 

 

 

1       Public Forum

1.1    Back Beach Poetry Trail

 

Tina Grubba updated the Board on the Back Beach Poetry Trail created by the Back Beach Writers' Collective, which consisted of ceramic plaques along the Back Beach foreshore containing the words of a poem celebrating the writer's connection to Back Beach.  The Board had contributed to the project and Ms Grubba thanked members for their support.  There had been good publicity around the opening of the trail, which the Mayor had attended.  The group still had money in its account and hoped to add to the plaques.

 

2       Apologies

There were no apologies.

 


 

 

3       Confirmation of agenda

 

 

Moved (Chairperson Steve Walker/Cr Aaron Hawkins):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WHCB/2017/020)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Ryan Jones declared an interest in the Rothesay News, to be added to the Interest Register.

 

 

Moved (Chairperson Steve Walker/Jan Tucker):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A to include Ryan Jones' interest; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2017/021)

 

5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 15 March 2017

 

Moved (Chairperson Steve Walker/Cr Aaron Hawkins):

That the Board:

 

Confirms the minutes of the West Harbour Community Board meeting held on 15 March 2017 as a correct record.

 

 Motion carried (WHCB/2017/022)

Part A Reports

6       Library Activity Report

 

A report provided a summary of the activities of the Dunedin Public Libraries for the period 1 January to 31 March 2017, with a focus on the activities of the Port Chalmers Library and Service Centre, with statistics covering the period from 1 July 2016 to 31 March 2017.

Staff provided updates on several of the items in the report.

 

 

Moved (Jan Tucker/Trevor Johnson):

That the Board:

 

a)     Notes the Library Activity Report.

Motion carried (WHCB/2017/023)

 

7       NZTA Safe Roads/State Highway 88 Update

 

Ian Duncan and Desiree Wehrle from NZTA and John Hannah from Impact Transport Consulting Ltd attended the meeting to make a presentation on Dunedin to Port Chalmers Safety Improvements.  This covered such things as safety statistics, ways of making roads safer, installation of barriers, increasing the width of the centre line, making wider shoulders etc.  They also commented on priorities for safer journeys and safety improvements proposed for State Highway 88.  There was an opportunity to coordinate projects.

 

The speakers responded to questions from Board members including timelines, vegetation/shading issues, ice management and the cycleway, and advised that they would return to update the Board in July.

 

8       Governance Support Officer's Report

 

The report updated the West Harbour Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Scholarship Fund

c)     Aramoana Domain

d)     Draft Long Term Plan Template

e)     Correspondence

f)     Action List.

 

The Board agreed to meet on Wednesday, 10 May 2017 at 1.00 pm to discuss the Draft Long Term Plan.

 

The Group Manager Transport advised that rotation of electronic speed indicator signs would be more frequent and he would obtain the dates they would be operational in Port Chalmers.

 

The Group Manager Transport and Trevor Johnson would liaise over various vegetation and maintenance issues.  The Group Manager would also clarify the path to Albertson Avenue on the Action List and arrange a site visit.

 

The Group Manager Transport also advised that he would report back on a flooding issue raised by Francisca Griffin.

 

The Acting Group Manager Parks and Recreation provided an update on the Moller Memorial.

 

He also updated the Board on asbestos removal and refurbishment of the former Sims building and safety issues associated with this.  The contractors were now offsite while a geological assessment was being carried out.  Feedback on potential future community uses for the building was sought for a future meeting.  It was also suggested that a letter be written to Graeme Wall, who had raised this at the previous public forum advising that the Council was not intending to demolish the building and wanted to retain it.

 

There was discussion on the fenced yacht club compound that had been built at Back Beach, which some members expressed concern about.

 

The Acting Group Manager Parks and Recreation advised that resource consent had been received to remove a portion of silt in front of the Careys Bay pontoon.  The pontoon itself was to be removed for maintenance shortly.  Staff would be working with the Otago Regional Council in order to carry out silt removal on a regular basis.

 

Meetings had been held with the Department of Conservation regarding the Aramoana Wharf concession application.

 

Planters in George Street were currently being maintained by the West Harbour Beautification Trust.

 

The following items on the Action List had been dealt with and could be removed: Manuka Street sign, hole in Rata Street footpath, Adderley Terrace/Junction Road tree removal, Junction Road tree trimming.

 

Incidents of flooding during recent rain were conveyed to staff for investigation.

 

Francisca Griffin advised that vegetation had been trimmed at St Leonards but had not been removed and was falling into the inlet.

 

 

Moved (Chairperson Steve Walker/Trevor Johnson):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (WHCB/2017/024)

 

9       Funding Application - Otago Harbour Ferry Inc

 

A funding application was received from Otago Harbour Ferry Inc for an inclining test for the "Elsie Evans".

 

Moved (Trevor Johnson/Jan Tucker):

That the Board:

 

a)     Declines the funding application from Otago Harbour Ferry Inc for an inclining test for the "Elsie Evans".

Motion carried (WHCB/2017/025)

 

10     Funding Application - Port Chalmers Historical Society Inc

 

A funding application was received from the Port Chalmers Historical Society Inc for restoring two 17th century cannons.

 

 

Moved (Trevor Johnson/Jan Tucker):

That the Board:

 

a)     Grants the funding application from the Port Chalmers Historical Society Inc for $500 for restoring two 17th century cannons.

Motion carried (WHCB/2017/026)

 

11     Funding Application - Koputai Kids Afterschool Programme Inc

 

A funding application was received from Koputai Kids Afterschool Programme Inc for sun hats.

 

Moved (Trevor Johnson/Jan Tucker):

That the Board:

 

a)     Grants the funding application from Koputai Kids Afterschool Programme Inc for $913.00 for sun hats.

Motion carried (WHCB/2017/027)

 

12     Funding Application - Pioneer Opportunities and Resources Trust

 

Francisca Griffin and Ange McErlane declared an interest in the Trust and withdrew from the meeting at 6.55 pm.

A funding application was received from the Pioneer Opportunities and Resources Trust for painting the exterior of the hall.

 

Moved (Chairperson Steve Walker/Cr Aaron Hawkins):

That the Board:

 

a)     Grants the funding application from the Pioneer Opportunities and Resources Trust for $1,000.00 for painting the exterior of the hall.

Motion carried (WHCB/2017/028) Trevor Johnson recorded an abstention.

 

 

Francisca Griffin and Ange McErlane returned to the meeting at 6.57 pm.

 

13     Scholarship Application - Sarah Latta

 

An application was received from Sarah Latta for a scholarship towards attendance at the World Championships of Performing Arts to be held in Hollywood, USA in June/July 2017.

 

Moved (Trevor Johnson/Cr Aaron Hawkins):

That the Board:

 

a)     Grants the scholarship application from Sarah Latta for $500.00 to attend the World Championships of Performing Arts.

Motion carried (WHCB/2017/029) Jan Tucker recorded an abstention.

 

14     The West Harbour Community Board Award

 

A West Harbour Community Board Award proposal was prepared for the Board's consideration by Ryan Jones.

 

During discussion it was suggested that the conditions should specify that Board members and their immediate facilities should not be eligible for the awards.  It was also suggested that the Board should hold a function to recognise all those nominated and provide them with a certificate.

 

It was considered that more detail was needed about assessment criteria and levels of acknowledgement.

 

It was agreed that Ryan Jones and Cr Aaron Hawkins should continue to work on criteria and tighten up the wording for the award.  The Board would look at seeking nominations for the award later in the year.

 

 

15     Community Plan

 

The Governance Support Officer's Report had provided information and timing on the Long Term Plan 2018-2028.

 

16     Board Representation and Areas of Responsibility

 

a)      Port Environment Liaison Committee

 

Ange McErlane commented on the shunting issue which would appear in the next edition of the Rothesay News.  Graeme Wall, who raised this matter at the previous public forum, would be referred to the May edition of the Rothesay News.  Other matters discussed had included the Careys Bay pontoon, overgrown properties and an acoustic presentation.

 

b)      Ravensdown Community Liaison Group

 

Trevor Johnson advised that no meeting had been held recently.

 

c)      Keep Dunedin Beautiful

 

The Chairperson extended thanks to Jan Tucker and Joy Gunn for their work during the Co-ordinator's absence.  He also commented on forthcoming events.

 

d)      Communications/Facebook

 

Ryan Jones reported that there had been positive feedback regarding State Highway 88 improvements.  He also outlined other posts that had been made.

 

e)      State Highway 88 Liaison Group

 

Cr Hawkins advised that there was no update.

 

f)      Funding Applications Report Back

 

Francisca Griffin advised that funding expenditure reports had been received from Ravensbourne School, the Port Chalmers Historical Society and Dunedin Rotary. 

 

It was suggested that scholarship recipients and groups receiving funding should be encouraged to report back at the public forum.

 

g)      West Harbour Beautification Trust

 

The Chairperson advised that planter boxes in George Street would have permanent plantings done by mid-June.

 

h)      Policing Issues

 

It was reported that Inspector Jason Guthrie would be attending the next Board meeting.

 

i)       Vision Port Chalmers

 

 

Jan Tucker reported on a meeting held the previous evening which discussed the Seafood Festival, Heritage Week and the West Harbour Arts Charitable Trust.

 

 

17     Chairperson's Report

 

The Chairperson's update to the Board listed matters dealt with since the last meeting and other matters to be considered. 

 

a)     Port Chalmers Parking

 

An article had been provided to obtain different feedback and a reminder would be provided.

 

b)     Civil Defence Training

 

The Chairperson had attended an event the previous day and it was intended to create a resilience plan for Otago for ten years for response and recovery.

 

c)      Recent Rain Incident

 

Feedback had been requested and Board members advised of areas that had flooded and needed attention.

 

d)     Community Board Awards

 

The Chairperson advised that he had entered the Board's sycamore control project in the competition.

 

e)     Pool Barbecue

 

Thanks were extended to those who attended the barbecue to mark the closing of the Port Chalmers Pool for the season.  It was agreed that Francisca Griffin be reimbursed $33.75 from the Project Fund for food for the barbecue.

 

f)      Sawyers Bay School Safety Issues

 

The Chairperson had spoken to representatives of the school and they had now also spoken to Safety Team Leader, Hjarne Poulsen.

 

g)     Community Boards Executive Committee

 

The conference would be held in a week's time.  Attendees commented on speakers.

 

h)     Seating/Sycamore at Carey's Bay

 

A picnic table and seats were located in Harbour Terrace amongst trees.  This was now on the works schedule and the area would be cleared and maintained.

 

i)       Anzac Day

 

The Chairperson extended thanks to those who had assisted on Anzac Day.

 

j)       Mobility Parks

 

The Chairperson advised that there had been one objection from a local resident during consultation to the proposed mobility parks at the bottom of Grey Street.  He would suggest that Technical Officer, Aukje van Aalst, should speak to the Senior Citizens group about options.

 

k)      Rotunda

 

There was discussion on the need for an alternative site for storage of the stones from the former rotunda.

 

 

Moved (Chairperson Steve Walker/Jan Tucker):

That the Board:

 

a)     Notes the report from the Chairperson for May 2017.

Motion carried (WHCB/2017/030)

 

18     Council Activities

 

Councillor Aaron Hawkins updated the Board on the following matters:

a)     2GP Port Zone hearings to be held during May

b)     Forthcoming Annual Plan deliberations

c)     The Infrastructure Policy that would be considered by the Council in June

d)     The pop-up community hub in South Dunedin

e)     The review of the book bus service

f)     Future options for the Sammy's night club to be considered at the 30 May 2017 Council meeting.

 

 

Moved (Cr Aaron Hawkins/Chairperson Steve Walker):

That the Board:

 

a)     Notes the report from Cr Hawkins for May 2017.

Motion carried (WHCB/2017/031)

 

19     Items for Consideration by the Chair

 

An invitation was to be extended to Inspector Jason Guthrie to attend the next meeting.

 

 

 

The meeting concluded at 7.35 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   


Council

27 June 2017

 

 

West Harbour Community Board - 31 May 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 31 May 2017.

 

 

 

Attachments

 

Title

Page

a

Minutes of West Harbour Community Board held on 31 May 2017

5

  



 

West Harbour Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 31 May 2017, commencing at 5.30 pm

 

PRESENT

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

Governance Support Officer      Kristy Rusher

 

 

 

1       Public Forum

Graeme Wall (speaking on behalf of the Port Chalmers Yacht Club) requested the Board's support for the Yacht Club's submission to the Otago Regional Council to maintain the depth of the harbour channel and boat launching ramps.

 

 

2       Apologies

An apology was received from Steve Walker (Chairperson).

 

 

3       Confirmation of agenda

 

 

Moved (Deputy Chairperson Trevor Johnson/Jan Tucker):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WHCB/2017/031)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


 

 

 

Moved (Deputy Chairperson Trevor Johnson/Cr Aaron Hawkins):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 

Motion carried (WHCB/2017/032)

 

5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 3 May 2017

 

Moved (Deputy Chairperson Trevor Johnson/Francisca Griffin):

That the Board:

 

Confirms the minutes of the West Harbour Community Board meeting held on 3 May 2017 as a correct record.

 

Motion carried (WHCB/2017/033)

 

Part A Reports

6       Policing Update

 

Inspector Jason Guthrie had been invited to attend the meeting and update the Board on policing matters of interest to West Harbour area.

 

Inspector Guthrie had advised in advance of the meeting that due to unforeseen commitments he was unable to attend.  He advised that he would be available to attend the next meeting of the Board to update them on relevant matters.

 

7       Governance Support Officer's Report

 

A report informed the West Harbour Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Scholarship Fund

c)     Correspondence

d)     Action List

 

Moved (Deputy Chairperson Trevor Johnson/Ange McErlane):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Confirms the Action List content noting that no additional items were added and that items marked "complete" could be removed from that list.

 

Motion carried (WHCB/2017/034)

 

8       Funding Application

 

A report from Civic and Legal appended a funding application received from the  Harbourside Junior Football Club for $1,000.00 towards the cost of providing new playing shirts for their junior football club.

 

Moved (Ange McErlane/Ryan Jones):

That the Board:

 

 

a)     Approves the funding application for $1,000.00 from the Harbourside Junior Football Club.

 

Motion carried (WHCB/2017/035)

 

9       Chairperson's Report

 

A report from the Deputy Chairperson updated the Board on matters of interest since the previous meeting which included:

·          Community Board Conference Update

·          The sycamore tree programme won the Local Government award for Community Leadership

·          Long Service Presentations were made

·           A liaison meeting with Ravensdown was held, where it was reported that emissions were almost at zero.  The possibility of the removal of further sycamore trees on the roadside to the Ravensdown property was also discussed.

Members were also invited to update the Board on the activities of community groups which had a Board representative:

 

Port Environment Committee: The Port Company wanted to relocate 43 cubic metres of fill and was investigating options to assist with using the fill for the construction of the cycleway.  The green crane was to be demolished.

 

The Port Company advised that complaints regarding noise and lights were now resolved with acoustic treatment underway.  They also noted that the Boiler Point extension was due to start.

 

Keep Dunedin Beautiful: The trust meeting had been focused on issuing awards.  Pete Hodgson received a beautification award.  The Back Beach writers group was also recognised.  Graffiti was of concern.

 

State Highway 88 Liaison Committee: The Police and NZTA had met and discussed making improvements to the intersection of Burkes Road and State Highway 88.  The Port intersection and right turning traffic into Shandon Street was also discussed.  Speed limit signs for Maia were being reviewed as driver awareness of the speed change in this area could be improved.

 

West Harbour Beautification Trust: Tree planting in Port Chalmers township was underway. 

 

Communications/Facebook: One letter was received expressing concern about the speed of logging trucks on State Highway 88.  The letter requested that police station a car in this area.  Scholarship recipient Annabelle Latta also reported on the use of her scholarship funds.

 

 

Moved (Cr Aaron Hawkins/Jan Tucker):

 

That the Board:

a)     Notes the report presented by the Deputy Chairperson for May 2017.

Motion carried (WHCB/2017/036)

 

10     COUNCIL ACTIVITIES

 

Councillor Aaron Hawkins provided an update on following matters of interest to the Board which included:

 

·      The adoption of the Reserves and Beaches Bylaw 2017.

 

·      Freedom camping consultation and bylaw review, with a report scheduled to be considered by the Planning and Environment Committee on 13 June 2017.

 

·      The SOS campaign to highlight the need to rebuild the hospital in the City Centre, which had 4,500 people subscribe to the campaign over a 6 week period.

 

·      The Civic delegation had returned from sister city Shanghai.  Developing opportunities for economic and educational visits had been a key focus of the visit.  Discussions were now underway regarding a cultural exchange with an exhibition featuring Maori Art programmed for Shanghai in 2019 and a Dunedin Art Gallery exhibition to feature Chinese art in 2018.

 

·      The success of winning the bid to host TRENZ, which was the first time it would be hosted in Otago.

 

Moved (Cr Aaron Hawkins/Ryan Jones):

That the Board:

a)     Notes the report presented by Councillor Hawkins for May 2017.

Motion carried (WHCB/2017/037)

 

11     Items for Consideration by the Chair

 

The Deputy Chairperson agreed to the following items to be considered at the next meeting:

·      An agenda item concerning a letter of support for the Yacht Club submission to the Otago Regional Council was requested.

 

·      An agenda item concerning the installation of a seat at Back Beach was also requested for consideration at the next meeting.

 

 

The meeting concluded at 6.28 pm.

 

 

 

 

..............................................

CHAIRPERSON


Council

27 June 2017

 

 

Saddle Hill Community Board - 1 June 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 1 June 2017.

 

 

Attachments

 

Title

Page

A

Minutes of Saddle Hill Community Board held on 1 June 2017

5

  



 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Island Park Golf Club, Waldronville, Dunedin on Thursday 01 June 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Cr Conrad Stedman

 

Paul Weir

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Nick Maguire (Parks Maintenance Team Leader) and Josh Von Pein (Transport Delivery Manager)

 

Governance Support Officer      Lynne Adamson

 

 

 

1       Public Forum

1.1    Public Forum - Funding Application

 

Matt Tobin sent an apology advising that he was unable to attend due to illness.

 

 

1.2    Public Forum - Funding Application

 

Joanne Middlemiss, East Taieri Church spoke to the funding application from the East Taieri Church.  She advised that they sourced funding for a community event to be held at the Fuel Church in Fairfield.  

Ms Middlemiss commented on the types of events held at the church and advised that they wished to hold an annual event to encourage families to attend and meet with other local families.  The funding applied for would be used to pay the band for the annual event which they hoped to hold in September/October. 

Ms Middlemiss responded to questions and advised that there would be a nominal entrance fee which would pay for food and other associated costs.  Should there be any profit, it would be donated to the Womens Refuge.

  

Councillor Stedman entered the meeting at 3.33 pm and Keith McFadyen at 3.35 pm.

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2017/032)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

The Chairperson (Scott Weatherall) and Deputy Chair (Leanne Stenhouse) declared an interest in the funding application from Big Rock Primary School as they have children attending the school. 

 

Scott Weatherall, Leanne Stenhouse and Paul Weir declared an interest in the funding application from the Lions Club of Green Island as the funding was for the purchase of vests for school children at Big Rock and Fairfield schools which their children attend.

 

 

Moved (Keith McFadyen/Conrad Stedman):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/033)

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 4 May 2017

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 4 May 2017 as a correct record.

 

 Motion carried (SHCB/2017/034)

Part A Reports

6       Funding Applications

 

There were three funding applications for consideration.

 

The Chairperson (Scott Weatherall) and Deputy Chair (Leanne Stenhouse) declared an interest in the funding application from Big Rock Primary School and left the room.  Peter Gouverneur assumed the Chair. 

 

Big Rock School requested $1,000.00 funding towards the purchase of plants, bark, gravel and timber for the children to use in the design and build of a Magic Garden.

 

Moved (Keith McFadyen/Paul Weir):

That the Board:

 

          a)     Approves the funding application from Big Rock School for $1,000.00                towards the purchase of plants, bark, gravel and timber for the children to             use in the design and build of a Magic Garden.

 

Motion carried (SHCB/2017/035)

 

 

Scott Weatherall, Leanne Stenhouse remained absent due to their interest in the funding application from the Lions Club of Green Island.  Paul Weir also declared an interest in the funding application and left the room.

 

The Lions Club of Green Island requested funding towards the cost of providing hi-vis vests for Greater Green Island School children attending Big Rock, Fairfield and Concord Schools.

 

Moved (Keith McFadyen/Peter Gouverneur):

That the Board:

 

a)     Approves the funding application from the Lions Club of Green Island for $1,000.00 towards the purchase of vests for preschool children and pupils of Fairfield and Big Rock Schools.

 

Motion carried (SHCB/2017/036)

 

 

Scott Weatherall, Leanne Stenhouse and Paul Weir returned to the room.  Scott Weatherall resumed the chair.

 

The East Taieri Church has requested $700.00 funding towards the cost to run a barn dance for families of the community.  Any proceeds from the event would be donated to Womens Refuge.

 

Moved (Peter Gouverneur/Paul Weir):

That the Board:

 

b)     Approves the funding application for $700.00 from East Taieri Church towards the community event to be held at Fuel Church in Fairfield.

          Motion carried (SHCB/2017/037)

 

7       Governance Support Officer's Report

 

Nick Maguire (Parks Maintenance Team Leader was present to respond to questions on the Parks and Reserves items in the action list and any other relevant matters to the Board.

 

There was a discussion on Freedom Camping and the identification of proposed new sites.  It was agreed that whereas the Board had previously supported the site of the Brighton Surf Club as a new site, due to the concerns raised by the community, they now withdrew their support.  They noted that the Brighton Surf Club area was widely used in summer and the negative impact campers would have on the community use of the space.

 

The Board agreed that they were still supportive of Freedom Camping in the area and encouraged Council to ensure the current sites were maintained with the addition of the Brighton Domain and laybys along the coast road with more diligent control of moving on or issuing infringement notices to non-self-contained campers. 

 

The Board encouraged residents to participate in the community consultation on the subject. 

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

a)         Continues to support Freedom Camping in the Board area.

b)         Does not support the site of the Brighton Surf Club as a new Freedom Camping site.

c)         Encourages residents to take part in community consultation opportunities and submit to Council.

 

Motion carried (SHCB/2017/038)

 

 

Josh Von Pein (Transport Delivery Manager) was present to speak to the Transport items on the action list.

 

There was a discussion on the community meeting which would be held at 7.00 pm on Monday 7 July 2017 to discuss any potential thoughts on the footpath development on Brighton Road heading south and provide the community with a forum to view their thoughts and concerns.

 

The remainder of the Governance Support Officer’s report was then discussed including:

Project Fund – noting that the fund was now fully expended following the approval of the funding applications earlier in the meeting.

 

Long Term Community Plan – it was agreed that the updated Long Term Community Plan (LTCP) would be circulated to members for their approval and minor changes.  Christina McBratney will finalise the LTCP and return to Council prior to the last week in June.

Report Backs – It was agreed that Leanne Stenhouse would contact the recipients of the project fund regarding submission of their report backs. 

 

Action List – the Action List was updated.

 

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Agrees that Sections 4 and 5 of the Long Term Plan be submitted to Council for inclusion in the 2018-27 Long Term Plan.

c)     Amends the Action List as appropriate.

Motion carried (SHCB/2017/039)

 

8       Board Updates

 

Board members provided updates on activities including:

 

Keep Dunedin Beautiful

Peter Gouverneur advised that there had been no Keep Dunedin Beautiful meetings since the previous Board meeting.  He had made enquiries regarding possible funding for the creation of a mural at the Fairplay Street Reserve.  He advised that funding may be available however the artist and work needed to be approved. 

 

Mr Gouverneur commented that he had contacted Fairfield School as they had expressed a desire to be involved with the mural design which he would like to present to Keep Dunedin Beautiful.

 

Greater Green Island

Leanne Stenhouse commented on fundraising activities undertaken for the proposed new playground including the business function; selling bricks and the upcoming Queens Birthday party.  She invited the Community Board to place items in the Greater Green Island Newsletter. 

 

Youth Ambassador Award

There is no update available as Erin Ford would be speaking to pupils later in the year.

 

Community Meetings

The next community meeting would be held on Monday 10 July in the Brighton Community Hall to discuss footpath provisions from Big Rock School heading south.  They would communicate information about the meeting via a letterbox drop.  A item for discussion would be cars would be cars parking on the footpath.

 

Community Board Conference

Leanne Stenhouse provided an update on the recent Community Board Conference held at Methven. 

 

Ms Stenhouse presented Long Service Awards from the LGNZ Executive Committee to Scott Weatherall and Keith McFadyen recognising their long service to the Saddle Hill Community Board.

 

Saddle Hill Community Board Brochure

There was a discussion on the methods of distributing the Saddle Hill Community Board brochure and members asked staff to check the possibility of including them with the Council FYI. 

 

 

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

 

a)     Notes the updates

b)     Congratulates the West Harbour Community Board as recipient of the LGNZ Leadership Award for their Sycamore Removal Programme.

 

Motion carried (SHCB/2017/040)

 

9       Chairperson's Report

 

A report from the Chairperson (Scott Weatherall) provided an update on issues raised with the Chair and matters not covered by other reports on the agenda including:

 

Fairfield School Community Project

The Chair and Deputy Chair attended a meeting with two teachers from Fairfield School whom are leading a Year 6/7 programme at which they were looking for community participation.  They discussed the idea of a community planting programme at the Fairfield Tavern Reserve.  Mr Weatherall invited members to attend the next meeting which was due to be held at 1.00 pm on Tuesday 13 June 2017.

 

The Board requested that clarification be sought on whether plants were available from the Botanic Gardens and the process involved to access these.

 

Braids Hill Reserve

There was a discussion on requests received for the installation of wash facilities at the Braids Hill Reserve and it was agreed this would be added to the Action List.

 

Community Meeting on Coastal Management

The Chair of the Otago Peninsula Community Board had extended an invitation to the Board to attend a workshop on coastal management.  The Board agreed they were in full support of the workshop.

 

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (SHCB/2017/041)

 

10     Council Activities

 

The Ward Councillor(Councillor Conrad Stedman) provided an update on matters of interest to the Board including:

·                            Freedom Camping Forum

·                            Multi purpose turf at Logan Park

·                            Long Term Plan

·                            Reserves and Beaches Bylaw.

 

 

Moved (Cr Conrad Stedman/Chairperson Scott Weatherall):

That the Board:

 

a)     Notes the update.

Motion carried (SHCB/2017/042)

 

11     Items for Consideration by the Chair

 

·          The Board expressed their concern over criteria for funding applications and requested that the Manager Civic and Legal (Kristy Rusher) attend the next meeting to provide further information on the funding.

·          An update on business coaching available from Enterprise Dunedin for local business owners.

 

 

 

 

 

The meeting concluded at 5.35 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

 

 


Council

27 June 2017

 

 

Mosgiel-Taieri Community Board - 14 June 2017

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items and public forum of the minutes of the Mosgiel-Taieri Community Board meeting held on 14 June 2017

 

 

 

Attachments

 

Title

Page

A

Minutes of Mosgiel-Taieri Community Board held on 14 June 2017

5

  



 

Mosgiel-Taieri Community Board

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 14 June 2017, commencing at 12.00 pm

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Kristy Rusher (Manager, Civic and Legal), Tracey Tamakehu (Chief Information Officer), Mick Ball (Planning and Delivery Manager), Rob Northcott (Stormwater Planning Engineer), Nick Maguire (Parks Maintenance Team Leader), Jean-Luc Payan (Senior Investigations Engineer, Otago Regional Council) and Julian Phillips (Transport Operations, Otago Regional Council)

 

Governance Support Officer      Wendy Collard

 

 

 

1       Public Forum

1.1    Mosgiel-Taieri Community Patrol

 

Senior Constable Karren Bye from New Zealand Police, provided an update on the Mosgiel Community Patrol activities.  Senior Constable Bye advised that the installation of security cameras along Gordon Road, Mosgiel was being considered and to date they had received two quotes.  Following discussion, it was proposed that this project would in included in the draft Mosgiel-Taieri Long Term Community Plan as a possible Board project.

 

1.2    Proposal to name a new road off Riccarton Road East

On behalf of AKGO Ltd, Amin Osama from Gallaway Cook Allan tabled and spoke to the proposal to name a new road off Riccarton Road East in particular the interpretation of "Wynd", the Dunedin City Council Road Naming Policy and New Zealand Post Standards. 

  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2017/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Sarah Nitis, Joy Davis and Dean McAlwee provided an update to their interests register to record their representation on community groups as Community Board representatives.

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/002)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 3 May 2017

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 3 May 2017 as a correct record.

 

Motion carried (MTCB/2017/003)

Part A Reports

6       Otago Regional Council Public Transport Update

 

Julian Phillips (Transport Operations) from the Otago Regional Council (ORC) was present to meet the Board and provided an overview of public transport which included the proposed bus hub and proposed new ticketing system.

In response to questions, Mr Phillips advised that he would provide the Board with information on how they could request a review of bus routes by the ORC. 

 

Moved (Cr Mike Lord/ Sarah Nitis):

That the Board:

 

a)     Notes the update.

Motion carried (MTCB/2017/004)

 

7       Otago Regional Council Update

 

The Manager Natural Hazards from the ORC (Dr Jean-Luc Payan) tabled an overview of the 'Lower Taieri Flood Protection Scheme' and the 'East and West Taieri Drainage Schemes'  Dr Payan provided a background on previous floods and briefed the Board on the Owhiro Stream and Quarry Creek flood hazard study which had recently commenced.

Dr Payan responded to a number of questions in particular the maintenance of the ORC culverts, the rural/urban interface and the difference between the standards for rural and urban stormwater.  He advised that the public should ring the ORC on 03 474 0827 if they had specific concerns in relation to a drain or stream.

The DCC Stormwater Planning Engineer (Rob Northcott) responded to questions on the Code of Subdivision and Development and advised that there was a review currently being undertaken.  The Board requested that staff provide a timeline of the review to be forwarded to them.

Mr Northcott commented on the proposed work programme and aligned infrastructure around Mosgiel and it was agreed staff would provide a timeframe of the proposed works.

 

Moved (Cr Mike Lord/Sarah Nitis):

That the Board:

 

a)     Notes the update.

Motion carried (MTCB/2017/005)

 

8       Proposal to name a new road off Riccarton Road East

 

A report from Business Information Services provided options for the naming of a new road off Riccarton Road East as part of a residential development by AKGO Limited. 

The report noted that the developer's preference of road name complies with the Dunedin City Council Road Naming Policy, however, the use of the suffix "Wynd" was not recommended.

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

a)     Recommends to the Infrastructure Services and Networks Committee that the proposed road name “Wakefield Wynd” not be approved.

Motion carried (MTCB/2017/006)

 

9       Board Updates

 

Board members provided updates on activities which included:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain (Board Representative) advised that KDB had funding available for new art works. Ms Bain suggested that the Board might like to give consideration to putting in a submission for a new mural for Mosgiel.  She commented that the mural for the Outram Glen toilets was nearly completed and would be installed in the near future.

 

2      Mosgiel Business Association

        Sarah Nitis commented that the Mosgiel Business Association have arranged for a planter to be installed at pocket park at the corner of Factory and Gordon Roads.

 

3      Festival of the Plain

        Sarah Nitis provided an update on the AGM noting that Joy Davis and herself had been elected to the Committee.

 

4      Mosgiel-Taieri Community Board Members' Action List

        The Action List was updated.

 

 

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

 

a)     Notes the report.

b)     Updates the Conflict of Interests Register as required

c)     Notes the Resource Consent Decision Certificate for the Mosgiel-Taieri Community Board with regard to the installation of the mural on the public toilet at Outram Glen, 10 George King Memorial Drive, Outram.

d)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

Motion carried (MTCB/2017/007)

 

10     Draft Mosgiel-Taieri Long Term Community Plan

 

A report from Governance advised that Community Boards were asked to identify their long term projects/focus under sections 4 and 5 by the end of June 2017 for inclusion in the Council 2018-27 Long Term Plan.

The report noted that Section 4 of the community plan asked for high level, broad projects such as the effective management of freedom camping issues or greater opportunities for youth (as examples).  Section 5 asked for specific actions to make these happen, and when the board planned to achieve them.

It also noted that the Board workshop was held on the 12 June 2017 to work through their priorities and draft Mosgiel-Taieri Long Term Community Plan. 

Following discussion it was agreed that the Board would confirm their draft Mosgiel-Taieri Long Term Community Plan would be circulated for final agreement by email.

 

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Agrees that the Board would approve their draft Mosgiel-Taieri Long Term Community Plan via email.

 

b)      Agrees that Sections 4 and 5 of the draft Mosgiel-Taieri Long Term Community Plan be submitted to Council for inclusion in the draft Dunedin City Council 2018-27 Long Term Plan.

c)     Notes it will consider a community engagement plan for the draft Mosgiel-Taieri Long Term Community Plan at its meeting of 19 July 2017.

d)      Notes that community feedback will be taken into account by Council in the preparation of the draft 2018-27 Long Term Community Plan.

Motion carried (MTCB/2017/008)

 

11     Governance Support Officer's Report

 

Nick Maguire (Parks Maintenance Team Leader) was present to respond to questions on the Parks and Reserves items in the action list and any other relevant matters to the Board.

 

There was a discussion on the Memorial Park damaged playground equipment.  Mr Maguire advised that the repair work was scheduled to start on 26 June 2017 and commented that an update would be provided at the Board's meeting being held on 19 July 2017.

 

There was a discussion on the proposed landscape plan for the Owhiro Stream and it was agreed that this would be circulated to the Board via email.

 

Action List was updated.

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/009)

 

12     Chairperson's Report

 

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·          Mosgiel-Taieri Community Board Long Term Plan;

·          Proposed project fund expenditure;

·          Litter;

·          Proposed freedom camping site at Puddle Alley; and

·          Mosgiel Railway Station

 

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

a)     Notes the Chairperson's report

b)     Approves payment of $291.60 from the project fund for the Māori translation of the Taniwha story-board sign. 

c)     Updates the Community Plan to include a board initiative aimed at encouraging people to stop littering and show pride on our area.

d)     Approves payment of $79.00 plus GST from the project fund to advertise a meeting on the future of the Mosgiel Railway Station.

e)     Writes to Stewart Robertson thanking him for the work that he has undertaken in the preparation of the story board sign for the Taniwha mural.

Motion carried (MTCB/2017/010)

 

13     Council Activities

 

Councillor Mike Lord provided an update on following matters of interest to the Board which included:

a)     Department Activity reports

b)     Sammy's

c)     Financial results

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Notes the update.

Motion carried (MTCB/2017/011)

 

14     Items for Consideration by the Chair

 

There were no items for consideration.

 

 

 

 

             

 

The meeting concluded at 2.54 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 

 


Council

27 June 2017

 

 

Reports

 

Review of the Camping Control Bylaw 2015

Department: Parks and Recreation

 

 

 

 

EXECUTIVE SUMMARY  

1      The Freedom Camping Act 2011 allows local authorities to make bylaws to restrict (but not prohibit in its entirety) freedom camping to certain areas, including with conditions, if necessary to protect the area, protect the health and safety of people who may visit the area, or to protect access to the area.      

2      Council’s Camping Control Bylaw 2015 (‘the Bylaw’) prohibits freedom camping in scenic reserves and cemeteries, allows certified self-contained vehicles with some restrictions on all other council land,  and allows all types of freedom camping (including cars and tents), with some conditions, at Warrington Domain and Ocean View Recreation Reserve.

3      The Bylaw is considered a national exemplar and while generally working well, overcrowding and its associated community and environmental impacts are occurring at the two non-restricted sites at Warrington and Ocean View.  New guidelines that are likely to increase the number of non-self-contained vehicles will also be in place for the next camping season.

4      The purpose of this report is to recommend a Special Consultative Procedure to determine the community's views on whether Council's current approach to the provision of freedom camping opportunities in Dunedin should remain consistent or change, given the above.

5      The draft Statement of Proposal seeks feedback on whether Council should provide for freedom camping in self-contained vehicles only or continue to provide options for non-self-contained campers.  Further, if providing non-self-contained options is supported, whether additional sites should be made available.

1     RECOMMENDATIONS

That the Council:

a)     Approves the draft Statement of Proposal for the purposes of a Special Consultative Procedure under Section 83 of the Local Government Act 2002.

b)     Notes that staff will report the outcome of the public consultation and final draft Camping Control Bylaw 2015 for adoption by Council in 2017 prior to the 2017/18 camping season.

 

BACKGROUND

Freedom Camping Act 2011

6      The Freedom Camping Act 2011 (the Act) has the purpose of regulating freedom camping

·           on land controlled by local authorities; and

·           on land controlled or managed by the Department of Conservation under the Conservation Act 1987, the National Parks Act 1980, the Reserves Act 1977, or the Wildlife act 1953.

7      Freedom camping if defined in the Act and the Bylaw as follows: freedom camp means to camp (other than at a camping ground) within 200m of a motor vehicle accessible area or the mean low-water springs line of any sea or harbour, or on or within 200m of a formed road or a Great Walks Track, using one or more of the following: (a) A tent or other temporary structure; (b) A caravan; (c) A car, campervan, housetruck, or other motor vehicle.

8      The Act allows local authorities to make bylaws to restricting freedom camping to certain areas, and place further restrictions on freedom camping in those areas, only for one of the following purposes:

·           to protect the area;

·           to protect the health and safety of people who may visit the area; or

·           to protect access to the area. 

9      The Act does not allow freedom camping to be restricted altogether, or for local authorities to charge or take a donation to assist with the provision of infrastructure.

Responsible Camping Policy and Camping Control Bylaw 2013

10    In 2013, Council adopted a Responsible Camping Policy (Policy) and the Camping Control Bylaw 2013.  The 2013 Bylaw and Policy included three trial areas for non-certified self-contained vehicles at MacAndrew Bay, Warrington Domain and Ocean View.

11    The 2013 Bylaw and Policy were not enforceable and a number of issues were identified by the community, including:

a)     lack of visitor understanding

b)     road, coastline, parks, gardens and other public place pollution

c)     inaccessibility of the MacAndrew Bay boat ramp and car parks due to freedom campers.

12    In April 2015, the (then) Planning and Regulatory Committee requested staff review the 2013 Bylaw and Policy and complete a Special Consultative Procedure (SCP) for a new enforceable bylaw that would mitigate some of the issues.

Camping Control Bylaw 2015

13    Following public consultation and hearings, a new bylaw was adopted by Council in September 2015 and became operative on 1 November 2015.  This consolidated the previous Bylaw and Policy into a single document, and allowed freedom camping enforcement in prohibited areas throughout the city.  Unrestricted freedom camping sites were reduced from three to two (with the deletion of MacAndrew Bay), and three additional prohibited zones were introduced on the Otago Peninsula. 

14    The current Bylaw:

·           Prohibits freedom camping at areas identified in Schedule A (being scenic reserves and cemeteries)

·           Allows certified self-contained vehicles, with some restrictions, at areas identified in Schedule B (being any council controlled land not specified under A); and

·           Allows all types of freedom camping (including cars and tents), with some restrictions, at two areas identified in Schedule C (Warrington Domain and Ocean View Recreation Reserve).

DISCUSSION

15    Since the introduction of the current Bylaw, issues previously faced on the Peninsula have been addressed and the main challenges have resulted in the unrestricted areas.

Management of unrestricted areas

Infrastructure

16    Following prior season demand, during the 2016/17 camping off-season, infrastructure upgrades were completed at both unrestricted sites.  Throughout the freedom camping season contractors also completed daily loose litter collection during peak periods.

17    Improvements at Ocean View included:

a)     carpark resurfacing

b)     additional signage

c)     additional rubbish bins. 

18    Improvements at Warrington Domain included:

a)     refurbishing the existing toilet block

b)     installing four portable toilets

c)     installing new self-compacting 600L rubbish bins

d)     re-grassing the Northern section

e)     installing an additional sign at the playground car park.

Education and enforcement

19    Throughout the freedom camping season Council staff conducted an education campaign that focused on using social media, specific freedom camping applications, the DCC website and a ‘Responsible Camping’ brochure to reach prospective campers. The messaging focused on directing all campers to camping grounds or paid accommodation prior to considering the options available at Warrington or Ocean View.

20    Prior to the 2016/17 freedom camping season a fixed term (six month) contract was awarded for the enforcement of the bylaw on Council’s behalf. This included daily three hour patrols alternating across four selected routes, between the hours of 4:00-7.30am. In response to continuing demand, the contract was extended by a month until the end April 2017.

21    1 December 2016 and 30 April 2017 the enforcement team also visited Warrington Domain between 6.00 and 9.00pm to speak with campers and provide education about departure times, the maximum two night stay requirement and camper responsibility.  The team also responded to complaints and some noise issues during the peak season.

22    The Waikouaiti Coast Community Board and Saddle Hill Community Boards have had significant engagement with campers, the community and staff throughout the season.

Infringements and issues in unrestricted areas

23    The 2016/17 season saw a reduction in complaints from the previous year, as detailed in the table below:


Infringement Type

Number of Infringements  Issued 2015/16

Number of Infringements  Issued 2016/17

Non-self-contained Vehicles Parked in Restricted Areas

296

87

Vehicles Parked Outside of the Designated Area at Ocean View

140

135

Vehicles Camping in Prohibited Areas on Otago Peninsula

77

23

Vehicles Camping for More Than Two Consecutive Nights

2

0

Total

515

245

 

24    The majority of issues reported via local communities and through the Community Boards about freedom camping concerned Warrington and Ocean View, as outlined in the table below:

Warrington

Ocean View

High numbers of vehicles

Freedom campers not obeying the 8.30am departure time as stated on signage

Increased incidence of defecation in sand dunes

Increased incidence of defecation in sand dunes

Excess rubbish

Excess rubbish

Excess noise at times during peak periods

Excess noise

Less space for residents to use the domain for camping or recreation

Decreased area to park cars and horse floats for locals, especially on busy summer days

Muddy ground caused by heavy rain and vehicles

Increased incidences of illegal camping on the grassed area between the car park and dunes system

 

25    During February and March 2017 there was an increase of 37% of vehicles at Warrington compared with the previous season. Waitangi weekend peaked with 157 vehicles recorded, and 16 further days recorded over 100 vehicles.

Freedom camping survey results

26    Work is underway at a national level through the Responsible Camping Forum to understand the trends and movements of visitors in both certified and non-certified self-contained vehicles. The debate on the benefits these visitors bring to local economies is on-going.

27    Over a two week period in February a survey in partnership with Enterprise Dunedin was undertaken. Warrington Domain and Ocean View campers were asked a set of questions regarding our facilities, travelling movements, demographics and economic data.  Some 361 vehicles were surveyed, 262 from Warrington and 99 from Ocean View.

28    At Warrington 48% of visitors were aged 18-24 and at Ocean View 45%. At both sites 75% of visitors were travelling in non-certified self-contained vehicles. Dunedin as a location was viewed as a stopover by 47% and a destination 53%.  Spending between $0-$50 was estimated by 67%, spend of $50-100 by 24% and over $100 a day by 9%.

29    Other questions the survey covered included activities completed during stay in Dunedin, number or people travelling in vehicles, previous location and country of origin. A full summary of responses has been attached (Attachment A).

30    While this information may be of interest to the Council, it should be noted that it does not provide grounds for restricting freedom camping under the Act.

Changes to Certified Self-Contained Vehicles

31    Certified self-contained campers are defined by their compliance with NZS5465:2001. The compliance standard has recently been amended and will come in to force on 31 January 2018.  Under the new amendment, the vehicle must have a toilet that is able to be used when the bed is down and has suitable water flush capabilities.

32    This change has the potential to affect a number of vehicles that currently meet the certified self-contained vehicle standards, resulting in more non-self-contained vehicles and consequently may increase demand further at unrestricted sites.

Reasons to consider the Bylaw

33    The Bylaw has been in operation 18 months, and is regarded as best practice by the National Responsible Camping Forum.

34    Provisions are made for self-contained camping in the majority of locations around Dunedin. While other local authorities have restricted camping to outside city centres and away from all residential areas, this has previously not been considered necessary in Dunedin as the number of complaints received concerning camping in the city centre has been low.

35    The predominant freedom camping issue that the city experiences is overcrowding at the two unrestricted areas, which is most acute at Warrington Domain, and having impacts on the area. 

36    With the potential increase in demand from non-self-contained vehicles, this may exacerbate issues at the unrestricted sites and cause spill-over effects from displacement to other areas of the city. 

37    It is therefore recommended that community views be sought on whether council continues to provide options for both self-contained and non-self-contained or for self-contained only.

38    If Council were to provide options for self-contained only, non-self-contained campers would be directed to campgrounds.

39    Alternatively, if Council is to provide options for non-self-contained, consideration is required as to whether this should be at the existing level or the number of sites available increased.

40    If the existing level of provision was to be supported, this could be complemented by additional enforcement and physical infrastructure to demarcate areas at Warrington.

41    Increasing unrestricted site availability to meet current and future excess demand is also likely to be unpopular with commercial accommodation providers and campgrounds.

42    In considering additional sites, it is recommended that the following criteria apply:

a)     Are away from residential and commercial accommodation

b)     Have no historic or ecological significance

c)     Can be safely accessed by foot or vehicle

d)     Infrastructure (toilets, bins etc) is available or can be easily constructed

e)     Is council-owned land.

43    Over the past 12 months staff have assessed potential areas which may assist with demands on Warrington Domain in particular.  Staff consider feedback should be sought from the community on whether additional sites should be provided and on what basis prior to finalising any recommendations to Council on further sites.

44    The possibility of using inner city car parks has also been discussed over past months. Whilst this has been trialled and worked in some cities throughout the country, staff recommend against using inner city car parks. 

45    It is likely there would be a period of congestion as commuters arrive in the morning and overnight vehicles are scheduled to leave.  Although technology may assist in the management of this issue, this would require investment and time not currently planned for.

46    Inner city freedom camping provision may also be seen as increasing competition with local rate paying accommodation providers. Staff contacted local camping grounds in the city boundary for feedback following the completion of the 2016/17 season.

47    A consistent theme was concern at the potential of any further unrestricted sites being opened, especially closer to the Central Business District. This was viewed as direct competition with current camping ground operations.

OPTIONS

48    There are three main options to consider for the future provision of freedom camping opportunities. 

Option One – Limit freedom camping to certified self-contained vehicles only (Recommended Option)

49    This option would see Schedule C revoked and freedom camping opportunities only available for those in certified self-contained vehicles (such as motorhomes).   

Advantages

·           No additional costs of infrastructure provision.

·           No perceived competition with accommodation providers.

·           Consistent approach with several neighbouring local authorities.

Disadvantages

·           There may be costs associated with increased enforcement.

·           Dunedin maybe viewed as less welcoming to some visitors by changing the current approach to welcoming non-certified self-contained vehicles.

Option Two – Enhanced Status Quo – Increased enforcement and infrastructure under existing Bylaw

50    Under this option, the existing unrestricted sites would remain, complemented by additional enforcement and physical infrastructure to demarcate areas at Warrington.

Advantages

·           No perceived increased competition with accommodation providers.

Disadvantages

·           Additional enforcement and infrastructure costs.

Option Three – Provide additional areas for non-certified self-contained vehicles

51    This option would see the addition of one or more areas added to Schedule C of the Bylaw for the purpose of the Statement of Proposal, for consultation purposes.

Advantages

·           Increased space to better meet demand currently concentrated in two areas.

·           Provides an opportunity for the community to comment on the potential areas for inclusion, if this option is subsequently adopted by the Council in some form.

Disadvantages

·           Potential infrastructure costs associated with new areas.

·           Potential for perceived competition with accommodation providers.

·           May not address current overcrowding if insufficient areas are provided, or new demand is created.

NEXT STEPS

52    If the recommended option is accepted the SCP will be initiated that would limit freedom camping to certified self-contained vehicles only.

53    If the recommended option is accepted, consultation will begin 7 July- 4 August with a report back to Council October.

 

Signatories

Author:

Jendi Paterson - Recreation Planning and Facilities Manager

Authoriser:

Ruth Stokes - General Manager Infrastructure and Networks 

Attachments

 

Title

Page

a

Survey Results

5

b

Warrington Map

5

c

Draft Statement of Proposal

5

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report relates to providing a regulatory function and it is considered good-quality and cost effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The bylaw is consistent with a number of strategies as it balances the economic benefits of camping and the need to provide for this activity, with controls in place to manage the potential effects of Freedom Camping on the environment and communities.

 

Māori Impact Statement

The Otākou Runaka has an interest in the Pukekura Reserves at Taiaroa Head which remains a prohibited site for any freedom camping activity under the bylaw.

Sustainability

Freedom campers and visitors to the city provide economic benefits which need to be balanced with potential effects on the environment and our communities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Not applicable

Financial considerations

Costs incurred for one off implementation requirements of the bylaw where covered from existing operating budgets. As per the report annual enforcement costs are proving to be self-funding, however increased infrastructure requirements will need to be considered against existing spending priorities through the Long Term Plan

Significance

This decision is considered to have low significance with regard Councils Significance and Engagement Policy

Engagement – external

Communication and engagement with community groups, interested organisations, local businesses and Community Boards remains a key initiative to the success of the bylaw's implementation.

Engagement - internal

Consultation with the Transport Department, i-Site and Enterprise Dunedin will continue to be on-going into the future.

Risks: Legal / Health and Safety etc.

Central government funding to assist with infrastructure may not be received.

Conflict of Interest

No conflicts of interest.

Community Boards

Communication and liaising with the Otago Peninsula, Waikouaiti and Saddle Hill Community Board's has been regular throughout the 2016/1017 season.

 

 

 


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27 June 2017

 

 

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Council

27 June 2017

 

 

 

Art and Creativity in Infrastructure Policy

Department: Community and Planning

 

 

 

 

EXECUTIVE SUMMARY  

1      This report presents for adoption a draft Art and Creativity in Infrastructure Policy (the Policy) that aims to ensure artwork or other creativity is integral to Dunedin City Council (DCC) infrastructure projects and operational activity.  The Policy responds to both a Council resolution and the ambition adopted through Ara Toi Otepoti – Our Creative Future (Dunedin's Arts and Culture Strategy) to embed creativity within city decision‑making and activity, supporting the vision of being one of the world's great small cities.

2      The Policy seeks to ensure artwork and creativity is integrated in relevant DCC infrastructure projects and operational activity through a transparent process and to support good quality and cost effective outcomes for the city. 

3      The Policy covers the types of infrastructure to be considered, principles for consideration, responsibilities, engagement, funding, ownership, and care and maintenance.

4      Policy, arts and infrastructure staff are looking into how the policy will be best implemented to achieve good outcomes.

 RECOMMENDATIONS

That the Council:

a)     Adopts the Art and Creativity in Infrastructure Policy.

 

BACKGROUND

5      The draft Art and Creativity in Infrastructure Policy has been developed to deliver on Ara Toi across its four strategic themes.  Specifically, it will support: embedding a creative perspective in DCC decision-making and activity; fostering a creative physical environment; supporting arts and culture as a key driver of economic development; providing access to arts and culture for everyone; and facilitating public, private and creative sector partnerships to deliver magnificent projects.

6      The Policy also responds to a Council resolution from the Council Long Term Plan/Annual Plan deliberations on 17 May 2012:

'That the Council adopt a policy that whenever an above ground Council family project was being investigated the inclusion of an art component be considered, including existing projects.'

DISCUSSION

Strategic Framework fit

7      The key driver for the Policy is Ara Toi as set out aboveThe draft policy also builds on objectives in the Spatial Plan to make the city memorable and distinctive and the Economic Development Strategy theme for Dunedin to be a compelling destination.  The Policy will also deliver on the Social Wellbeing Strategy priority of building vibrant and cohesive communities and the draft Parks and Recreation Strategy goal that Dunedin's parks and landscapes bring people together to celebrate our culture and heritage.

Relationship to Dunedin Public Art Framework development

8      On some occasions, through this work to embed creativity into infrastructure, there may be opportunities for public art works to be commissioned.  At this point, the public art component would then fall under the remit of the Dunedin Public Art Framework.  The Framework is currently being developed with a public consultation on the approach and processes proposed due to be undertaken later this year. 

Development of the Policy

9      This Policy cuts across the work of a number of DCC activities.  Staff from the following activities have worked together to develop the Policy: City Development, Corporate Policy, Dunedin Public Art Gallery, Events and Community Development, Finance, Parks and Recreation, Property, Transport and Water and Waste.

10    A good practice review, looking both internationally and at other councils nationally, was undertaken.  Many councils in New Zealand have public art policies that refer to incorporating art in infrastructure, though few have specific policies on how this will be implemented and funded. 

11    The draft policy covers types of infrastructure to be considered, principles for consideration, responsibilities, engagement funding, ownership, commissioning and installation, and care and maintenance. 

Art and creativity in DCC infrastructure to date

12    Including art and creativity in Dunedin infrastructure is not new to the city.  Recent examples include the Chorus box artwork, bespoke cycle stands, and seating and paving in the Vogel Street area.  Other infrastructure projects with a creative element currently underway include city residential recycling facilities in the Warehouse Precinct and Moray Place, and the planning for the South Dunedin pop-up community hub.

13    The Policy will take this existing work a step further, as it will enable creativity to be embedded in infrastructure as renewals are progressed and new projects are identified and developed. 

14    Infrastructure activities are already identifying potential projects and a number of exciting opportunities, such as the Ross Creek Reservoir refurbishment, are the focus of discussions.

Funding

15    Following consideration and discussion, as well as the review of good practice, the Policy proposes that funding for the development, installation and maintenance of integrated art and creativity in infrastructure projects is allocated from within approved capital and maintenance budgets.

16    In some cases, taking a creative approach may reduce operational expenditure; for example, a more creative approach to a roundabout may reduce the maintenance costs throughout the lifetime of the asset.

17    If a significant opportunity is identified, for example commissioning a public art work, there may be a decision to allocate more funding to achieve this, either from existing operational budgets or through applying to the Council for further funding.

18    This thinking is reflected in Option 1, which does not specify dedicated funding for progressing art and infrastructure.

Other funding options explored

A 1% funding option

19    Another option explored was allocating a percentage of the project budget to creative work – for example, in Rotorua the council allocates 1% of a project budget to public art.  For the 2017/18 financial year, 1% would be approximately $600,000 of current planned capital expenditure targeted at embedding art and creativity in infrastructure. 

20    However, discussions with Finance and Infrastructure staff highlighted this might be unnecessarily restrictive.  For example, some projects may not warrant an art element - they might be in places where there is no foot traffic - whereas others might require more than 1% of the total budget to achieve a suitable art outcome and may be justified because of the location or the type of infrastructure.  It might also put pressure on already pressurised infrastructure delivery in some cases.

21    A more enabling, less restrictive way would be building on the concept of the 1% but not tying it to every project.  This would see the tracking of infrastructure spend on creativity and art monitored and assessed against a baseline of 1% spend across all infrastructure projects in a year.  This would offer visibility to the embedding arts and culture into infrastructure projects and the results could be reported to the Council via the quarterly activity reports.  This approach would also set a clear target for infrastructure teams to spend a minimum of 1% overall, which would help to guide their work in this new space.

A booster fund

22    Another option discussed was that the Council might approve a new booster fund of $300,000 (equivalent to just under 0.5% of the capital expenditure budget for infrastructure for the 2017/18 year) in the first year of the policy dedicated to art and creativity in infrastructure.

23    This would support implementation of the Policy with dedicated funding for the first year of operation.  However, it would require currently unbudgeted expenditure of $300,000 for the 2017/18 financial year.  It was also identified that it may not provide adequate funding depending on the type of projects that are planned.

Staff resourcing

24    Supporting the implementation of the Policy will create some new work.  Much of the initial set-up work has been carried out.

25    It is critical that the working relationships between creative and infrastructure staff are brokered effectively and maintained throughout the project development and delivery process.

26    It is envisaged that the Community Arts Advisors will coordinate from the arts perspective.  Community Arts Advisors will identify staff with creative expertise across a range of DCC activities, for example staff at the Dunedin Public Art Gallery and Toitū, and match them with the infrastructure projects that have been identified.

OPTIONS

Option One – Adopt the Art and Creativity in Infrastructure Policy (Recommended Option)

27    It is recommended the Council adopt the Policy. 

Advantages

·           Provides a firm policy framework for embedding creativity into DCC infrastructure work, meeting the Council resolution of 2012 and delivering on the ambitions of Ara Toi.

Disadvantages

·           None known. 

Option Two - Do not adopt the Art and Creativity in Infrastructure Policy (Status Quo)

28    The Council may choose not to adopt the Policy.    

Advantages

·           None known. 

Disadvantages

·           Opportunities to embed art in infrastructure may be missed.

·           No clear coordination may increase the risk of poor (or no) outcomes.

·           Without a clear process, any DCC work to try to embed creativity potentially risks facing criticism.

·           Limited ability to take a strategic approach, e.g. ensuring a good geographic spread of creative infrastructure projects across the city. 

·           Opportunities to support the development of the creative economy will be lost.

NEXT STEPS

29    If the Policy is approved, it will be implemented immediately.  At the end of the first year, the outcomes of the work to date will be reviewed and if changes are required to the policy, it will come to Council for consideration.

 

Signatories

Author:

Cara Paterson  - Community Advisor - Arts

Maria Ioannou - Corporate Policy Manager

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager Strategy and Governance

Attachments

 

Title

Page

a

Art and Creativity in Infrastructure Policy

5

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This draft policy relates to providing local infrastructure and providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The draft Art and Creativity in Infrastructure Policy delivers on a number of strategies in the city's strategic framework as outlined in paragraph 7.

Māori Impact Statement

There are no known impacts for tangata whenua.  There will be engagement with Mäori on specific proposals, as appropriate and identified through working with both the Creative Dunedin Partnership and the Mäori Participation Working Party.

Sustainability

This Policy will strengthen the sustainability of the DCC's infrastructure projects and activity through ensuring that cultural and creative value is created and maintained.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

At this stage, any costs of implementation will be met through existing capital budgets.

Financial considerations

Dependent on the type of creative work, there may or may not be financial implications.  For example, it may be about conceiving a project differently rather than additional cost, or may safe costs e.g. maintenance.

Significance

The draft policy is considered low in terms of the DCC's Significance and Engagement Policy.

Engagement – external

The draft policy has been circulated to the Creative Dunedin Partnership which includes representatives from Transforming Dunedin, Otago Polytechnic, University of Otago, health sector, the social sector, Cultural Institutions, Creative Community, Manawhenua, and the business community.

Engagement - internal

The draft policy has been developed with input from the following activities: City Development, Corporate Policy, Dunedin Public Art Gallery, Events and Community Development, Finance, Parks and Recreation, Property, Transport and Water and Waste.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no specific implications for Community Boards.  There will be engagement with Community Boards on specific proposals as appropriate.

 

POLICY REGISTER

Department responsible:

 

Policy number:

 

Policy version:

 

Review date:

 

Contribution to strategic framework - specific priorities:

 

  


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27 June 2017

 

 


 


 


 


Council

27 June 2017

 

 

 

Adoption of the 2017/18 Annual Plan

Department: Community and Planning

 

 

 

 

EXECUTIVE SUMMARY  

1      To recommend the adoption of the 2017/18 Annual Plan.

2      This report outlines the legislative requirements for development and adoption of an Annual Plan.

RECOMMENDATIONS

That the Council:

a)     Adopts the 2017/18 Annual Plan. 

b)     Authorises the Council’s Chief Executive Officer, in consultation with the Mayor, to make any minor editorial changes resulting from the final quality checks that will occur prior to the final printing of the document. 

 

BACKGROUND

3      Under the Local Government Act 2002 s95, the Council must prepare and adopt an Annual Plan for each financial year.  The Annual Plan must be adopted prior to the commencement of the year to which it relates.

4      The purpose of an Annual Plan is to contain the budget and funding impact statement for the year concerned.  It should also identify any variation from the financial statements and funding impact statement included in the Long Term Plan for that year.

5      This report formalises the Council's adoption of the 2017/18 Annual Plan, prior to the implementation and commencement of the new financial and planning year beginning on 1 July 2017.

DISCUSSION

Decision-making and Development of the Annual Plan document

6      The Council met to consider a final update to 2017/18 budgets and feedback from community engagement on 15-16 May 2017.  A final Annual Plan document has been developed based on the supporting documents utilised during the engagement process and reflects the resolutions made by the Council at this meeting.  The Council can now complete the final step in the planning process and adopt the 2017/18 Annual Plan prior to the commencement of the new financial year on 1 July 2017.

Final Quality Checks

7      The 2017/18 Annual Plan document as attached to this report has been proof read and the Funding Impact Statement has been subject to legal review.

8      The short timeframe between adopting this plan and the statutory obligation to have a 2017/18 Annual Plan in place by the commencement of the 2017/18, means that only minor editorial changes can now be made to the document.

9      Any required editorial changes can be achieved through delegating authority to approve editorial changes, in consultation with the Mayor, to the Chief Executive Officer.

OPTIONS

10    No options are presented.

NEXT STEPS

11    Once adopted the 2017/18 Annual Plan will have any required editorial changes made, be subject to a final quality check and be printed for public distribution in hard copy.  A copy of the Annual Plan will be available on the website from 1 July 2017.

12    Print copies of the Annual Plan will be available for the public by mid July 2017.

 

Signatories

Author:

Jane Nevill - Corporate Planner

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager Strategy and Governance

Attachments

 

Title

Page

a

2017/18 Annual Plan for Adoption by Council

5

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report enables democratic local decision-making and action by completing the 2017/18 annual plan process. Community engagement on draft 2017/18 budgets and information about Council’s plans for the 2017/18 year has informed final decision-making and final document development.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Council’s strategic framework was considered in decision-making on the 2017/18 Annual Plan.

Māori Impact Statement

There are no known impacts for tangata whenua, other than what has been evaluated on other strategies.

Sustainability

The public are encouraged to use online resources to view the 2017/18 Annual Plan and will receive feedback on the outcome of decision-making online where possible. The principle of sustainability underpins all of the activities of Council outlined in the Annual Plan.

LTP/Annual Plan / Financial Strategy/Infrastructure Strategy

The 2017/18 Annual Plan contains the revised budgets for the 2017/18 year and identifies changes from in the 2017/18 year shown in the 2015/16-2024/25 Long Term Plan, as legislatively required.

Financial considerations

The 2017/18 Annual Plan forecasts budgets and the funding impact statement for 2017/18.

Significance

The 2017/18 Annual Plan has been developed in accordance with the Council’s Significance and Engagement Policy, and sections 95 and 95A of the Local Government Act 2002.

Engagement – external

A community engagement process was held after draft 2017/18 budgets were approved. This consisted of information about the Council‘s plans for 2017/18 and opportunities to provide verbal or written/online feedback.

Engagement - internal

Staff from all affected areas have been asked for input.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The 2017/18 Annual Plan confirms funding for Community Boards in the 2017/18 year.

 

 


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Council

27 June 2017

 

 

 

Setting of Rates for the 2017/18 Financial Year

Department: Finance

 

 

 

 

EXECUTIVE SUMMARY  

1      The Council has adopted the 2017/18 Annual Plan including the Funding Impact Statement.  Council now needs to resolve to set the rates as provided for in the Funding Impact Statement.

RECOMMENDATIONS

That the Council:

a)     Set the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2017 and ending on 30 June 2018.

1      General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below:

·           A rate of 0.2893 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category.

·           A rate of 0.2750 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category.

·           A rate of 0.7098 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·           A rate of 0.7098 cents in the dollar (including GST) of capital value on every rating unit in the "commercial Strath Taieri" category.

·           A rate of 0.5092 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.

·           A rate of 0.2328 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category.

·           A rate of 0.0591 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

2      Community Services Rate

A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $230.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·           $230.00 (including GST) per rating unit for all rating units in the "commercial, commercial Strath Taieri and Forsyth Barr Stadium" categories.

3      Kerbside Recycling Rate

A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $66.30 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·           $66.30 (including GST) per rating unit for all rating units in the "commercial and commercial Strath Taieri" categories.

4      Drainage Rates

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $495.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system.

·           $247.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system.

·           $495.00 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and Forsyth Barr Stadium" categories and which are "connected" to the public sewerage system.

·           $247.50 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system.

·           $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system.

Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 82.4% of the drainage rate, and stormwater makes up 17.6%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 82.4%.

5      Commercial Drainage Rates – Capital Value

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           A rate of 0.2671 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system.

·           A rate of 0.1336 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system.

·           A rate of 0.2003 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system.

·           A rate of 0.1002 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system.

·           A rate of 0.0222 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington.  This rate shall not apply to churches.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 82.4% of the drainage rate, and stormwater makes up 17.6%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 82.4%.

6      Water Rates

A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $389.00 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·           $194.50 (including GST) per separately used or inhabited part of any "serviceable"  rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·           $389.00 (including GST) per unit of water being one cubic metre (viz.  1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected"  rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri.

·           $194.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri.  This rate shall not apply to the availability of water in Merton, Karitane or Seacliff. 

7      Fire Protection Rates

A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           A rate of 0.0805 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category.  This rate shall not apply to churches.

·           A rate of 0.0604 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category. 

·           A rate of 0.0089 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

·           $116.70 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws.

8      Water Rates – Quantity of Water

A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):

 

Annual Meter Rental Charge

20mm nominal diameter

$148.00

25mm nominal diameter

$190.00

30mm nominal diameter

$211.00

40mm nominal diameter

$239.00

50mm nominal diameter

$484.00

80mm nominal diameter

$598.00

100mm nominal diameter

$631.00

150mm nominal diameter

$907.00

300mm nominal diameter

$1,177.00

Hydrant Standpipe

$586.00

Reconnection Fee

$382.00

Special Reading Fee

$52.00

 

Backflow Prevention Charge

Backflow Preventer Test Fee

$94.00

Rescheduled Backflow Preventer Test Fee

$54.00

 

Water Charge

Merton, Rocklands, Hindon and individual farm supplied Bulk Raw Water Tariff

$0.11 per cubic metre

Frost Plug Installation

$40.00 per plug

All other treated water per cubic metre

$1.56 per cubic metre

Disconnection of Water Supply

$213.00

Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water.

9      Allanton Drainage Rate

A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Allanton area is shown in the map below:

Description: Allanton_AP map

10    Blanket Bay Drainage Rate

A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Blanket Bay area is shown in the map below:

Description: Blanket Bay

11    Curles Point Drainage Rate

A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Curles Point area is shown in the map below:

Description: Curles Point

12    Warm Dunedin Targeted Rate Scheme

A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme. 

The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating.  The targeted rate covers the cost and an annual interest rate.  The interest rates have been and will be:

Rates commencing 1 July 2013 and 1 July 2014 8%

Rates commencing 1 July 2015 and 1 July 2016 8.3%

Rates commencing 1 July 2017 7.8%

13    Private Street Lighting Rate

A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $149.40 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below.

·           $149.40 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below. 

1-10

Achilles Avenue

9

Glengarry Court

1

Alton Avenue

10

Glengarry Court

2

Alton Avenue

11

Glengarry Court

2A

Alton Avenue

12

Glengarry Court

3

Alton Avenue

13

Glengarry Court

4

Alton Avenue

14

Glengarry Court

5

Alton Avenue

15

Glengarry Court

6

Alton Avenue

16

Glengarry Court

7

Alton Avenue

17

Glengarry Court

8

Alton Avenue

18

Glengarry Court

9

Alton Avenue

19

Glengarry Court

7

Angle Avenue

20

Glengarry Court

9

Angle Avenue

21

Glengarry Court

11

Angle Avenue

22

Glengarry Court

20

Angle Avenue

23

Glengarry Court

22

Angle Avenue

24

Glengarry Court

24

Angle Avenue

48

Glenross Street

43

Arawa Street

50

Glenross Street

47

Arawa Street

54

Glenross Street

17

Awa Toru Drive

56

Glenross Street

19

Awa Toru Drive

58

Glenross Street

21

Awa Toru Drive

60

Glenross Street

23

Awa Toru Drive

110

Glenross Street

25

Awa Toru Drive

114

Glenross Street

27

Awa Toru Drive

116

Glenross Street

29

Awa Toru Drive

230

Gordon Road

31

Awa Toru Drive

229

Gordon Road

33

Awa Toru Drive

34

Grandview Crescent

35

Awa Toru Drive

10

Halsey Street

37

Awa Toru Drive

1

Hampton Grove

39

Awa Toru Drive

2

Hampton Grove

41

Awa Toru Drive

3