Agenda of Council - 27 June 2017

Council

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 May 2017, commencing at 1.00 pm

PRESENT

Mayor	Mayor Dave Cull
Deputy Mayor	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Conrad Stedman
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services) Ruth Stokes (General Manager Infrastructure and Networks), Kristy Rusher (Manager Civic and Legal), Jendi Paterson (Recreation Planning and Facilities Manager), Tom Dyer (Acting Group Manager Parks and Recreation), Maria Ioannou (Corporate Policy Manager), Bill Frewen (Senior Policy Analyst) and Tami Sargeant (Senior Policy Analyst)

Governance Support Officer Jennifer Lapham

1 Opening

Reverend Siosifa Pole, Superintendent of the Dunedin Methodist Parish, opened the meeting with a prayer.

2 Public Forum

2.1 Public Forum - Unregistered Accommodation

Sue Rhodes, President, Otago Motel Association, addressed the meeting concerning unregistered accommodation and commented on the accommodation available through Airbnb and Book a Bach websites.

Ms Rhodes advised that the Council should take action to control the effects on other businesses. She commented that accommodation providers through these sites and other similar sites did not have to pay commercial rates and were not required to provide parking. Ms Rhodes advised that the owners of this type of accommodation should be asked to pay registration and also charged mixed use rates.

2.2 Public Forum - Freedom Camping

Rhys Owen addressed the meeting concerning freedom camping. He advised that he felt the proposed Bylaw review was not ready for public consultation. He advised that the Council should provide 20 – 40 small areas which allowed five vehicles per site as opposed to providing large areas which had a greater impact.

Mr Owen advised that he believed an advisory committee should be established to deal with the issue or a workshop held with the private sector to discuss the issue.

2.3 Public Forum – Freedom Camping and Reserves and Beaches Bylaw.

Geraldine Tait addressed the meeting on behalf of the Waikouaiti Coast Community Board concerning Freedom Camping and the Reserves and Beaches Bylaw.

Ms Tait advised that she disagreed with the previous speaker, however as she had been advised that the proposed Freedom Camping Bylaw had been withdrawn from the agenda she would confine her remarks to the Reserves and Beaches Bylaw.

Ms Tait commented that a culture and attitude change was required regarding vehicles and dogs on the beach.

She also commented that Warrington Beach should have been included as one of the special ecological areas and asked that it be included.

2.4 Public Forum - Freedom Camping

Sarah Nitis, and Maurice Prendergast, Mosgiel-Taieri Community Board addressed the meeting concerning Freedom Camping.

Maurice Prendergast commented on the proposal to include Puddle Alley and expressed concern that the area would be despoiled. He also commented that the Board had not had a chance to discuss the proposal as it had been removed from the agenda.

Sarah Nitis advised that the view of the Board was that a line needed to be drawn between non self-contained vehicles and self-contained. Mrs Nitis felt that ratepayers should not be paying for infrastructure for people who were not willing to pay for facilities.

2.5 Public Forum – Reserves and Beaches Bylaw 2017

Karen Anderson addressed the meeting concerning the Reserves and Beaches Bylaw. Ms Anderson commented that there were great things in the bylaw but she would confine her remarks to issues relating to dogs. She was concerned about the process for using the submissions on the Reserves and Beaches Bylaw going forward and if they would be used for the Dog Control Bylaw. She commented that she believed the submission process was tainted based on an incorrect statement and if they were used for the Dog Control Bylaw this would taint that process.

2.6 Public Forum - Cameras in North Dunedin

Paul Gourlie addressed the meeting about his concerns about the lack of consultation in regards to the installation of CCTV cameras in North Dunedin. Mr Gourlie commented that he did not believe the installation of CCTV cameras alone would make a difference in people's behaviour. He advised that the change in behaviour in Castle and Hyde Streets was because the residents were being spoken to and encouraged to change.

3 Apologies

There were no apologies.

4 Confirmation of agenda

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the agenda with the following alterations:

a) In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

b) Item 14 – Review of Camping Control Bylaw 2015 report be withdrawn.

Motion carried (CNL/2017/099)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr David Benson-Pope declared an additional interest that he was a member of the New Zealand Labour Party.

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Council:

a) Amends the Elected Members' Interest Register attached as Attachment A of the report; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/100)

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 1 May 2017

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 1 May 2017 as a correct record.

Motion carried (CNL/2017/101)

Minutes of Committees

7 Bylaws Subcommittee - 14 March 2017

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a) Approves the minutes of the Bylaws Subcommittee (Reserves and Beaches Bylaw) meeting held on 14, 15 and 21 March and 5 April 2017.

Motion carried (CNL/2017/102)

Minutes of Community Boards

8 Mosgiel-Taieri Community Board - 3 May 2017

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 3 May 2017.

Motion carried (CNL/2017/103)

9 Otago Peninsula Community Board - 20 April 2017

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a) Notes the minutes of the Otago Peninsula Community Board meeting held on 20 April 2017.

Motion carried (CNL/2017/104)

10 Saddle Hill Community Board - 4 May 2017

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a) Notes the minutes of the Saddle Hill Community Board meeting held on 4 May 2017.

Motion carried (CNL/2017/105)

11 Strath Taieri Community Board - 20 April 2017

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a) Notes minutes of the Strath Taieri Community Board meeting held on 20 April 2017.

Motion carried (CNL/2017/106)

12 Waikouaiti Coast Community Board - 19 April 2017

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 19 April 2017.

Motion carried (CNL/2017/107)

Reports

13 Reserves and Beaches Bylaw 2017

A report from Parks and Recreation provided a recommendation that Council adopts the Proposed Reserves and Beaches Bylaw 2017 ("Bylaw") as recommended by the Bylaws Subcommittee. The report noted that staff recommended accepting amendments to the Bylaw as recommended by the Bylaws Subcommittee following public consultation and a hearings process.

The Recreation Planning and Facilities Manager (Jendi Paterson) and Acting Group Manager Parks and Recreation (Tom Dyer) provided an overview of the proposed bylaw and responded to questions.

The Council was advised by staff that some of the maps had not been included in the papers and requested an adjournment so they could provide them.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a) Lay the item on the table until later in the meeting to allow staff to provide a copy of the maps.

Motion carried (CNL/2017/108)

14 Review of Camping Control Bylaw 2015
	This item was withdrawn from the agenda.

15 Part Town Belt - Accessway, Queens Drive to Ross Street - proposed Easement

A report from Parks and Recreation provided an application by Delta on behalf of Aurora Energy Ltd for the grant of an easement over part of the Dunedin Town Belt and recommended the easement be granted.

The report noted that the easement was to replace historic overhead lines with underground cabling. In addition, the existing power poles would be removed and replaced with street light columns.

It also requested that the Council to make two decisions. First, a decision in its capacity as the administering body for the reserve and second, a decision to exercise the Minister of Conservation's delegation.

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a) Grants, as administering body of the Reserve pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the pedestrian accessway through the Dunedin Town Belt from Queens Drive to Ross Street, being approximately 360m² (subject to survey) and part of Computer Freehold Register OT19C/15.

b) Decides the criteria for exemption for public notification have been met.

c) Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the pedestrian accessway through the Dunedin Town Belt from Queens Drive to Ross Street, being approximately 360m² (subject to survey) and part of Computer Freehold Register OT19C/15.

Motion carried (CNL/2017/109)

16 Part Town Belt - Queens Drive to Wallace Street proposed Easement

The report also noted that the easement was to replace historic overhead lines with underground cabling. In addition, the existing power poles would be removed and replaced with street light columns.

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

a) Grants, as administering body of the Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the pedestrian accessway through the Dunedin Town Belt from Queens Drive to Wallace Street, being approximately 360m² (subject to survey) and part Section 2 Survey Office Plan 469357 part Computer Freehold Register 702732.

b) Decides the criteria for exemption for public notification has been met.

c) Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the pedestrian accessway through the Dunedin Town Belt from Queens Drive to Wallace Street, being approximately 360m² (subject to survey) and part Section 2 Survey Office Plan 469357 part Computer Freehold Register 702732.

Motion carried (CNL/2017/110)

17 Long Term Plan 2018: Update and First Round of Supporting Documents
	A report from Community and Planning provided an update on the development of the Long Term Plan 2018 (LTP). The report also sought approval of the first round of supporting documents for the purposes of developing the LTP, including the community outcomes, city profile, and strategic significant forecasting assumptions.
	Staff responded to questions and advised that another workshop on the indicators would be held.
	Moved (Cr Chris Staynes/Cr Christine Garey): That the Council: a) Adopts, for the purposes of developing the Long Term Plan 2018 and consulting with the community: i) the draft community outcome statements at Attachment A of the report; ii) the draft Dunedin city profile at Attachment B of the report; iii) the draft strategic significant forecasting assumptions as a supporting document at Attachment C of the report; and iv) the DCC Growth Projections May 2017 report as a supporting document at Attachment D of the report. Motion carried (CNL/2017/111)

13a Reserves and Beaches Bylaw 2017(continued)

Discussion continued on the Proposed Reserves and Beaches Bylaw.

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

a) Accepts the Bylaw Subcommittee's recommended decisions on the submission topics presented through public submissions.

b) Resolves to adopt the Reserves and Beaches Bylaw 2017 with the amendments, as shown in the attachment to the staff report.

c) Determines that the proposed bylaw —

(i) is the most appropriate form of bylaw; and

(ii) does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

d) Resolves for the Reserves and Beaches Bylaw 2017 to commence on a date to be advertised by staff following the approval of the Bylaw by the Minister of Conservation.

The Council voted by division.

For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson and Mayor Dave Cull (14).

Against: Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1

Motion carried (CNL/2017/112)

18 Appointment of Representative on the Regional Transport Committee

A report from Civic and Legal proposed that an elected member representative on the Regional Transport Committee was re-assigned.

Moved (Cr Kate Wilson/Cr Andrew Whiley):

That the Council:

a) Appoints Councillor Jim O'Malley as the elected member representative on the Otago Regional Transport Committee.

b) Appoints Councillor Kate Wilson as the alternate elected member representative on the Regional Transport Committee.

Motion carried (CNL/2017/113)

19 Appointment of members to the District Licensing Committee

A report from Civic and Legal recommended the addition of a member to the District Licensing Committee.

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

a) Appoints Councillor Conrad Stedman as a member of the District Licensing Committee for a period of five years.

b) Decides to seek expressions of interest from individuals suitably qualified and experienced to be appointed as members of the District Licensing Committee.

Motion carried (CNL/2017/114)

20 Dunedin Hospital SOS Update
	Cr Doug Hall withdrew from this item. A report provided an update on the activities that had been undertaken since Council resolved to communicate its opposition to any redevelopment of the hospital outside the central city. The report noted that to date, over 4,000 people had sent SOS forms to central government in support of the central city location. A breakdown of the costs and activities was outlined in the report.
	A discussion took place on the report.
	Moved (Cr Kate Wilson/Cr Chris Staynes): That the Council: a) Notes the Dunedin Hospital SOS update. The Council voted by division. For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman and Kate Wilson and Mayor Dave Cull (12). Against: Crs Lee Vandervis and Andrew Whiley (2). The division was declared CARRIED by 12 votes to 2 Motion carried (CNL/2017/115)
	Moved (Cr Kate Wilson/Cr Chris Staynes): That the Council: b) Instructs the Chief Executive Officer to carry out an economic impact assessment of having a hospital closely located with the Otago University and CBD retail precinct. The Council voted by division. For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman and Kate Wilson and Mayor Dave Cull (11). Against: Crs Mike Lord, Lee Vandervis and Andrew Whiley (3). The division was declared CARRIED by 11 votes to 3 Motion carried (CNL/2017/116) Cr Doug Hall returned to the meeting at this point.

21 Remuneration Authority - Consultation document
	A report from the Chief Executive noted that the Remuneration Authority (the Authority) was currently reviewing various aspects of remuneration for Local Government elected members. It noted that the review was in two parts. The first part of the review required a response from Council by 19 June 2017 and any changes would take effect in the new determination issued from 1 July 2017. The report also noted that the second part of the review covered broader issues and would be the subject of a separate report that would be presented to Council in advance of the 20 October 2017 deadline.
	The General Manager Strategy and Governance (Sandy Graham) responded to questions in relation to the report. During the discussion Cr Kate Wilson left the meeting at 4.20 pm and returned at 4.23 pm. In discussing the report it was noted that in the consultation documents it had been indicated that there would be a review of providing an expense allowance for child care facilities. It was requested that the submission be amended to include support for this investigation.
	Moved (Cr Aaron Hawkins/Cr Christine Garey): That the Council: a) Approves the proposed submission to the Remuneration Authority, . b) Authorises the Mayor to make the submission on behalf of Council. c) Supports the plan for the Remuneration Authority to consult with the sector on childcare support for elected members, and proposes that this consultation occur as part of their consideration of Part Three matters. Motion carried (CNL/2017/117) with Cr Vandervis recording his vote against.

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Ordinary Council meeting - 1 May 2017 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2017/118)

The meeting moved into confidential at 4.32 pm.

Council Annual Plan Deliberations

MINUTES

Unconfirmed minutes of an ordinary meeting of the Council Annual Plan Deliberations held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 15 May 2017, commencing at 11.00 am and Tuesday 16 May 2017, commencing at 9.00 am

PRESENT

Chairperson	Mayor Dave Cull
Deputy Chairperson	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Conrad Stedman
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Sandy Graham (General Manager Strategy and Governance), Simon Pickford (General Manager Community Services), Ruth Stokes (General Manager Infrastructure and Services), Gavin Logie (Acting Chief Financial Officer), Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Tom Dyer (Acting Group Manager Parks and Recreation), Adrian Blair (Group Manager Customer and Regulatory Services), Maria Ioannou (Corporate Policy Manager), Jane Nevill (Corporate Planner), Tami Sargeant (Senior Policy Analyst), Carolyn Allan (Senior Management Accountant), Jendi Paterson (Recreation Planning and Facilities Manager), Jessie Wu (Policy Advisor), Jane Craigie-Read (Policy Support Assistant), Kristy Rusher (Manager Civic and Legal), Graham McKerracher (Manager, Council Communications and Marketing), Andrea Jones (Communications Team Leader), Joy Gunn (Manager Events and Community Development), Anna Johnson (City Development Manager), Laura McElhone (Group Manager Water and Waste) and Chris Henderson (Plant Operations and Maintenance Manager)

Governance Support Officer Pam Jordan and Wendy Collard

1 DELIBERATION PROCEDURES

An outline was given of the procedure to be followed for the deliberations.

2 Apologies

Apologies were received from Cr Damian Newell and Cr Marie Laufiso (for lateness).

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

Accepts the apologies.

Motion carried

3 Confirmation of agenda

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

Confirms the agenda with the following alteration:

In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (AP/2017/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (AP/2017/002)

MAYOR'S INTRODUCTION

Mayor Cull here outlined the community engagement process that had taken place on the draft Annual Plan in recent weeks. He noted that consistent messages had been received from the community and that generally feedback had been positive. He commented that a Long Term Plan could be amended at any time if a significant change was needed or wanted.

The Acting Chief Financial Officer also commented on the current level of rate increase.

Part A Reports

5 Order for Consideration of 2017/18 Annual Plan Engagement Feedback and Reports
	A report from Community and Planning provided a planned run order for the consideration of community engagement feedback topics and reports for the deliberations on the 2017/18 Annual Plan. The report also contained the recommendations to be taken at the completion of consideration of feedback and final decision-making on the budgets for the 2017/18 Annual Plan.
	It was noted that amendments made through the course of the meeting would be confirmed at the end of the meeting.
	Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council: a) Approves the recommended actions and staff comments for feedback topics as shown in the annual plan database (or as amended during annual plan decision-making) for the purposes of: (i) providing feedback on annual plan engagement and decision-making to the community; (ii) inclusion in the final 2017/18 annual plan document as appropriate; (iii) further follow-up or action by staff, if required. b) Approves the changes to draft annual plan budgets resolved at this meeting for inclusion in the final 2017/18 Annual Plan, for adoption by the Council on 27 June 2017. Motion carried (AP/2017/003)
	Consideration was given to each of the feedback topics in turn and staff comments on those topics. There was no comment on some of the topics raised, while for some there was discussion but no actions were required to be recorded. Public Art Framework Timeframe within this financial year to be included within comments. South Dunedin Community Hub Further comments required regarding the pop-up hub and permanent facility. Toitū Otago Settlers Museum Archives The matter of reticulated services located in same area as the archives was being considered. Cat Control It was suggested that a workshop be held on this matter. Customer Services Dog Control Bylaw Fees and Charges – Dogs Consideration was given to the level of fees and there was discussion on comparisons with other councils. Fleet Vehicles There was discussion on electric vehicles in the Council's fleet and a request was made for information about petrol and diesel savings. Liquor Ban There had been recent positive feedback from residents about the minor boundary change made. Arts and Culture Collaboration Disability/Accessibility There was discussion on accessibility issues and the work done by the Urban Design team in this regard, which catered for both residents and visitors to the city. A comment was made that public transport route changes had caused difficulties for people and they were encouraged to make a submission to the Otago Regional Council on this matter. Funding – Arts and Culture Funding – Grants Process Homelessness Place Based Communities Moved (Cr Aaron Hawkins/Cr Jim O'Malley): That the Council: Works with the Coalition of Place Based Groups on options for the resourcing and delivery of community development, including mechanisms to support neighbourhood-scale economic development, to report back to the Long Term Plan. Motion carried (AP/2017/004) Volunteering 2GP Central City Plan Additional information, including that on the timetable, was requested to be included. Crs Kate Wilson, Aaron Hawkins and David Benson-Pope withdrew from the meeting at 12.24 pm during comments on the 2GP. Crs Kate Wilson, Aaron Hawkins and David Benson-Pope returned to the meeting at 12.25 pm. Cr Rachel Elder left the meeting from 12.25 pm to 12.27 pm during the course of discussion. Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council: Adjourns the meeting until 1.30 pm. Motion carried The meeting adjourned from 12.32 pm to 1.32 pm. District Plan (Operative Plan) Funding - Biodiversity Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Council: Requests staff report back in time for the Ten Year Plan 2018/19 on options to better encourage private investment in heritage building and ecological restoration work. Motion carried (AP/2017/005) Crs Kate Wilson and Aaron Hawkins withdrew from the meeting from 1.43 pm to 1.45 pm during discussion on planning rules relating to heritage buildings. Funding – Heritage See resolution above regarding Biodiversity Funding. Look and Feel of the City Port Chalmers Urban Design Warehouse Precinct Breastfeeding Friendly Places More specifics were requested relating to a particular submission and it was suggested that the speaker could be invited to a public forum. Carbon Management Community Collaboration Community Resilience Delivery – Less Talk More Action Delivery and Planning Engagement Process Te Ao Turoa Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Council: Allocates a total of $200,000, in the Annual Plan 2017/18, for the delivery of actions under Te Ao Turoa. Motion carried (AP/2017/006) Fees and Charges There was discussion on spectator fees at Moana Pool and staff were asked to come back to the Council on how this might become more streamlined. Long Term Plan We're on Track Hotel Development Resource Consent Management Council Communication Dunedin Public Hospital SOS Aquatic Facilities Moved (Cr Aaron Hawkins/Cr Lee Vandervis): That the Council: Sets the spectator fee at zero. Motion carried (AP/2017/007) Botanic Garden Community Garden Logan Park Development Mosgiel Pool Parks and Recreation – Long Term Plan Parks and Recreation Strategy Playgrounds Public Toilets Smokefree Sports and Recreation – Planning Sportsfields and Reserves Town Belt Gasworks Museum Support Procurement Social Housing In answer to a question it was advised that work on the scope of the Social Housing Strategy would be reported to the Council soon. Active Transport Initiatives It was reported that safety issues raised at the meeting were being looked at by the Council's Transport safety team. Cycleways – Central City Cycle Network Cycleways – Other Peninsula Connection/Portobello Road-Harington Point Road Project Timeframes were to be added to the response. Public Transport Governance Questions were asked and discussion was held on the future of the responsibility for public transport services in Dunedin. Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Dunedin City Council: Seeks agreement from the Otago Regional Council for a joint public consultation to clarify public preference for public transport governance. Motion carried (AP/2017/008) Public Transport Infrastructure and Facilities Comment was made on the process for arranging for seats to be put in bus shelters. Street Cleaning The matter of a targeted rate to provide for extra street cleaning in the campus zone was raised. This was to be referred to the Rates Working Party. Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council: Adjourns the meeting until 3.30 pm. Motion carried The meeting adjourned from 3.13 pm to 3.30 pm. Streetlights It was confirmed in response to questions that information would be brought back to the Council related to the colour, light emissions, shielding etc of LED street lamps and effects on the night skies. Transport Infrastructure Funding – Water and Waste Renewals Ross Creek Reservoir Rubbish Collection South Dunedin Infrastructure Stormwater Management Waste Management Contract Waste Minimisation Economic Development Enterprise Dunedin Food Resilience Funding – Tourism and Tourism Infrastructure Debt – Strategy to Lower Debt Infrastructure Management – CCOs Rating Method – Annual Plan Rating Method – Long Term Plan During discussion it was noted that the matter of the Rural Rate would be referred to the Rates Working Party. Stadium Operating Model Targeted Rates

9 Draft 2017/18 Annual Plan - Film Permit Fees

A report from Enterprise Dunedin provided the advantages and disadvantages of having a zero fee on film permits as requested by Council at the meeting held on 23 January 2017.

The report noted that 15 film permits had been issued for film and television production in Dunedin in the period between August 2016 and February 2017. Of the 15, nine had been potentially "fee paying" although in all cases the fees had been waived.

Staff currently had not evidence (ie feedback from operators or producers) which suggested that the fee structure, whether it was waived or not, was creating a barrier to film and film making in Dunedin.

It was proposed to engage with film permit customers over the next six months to better understand whether the current process was effective which would include taking into account the administrative costs. It was noted that further advice could be provided to Councillors for consideration as part of the 2018-28 Long Term Plan.

Moved (Cr Lee Vandervis/Cr Andrew Whiley):

That the Council:

a) Agrees to retain the current film fee structure for the 2017/18 Annual Plan.

b) Agrees to reconsider this issue as part of the development of the 2018-28 Long Term Plan.

Motion carried (AP/2017/009)

10 Adoption of 2017/18 Fees and Charges

A report from Community and Planning provided the schedule of fees and charges for the 2017/18 year for adoption by Council.

The report advised that previously fees and charges had been adopted as part of the final annual plan document. However, this year they were presented for adoption in advance of the final plan adoption to allow Council activities sufficient time to complete necessary work prior to the schedules becoming effective on 1 July 2017.

Moved (Cr David Benson-Pope/Deputy Mayor Chris Staynes):

That the Council:

a) Adopts the attached schedule of fees and charges for 2017/ 18 with the following alteration:

· Off-Street Leased Parking Fees (weekly)

Thomas Burns leased parking fees will be $22.00 per week

b) Notes a separate report was included in the agenda regarding Film Permit fees.

c) Notes the previous decision regarding waiving of spectator fees at pools.

Motion carried (AP/2017/010) Cr Lee Vandervis recorded his vote against

6 Annual Plan Community Engagement Summary of Feedback

A report from Community and Planning provided a summary of the community feedback received on the draft 2017/18 Annual Plan budgets during the community engagement.

The report also provided detail on the engagement process and summarised feedback from the community that would feed in to the Long Term Plan 2018 (LTP 2018).

Moved (Deputy Mayor Chris Staynes/Cr Mike Lord):

That the Council:

a) Notes the Annual Plan community engagement summary of feedback.

Motion carried (AP/2017/011)

8 Football South All Weather Sports Hub

A report from Parks and Recreation recommended that Council give consideration during Annual Plan deliberations to contributing $1 million dollars to a Football South proposal for the construction of an all-weather artificial turf at Logan Park.

The report noted that if Council supported the project, it could be debt funded new capital.

The rationale for considering the project during Annual Plan (rather than waiting until the 2018/19 Long Term Plan) was due to the availability of FIFA funding which must be allocated to a project which commences in the 2017 calendar year. $300,000USD (approximately $420,000NZD) had been offered to Football South by FIFA for the development of an all-weather artificial turf.

Cr Jim O'Malley declared an interest as a member of the Otago University Football Club and withdrew from the meeting at 4.10 pm.

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

Receives and accepts the submission from the University of Otago on this topic.

Motion carried (AP/2017/012)

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

Adjourns the meeting for five minutes to allow the submission to be read.

Motion carried

The meeting adjourned from 4.35 pm to 4.41 pm.

Staff responded to questions from Councillors about matters including the timing of the proposal, consultation with stakeholders, the proposed site at Logan Park, and traffic management.

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

Adjourns the meeting until 9.00 am on Tuesday 16 May 2017.

Motion carried

The meeting adjourned at 5.00 pm and resumed on Tuesday 15 May 2017 at 9.00 am. Cr Marie Laufiso, who did not attend on Monday 16 May 2017, was present when the meeting resumed.

Cr Jim O'Malley remained withdrawn from the meeting.

Staff responded to further questions from Councillors about issues such as the site, security and fundraising.

Moved (Mayor Dave Cull/Cr Conrad Stedman):

That the Council:

Agrees to support in principle up to $1 million towards an all-weather artificial surface at Logan Park conditional on:

1. Football South raising the balance of the funds required before the project proceeds

2. Council's support being the purchase of components of the all-weather artificial surface

3. Engagement with key stakeholders, in addition to sporting organisations and interests, as the project proceeds

4. Consent(s) for the project being achieved by 31 December 2017

5. The balance of the project funds being raised by 30 June 2018

6. The final terms and conditions of the support , including consideration of a traffic management plan, to be to the satisfaction of the General Manager, Infrastructure and Networks.

Notes that the ownership of the all-weather artificial surface at Logan Park (estimated total cost $3 million) will transfer to Council at the completion of the project.

Commends Football South in their efforts to promote this project, including securing FIFA funding support of USD300,000.

Delegates the execution of the funding support agreement to the General Manager, Infrastructure and Networks.

There was discussion on the proposal.

Division

The Council voted by division.

For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Mike Lord, Marie Laufiso, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley and Kate Wilson and Mayor Dave Cull (13).

Against: Nil

The division was declared CARRIED by 13 votes to 0

Motion carried (AP/2017/013)

Cr Jim O'Malley returned to the meeting at 9.33 am.

5A Consideration of Additional Feedback
	Consideration was given to additional items raised during the community engagement process.
	District Heating Scheme Moved (Cr Aaron Hawkins/Deputy Mayor Chris Staynes): That the Council in the 2017/18 Annual Plan: Allocates $50,000 to contribute to a feasibility study of a District Heating Scheme in Dunedin, noting that: 1 The work needs to be completed in time to be considered as part of the Central City Plan infrastructure works planning; and 2 That any unspent money from this allocation be used to deliver on actions under the Energy Plan. Division The Council voted by division. For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson and Mayor Dave Cull (12). Against: Crs Mike Lord and Lee Vandervis (2). The division was declared CARRIED by 12 votes to 2 Motion carried (AP/2017/014)
	Cat Control Cr Christine Garey left the meeting at 10.09 am. Moved (Cr Kate Wilson/Deputy Mayor Chris Staynes): That the Council: a) Seeks support for a remit to LGNZ as follows: b) c) "LGNZ call upon Government to take legislative action as a matter of urgency to give Councils statutory power to control cats." Cr Christine Garey returned to the meeting at 10.11 am. Motion carried (AP/2017/015)

7 2017/18 Budget Update
	A report from Finance provided an update on a number of budget changes that had been identified since the draft 2017/18 was approved. It noted that these changes should be considered by Council, and if approved, incorporated into the budget and the 2017/18 Annual Plan. The report also noted that the net impact of the changes was a reduced funding requirement of $100,000 (which reduced the proposed rate increase from 2.99% to 2.92%).
	Cr Rachel Elder left the meeting from 10.14 am to 10.16 am during the course of discussion.
	Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Committee: a) Approves the identified budget changes, as amended by the Council, for incorporation into the 2017/18 Annual Plan. Motion carried (AP/2017/016)

It was noted that the following resolutions had been passed earlier in the meeting:

Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes):

That the Council:

a) Approves the recommended actions and staff comments for feedback topics as shown in the annual plan database (or as amended during annual plan decision-making) for the purposes of:

(i) providing feedback on annual plan engagement and decision-making to the community;

(ii) inclusion in the final 2017/18 annual plan document as appropriate;

(iii) further follow-up or action by staff, if required.

b) Approves the changes to draft annual plan budgets resolved at this meeting for inclusion in the final 2017/18 Annual Plan, for adoption by the Council on 27 June 2017.

Motion carried (AP/2017/017)

11 Submission from Dunedin City Council to the Otago Regional Council Draft Annual Plan 2017/18
	A report appended the proposed submission from the Dunedin City Council to the Otago Regional Council on its Draft Annual Plan 2017/18.
	There was discussion on proposed amendments to the submission. Cr Mike Lord left the meeting from 10.19 am to 10.20 am. Cr Kate Wilson withdrew from the meeting at 10.19 am. Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council: Adjourns the meeting for 15 minutes. Motion carried The meeting adjourned from 10.22 am to 10.38 am. Cr Kate Wilson left the meeting at 10.22 am. A number of suggestions were made for changes to the wording of the submission. Cr Damian Newell entered the meeting at 10.41 am.
	Moved (Cr Doug Hall/Cr Lee Vandervis): That the following amendments be made to the "Harbour Management and Climate Change Adaptation" section of the submission: Paragraph 4 The DCC wishes to note the project to restore and protect Te Rauone Beach and requests the ORC continue providing support and commitment to see Stage 1 of this project completed by winter 2018. Paragraph 3 The DCC wishes to see joint planning for the harbour and harbour access and would welcome ORC’s agreement in resourcing a Harbour and Harbour Edge Management Plan, for instance the dredging of Careys Bay, the entrance to the Otago Yacht Club and the Eastern Channel, and improve navigational aids to make the harbour safer. The DCC also supports the appointment of a dedicated and suitably qualified Harbour Master for Otago Harbour and encourages the ORC to use its ownership of Port Otago and associated companies to further enhance Dunedin's waterfront and harbour edge. Motion carried (AP/2017/018) Cr Christine Garey recorded an abstention
	Moved (Cr Aaron Hawkins/Cr David Benson-Pope): That the Dunedin City Council: Requests that the ORC identify the Middlemarch groundwater system, include it as a Groundwater Protection Zone in the Regional Plan: Water, and manage activities to ensure the water quality is suitable as a potable water supply for Middlemarch. Motion carried (AP/2017/019) Cr Christine Garey recorded an abstention
	Moved (Mayor Dave Cull/Deputy Mayor Chris Staynes): That the Council: a) Approves the submission from Dunedin City Council on the Otago Regional Council Draft Annual Plan 2017/18 as amended. Motion carried (AP/2017/020) Cr Christine Garey recorded an abstention

The meeting concluded at 10.55 am.

..............................................

MAYOR

West Harbour Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 3 May 2017, commencing at 5.30 pm

PRESENT

Chairperson	Steve Walker
Deputy Chairperson	Trevor Johnson
Members	Francisca Griffin	Cr Aaron Hawkins
	Ryan Jones	Ange McErlane
	Jan Tucker

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture), Ainslie Heather (Port Chalmers Community Librarian), Richard Saunders (Group Manager Transport), Tom Dyer (Acting Group Manager Parks and Recreation), Nick Maguire (Parks Maintenance Team Leader), Graham McKerracher (Council Communications and Marketing Manager), Ian Duncan (NZTA), Desiree Wehrle (NZTA) and John Hannah (Impact Transport Consulting Ltd)

Governance Support Officer Pam Jordan

1 Public Forum

1.1 Back Beach Poetry Trail

Tina Grubba updated the Board on the Back Beach Poetry Trail created by the Back Beach Writers' Collective, which consisted of ceramic plaques along the Back Beach foreshore containing the words of a poem celebrating the writer's connection to Back Beach. The Board had contributed to the project and Ms Grubba thanked members for their support. There had been good publicity around the opening of the trail, which the Mayor had attended. The group still had money in its account and hoped to add to the plaques.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Chairperson Steve Walker/Cr Aaron Hawkins):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WHCB/2017/020)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Ryan Jones declared an interest in the Rothesay News, to be added to the Interest Register.

Moved (Chairperson Steve Walker/Jan Tucker):

That the Board:

a) Amends the Elected Members' Interest Register attached as Attachment A to include Ryan Jones' interest; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2017/021)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 15 March 2017

Moved (Chairperson Steve Walker/Cr Aaron Hawkins):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 15 March 2017 as a correct record.

Motion carried (WHCB/2017/022)

Part A Reports

6 Library Activity Report

A report provided a summary of the activities of the Dunedin Public Libraries for the period 1 January to 31 March 2017, with a focus on the activities of the Port Chalmers Library and Service Centre, with statistics covering the period from 1 July 2016 to 31 March 2017.

Staff provided updates on several of the items in the report.

Moved (Jan Tucker/Trevor Johnson):

That the Board:

a) Notes the Library Activity Report.

Motion carried (WHCB/2017/023)

7 NZTA Safe Roads/State Highway 88 Update

Ian Duncan and Desiree Wehrle from NZTA and John Hannah from Impact Transport Consulting Ltd attended the meeting to make a presentation on Dunedin to Port Chalmers Safety Improvements. This covered such things as safety statistics, ways of making roads safer, installation of barriers, increasing the width of the centre line, making wider shoulders etc. They also commented on priorities for safer journeys and safety improvements proposed for State Highway 88. There was an opportunity to coordinate projects.

The speakers responded to questions from Board members including timelines, vegetation/shading issues, ice management and the cycleway, and advised that they would return to update the Board in July.

8 Governance Support Officer's Report
	The report updated the West Harbour Community Board of activities relevant to the Board area including: a) Project Fund b) Scholarship Fund c) Aramoana Domain d) Draft Long Term Plan Template e) Correspondence f) Action List.
	The Board agreed to meet on Wednesday, 10 May 2017 at 1.00 pm to discuss the Draft Long Term Plan. The Group Manager Transport advised that rotation of electronic speed indicator signs would be more frequent and he would obtain the dates they would be operational in Port Chalmers. The Group Manager Transport and Trevor Johnson would liaise over various vegetation and maintenance issues. The Group Manager would also clarify the path to Albertson Avenue on the Action List and arrange a site visit. The Group Manager Transport also advised that he would report back on a flooding issue raised by Francisca Griffin. The Acting Group Manager Parks and Recreation provided an update on the Moller Memorial. He also updated the Board on asbestos removal and refurbishment of the former Sims building and safety issues associated with this. The contractors were now offsite while a geological assessment was being carried out. Feedback on potential future community uses for the building was sought for a future meeting. It was also suggested that a letter be written to Graeme Wall, who had raised this at the previous public forum advising that the Council was not intending to demolish the building and wanted to retain it. There was discussion on the fenced yacht club compound that had been built at Back Beach, which some members expressed concern about. The Acting Group Manager Parks and Recreation advised that resource consent had been received to remove a portion of silt in front of the Careys Bay pontoon. The pontoon itself was to be removed for maintenance shortly. Staff would be working with the Otago Regional Council in order to carry out silt removal on a regular basis. Meetings had been held with the Department of Conservation regarding the Aramoana Wharf concession application. Planters in George Street were currently being maintained by the West Harbour Beautification Trust. The following items on the Action List had been dealt with and could be removed: Manuka Street sign, hole in Rata Street footpath, Adderley Terrace/Junction Road tree removal, Junction Road tree trimming. Incidents of flooding during recent rain were conveyed to staff for investigation. Francisca Griffin advised that vegetation had been trimmed at St Leonards but had not been removed and was falling into the inlet.
	Moved (Chairperson Steve Walker/Trevor Johnson): That the Board: a) Notes the Governance Support Officer's Report. b) Amends the Action List as appropriate. Motion carried (WHCB/2017/024)

9 Funding Application - Otago Harbour Ferry Inc

A funding application was received from Otago Harbour Ferry Inc for an inclining test for the "Elsie Evans".

Moved (Trevor Johnson/Jan Tucker):

That the Board:

a) Declines the funding application from Otago Harbour Ferry Inc for an inclining test for the "Elsie Evans".

Motion carried (WHCB/2017/025)

10 Funding Application - Port Chalmers Historical Society Inc

A funding application was received from the Port Chalmers Historical Society Inc for restoring two 17^th century cannons.

Moved (Trevor Johnson/Jan Tucker):

That the Board:

a) Grants the funding application from the Port Chalmers Historical Society Inc for $500 for restoring two 17^th century cannons.

Motion carried (WHCB/2017/026)

11 Funding Application - Koputai Kids Afterschool Programme Inc

A funding application was received from Koputai Kids Afterschool Programme Inc for sun hats.

Moved (Trevor Johnson/Jan Tucker):

That the Board:

a) Grants the funding application from Koputai Kids Afterschool Programme Inc for $913.00 for sun hats.

Motion carried (WHCB/2017/027)

12 Funding Application - Pioneer Opportunities and Resources Trust
	Francisca Griffin and Ange McErlane declared an interest in the Trust and withdrew from the meeting at 6.55 pm. A funding application was received from the Pioneer Opportunities and Resources Trust for painting the exterior of the hall.
	Moved (Chairperson Steve Walker/Cr Aaron Hawkins): That the Board: a) Grants the funding application from the Pioneer Opportunities and Resources Trust for $1,000.00 for painting the exterior of the hall. Motion carried (WHCB/2017/028) Trevor Johnson recorded an abstention.
	Francisca Griffin and Ange McErlane returned to the meeting at 6.57 pm.

13 Scholarship Application - Sarah Latta

An application was received from Sarah Latta for a scholarship towards attendance at the World Championships of Performing Arts to be held in Hollywood, USA in June/July 2017.

Moved (Trevor Johnson/Cr Aaron Hawkins):

That the Board:

a) Grants the scholarship application from Sarah Latta for $500.00 to attend the World Championships of Performing Arts.

Motion carried (WHCB/2017/029) Jan Tucker recorded an abstention.

14 The West Harbour Community Board Award

A West Harbour Community Board Award proposal was prepared for the Board's consideration by Ryan Jones.

During discussion it was suggested that the conditions should specify that Board members and their immediate facilities should not be eligible for the awards. It was also suggested that the Board should hold a function to recognise all those nominated and provide them with a certificate.

It was considered that more detail was needed about assessment criteria and levels of acknowledgement.

It was agreed that Ryan Jones and Cr Aaron Hawkins should continue to work on criteria and tighten up the wording for the award. The Board would look at seeking nominations for the award later in the year.

15 Community Plan
	The Governance Support Officer's Report had provided information and timing on the Long Term Plan 2018-2028.

16 Board Representation and Areas of Responsibility

a) Port Environment Liaison Committee

Ange McErlane commented on the shunting issue which would appear in the next edition of the Rothesay News. Graeme Wall, who raised this matter at the previous public forum, would be referred to the May edition of the Rothesay News. Other matters discussed had included the Careys Bay pontoon, overgrown properties and an acoustic presentation.

b) Ravensdown Community Liaison Group

Trevor Johnson advised that no meeting had been held recently.

c) Keep Dunedin Beautiful

The Chairperson extended thanks to Jan Tucker and Joy Gunn for their work during the Co-ordinator's absence. He also commented on forthcoming events.

d) Communications/Facebook

Ryan Jones reported that there had been positive feedback regarding State Highway 88 improvements. He also outlined other posts that had been made.

e) State Highway 88 Liaison Group

Cr Hawkins advised that there was no update.

f) Funding Applications Report Back

Francisca Griffin advised that funding expenditure reports had been received from Ravensbourne School, the Port Chalmers Historical Society and Dunedin Rotary.

It was suggested that scholarship recipients and groups receiving funding should be encouraged to report back at the public forum.

g) West Harbour Beautification Trust

The Chairperson advised that planter boxes in George Street would have permanent plantings done by mid-June.

h) Policing Issues

It was reported that Inspector Jason Guthrie would be attending the next Board meeting.

i) Vision Port Chalmers

Jan Tucker reported on a meeting held the previous evening which discussed the Seafood Festival, Heritage Week and the West Harbour Arts Charitable Trust.

17 Chairperson's Report
	The Chairperson's update to the Board listed matters dealt with since the last meeting and other matters to be considered.
	a) Port Chalmers Parking An article had been provided to obtain different feedback and a reminder would be provided. b) Civil Defence Training The Chairperson had attended an event the previous day and it was intended to create a resilience plan for Otago for ten years for response and recovery. c) Recent Rain Incident Feedback had been requested and Board members advised of areas that had flooded and needed attention. d) Community Board Awards The Chairperson advised that he had entered the Board's sycamore control project in the competition. e) Pool Barbecue Thanks were extended to those who attended the barbecue to mark the closing of the Port Chalmers Pool for the season. It was agreed that Francisca Griffin be reimbursed $33.75 from the Project Fund for food for the barbecue. f) Sawyers Bay School Safety Issues The Chairperson had spoken to representatives of the school and they had now also spoken to Safety Team Leader, Hjarne Poulsen. g) Community Boards Executive Committee The conference would be held in a week's time. Attendees commented on speakers. h) Seating/Sycamore at Carey's Bay A picnic table and seats were located in Harbour Terrace amongst trees. This was now on the works schedule and the area would be cleared and maintained. i) Anzac Day The Chairperson extended thanks to those who had assisted on Anzac Day. j) Mobility Parks The Chairperson advised that there had been one objection from a local resident during consultation to the proposed mobility parks at the bottom of Grey Street. He would suggest that Technical Officer, Aukje van Aalst, should speak to the Senior Citizens group about options. k) Rotunda There was discussion on the need for an alternative site for storage of the stones from the former rotunda.
	Moved (Chairperson Steve Walker/Jan Tucker): That the Board: a) Notes the report from the Chairperson for May 2017. Motion carried (WHCB/2017/030)

18 Council Activities

Councillor Aaron Hawkins updated the Board on the following matters:

a) 2GP Port Zone hearings to be held during May

b) Forthcoming Annual Plan deliberations

c) The Infrastructure Policy that would be considered by the Council in June

d) The pop-up community hub in South Dunedin

e) The review of the book bus service

f) Future options for the Sammy's night club to be considered at the 30 May 2017 Council meeting.

Moved (Cr Aaron Hawkins/Chairperson Steve Walker):

That the Board:

a) Notes the report from Cr Hawkins for May 2017.

Motion carried (WHCB/2017/031)

19 Items for Consideration by the Chair
	An invitation was to be extended to Inspector Jason Guthrie to attend the next meeting.

The meeting concluded at 7.35 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Island Park Golf Club, Waldronville, Dunedin on Thursday 01 June 2017, commencing at 3.30 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Leanne Stenhouse
Members	Peter Gouverneur	Christina McBratney
	Keith McFadyen	Cr Conrad Stedman
	Paul Weir

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Nick Maguire (Parks Maintenance Team Leader) and Josh Von Pein (Transport Delivery Manager)

Governance Support Officer Lynne Adamson

1 Public Forum

1.1 Public Forum - Funding Application

Matt Tobin sent an apology advising that he was unable to attend due to illness.

1.2 Public Forum - Funding Application

Joanne Middlemiss, East Taieri Church spoke to the funding application from the East Taieri Church. She advised that they sourced funding for a community event to be held at the Fuel Church in Fairfield.

Ms Middlemiss commented on the types of events held at the church and advised that they wished to hold an annual event to encourage families to attend and meet with other local families. The funding applied for would be used to pay the band for the annual event which they hoped to hold in September/October.

Ms Middlemiss responded to questions and advised that there would be a nominal entrance fee which would pay for food and other associated costs. Should there be any profit, it would be donated to the Womens Refuge.

Councillor Stedman entered the meeting at 3.33 pm and Keith McFadyen at 3.35 pm.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (SHCB/2017/032)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

The Chairperson (Scott Weatherall) and Deputy Chair (Leanne Stenhouse) declared an interest in the funding application from Big Rock Primary School as they have children attending the school.

Scott Weatherall, Leanne Stenhouse and Paul Weir declared an interest in the funding application from the Lions Club of Green Island as the funding was for the purchase of vests for school children at Big Rock and Fairfield schools which their children attend.

Moved (Keith McFadyen/Conrad Stedman):

That the Board:

a) Amends the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/033)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 4 May 2017

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 4 May 2017 as a correct record.

Motion carried (SHCB/2017/034)

Part A Reports

6 Funding Applications
	There were three funding applications for consideration. The Chairperson (Scott Weatherall) and Deputy Chair (Leanne Stenhouse) declared an interest in the funding application from Big Rock Primary School and left the room. Peter Gouverneur assumed the Chair. Big Rock School requested $1,000.00 funding towards the purchase of plants, bark, gravel and timber for the children to use in the design and build of a Magic Garden.
	Moved (Keith McFadyen/Paul Weir): That the Board: a) Approves the funding application from Big Rock School for $1,000.00 towards the purchase of plants, bark, gravel and timber for the children to use in the design and build of a Magic Garden. Motion carried (SHCB/2017/035)
	Scott Weatherall, Leanne Stenhouse remained absent due to their interest in the funding application from the Lions Club of Green Island. Paul Weir also declared an interest in the funding application and left the room. The Lions Club of Green Island requested funding towards the cost of providing hi-vis vests for Greater Green Island School children attending Big Rock, Fairfield and Concord Schools.
	Moved (Keith McFadyen/Peter Gouverneur): That the Board: a) Approves the funding application from the Lions Club of Green Island for $1,000.00 towards the purchase of vests for preschool children and pupils of Fairfield and Big Rock Schools. Motion carried (SHCB/2017/036)
	Scott Weatherall, Leanne Stenhouse and Paul Weir returned to the room. Scott Weatherall resumed the chair. The East Taieri Church has requested $700.00 funding towards the cost to run a barn dance for families of the community. Any proceeds from the event would be donated to Womens Refuge.
	Moved (Peter Gouverneur/Paul Weir): That the Board: b) Approves the funding application for $700.00 from East Taieri Church towards the community event to be held at Fuel Church in Fairfield. Motion carried (SHCB/2017/037)

7 Governance Support Officer's Report
	Nick Maguire (Parks Maintenance Team Leader was present to respond to questions on the Parks and Reserves items in the action list and any other relevant matters to the Board. There was a discussion on Freedom Camping and the identification of proposed new sites. It was agreed that whereas the Board had previously supported the site of the Brighton Surf Club as a new site, due to the concerns raised by the community, they now withdrew their support. They noted that the Brighton Surf Club area was widely used in summer and the negative impact campers would have on the community use of the space. The Board agreed that they were still supportive of Freedom Camping in the area and encouraged Council to ensure the current sites were maintained with the addition of the Brighton Domain and laybys along the coast road with more diligent control of moving on or issuing infringement notices to non-self-contained campers. The Board encouraged residents to participate in the community consultation on the subject.
	Moved (Scott Weatherall/Keith McFadyen): That the Board: a) Continues to support Freedom Camping in the Board area. b) Does not support the site of the Brighton Surf Club as a new Freedom Camping site. c) Encourages residents to take part in community consultation opportunities and submit to Council. Motion carried (SHCB/2017/038)
	Josh Von Pein (Transport Delivery Manager) was present to speak to the Transport items on the action list. There was a discussion on the community meeting which would be held at 7.00 pm on Monday 7 July 2017 to discuss any potential thoughts on the footpath development on Brighton Road heading south and provide the community with a forum to view their thoughts and concerns. The remainder of the Governance Support Officer’s report was then discussed including: Project Fund – noting that the fund was now fully expended following the approval of the funding applications earlier in the meeting. Long Term Community Plan – it was agreed that the updated Long Term Community Plan (LTCP) would be circulated to members for their approval and minor changes. Christina McBratney will finalise the LTCP and return to Council prior to the last week in June. Report Backs – It was agreed that Leanne Stenhouse would contact the recipients of the project fund regarding submission of their report backs. Action List – the Action List was updated.
	Moved (Scott Weatherall/Cr Conrad Stedman): That the Board: a) Notes the Governance Support Officer's Report. b) Agrees that Sections 4 and 5 of the Long Term Plan be submitted to Council for inclusion in the 2018-27 Long Term Plan. c) Amends the Action List as appropriate. Motion carried (SHCB/2017/039)

8 Board Updates

Board members provided updates on activities including:

Keep Dunedin Beautiful

Peter Gouverneur advised that there had been no Keep Dunedin Beautiful meetings since the previous Board meeting. He had made enquiries regarding possible funding for the creation of a mural at the Fairplay Street Reserve. He advised that funding may be available however the artist and work needed to be approved.

Mr Gouverneur commented that he had contacted Fairfield School as they had expressed a desire to be involved with the mural design which he would like to present to Keep Dunedin Beautiful.

Greater Green Island

Leanne Stenhouse commented on fundraising activities undertaken for the proposed new playground including the business function; selling bricks and the upcoming Queens Birthday party. She invited the Community Board to place items in the Greater Green Island Newsletter.

Youth Ambassador Award

There is no update available as Erin Ford would be speaking to pupils later in the year.

Community Meetings

The next community meeting would be held on Monday 10 July in the Brighton Community Hall to discuss footpath provisions from Big Rock School heading south. They would communicate information about the meeting via a letterbox drop. A item for discussion would be cars would be cars parking on the footpath.

Community Board Conference

Leanne Stenhouse provided an update on the recent Community Board Conference held at Methven.

Ms Stenhouse presented Long Service Awards from the LGNZ Executive Committee to Scott Weatherall and Keith McFadyen recognising their long service to the Saddle Hill Community Board.

Saddle Hill Community Board Brochure

There was a discussion on the methods of distributing the Saddle Hill Community Board brochure and members asked staff to check the possibility of including them with the Council FYI.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a) Notes the updates

b) Congratulates the West Harbour Community Board as recipient of the LGNZ Leadership Award for their Sycamore Removal Programme.

Motion carried (SHCB/2017/040)

9 Chairperson's Report

A report from the Chairperson (Scott Weatherall) provided an update on issues raised with the Chair and matters not covered by other reports on the agenda including:

Fairfield School Community Project

The Chair and Deputy Chair attended a meeting with two teachers from Fairfield School whom are leading a Year 6/7 programme at which they were looking for community participation. They discussed the idea of a community planting programme at the Fairfield Tavern Reserve. Mr Weatherall invited members to attend the next meeting which was due to be held at 1.00 pm on Tuesday 13 June 2017.

The Board requested that clarification be sought on whether plants were available from the Botanic Gardens and the process involved to access these.

Braids Hill Reserve

There was a discussion on requests received for the installation of wash facilities at the Braids Hill Reserve and it was agreed this would be added to the Action List.

Community Meeting on Coastal Management

The Chair of the Otago Peninsula Community Board had extended an invitation to the Board to attend a workshop on coastal management. The Board agreed they were in full support of the workshop.

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

a) Notes the Chairperson’s Report.

Motion carried (SHCB/2017/041)

10 Council Activities

The Ward Councillor(Councillor Conrad Stedman) provided an update on matters of interest to the Board including:

· Freedom Camping Forum

· Multi purpose turf at Logan Park

· Long Term Plan

· Reserves and Beaches Bylaw.

Moved (Cr Conrad Stedman/Chairperson Scott Weatherall):

That the Board:

a) Notes the update.

Motion carried (SHCB/2017/042)

11 Items for Consideration by the Chair
	· The Board expressed their concern over criteria for funding applications and requested that the Manager Civic and Legal (Kristy Rusher) attend the next meeting to provide further information on the funding. · An update on business coaching available from Enterprise Dunedin for local business owners.

The meeting concluded at 5.35 pm.

..............................................

CHAIRPERSON

Council

27 June 2017

Reports

Review of the Camping Control Bylaw 2015

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 The Freedom Camping Act 2011 allows local authorities to make bylaws to restrict (but not prohibit in its entirety) freedom camping to certain areas, including with conditions, if necessary to protect the area, protect the health and safety of people who may visit the area, or to protect access to the area.

2 Council’s Camping Control Bylaw 2015 (‘the Bylaw’) prohibits freedom camping in scenic reserves and cemeteries, allows certified self-contained vehicles with some restrictions on all other council land, and allows all types of freedom camping (including cars and tents), with some conditions, at Warrington Domain and Ocean View Recreation Reserve.

3 The Bylaw is considered a national exemplar and while generally working well, overcrowding and its associated community and environmental impacts are occurring at the two non-restricted sites at Warrington and Ocean View. New guidelines that are likely to increase the number of non-self-contained vehicles will also be in place for the next camping season.

4 The purpose of this report is to recommend a Special Consultative Procedure to determine the community's views on whether Council's current approach to the provision of freedom camping opportunities in Dunedin should remain consistent or change, given the above.

5 The draft Statement of Proposal seeks feedback on whether Council should provide for freedom camping in self-contained vehicles only or continue to provide options for non-self-contained campers. Further, if providing non-self-contained options is supported, whether additional sites should be made available.

1 RECOMMENDATIONS

That the Council:

a) Approves the draft Statement of Proposal for the purposes of a Special Consultative Procedure under Section 83 of the Local Government Act 2002.

b) Notes that staff will report the outcome of the public consultation and final draft Camping Control Bylaw 2015 for adoption by Council in 2017 prior to the 2017/18 camping season.

BACKGROUND

Freedom Camping Act 2011

6 The Freedom Camping Act 2011 (the Act) has the purpose of regulating freedom camping

· on land controlled by local authorities; and

· on land controlled or managed by the Department of Conservation under the Conservation Act 1987, the National Parks Act 1980, the Reserves Act 1977, or the Wildlife act 1953.

7 Freedom camping if defined in the Act and the Bylaw as follows: … freedom camp means to camp (other than at a camping ground) within 200m of a motor vehicle accessible area or the mean low-water springs line of any sea or harbour, or on or within 200m of a formed road or a Great Walks Track, using one or more of the following: (a) A tent or other temporary structure; (b) A caravan; (c) A car, campervan, housetruck, or other motor vehicle.

8 The Act allows local authorities to make bylaws to restricting freedom camping to certain areas, and place further restrictions on freedom camping in those areas, only for one of the following purposes:

· to protect the area;

· to protect the health and safety of people who may visit the area; or

· to protect access to the area.

9 The Act does not allow freedom camping to be restricted altogether, or for local authorities to charge or take a donation to assist with the provision of infrastructure.

Responsible Camping Policy and Camping Control Bylaw 2013

10 In 2013, Council adopted a Responsible Camping Policy (Policy) and the Camping Control Bylaw 2013. The 2013 Bylaw and Policy included three trial areas for non-certified self-contained vehicles at MacAndrew Bay, Warrington Domain and Ocean View.

11 The 2013 Bylaw and Policy were not enforceable and a number of issues were identified by the community, including:

a) lack of visitor understanding

b) road, coastline, parks, gardens and other public place pollution

c) inaccessibility of the MacAndrew Bay boat ramp and car parks due to freedom campers.

12 In April 2015, the (then) Planning and Regulatory Committee requested staff review the 2013 Bylaw and Policy and complete a Special Consultative Procedure (SCP) for a new enforceable bylaw that would mitigate some of the issues.

Camping Control Bylaw 2015

13 Following public consultation and hearings, a new bylaw was adopted by Council in September 2015 and became operative on 1 November 2015. This consolidated the previous Bylaw and Policy into a single document, and allowed freedom camping enforcement in prohibited areas throughout the city. Unrestricted freedom camping sites were reduced from three to two (with the deletion of MacAndrew Bay), and three additional prohibited zones were introduced on the Otago Peninsula.

14 The current Bylaw:

· Prohibits freedom camping at areas identified in Schedule A (being scenic reserves and cemeteries)

· Allows certified self-contained vehicles, with some restrictions, at areas identified in Schedule B (being any council controlled land not specified under A); and

· Allows all types of freedom camping (including cars and tents), with some restrictions, at two areas identified in Schedule C (Warrington Domain and Ocean View Recreation Reserve).

DISCUSSION

15 Since the introduction of the current Bylaw, issues previously faced on the Peninsula have been addressed and the main challenges have resulted in the unrestricted areas.

Management of unrestricted areas

Infrastructure

16 Following prior season demand, during the 2016/17 camping off-season, infrastructure upgrades were completed at both unrestricted sites. Throughout the freedom camping season contractors also completed daily loose litter collection during peak periods.

17 Improvements at Ocean View included:

a) carpark resurfacing

b) additional signage

c) additional rubbish bins.

18 Improvements at Warrington Domain included:

a) refurbishing the existing toilet block

b) installing four portable toilets

c) installing new self-compacting 600L rubbish bins

d) re-grassing the Northern section

e) installing an additional sign at the playground car park.

Education and enforcement

19 Throughout the freedom camping season Council staff conducted an education campaign that focused on using social media, specific freedom camping applications, the DCC website and a ‘Responsible Camping’ brochure to reach prospective campers. The messaging focused on directing all campers to camping grounds or paid accommodation prior to considering the options available at Warrington or Ocean View.

20 Prior to the 2016/17 freedom camping season a fixed term (six month) contract was awarded for the enforcement of the bylaw on Council’s behalf. This included daily three hour patrols alternating across four selected routes, between the hours of 4:00-7.30am. In response to continuing demand, the contract was extended by a month until the end April 2017.

21 1 December 2016 and 30 April 2017 the enforcement team also visited Warrington Domain between 6.00 and 9.00pm to speak with campers and provide education about departure times, the maximum two night stay requirement and camper responsibility. The team also responded to complaints and some noise issues during the peak season.

22 The Waikouaiti Coast Community Board and Saddle Hill Community Boards have had significant engagement with campers, the community and staff throughout the season.

Infringements and issues in unrestricted areas

23 The 2016/17 season saw a reduction in complaints from the previous year, as detailed in the table below:

Infringement Type	Number of Infringements Issued 2015/16	Number of Infringements Issued 2016/17
Non-self-contained Vehicles Parked in Restricted Areas	296	87
Vehicles Parked Outside of the Designated Area at Ocean View	140	135
Vehicles Camping in Prohibited Areas on Otago Peninsula	77	23
Vehicles Camping for More Than Two Consecutive Nights	2	0
Total	515	245

24 The majority of issues reported via local communities and through the Community Boards about freedom camping concerned Warrington and Ocean View, as outlined in the table below:

Warrington	Ocean View
High numbers of vehicles	Freedom campers not obeying the 8.30am departure time as stated on signage
Increased incidence of defecation in sand dunes	Increased incidence of defecation in sand dunes
Excess rubbish	Excess rubbish
Excess noise at times during peak periods	Excess noise
Less space for residents to use the domain for camping or recreation	Decreased area to park cars and horse floats for locals, especially on busy summer days
Muddy ground caused by heavy rain and vehicles	Increased incidences of illegal camping on the grassed area between the car park and dunes system

25 During February and March 2017 there was an increase of 37% of vehicles at Warrington compared with the previous season. Waitangi weekend peaked with 157 vehicles recorded, and 16 further days recorded over 100 vehicles.

Freedom camping survey results

26 Work is underway at a national level through the Responsible Camping Forum to understand the trends and movements of visitors in both certified and non-certified self-contained vehicles. The debate on the benefits these visitors bring to local economies is on-going.

27 Over a two week period in February a survey in partnership with Enterprise Dunedin was undertaken. Warrington Domain and Ocean View campers were asked a set of questions regarding our facilities, travelling movements, demographics and economic data. Some 361 vehicles were surveyed, 262 from Warrington and 99 from Ocean View.

28 At Warrington 48% of visitors were aged 18-24 and at Ocean View 45%. At both sites 75% of visitors were travelling in non-certified self-contained vehicles. Dunedin as a location was viewed as a stopover by 47% and a destination 53%. Spending between $0-$50 was estimated by 67%, spend of $50-100 by 24% and over $100 a day by 9%.

29 Other questions the survey covered included activities completed during stay in Dunedin, number or people travelling in vehicles, previous location and country of origin. A full summary of responses has been attached (Attachment A).

30 While this information may be of interest to the Council, it should be noted that it does not provide grounds for restricting freedom camping under the Act.

Changes to Certified Self-Contained Vehicles

31 Certified self-contained campers are defined by their compliance with NZS5465:2001. The compliance standard has recently been amended and will come in to force on 31 January 2018. Under the new amendment, the vehicle must have a toilet that is able to be used when the bed is down and has suitable water flush capabilities.

32 This change has the potential to affect a number of vehicles that currently meet the certified self-contained vehicle standards, resulting in more non-self-contained vehicles and consequently may increase demand further at unrestricted sites.

Reasons to consider the Bylaw

33 The Bylaw has been in operation 18 months, and is regarded as best practice by the National Responsible Camping Forum.

34 Provisions are made for self-contained camping in the majority of locations around Dunedin. While other local authorities have restricted camping to outside city centres and away from all residential areas, this has previously not been considered necessary in Dunedin as the number of complaints received concerning camping in the city centre has been low.

35 The predominant freedom camping issue that the city experiences is overcrowding at the two unrestricted areas, which is most acute at Warrington Domain, and having impacts on the area.

36 With the potential increase in demand from non-self-contained vehicles, this may exacerbate issues at the unrestricted sites and cause spill-over effects from displacement to other areas of the city.

37 It is therefore recommended that community views be sought on whether council continues to provide options for both self-contained and non-self-contained or for self-contained only.

38 If Council were to provide options for self-contained only, non-self-contained campers would be directed to campgrounds.

39 Alternatively, if Council is to provide options for non-self-contained, consideration is required as to whether this should be at the existing level or the number of sites available increased.

40 If the existing level of provision was to be supported, this could be complemented by additional enforcement and physical infrastructure to demarcate areas at Warrington.

41 Increasing unrestricted site availability to meet current and future excess demand is also likely to be unpopular with commercial accommodation providers and campgrounds.

42 In considering additional sites, it is recommended that the following criteria apply:

a) Are away from residential and commercial accommodation

b) Have no historic or ecological significance

c) Can be safely accessed by foot or vehicle

d) Infrastructure (toilets, bins etc) is available or can be easily constructed

e) Is council-owned land.

43 Over the past 12 months staff have assessed potential areas which may assist with demands on Warrington Domain in particular. Staff consider feedback should be sought from the community on whether additional sites should be provided and on what basis prior to finalising any recommendations to Council on further sites.

44 The possibility of using inner city car parks has also been discussed over past months. Whilst this has been trialled and worked in some cities throughout the country, staff recommend against using inner city car parks.

45 It is likely there would be a period of congestion as commuters arrive in the morning and overnight vehicles are scheduled to leave. Although technology may assist in the management of this issue, this would require investment and time not currently planned for.

46 Inner city freedom camping provision may also be seen as increasing competition with local rate paying accommodation providers. Staff contacted local camping grounds in the city boundary for feedback following the completion of the 2016/17 season.

47 A consistent theme was concern at the potential of any further unrestricted sites being opened, especially closer to the Central Business District. This was viewed as direct competition with current camping ground operations.

OPTIONS

48 There are three main options to consider for the future provision of freedom camping opportunities.

Option One – Limit freedom camping to certified self-contained vehicles only (Recommended Option)

49 This option would see Schedule C revoked and freedom camping opportunities only available for those in certified self-contained vehicles (such as motorhomes).

Advantages

· No additional costs of infrastructure provision.

· No perceived competition with accommodation providers.

· Consistent approach with several neighbouring local authorities.

Disadvantages

· There may be costs associated with increased enforcement.

· Dunedin maybe viewed as less welcoming to some visitors by changing the current approach to welcoming non-certified self-contained vehicles.

Option Two – Enhanced Status Quo – Increased enforcement and infrastructure under existing Bylaw

50 Under this option, the existing unrestricted sites would remain, complemented by additional enforcement and physical infrastructure to demarcate areas at Warrington.

Advantages

· No perceived increased competition with accommodation providers.

Disadvantages

· Additional enforcement and infrastructure costs.

Option Three – Provide additional areas for non-certified self-contained vehicles

51 This option would see the addition of one or more areas added to Schedule C of the Bylaw for the purpose of the Statement of Proposal, for consultation purposes.

Advantages

· Increased space to better meet demand currently concentrated in two areas.

· Provides an opportunity for the community to comment on the potential areas for inclusion, if this option is subsequently adopted by the Council in some form.

Disadvantages

· Potential infrastructure costs associated with new areas.

· Potential for perceived competition with accommodation providers.

· May not address current overcrowding if insufficient areas are provided, or new demand is created.

NEXT STEPS

52 If the recommended option is accepted the SCP will be initiated that would limit freedom camping to certified self-contained vehicles only.

53 If the recommended option is accepted, consultation will begin 7 July- 4 August with a report back to Council October.

Signatories

Author:	Jendi Paterson - Recreation Planning and Facilities Manager
Authoriser:	Ruth Stokes - General Manager Infrastructure and Networks

Attachments

	Title	Page
a	Survey Results	5
b	Warrington Map	5
c	Draft Statement of Proposal	5

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a regulatory function and it is considered good-quality and cost effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

The bylaw is consistent with a number of strategies as it balances the economic benefits of camping and the need to provide for this activity, with controls in place to manage the potential effects of Freedom Camping on the environment and communities.

Māori Impact Statement

The Otākou Runaka has an interest in the Pukekura Reserves at Taiaroa Head which remains a prohibited site for any freedom camping activity under the bylaw.

Sustainability

Freedom campers and visitors to the city provide economic benefits which need to be balanced with potential effects on the environment and our communities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Not applicable

Financial considerations

Costs incurred for one off implementation requirements of the bylaw where covered from existing operating budgets. As per the report annual enforcement costs are proving to be self-funding, however increased infrastructure requirements will need to be considered against existing spending priorities through the Long Term Plan

Significance

This decision is considered to have low significance with regard Councils Significance and Engagement Policy

Engagement – external

Communication and engagement with community groups, interested organisations, local businesses and Community Boards remains a key initiative to the success of the bylaw's implementation.

Engagement - internal

Consultation with the Transport Department, i-Site and Enterprise Dunedin will continue to be on-going into the future.

Risks: Legal / Health and Safety etc.

Central government funding to assist with infrastructure may not be received.

Conflict of Interest

No conflicts of interest.

Community Boards

Communication and liaising with the Otago Peninsula, Waikouaiti and Saddle Hill Community Board's has been regular throughout the 2016/1017 season.

Council

27 June 2017

Setting of Rates for the 2017/18 Financial Year

Department: Finance

EXECUTIVE SUMMARY

1 The Council has adopted the 2017/18 Annual Plan including the Funding Impact Statement. Council now needs to resolve to set the rates as provided for in the Funding Impact Statement.

RECOMMENDATIONS

That the Council:

a) Set the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2017 and ending on 30 June 2018.

1 General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below:

· A rate of 0.2893 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category.

· A rate of 0.2750 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category.

· A rate of 0.7098 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

· A rate of 0.7098 cents in the dollar (including GST) of capital value on every rating unit in the "commercial Strath Taieri" category.

· A rate of 0.5092 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.

· A rate of 0.2328 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category.

· A rate of 0.0591 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

2 Community Services Rate

A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $230.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

· $230.00 (including GST) per rating unit for all rating units in the "commercial, commercial Strath Taieri and Forsyth Barr Stadium" categories.

3 Kerbside Recycling Rate

A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $66.30 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

· $66.30 (including GST) per rating unit for all rating units in the "commercial and commercial Strath Taieri" categories.

4 Drainage Rates

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $495.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system.

· $247.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system.

· $495.00 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and Forsyth Barr Stadium" categories and which are "connected" to the public sewerage system.

· $247.50 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system.

· $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system.

Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate. Drainage is a combined targeted rate for sewage disposal and stormwater. Sewage disposal makes up 82.4% of the drainage rate, and stormwater makes up 17.6%. Non-rateable land will not be liable for the stormwater component of the drainage targeted rate. Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 82.4%.

5 Commercial Drainage Rates – Capital Value

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· A rate of 0.2671 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system.

· A rate of 0.1336 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system.

· A rate of 0.2003 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system.

· A rate of 0.1002 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system.

· A rate of 0.0222 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington. This rate shall not apply to churches. Drainage is a combined targeted rate for sewage disposal and stormwater. Sewage disposal makes up 82.4% of the drainage rate, and stormwater makes up 17.6%. Non-rateable land will not be liable for the stormwater component of the drainage targeted rate. Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 82.4%.

6 Water Rates

A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $389.00 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

· $194.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

· $389.00 (including GST) per unit of water being one cubic metre (viz. 1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected" rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri.

· $194.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri. This rate shall not apply to the availability of water in Merton, Karitane or Seacliff.

7 Fire Protection Rates

A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· A rate of 0.0805 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category. This rate shall not apply to churches.

· A rate of 0.0604 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category.

· A rate of 0.0089 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

· $116.70 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws.

8 Water Rates – Quantity of Water

A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):

	Annual Meter Rental Charge
20mm nominal diameter	$148.00
25mm nominal diameter	$190.00
30mm nominal diameter	$211.00
40mm nominal diameter	$239.00
50mm nominal diameter	$484.00
80mm nominal diameter	$598.00
100mm nominal diameter	$631.00
150mm nominal diameter	$907.00
300mm nominal diameter	$1,177.00
Hydrant Standpipe	$586.00
Reconnection Fee	$382.00
Special Reading Fee	$52.00
	Backflow Prevention Charge
Backflow Preventer Test Fee	$94.00
Rescheduled Backflow Preventer Test Fee	$54.00
	Water Charge
Merton, Rocklands, Hindon and individual farm supplied Bulk Raw Water Tariff	$0.11 per cubic metre
Frost Plug Installation	$40.00 per plug
All other treated water per cubic metre	$1.56 per cubic metre
Disconnection of Water Supply	$213.00

Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water.

9 Allanton Drainage Rate

A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Allanton area is shown in the map below:

Description: Allanton_AP map

10 Blanket Bay Drainage Rate

A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Blanket Bay area is shown in the map below:

Description: Blanket Bay

11 Curles Point Drainage Rate

A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Curles Point area is shown in the map below:

12 Warm Dunedin Targeted Rate Scheme

A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme.

The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating. The targeted rate covers the cost and an annual interest rate. The interest rates have been and will be:

Rates commencing 1 July 2013 and 1 July 2014 8%

Rates commencing 1 July 2015 and 1 July 2016 8.3%

Rates commencing 1 July 2017 7.8%

13 Private Street Lighting Rate

A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $149.40 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below.

· $149.40 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below.

1-10	Achilles Avenue	9	Glengarry Court
1	Alton Avenue	10	Glengarry Court
2	Alton Avenue	11	Glengarry Court
2A	Alton Avenue	12	Glengarry Court
3	Alton Avenue	13	Glengarry Court
4	Alton Avenue	14	Glengarry Court
5	Alton Avenue	15	Glengarry Court
6	Alton Avenue	16	Glengarry Court
7	Alton Avenue	17	Glengarry Court
8	Alton Avenue	18	Glengarry Court
9	Alton Avenue	19	Glengarry Court
7	Angle Avenue	20	Glengarry Court
9	Angle Avenue	21	Glengarry Court
11	Angle Avenue	22	Glengarry Court
20	Angle Avenue	23	Glengarry Court
22	Angle Avenue	24	Glengarry Court
24	Angle Avenue	48	Glenross Street
43	Arawa Street	50	Glenross Street
47	Arawa Street	54	Glenross Street
17	Awa Toru Drive	56	Glenross Street
19	Awa Toru Drive	58	Glenross Street
21	Awa Toru Drive	60	Glenross Street
23	Awa Toru Drive	110	Glenross Street
25	Awa Toru Drive	114	Glenross Street
27	Awa Toru Drive	116	Glenross Street
29	Awa Toru Drive	230	Gordon Road
31	Awa Toru Drive	229	Gordon Road
33	Awa Toru Drive	34	Grandview Crescent
35	Awa Toru Drive	10	Halsey Street
37	Awa Toru Drive	1	Hampton Grove
39	Awa Toru Drive	2	Hampton Grove
41	Awa Toru Drive	3	Hampton Grove
43	Awa Toru Drive	4	Hampton Grove
60A	Balmacewen Road	5	Hampton Grove
60B	Balmacewen Road	6	Hampton Grove
62	Balmacewen Road	7	Hampton Grove
64	Balmacewen Road	8	Hampton Grove
1	Balmoral Avenue	9	Hampton Grove
2	Balmoral Avenue	10	Hampton Grove
3	Balmoral Avenue	11	Hampton Grove
4	Balmoral Avenue	12	Hampton Grove
5	Balmoral Avenue	14	Hampton Grove
6	Balmoral Avenue	15	Hampton Grove
7	Balmoral Avenue	16	Hampton Grove
8	Balmoral Avenue	17	Hampton Grove, Mosgiel
9	Balmoral Avenue	18	Hampton Grove, Mosgiel
10	Balmoral Avenue	19	Hampton Grove, Mosgiel
11	Balmoral Avenue	20	Hampton Grove, Mosgiel
12	Balmoral Avenue	21	Hampton Grove, Mosgiel
16	Balmoral Avenue	22	Hampton Grove, Mosgiel
17	Balmoral Avenue	23	Hampton Grove, Mosgiel
19	Barclay Street	24	Hampton Grove, Mosgiel
211	Bay View Road	25	Hampton Grove, Mosgiel
211A	Bay View Road	26	Hampton Grove, Mosgiel
211B	Bay View Road	4	Harold Street
1	Beaufort Street	12	Harold Street
3	Beaufort Street	70a	Hazel Avenue
119	Belford Street	70	Hazel Avenue
12	Bell Crescent	72	Hazel Avenue
14	Bell Crescent	215a	Helensburgh Road
24	Bell Crescent	217a	Helensburgh Road
26	Bell Crescent	217b	Helensburgh Road
7	Bishop Verdon Close	219	Helensburgh Road
9	Bishop Verdon Close	219a	Helensburgh Road
10	Bishop Verdon Close	219b	Helensburgh Road
11	Bishop Verdon Close	221	Helensburgh Road
12	Bishop Verdon Close	223	Helensburgh Road
8	Bonnington Street	49	Highcliff Road
8a	Bonnington Street	49A	Highcliff Road
10	Bonnington Street	51	Highcliff Road
20K	Brighton Road	57	Highcliff Road
20J	Brighton Road	295	Highcliff Road
20H	Brighton Road	297	Highcliff Road
20G	Brighton Road	313	Highcliff Road
20F	Brighton Road	315a	Highcliff Road
20E	Brighton Road	315b	Highcliff Road
20D	Brighton Road	317	Highcliff Road
20C	Brighton Road	16	Highgate
20B	Brighton Road	18	Highgate
20A	Brighton Road	20	Highgate
20	Brighton Road	34a	Highgate
34	Burgess Street	34	Highgate
36	Burgess Street	216	Highgate
38	Burgess Street	218	Highgate
40	Burgess Street	144A	Highgate
42	Burgess Street	144B	Highgate
44	Burgess Street	146	Highgate
46	Burgess Street	146A	Highgate
48	Burgess Street	148	Highgate
50	Burgess Street	9	Kilgour Street
181	Burt Street	11	Kilgour Street
183	Burt Street	15	Kilgour Street
185	Burt Street	20	Kinvig Street
7	Bush Road, Mosgiel	22	Kinvig Street
64	Caldwell Street
66	Caldwell Street
80	Caldwell Street	2	Koremata Street
82	Caldwell Street	4	Koremata Street
1	Campbell Lane	12	Koremata Street
4	Campbell Lane	3	Lawson Street
5	Campbell Lane	4	Leithton Close
6	Campbell Lane	6	Leithton Close
7	Campbell Lane	9	Leithton Close
8	Campbell Lane	10	Leithton Close
9	Campbell Lane	11	Leithton Close
10	Campbell Lane	14	Leithton Close
11	Campbell Lane	15	Leithton Close
12	Campbell Lane	18	Leithton Close
13	Campbell Lane	19	Leithton Close
14	Campbell Lane	21	Leithton Close
15	Campbell Lane	22	Leithton Close
30	Cardigan Street, North East Valley	23	Leithton Close
32	Cardigan Street, North East Valley	26	Leithton Close
34	Cardigan Street, North East Valley	27	Leithton Close
36	Cardigan Street, North East Valley	28	Leithton Close
22	Centennial Avenue, Fairfield	29	Leithton Close
24	Centennial Avenue, Fairfield	32	Leithton Close
26	Centennial Avenue, Fairfield	33	Leithton Close
28	Centennial Avenue, Fairfield	36	Leithton Close
150	Chapman Street	5	Leven Street
150A	Chapman Street	2	Leyton Terrace
152	Chapman Street	21-67	Lock Street
12	Clearwater Street	23a	London Street
14	Clearwater Street	25	London Street
16	Clearwater Street	1-25	London Street
18	Clearwater Street	2-25	London Street
20	Clearwater Street	3-25	London Street
22	Clearwater Street	8	Lynwood Avenue
24	Clearwater Street	10	Lynwood Avenue
26	Clearwater Street	12c	Lynwood Avenue
28	Clearwater Street	12b	Lynwood Avenue
30	Clearwater Street	12a	Lynwood Avenue
32	Clearwater Street	12	Lynwood Avenue
34	Clearwater Street	14	Lynwood Avenue
36	Clearwater Street	3	McAllister Lane, Mosgiel
22	Cole Street	5	McAllister Lane, Mosgiel
11	Corstorphine Road	7	McAllister Lane, Mosgiel
11A	Corstorphine Road	9	McAllister Lane, Mosgiel
13	Corstorphine Road	11	McAllister Lane, Mosgiel
15	Corstorphine Road	13	McAllister Lane, Mosgiel
17	Corstorphine Road	15	McAllister Lane, Mosgiel
21	Corstorphine Road	17	McAllister Lane, Mosgiel
23	Corstorphine Road	19	McAllister Lane, Mosgiel
25	Corstorphine Road	210	Main South Road, Green Island
11	Craighall Crescent	131	Main South Road, Green Island
15	Craighall Crescent	340	Main South Road, Green Island
1	Dalkeith Road, Port Chalmers	380	Main South Road, Green Island
2	Dalkeith Road, Port Chalmers	1	Mallard Place, Mosgiel
4	Dalkeith Road, Port Chalmers	2	Mallard Place, Mosgiel
6	Dalkeith Road, Port Chalmers	3	Mallard Place, Mosgiel
8	Dalkeith Road, Port Chalmers	4	Mallard Place, Mosgiel
10	Dalkeith Road, Port Chalmers	5	Mallard Place, Mosgiel
12	Dalkeith Road, Port Chalmers	6	Mallard Place, Mosgiel
21	Davies Street	7	Mallard Place, Mosgiel
22	Davies Street	8	Mallard Place, Mosgiel
1	Devon Place	9	Mallard Place, Mosgiel
2	Devon Place	10	Mallard Place, Mosgiel
3	Devon Place	11	Mallard Place, Mosgiel
4	Devon Place	12	Mallard Place, Mosgiel
5	Devon Place	13	Mallard Place, Mosgiel
6	Devon Place	14	Mallard Place, Mosgiel
7	Devon Place	15	Mallard Place, Mosgiel
9	Devon Place	11	Malvern Street
10	Devon Place	15	Malvern Street
11	Devon Place	17a	Malvern Street
12	Devon Place	30	Marne Street
13	Devon Place	32	Marne Street
14	Devon Place	42	Marne Street
15	Devon Place	44	Marne Street
16	Devon Place	46	Marne Street
17	Devon Place	48	Marne Street
18	Devon Place	50	Marne Street
19	Devon Place	2	Meldrum Street
20	Devon Place	10	Meldrum Street
139b	Doon Street	33	Melville Street
139a	Doon Street	14	Middleton Road
139	Doon Street	16	Middleton Road
141	Doon Street	18	Middleton Road
143	Doon Street	20	Middleton Road
145	Doon Street	22	Middleton Road
149	Doon Street	24	Middleton Road
151	Doon Street	26	Middleton Road
5	Dorset Street	28	Middleton Road
7	Dorset Street	30	Middleton Road
10	Dorset Street	37	Middleton Road
11	Dorset Street	37a	Middleton Road
12	Dorset Street	39	Middleton Road
14	Dorset Street	43	Middleton Road
16	Dorset Street	47a	Middleton Road
18	Dorset Street	19	Montague Street
20	Dorset Street	21	Montague Street
21	Dorset Street	23	Montague Street
17	Duckworth Street	29	Moray Place
19	Duckworth Street	415	Moray Place
21	Duckworth Street	72	Newington Avenue
35	Duckworth Street	37	Norwood Street
37	Duckworth Street	41	Norwood Street
39	Duckworth Street	39	Pacific Street
39a	Duckworth Street	1	Pembrey Street
41	Duckworth Street	2	Pembrey Street
47	Duckworth Street	3	Pembrey Street
49	Duckworth Street	4	Pembrey Street
53	Duckworth Street	5	Pembrey Street
	Dunedin Airport	6	Pembrey Street
1–31	Eastbourne Street	7	Pembrey Street
2–31	Eastbourne Street	8	Pembrey Street
3–31	Eastbourne Street	10	Pembrey Street
4–31	Eastbourne Street	11	Pembrey Street
5–31	Eastbourne Street	264	Pine Hill Road
6–31	Eastbourne Street	264a	Pine Hill Road
7–31	Eastbourne Street	266B	Pine Hill Road
8–31	Eastbourne Street	266A	Pine Hill Road
9–31	Eastbourne Street	268A	Pine Hill Road
10–31	Eastbourne Street	268B	Pine Hill Road
11–31	Eastbourne Street	270	Pine Hill Road
12–31	Eastbourne Street	272	Pine Hill Road
13–31	Eastbourne Street	274	Pine Hill Road
14–31	Eastbourne Street	278A	Pine Hill Road
15–31	Eastbourne Street	278B	Pine Hill Road
16–31	Eastbourne Street	390	Pine Hill Road
17–31	Eastbourne Street	409	Pine Hill Road
18–31	Eastbourne Street	411	Pine Hill Road
19–31	Eastbourne Street	5	Pinfold Place, Mosgiel
20–31	Eastbourne Street	6	Pinfold Place, Mosgiel
21–31	Eastbourne Street	8	Pinfold Place, Mosgiel
22–31	Eastbourne Street	9	Pinfold Place, Mosgiel
23–31	Eastbourne Street	10	Pinfold Place, Mosgiel
24–31	Eastbourne Street	11	Pinfold Place, Mosgiel
25–31	Eastbourne Street	12	Pinfold Place, Mosgiel
26–31	Eastbourne Street	13	Pinfold Place, Mosgiel
27–31	Eastbourne Street	14	Pinfold Place, Mosgiel
28–31	Eastbourne Street	15	Pinfold Place, Mosgiel
29–31	Eastbourne Street	19	Queen Street
30–31	Eastbourne Street	19A	Queen Street
31–31	Eastbourne Street	223	Ravensbourne Road
32–31	Eastbourne Street
33–31	Eastbourne Street	87	Riselaw Road
34–31	Eastbourne Street	89	Riselaw Road
35–31	Eastbourne Street	89a	Riselaw Road
36–31	Eastbourne Street	91	Riselaw Road
37–31	Eastbourne Street	91a	Riselaw Road
38–31	Eastbourne Street	93	Riselaw Road
39–31	Eastbourne Street	93a	Riselaw Road
40–31	Eastbourne Street	21	Rosebery Street
41–31	Eastbourne Street	16	Selkirk Street
42–31	Eastbourne Street	11	Shand Street, Green Island
43–31	Eastbourne Street	14	Sheen Street
46–31	Eastbourne Street	6	Silver Springs Boulevard, Mosgiel
47–31	Eastbourne Street	8	Silver Springs Boulevard, Mosgiel
50–31	Eastbourne Street	10	Silver Springs Boulevard, Mosgiel
51–31	Eastbourne Street	12	Silver Springs Boulevard, Mosgiel
8	Echovale Avenue	14	Silver Springs Boulevard, Mosgiel
10	Echovale Avenue	16	Silver Springs Boulevard, Mosgiel
12	Echovale Avenue	20	Silver Springs Boulevard, Mosgiel
2	Elbe Street	22	Silver Springs Boulevard, Mosgiel
202	Elgin Road	24	Silver Springs Boulevard, Mosgiel
204	Elgin Road	26	Silver Springs Boulevard, Mosgiel
206	Elgin Road	28	Silver Springs Boulevard, Mosgiel
208	Elgin Road	1-27	St Albans Street
1	Eton Drive	2-27	St Albans Street
4	Eton Drive	3-27	St Albans Street
5	Eton Drive	4-27	St Albans Street
6	Eton Drive	5-27	St Albans Street
7	Eton Drive	6-27	St Albans Street
8	Eton Drive	7-27	St Albans Street
9	Eton Drive	8-27	St Albans Street
10	Eton Drive	9-27	St Albans Street
11	Eton Drive	10-27	St Albans Street
12	Eton Drive	11-27	St Albans Street
13	Eton Drive	12-27	St Albans Street
14	Eton Drive	13-27	St Albans Street
15	Eton Drive	4	Stanley Square
16	Eton Drive	5	Stanley Square
17	Eton Drive	6	Stanley Square
18	Eton Drive	7	Stanley Square
19	Eton Drive	8	Stanley Square
20	Eton Drive	9	Stanley Square
2	Everton Road	10	Stanley Square
3	Everton Road	11	Stanley Square
4	Everton Road	12	Stanley Square
64	Every Street	365	Stuart Street
66	Every Street	367	Stuart Street
68	Every Street	367a	Stuart Street
70	Every Street	55	Sunbury Street
76	Every Street	57	Sunbury Street
7	Fern Road, Ravensbourne	59	Sunbury Street
9	Fern Road, Ravensbourne	59a	Sunbury Street
11	Fern Road, Ravensbourne	67	Tahuna Road
13	Fern Road, Ravensbourne	67A	Tahuna Road
15	Fern Road, Ravensbourne	67B	Tahuna Road
17	Fern Road, Ravensbourne	69	Tahuna Road
19	Fern Road, Ravensbourne	69A	Tahuna Road
21	Fern Road, Ravensbourne	69B	Tahuna Road
19	Ferntree Drive	69C	Tahuna Road
21	Ferntree Drive	1	Taupo Lane
23	Ferntree Drive	2	Taupo Street
25	Ferntree Drive	1	Thomas Square
45	Forfar Street	2	Thomas Square
47	Forfar Street	3	Thomas Square
47a	Forfar Street	4	Thomas Square
49	Forfar Street	5	Thomas Square
51	Forfar Street	6	Thomas Square
53	Forfar Street	7	Thomas Square
53a	Forfar Street	8	Thomas Square
1–80	Formby Street	9	Thomas Square
5–80	Formby Street	4A	Totara Street, Ravensbourne
6–80	Formby Street	44	Turnbull Street
7–80	Formby Street	46	Turnbull Street
8–80	Formby Street
10–80	Formby Street
14–80	Formby Street
15–80	Formby Street	85A	Victoria Road
16–80	Formby Street	85B	Victoria Road
17–80	Formby Street	85C	Victoria Road
18–80	Formby Street	85D	Victoria Road
19–80	Formby Street	85G	Victoria Road
20–80	Formby Street	85H	Victoria Road
248	George Street	85I	Victoria Road
558	George Street	85J	Victoria Road
150A	Gladstone Road North	85K	Victoria Road
150B	Gladstone Road North	85L	Victoria Road
150C	Gladstone Road North	85M	Victoria Road
150D	Gladstone Road North	85N	Victoria Road
150E	Gladstone Road North	85O	Victoria Road
152B	Gladstone Road North	85P	Victoria Road
152C	Gladstone Road North	85Q	Victoria Road
152D	Gladstone Road North	85R	Victoria Road
152E	Gladstone Road North	146	Victoria Road
154A	Gladstone Road North	44	Waimea Avenue
214	Gladstone Road North	46	Waimea Avenue
216	Gladstone Road North	48	Waimea Avenue
218	Gladstone Road North	50	Waimea Avenue
220	Gladstone Road North	58/60	Waimea Avenue
222	Gladstone Road North	62/64	Waimea Avenue
224	Gladstone Road North	16	Warwick Street
226	Gladstone Road North	18	Warwick Street
228	Gladstone Road North	23	Warwick Street
230	Gladstone Road North	1	Wenlock Square
232	Gladstone Road North	2	Wenlock Square
234	Gladstone Road North	3	Wenlock Square
39	Glenbrook Drive, Mosgiel	4	Wenlock Square
41	Glenbrook Drive, Mosgiel	5	Wenlock Square
45	Glenbrook Drive, Mosgiel	6	Wenlock Square
47	Glenbrook Drive, Mosgiel	7	Wenlock Square
49	Glenbrook Drive, Mosgiel	8	Wenlock Square
57	Glenbrook Drive, Mosgiel	9	Wenlock Square
1	Glenfinnan Place	10	Wenlock Square
3	Glenfinnan Place	11	Wenlock Square
4	Glenfinnan Place	12	Wenlock Square
4A	Glenfinnan Place	14	Wenlock Square
5	Glenfinnan Place	15	Wenlock Square
6	Glenfinnan Place	17	Wenlock Square
7	Glenfinnan Place	18	Wenlock Square
8A	Glenfinnan Place	19	Wenlock Square
8B	Glenfinnan Place	20	Wenlock Square
9A	Glenfinnan Place	21	Wenlock Square
9B	Glenfinnan Place	33	Wickliffe Street
10A	Glenfinnan Place	19	Woodside Terrace
10B	Glenfinnan Place	20	Woodside Terrace
1	Glengarry Court	22	Woodside Terrace
2	Glengarry Court	23	Woodside Terrace
3	Glengarry Court	24	Woodside Terrace
4	Glengarry Court	25	Woodside Terrace
5	Glengarry Court	25a	Woodside Terrace
6	Glengarry Court	26	Woodside Terrace
7	Glengarry Court	27	Woodside Terrace
8	Glengarry Court

14 Tourism/Economic Development Rate

A targeted rate for Tourism/Economic Development, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· 0.0143 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

· 0.0143 cents in the dollar (including GST) of capital value on every rating unit in the "commercial Strath Taieri" category.

· 0.0013 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

Differential Matters and Categories

b) Adopt the following differential categories for the 2017/18 financial year.

The differential categories are determined in accordance with the Council's land use codes. The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A. In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the Forsyth Barr Stadium, churches, and schools.

1 Differentials Based on Land Use

The Council uses this matter to:

· Differentiate the General rate.

· Differentiate the Community Services rate.

· Differentiate the Private Street Lighting rate.

· Differentiate the Fire Protection rate.

· Differentiate the Kerbside Recycling rate.

· Differentiate the Tourism/Economic Development rate.

The differential categories based on land use are:

· Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

· Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

· Bed and breakfast establishments; and

· Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

· Either:

· the majority of the establishment is at least 80 years old, or

· the establishment has Heritage New Zealand Pouhere Taonga Registration, or

· the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

· The bed and breakfast owner lives at the facility.

· Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

· Commercial Strath Taieri – includes all rating units not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, or Farmland in the Strath Taieri area.

· Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Commercial Strath Taieri, Farmland or Forsyth Barr Stadium.

· Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

· Forsyth Barr Stadium – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

2 Differentials Based on Land Use and Provision or Availability of Service

The Council uses these matters to differentiate the drainage rate and the commercial drainage rate.

The differential categories based on land use are:

· Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

· Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

· Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Forsyth Barr Stadium, Churches or Schools.

· Forsyth Barr Stadium – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

· Residential Heritage Bread and Breakfasts – includes all rating units meeting the following description:

· Bed and breakfast establishments; and

· Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

· Either:

· the majority of the establishment is at least 80 years old or

· the establishment has Heritage New Zealand Pouhere Taonga Registration or

· the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

· The bed and breakfast owner lives at the facility.

· Residential Institutions - includes only rating units with the Council's land use codes 95 and 96.

· Churches – includes all rating units used for places of religious worship.

· Schools - includes only rating units used for schools that do not operate for profit.

The differential categories based on provision or availability of service are:

· Connected – any rating unit that is connected to a public sewerage drain.

· Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain).

3 Differentials Based on Provision or Availability of Service

The Council uses this matter to differentiate the water rates.

The differential categories based on provision or availability of service are:

· Connected – any rating unit that is supplied by the water supply system.

· Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply).

Minimum Rates

c) Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST.

Low Value Rating Units

d) Approves that rating units with a capital value of $3,500 or less will only be charged the general rate.

Land Use Codes

e) Approves that the land use codes attached to this report are adopted as the Council's land use codes for the purpose of the rating method.

Separately Used or Inhabited Part of a Rating Unit

f) Adopts the following definition of a separately used or inhabited part of a rating unit:

"A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement.

This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner.

For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'.

For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part."

Lump Sum Contributions

g) Approves that no lump sum contributions will be sought for any targeted rate.

Rating by Instalments

h) Approves the following schedule of rates to be collected by the Council, payable by four instalments.

The City is divided into four areas based on Valuation Roll Numbers, as set out below:

Area 1	Area 2	Area 3	Area 3 continued
Valuation Roll Numbers:
26700	26990	26500	27550
26710	27000	26520	27560
26760	27050	26530	27600
26770	27060	26541	27610
26850	27070	26550	27760
26860	27080	26580	27770
26950	27150	26590	27780
26960	27350	26620	27790
26970	27360	26640	27811
26980	27370	26651	27821
27160	27380	26750	27822
27170	27500	26780	27823
27180	27510	27250	27831
27190	27520	27260	27841
27200	27851	27270	27871
	27861	27280	27911
	27880	27450	27921
	27890	27460	27931
	27901	27470	27941
	28000
	28010
	28020

Area 4 comprises ratepayers with multiple assessments who pay on a schedule.

Due Dates for Payment of Rates

i) Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:

	Area 1	Area 2	Area 3	Area 4
Instalment 1	25/08/17	01/09/17	15/09/17	01/09/17
Instalment 2	17/11/17	01/12/17	15/12/17	01/12/17
Instalment 3	09/02/18	23/02/18	09/03/18	23/02/18
Instalment 4	04/05/18	18/05/18	01/06/18	18/05/18

· Water meter invoices are sent separately from other rates at intervals depending on the quantity of water consumed.

Penalties

j) Resolves to charge the following penalties on unpaid rates:

· 1 A charge of 10% will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above.

· 2 Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2017/18 rating year by the due date of the second instalment the 10% additional charge shall be remitted.

· 3 An additional charge of 10% shall be added to rates, including additional charges, which have been levied in any previous financial year and which remain unpaid on 1 October 2017.

· 4 An additional charge of 10% shall be added to rates for any previous financial year, including additional charges, to which an additional charge has been added under Paragraph (3) and which remain unpaid on 1 April 2018.

Assessing and Recovering Rates

k) Approves that the Chief Executive Officer, Group Chief Financial Officer, Financial Controller and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates.

BACKGROUND

2 The rating method for 2017/18 formed part of the supporting documentation made available during the community engagement period of the draft 2017/18 budget.

DISCUSSION

3 The rating method for the 2017/18 year incorporates a scheduled change to the general rate differential, inflation adjustments to the community services targeted rate and Forsyth Barr Stadium rates as well as the removal of the private drainage Warrington targeted rate and Heritage Earthquake Strengthening targeted rate.

4 The final step in a seven year phase-in to align the general rate differential for commercial properties in Strath Taieri to the full commercial general rate is taken in the 2017/18 year. The phase-in also applied to the Tourism/Economic Development targeted rate.

5 When the Council considered the rating method for the 2015/16 year, it agreed that the community services targeted rate should be increased annually by the Local Government Cost Index (LGCI). An allowance for the June 2016 LGCI of 1.4% increases this from $227.00 to $230.00 for the 2017/18 year.

6 Since the 2013/14 year, the differentiated Forsyth Barr Stadium rates have been inflation adjusted annually. For the 2017/18 year, these rates are increased by the June 2016 LGCI of 1.4%.

7 The targeted drainage rate was introduced from 1 July 2014 to recover the cost of the property at 26 Bay Road, Warrington connecting to the public sewer system, over a period of 10 years. The amount to be recovered over the 10 year period has since been paid in full, consequently the targeted rate has been removed.

8 A rate setting resolution has not been included for a Heritage Earthquake Strengthening targeted rate because there has not been any uptake in this voluntary scheme.

Rating Method Review

9 The Council will be undertaking a review of rating policies, including the rating differentials, as part of the development of the 2018 Long Term Plan.

Limit on "Fixed" Charging

10 Section 21 of the Local Government (Rating) Act 2002 includes a limit on certain rates. In any one year, the Council may not collect more than 30% of its total rates revenue by way of:

· Any uniform annual general charge.

· Any targeted rate that is calculated as a fixed amount per rating unit or separately used or inhabited part of a rating unit (and which is not used solely for water supply or sewage disposal).

11 The Council doesn't use a uniform annual general charge. The relevant targeted rates for the 2017/18 year are the kerbside recycling rate, the community services rate, the drainage fixed charge, and the private street lighting rate. These rates equate to 25% of total rates revenue.

OPTIONS

12 The option provided is to set rates in accordance with the Local Government Act 2002 and the Local Government (Rating) Act 2002 in order to provide rates funding in the 2017/18 year as outlined in the 2017/18 Annual Plan.

NEXT STEPS

13 The Council can now set and assess the rates described in its Funding Impact Statement.

Signatories

Author:	Carolyn Allan - Senior Management Accountant
Authoriser:	Gavin Logie - Acting Chief Financial Officer

Attachments

	Title	Page
a	Dunedin City Council Land Use Codes	5

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables the Council to collect the necessary rates funding in order to provide local infrastructure, public services and regulatory functions for the community.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

This decision fits with the strategic framework because it provides the necessary rates funding to implement the activities outlined in the 2017/18 Annual Plan.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Council has adopted the 2017/18 Annual Plan and can now set and assess the rates described in its Funding Impact Statement.

Financial considerations

The Council has adopted the 2017/18 Annual Plan and can now set and assess the rates described in its Funding Impact Statement.

Significance

The decision sets the rates for the 2017/18 year as outlined in the 2017/18 Annual Plan.

Engagement – external

The proposed rating method formed part of the Supporting Documentation for the 2017/18 Annual Plan consultation.

Engagement - internal

Internal engagement has occurred with staff in the relevant departments.

Risks: Legal / Health and Safety etc.

Legal risks were considered and appropriate advice sought.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

Dunedin City Council Land Use Codes

Land Use Code

Land Use Description

Differential Category

Multi-use: Vacant/Indeterminate

Commercial

Multi-use: Rural Industry

Farmland

Multi-use: Lifestyle

Lifestyle

Multi-use: Transport

Commercial

Multi-use: Community Services

Commercial

Multi-use: Recreational

Commercial

Multi-use: Utility Services

Commercial

Multi-use: Industrial

Commercial

Multi-use: Commercial

Commercial

Multi-use: Residential

Residential

Rural: Multi-use within Rural Industry

Farmland

Rural: Dairy

Farmland

Rural: Stock Finishing

Farmland

Rural: Arable Farming

Farmland

Rural: Store Livestock

Farmland

Rural: Market Gardens and Orchards

Farmland

Rural: Specialist Livestock

Farmland

Rural: Forestry

Farmland

Rural: Mineral Extraction

Commercial

Rural: Vacant

Farmland

Lifestyle: Multi-use within Lifestyle

Lifestyle

Lifestyle: Single Unit

Lifestyle

Lifestyle: Multi Unit

Lifestyle

Lifestyle: Vacant

Lifestyle

Transport: Multi-use within Transport

Commercial

Transport: Road Transport

Commercial

Transport: Parking

Commercial

Transport: Rail Transport

Commercial

Transport: Water Transport

Commercial

Transport: Air Transport

Commercial

Transport: Vacant

Commercial

Community Services: Multi-use within Community Services

Commercial

Community Services: Educational

Commercial

Community Services: Medical and Allied

Commercial

Community Services: Personal and Property Protection

Commercial

Community Services: Religious

Commercial

Community Services: Defence

Commercial

Community Services: Halls

Commercial

Community Services: Cemeteries and Crematoria

Commercial

Community Services: Vacant

Commercial

Recreational: Multi-use within Recreational

Commercial

Recreational: Entertainment

Commercial

Recreational: Active Indoor

Commercial

Recreational: Active Outdoor

Commercial

Recreational: Passive Indoor

Commercial

Recreational: Passive Outdoor

Commercial

Recreational: Vacant

Commercial

Utility Services: Multi-use within Utility Services

Commercial

Utility Services: Communications

Commercial

Utility Services: Electricity

Commercial

Utility Services: Gas

Commercial

Utility Services: Water Supply

Commercial

Utility Services: Sanitary

Commercial

Utility Services: Other

Commercial

Utility Services: Post Boxes

Commercial

Utility Services: Vacant

Commercial

Industrial: Multi-use within Industrial

Commercial

Industrial: Food, Drink and Tobacco

Commercial

Industrial: Textiles, Leather and Fur

Commercial

Industrial: Timber Products and Furniture

Commercial

Industrial: Building Materials Other than Timber

Commercial

Industrial: Engineering, Metalworking, Appliances and Machinery

Commercial

Industrial: Chemicals, Plastics, Rubber and Paper

Commercial

Industrial: Other Industries – including Storage

Commercial

Industrial: Depots, Yards

Commercial

Industrial: Vacant

Commercial

Commercial: Multi-use within Commercial

Commercial

Commercial: Retail

Commercial

Commercial: Services

Commercial

Commercial: Wholesale

Commercial

Commercial: Offices

Commercial

Commercial: Carparking

Commercial

Commercial: Vacant

Commercial

Residential: Multi-use within Residential

Residential

Residential: Single Unit excluding Bach

Residential

Residential: Multi Unit

Residential

Residential: Public Communal – Unlicensed

Commercial

Residential: Public Communal – Licensed

Commercial

Residential: Special Accommodation

Residential

Residential: Communal Residence Dependent on Other Use

Residential

Residential: Bach

Residential

Residential: Carparking

Residential

Residential: Vacant

Residential

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Confirmation of the Confidential Minutes of Ordinary Council meeting - 30 May 2017 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Property Sale

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential to protect Council's position in respect of the negotiations for a proposed property sale.

C3 Director Appointments Aurora Energy Limited and Delta Utility Services Limited

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the appointment of directors is made public once the applicants have been notified of the decision.

C4 Director Remuneration - Aurora Energy Limited and Delta Utility Services Limited

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The information contained in this report remains confidential until Council has determined the level of fees and advised Dunedin City Holdings Limited of the outcome at which point the information can be made public.

6 Update: Heritage Buildings at Risk Register
	The report was provided as a follow up to the 'Options to Address Demolition by Neglect and the Degradation of the Dunedin Streetscape' report presented to the Planning and Regulatory Committee on 3 June 2014. The report recommended the development of a new Dunedin Heritage Monitoring Programme. The key purpose of the monitoring programme will be to monitor progress in preserving and enhancing the city's heritage, by recording investment in and use of heritage buildings, and conversely highlighting any buildings and areas at risk that may need targeting of resources or other actions.
	The City Development Manager (Anna Johnson) and Policy Planner – Heritage (Dan Windwood) spoke to the report and advised that the monitoring programme would include an annual survey of heritage items and precincts. Staff would begin the assessment of sites in spring and it was hoped that the programme would be in place by the end of summer.
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Committee: a) Approves the development of the Dunedin Heritage Monitoring Programme in accordance with Option One. Motion carried (PLA/2017/010)

7 Funding Applications
	The Waikouaiti Coast Community Board received three new applications for funding. It also has two applications lying on the table from the last meeting. $4,686.00 remains in the Project Fund of $10,000. APPLICATIONS 1. At the last meeting, the Waikouaiti RSA Inc applied for $3,000.00 towards the cost of repainting the exterior of the RSA building situated at 10 Pratt Street. Between meetings deputy chairperson Geraldine Tait has contacted the RSA and referred them to other funders who might be able to assist. The community board agreed to give the RSA $500 towards the project and a resolution was passed to this effect. 2. At the last meeting, the Waikouaiti/Palmerston Toy Library applied for $1,000.00 for assistance with rent and power at their premises for 2017. Between meetings the community board received advice from council on grants towards operational costs, and sought more information from the toy library. The board considers this to be an important service and although they would not normally fund overhead costs, some members felt this was an exceptional circumstance. Other members felt it would set a precedent. It was suggested the money could be an emergency grant. Geraldine Tait moved that the toy library be given $800 plus help to find new premises. This was seconded by Mandy Mayhem-Bullock. Members spoke to the motion. Members Geraldine Tait, Richard Russell and Mark Brown agreed to work together with the toy library to find them new premises. The mover and seconder agreed to reduce the amount of the grant to $600. A vote was taken and this motion was carried by a majority vote. 3. The Hawkesbury Lagoon Society has applied for $650 towards the cost of lime chip to improve the service of the Scotia Street causeway. Shirley McKewen spoke at the public forum of the last meeting in support of this application. The board agreed to grant this amount. 4. Tumai Ora Whanau Services has applied for $1500 towards the cost of youth programmes for East Otago Youth. The board agreed to grant this amount. 5. Flag Swamp School has applied for $637.03 to paint a 60m fence at the school. Advice from staff is that Flag Swamp School lies within the Waitaki District, and is not within the Waikouaiti Coast community board area. This makes it ineligible for a community board grant. The board declined the grant for this reason. Following the decisions above there was $1936 remaining in the project fund. The chairman suggested the remaining money be given to the Waikouaiti Museum. Further consideration of this was adjourned to allow the museum to lodge an application. This will be considered at an extraordinary meeting, to be held before the end of the financial year.
	Moved (Member Mandy Mayhem-Bullock/Chairperson Alasdair Morrison): That the Board: Approves a grant of $500 to the Waikouaiti RSA Inc towards the cost of repainting the exterior of the RSA building situated at 10 Pratt Street. Motion carried (WC/2017/023)
	Moved (Deputy Chairperson Geraldine Tait/Member Mandy Mayhem-Bullock): That the Board: Approves a grant of $600 to the Waikouaiti/Palmerston Toy Library for assistance with rent and power at their premises. Motion carried (WC/2017/024)
	Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright): That the Board: Approves a grant of $650 to the Hawkesbury Lagoon Society towards the cost of lime chip to improve the Scotia Street causeway. Motion carried (WC/2017/025)
	Moved (Deputy Chairperson Geraldine Tait/Member Mandy Mayhem-Bullock): That the Board: Approves a grant of $1500 to Tumai Ora Whanau Services towards the cost of youth programmes for East Otago youth. Motion carried (WC/2017/026)
	Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait): That the Board: Declines the funding application from Flag Swamp School as it is not located within the Waikouaiti Coast Community Board area. Motion carried (WC/2017/027)

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Graham McArthur
	Christine Neill	Edna Stevenson
	Cr Andrew Whiley

7 Governance Support Officer's Report
	The report informed the Strath Taieri Community Board of activities relevant to the Board area including: a) Project Fund b) Community Plan c) Correspondence d) Action List
	Community Plan A discussion took place on the Community Plan. The Emergency Management Officer Training and Readiness advised that he would be providing an updated insert to reflect the new structure of Civil Defence. It was agreed that a workshop would be held on either the 15 or 22 June to discuss the community plan. It was suggested that the Board should have tourism as an overarching project with the building of a bridge over March Creek, using heritage timber as a project. Correspondence A discussion took place on the letter from the Middlemarch Library querying why their funding application was declined.
	Moved (Chair Barry Williams/Member David Frew): That the Board: a) Writes a letter to the Middlemarch Library advising them there was insufficient funds in the project fund but encourages them to reapply in the new financial year. Motion carried (STCB/2017/028)
	Consideration was given to the letter from Ms Browne regarding a workshop being held in the community to discuss the implication of violence and drink driving in the community. Constable Helen Fincham-Putter advised that the Police ran a number of programmes and felt that a work shop could be run at low cost if carried out in the day time. She also commented that the Police could take the lead in organising the workshop.
	Moved (Deputy Chairperson Joan Wilson/Member David Frew): That the Board: a) Supports, in principle, the proposal for a community workshop. Motion carried (STCB/2017/029)
	Action List Discussion took place on the Action List. The Contract Supervisor (Andrew Lord) provided copies of the Grit Map for the Strath Taieri. He also gave an update on the snow clearing policy. Andrew Lord also advised that he had meet with Russell Anderson and he had noted his concerns and the work would be put into a maintenance programme.
	Moved (Member David Frew/Deputy Chairperson Joan Wilson): That the Board: a) Approves the Governance Support Officer’s Report b) Approves finalisation and adoption of Sections 4 and 5 of the Long Term Community Plan via email. c) Holds a workshop to discuss Sections 4 and 5 of the Long Term Plan on either 15 or 22 June. d) Amends the Action List as appropriate. Motion carried (STCB/2017/030)

10 COUNCIL ACTIVITIES
	Councillor Aaron Hawkins provided an update on following matters of interest to the Board which included:
	· The adoption of the Reserves and Beaches Bylaw 2017.
	· Freedom camping consultation and bylaw review, with a report scheduled to be considered by the Planning and Environment Committee on 13 June 2017.
	· The SOS campaign to highlight the need to rebuild the hospital in the City Centre, which had 4,500 people subscribe to the campaign over a 6 week period.
	· The Civic delegation had returned from sister city Shanghai. Developing opportunities for economic and educational visits had been a key focus of the visit. Discussions were now underway regarding a cultural exchange with an exhibition featuring Maori Art programmed for Shanghai in 2019 and a Dunedin Art Gallery exhibition to feature Chinese art in 2018.
	· The success of winning the bid to host TRENZ, which was the first time it would be hosted in Otago.
	Moved (Cr Aaron Hawkins/Ryan Jones): That the Board: a) Notes the report presented by Councillor Hawkins for May 2017. Motion carried (WHCB/2017/037)

	Title	Page
a	Minutes of Ordinary Council meeting held on 30 May 2017	5

	Title	Page
a	Minutes of Ordinary Council Annual Plan Deliberations meeting held on 15 May 2017	5

	Title	Page
A	Minutes of Infrastructure Services and Networks Committee held on 12 June 2017	5

12 Items for Consideration by the Chair
	There were no items notified.

	Title	Page
A	Minutes of Community and Culture Committee held on 13 June 2017	5

Chairperson	Aaron Hawkins
Deputy Chairperson	Rachel Elder	Marie Laufiso
Members	David Benson-Pope	Dave Cull
	Christine Garey	Doug Hall
	Mike Lord	Damian Newell (1.14pm)
	Jim O'Malley	Chris Staynes
	Andrew Whiley	Lee Vandervis
		Kate Wilson

14 Items for Consideration by the Chair
	There were no items for consideration by the chair.

	Title	Page
a	Minutes of Planning and Environment Committee held on 13 June 2017	5

Chairperson	Cr David Benson-Pope
Deputy Chairpersons	Cr Damian Newell	Cr Conrad Stedman
Members	Mayor Dave Cull	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Andrew Whiley	Cr Kate Wilson

7 Items for Consideration by the Chair
	There were no items identified.

	Title	Page
a	Minutes of Waikouaiti Coast Community Board held on 24 May 2017	5

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley	Richard Russell
	Rose Stringer-Wright

	Title	Page
A	Extraordinary Minutes of Waikouaiti Coast Community Board held on 14 June 2017	5

5 Funding Application
	The Waikouaiti Coast Community Board has received an application for funding from the Waikouaiti District Museum Society. The museum society are requesting $1936.00 towards a purpose-built cabinet to conserve works on paper. An extraordinary meeting of the community board has been called to consider this application before the end of the financial year. The amount remaining in the board's project fund is $1936.00.

	Moved (Deputy Chairperson Geraldine Tait/Member Mandy Mayhem-Bullock): That the Board: a) Approves the funding application from the Waikouaiti District Museum Society for $1936.00 towards a purpose-built cabinet to conserve works on paper. Motion carried (WC/2017/031)

	Title	Page
a	Minutes of Otago Peninsula Community Board held on 25 May 2017	5

7 Parks and Recreation Staff Introductions
	Catherine Hosted, Volunteer Project Facilitator, and Aalbert Rebergen, Biodiversity Officer, were in attendance to meet the Board and discuss their roles in the community. The Board members discussed current biodiversity and pest control activity and their aim to see the Peninsula predator-free in the long term.

14 Council Activities
	The verbal update from Councillor Andrew Whiley included the following items: · Items to be considered at 30 May 2017 Council meeting. · Long Term Plan process. · Trenz conference in Dunedin. · Up-coming cruise ship season and visitors at Easter. · The introduction of a Holiday Trading Bylaw.
	Moved (Chairperson Paul Pope/Graham McArthur): That the Board: Notes the report from Councillor Whiley on Council activities for May 2017. Motion carried (OPCB/2017/035)

	Title	Page
A	Minutes of Strath Taieri Community Board held on 25 May 2017	5

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
	David Frew
	Cr Christine Garey

6 Civil Defence
	The Emergency Management Officer Training and Readiness (Glenn Mitchell) was in attendance and gave an overview of the changes to the Civil Defence structure. He advised that an appointment had been made for a staff member to focus on the development of local community plans for civil defence management, particularly in the outlying areas of the city.
	Moved (Chair Barry Williams/Member David Frew): That the Board: a) Notes the report. Motion carried (STCB/2017/027)

12 Notification of Agenda Items for Consideration by the Chair
	There were no items notified.

	Title	Page
A	Minutes of West Harbour Community Board held on 3 May 2017	5

6 Policing Update
	Inspector Jason Guthrie had been invited to attend the meeting and update the Board on policing matters of interest to West Harbour area.
	Inspector Guthrie had advised in advance of the meeting that due to unforeseen commitments he was unable to attend. He advised that he would be available to attend the next meeting of the Board to update them on relevant matters.

	Title	Page
A	Minutes of Saddle Hill Community Board held on 1 June 2017	5

	Title	Page
A	Minutes of Mosgiel-Taieri Community Board held on 14 June 2017	5

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Cr Mike Lord	Dean McAlwee
	Maurice Prendergast

14 Items for Consideration by the Chair
	There were no items for consideration.

	Title	Page
a	Art and Creativity in Infrastructure Policy	5

Department responsible:
Policy number:
Policy version:
Review date:
Contribution to strategic framework - specific priorities:

	Title	Page
a	2017/18 Annual Plan for Adoption by Council	5