Grants Subcommittee



Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 20 June 2017, commencing at 9.05am





Andrew Whiley


Deputy Chairperson




Christine Garey

Chris Staynes


Marie Laufiso

Alison Copeman




Joy Gunn (Events and Community Development Manager), Wai Piggott (Financial Analyst), John Christie (Director Enterprise Dunedin), Tammy Jackman (Events Special Projects Coordinator).


Governance Support Officer      Arlene Goss




1       Public Forum

There was no Public Forum.   


2       Apologies


Moved that the Grants Subcommittee (Cr Chris Staynes/Cr Marie Laufiso):


Receives an apology from Cr Aaron Hawkins.


Motion carried


3       Confirmation of agenda



Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Committee:


Confirms the agenda without addition or alteration


Motion carried (GS/2017/020)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


The following interests were declared and members agreed to step back from the table when they were discussed and decided.

·         Cr Staynes declared an interest in Item 9: NZ International Festival of Environment, Science and Technology.  

·         Cr Laufiso declared an interest in Item 6: Otago Early Childhood and Schools Maori and Pacific Island Festival Charitable Trust.

·         Cr Garey declared an interest in Item 1: Dunedin Writers and Readers Festival Trust.



Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Committee:


a)     Notes if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2017/021)




Resolution to exclude the public

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Committee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Consideration of Applications


The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.



The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.


Motion carried (GS/2017/022)


The meeting went into non-public at 9.15 am