Agenda of Infrastructure Services and Networks Committee

Part A Reports

3 Waters Activity Report for the Quarter Ending 31 March 2017

Department: Water and Waste

EXECUTIVE SUMMARY

1 This report updates the Committee on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

a) Ross Creek dam refurbishment began in February 2017.

b) Residents' satisfaction survey results showed a significant increase in satisfaction with water related infrastructure.

RECOMMENDATIONS

That the Committee:

a) Notes the Three Waters Activity Report for the Quarter ended 31 March 2017.

BACKGROUND

3 The water activity delivers the effective collection, treatment and reticulation. The wastewater activity provides the collection, treatment and discharge. The stormwater activity encompasses collection and safe disposal. All three activities are managed in a way that protects public health, and minimises impact on the environment.

4 The Three Waters activity includes:

a) Collection and treatment of raw water.

b) Reticulation of treated water for drinking and firefighting.

c) Collection and treatment of wastewater.

d) Discharge of treated wastewater water and disposal of biosolids.

e) Collection and discharge of stormwater.

DISCUSSION

Management of Three Waters services

5 The collection, treatment, reticulation and disposal of drinking water, wastewater and stormwater are managed directly by Council. The maintenance of the water, wastewater and stormwater pipe networks is contracted to City Care Limited.

6 The Council’s water supply service consists of four service areas: - metropolitan Dunedin, and the three outlying areas of West Taieri, Outram and the Northern Schemes, which includes some areas that are now fed from Mount Grand; as well as the areas of Waitati, Warrington, Seacliff and Merton, Waikouaiti and Karitane, that are supplied from the Waikouaiti water treatment plant.

7 The water supply network includes 21,000 hectares of water catchment; 1,386 km of pipeline; 28 pumping stations; 63 reservoirs (raw and treated) and 10 treatment plants.

8 The Council’s wastewater service consists of seven service areas, including metropolitan Dunedin and six outlying areas: Green Island, Mosgiel, Middlemarch, Seacliff, Waikouaiti/Karitane and Warrington. The Metropolitan system takes the east and west harbour communities of Portobello and Port Chalmers respectively and discharges from Tahuna via the long ocean outfall. Green Island takes the treated Mosgiel effluent and discharges this along with wastes from Green Island, Abbotsford and coastal south Dunedin via the ocean outfall at Waldronville.

9 The wastewater network comprises 909 km of pipes, 87 reticulation pumping stations, 115 domestic pumping stations and seven treatment plants. The service is provided to approximately 107,000 residents and 106 trade customers.

10 The Council’s stormwater service manages the collection and disposal of stormwater to domestic and commercial residents in eight service areas – metropolitan Dunedin and seven outlying areas: Brighton/Waldronville; Green Island, Mosgiel, Middlemarch, Mosgiel, Outram, Port Chalmers and Waikouaiti/Karitane and Warrington. The stormwater network comprises 372 km of pipes and 11 pumping stations.

Non-financial performance

Service

11 Total treated water network demand in millions m³ (production from all metro treatment plants)

12 Water demand followed a similar pattern to last year although demand reduced in the December to February period due to cooler weather. Demand returned to normal levels during March.

13 Percentage response times met ≤24hours

Quarter Ending 31 March 2017	Response Times Met
Water	570/619	92.08%
Wastewater	124/127	97.64%
Stormwater	24/27	88.89%

14 There has been continued high performance in meeting water, wastewater and stormwater response times in this quarter, with overall performance meeting the target of over 90%. Even though it appears stormwater response times did not meet the target this quarter, this could be due to the small sample size rather than inadequate performance.

15 Number of customer complaints for drinking water

Customer Complaint Concerning	Number of Complaints (Q3)
Continuity of supply	79 (47.6%)
Drinking water clarity	34 (20.5%)
Drinking water odour	1 (0.6%)
Drinking water pressure or flow	48 (28.9%)
Local authorities response to water issues	4 (2.4%)

16 The spike in customer complaints was due to an unplanned water outage in Andersons Bay in early March, due to renewals at Every/Jeffery St. An investigation was carried out and the cause of the unplanned water shutdown was identified. The process has been revised to ensure any alternations to the network take into account the previous changes.

17 Number of wet weather wastewater overflows

18 The rainfall across this quarter was not significant. The Musselburgh rain gauge recorded a cumulative total of 134.8mm, 39.2mm and 45.8mm of rainfall in January, February and March respectively. During this period one rainfall ‘event’ was recorded – 7mm of rain in a 10 minute period on 13th February 2017 at 2.30pm, this equates to a 1 in 5 year rainfall event.

19 A review of our overflow loggers found that a number were in locations that no longer required monitoring. It was found that these overflow locations have not been activated since logging began and therefore no data has been recorded at these sites. SCADA is activated at these sites and records pump station high level alarms, which would indicate a possible overflow.

20 In addition, these overflow loggers were in locations that do not require consents. It has been decided that these overflow loggers should be used as spares for consented locations where issues have been encountered. For these reasons the following overflow loggers have now been decommissioned:

a) Edith Street pump station

b) Martin Road pump station

c) Mussel Bay pump station

d) Ravensbourne pump station

e) Walton Park pump station.

21 During this quarter there were 11 recorded overflow events.

22 Kaikorai Valley overflow spilt the most frequently, 7 times in total. The most significant was across 2 days in January with a total volume spilt of 2,289m3. There were no private properties affected by this.

23 Lindsey Creek overflow spilt twice in total. The most significant was across the same period in January with a total volume spilt of 600m3.

24 The duck pond (between Shetland and School Streets) overflow did not overflow during this period, however there was a battery issue during the January event.

25 The Surrey Street / Hillside Road, Mount Street, Mussel Bay pump station and Edith Street pump station also all had battery or hardware issues during this period and therefore there are gaps in the recorded data.

26 The overflow monitoring equipment is checked monthly for ragging (debris on the sensors) and also battery. The issues have been rectified and should not recur.

27 Walton Park pump station monitor recorded 3 overflow events in January. Upon further investigation it was found that these overflows did not relate to rainfall and did not coincide with pump station high level alarms from SCADA. Therefore it is concluded that this overflow logger is faulty. No further action required for this overflow logger as it will be decommissioned as discussed below.

Value & Efficiency

28 Number of watermain breaks (12month rolling average)

29 Ongoing decrease in number of watermain breaks suggests the positive effect of the watermain renewal programme. Also, low numbers of bursts last winter (due to few frosts) and during the summer (due to the absence of drought/ground shrinkage) may be factors.

30 Average duration of unplanned watermain shutdowns in minutes

31 The recording of water shutdowns has been problematic for on-site staff, with many shutdowns not being recorded in the work management system. A work-around was implemented in late November 2016, which has led to a greater percentage of shutdowns being recorded. Changes to the contractor’s IT system are being planned to enable on-site staff to record shutdowns.

32 Number of foul sewer blockages (12month rolling average)

33 There have been a steady number of sewer blockages across 2015/16 and so far in the 2016/17 year. In a national performance review conducted by Water NZ for the 2015/16 year, Dunedin City Council has low level wet weather overflows and minimal dry weather overflows. The causes of these blockages can vary, but are often caused by overgrown tree roots in the pipes.

34 Percentage wastewater discharge consent compliance

35 The 3rd quarter result for the 2016/17 year achieved 97.35% wastewater discharge compliance. This is an improvement on the same time in the 2015/16 year which was 96.7% compliant, and last quarter which was 95.81% compliant.

36 Middlemarch had 4 exceedances for Dissolved Oxygen (DO) levels under 2g/m3. This is not unusual, and it does not affect performance.

37 Seacliff exceeded every month of the quarter for Nitrogen (but only slightly with readings of 43, 48 & 43, the limit is 40). Seacliff has been identified as needing to be replaced as part of the Northern Wastewater Strategy.

38 Tahuna had 48 exceedances for the 6 month medians and 12 month 95th percentiles for Biological Oxygen Demand (BOD), Total Suspended Solids (TSS), Oils & Grease, Faecal Coliforms, Enteroccoci, Aluminium & Silver.

39 Satff are progressing a consent variation for the Tahuna Wastewater Treatment Plant coastal discharge consent. An investigation into the consent conditions including parameter limits and the sampling regime was conducted last year after three years of monitoring by Golders consultants. The outcome of this report was that some of limits are much higher and some are much lower than industry standards.

40 Staff are working on a consent variation based on this report which will be completed within the next couple of months. The result of this should be increased compliance with consent conditions and a simplified consent.

41 Musselburgh pumping station had a missed sample for January for bio-filter moisture content %. A missed sample may be registered at the ORC audit of performance, but likely to be considered nil or no adverse effects.

42 Percentage planned maintenance completed

43 Planned maintenance for network from January to March saw 902 work orders issued. Of those, 15 were cancelled due to weather issues and access issues. Of the remaining 887, all were completed within the timeframe. Giving a 98.3% completion over the 3rd quarter.

44 Additional resources have been added to the Waste Reticulation area of plant maintenance, which has improved the completion percentage.

Major initiatives

45 Kaikorai Valley Phase 3 – After only receiving one tender, the decision was made to retender for this project of works. Short-comings in the initial tender process were identified, the scope of works will be rewritten and the project will be retendered.

46 Kaikorai Valley Phase 4 - is in planning stage. Involves work in 180 private properties and an extensive stakeholder engagement and communication strategy for this project is now being developed.

47 Security of Supply Strategy – The construction works for the Ross Creek Dam refurbishment project commenced by Downers. Planning and initial design of the final stage of a pump station and pipe to Mt Grand is in progress (estimate to be confirmed).

48 Waikouaiti renewal – Replacement of iron watermain and small foul sewer section is being commenced by Whitestone contracting in May 2017 for completion by September 2017.

49 Musselburgh Pump Station – Seismic strengthening and Wastewater channel remediation scope of works are being finalised by our consultants (Beca and BMC). Physical works are expected to commence in early 2018 and take 4 – 6 months.

50 Alva St & Wren Lane – Downers have commenced water renewals on site, completion due by late June, subject to favourable ground and weather conditions.

51 Emerson St – Stormwater rehabilitation works have commenced by Downers, completion due by late July, subject to favourable ground and weather conditions.

52 Every/Jeffrey/Highcliff Renewals – Water and wastewater pipe renewals by Fulton Hogan are over 70% complete. Additional works in Sunbury (value ~$900k) added to contract works as variation and will commence shortly (approved by ELT 3^rd April 2017 – ELT/2017/035).

53 Portobello Road stormwater pump station controls – Level sensors and floodlights have been installed by Fulton Hogan to complete the functionality of the new screen. During the last heavy rain event the control system proved integral to the effective management of potential flooding in the area, as it allowed for real time monitoring of any blockages to the screen.

54 Switchboard Upgrades – This project upgrades a number of switchboards to ensure health and safety compliance, for a total project value of $2.8m. The first stage for switchboards (Mosgiel) is completed and the Green Island (package 2), awarded to Pace Electrical, to commence in May. The third stage of works at Tahuna is currently progressing.

55 240 Portobello Road – Stormwater rehabilitation project is underway with construction by Downers is completed. Completion was 2 weeks behind schedule with delays due to multiple wet weather events. Stormwater rehabilitation project is 95% completed.

56 South Dunedin – Flood mitigation works continue in planning stage with a Rising Groundwater study (by Golders/Deltares), which will support the detailed design process due to commence later in 2017. Report to be submitted to Infrastructure Services and Networks Committee in August on progressing feasibility of identified potential stormwater infrastructure improvements.

57 Plant Asset Data Information – Investigation of Water and Waste Services plant asset condition data is underway. This will project will assist in the confirmation of the condition and remaining life of assets, which will enable proactive plant condition monitoring and programme of renewals thereafter.

58 Top 5 Capital Projects summary currently under execution:

Name	Construction contract Budget	Construction contract actual to date*
Ross Creek Reservoir	$6,608k	$1,440k
Every/Jeffrey/Highcliff/Sunbury St renewals	$2,859k	$1,560k
Switchboard Upgrades	$2,200k	$930k
Waikouaiti Renewals	$1,650k	$17k
Kaikorai Valley 3	$7,200k	$315k

*Figures are as at 11^th May 2017

OPTIONS

59 As this is an update report, there are no options.

NEXT STEPS

60 Areas of focus for the next quarter will be:

a) Preparing for the Long Term Plan

b) Ross Creek Reservoir construction

c) Completion of the 240 Portobello Road Stormwater rehabilitation works

Signatories

Author:

Chris Henderson - Acting Group Manager Water and Waste

Hayley Knight - Business Performance Coordinator/PA

Authoriser:

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☒	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Three waters activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy

The 3 Waters Activities are included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement - external

As an update report no external engagement has been undertaken.

Engagement – internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety / Conflict of Interest etc.

There are no identified risks.

Community Boards

Not applicable.

Solid Waste Activity Report for the Quarter Ending 31 March 2017

Department: Water and Waste

EXECUTIVE SUMMARY

1 This report updates the Committee on Solid Waste operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

· Tender evaluations concluded for Landfill Environmental Monitoring and Reporting, Rural Transfer Stations and Rural Skip Days, Green Island Landfill and Transfer Station contracts and preferred suppliers were identified.

· Progressed CBD recycling improvements by engaging the central city and South Dunedin Precinct communities, secured safe drop off and back of house collection locations for cardboard and began the manufacture of the first neighbourhood recycling facility for Moray Place.

RECOMMENDATIONS

That the Committee:

a) Notes the Solid Waste Activity Report for the Quarter ended 31 March 2017.

BACKGROUND

3 The Solid Waste activity provides for effective collection, resource recovery and residual disposal in a way that protects public health, and minimises impact on the environment.

4 The Solid Waste activity includes:

· Kerbside collection of waste and recycling for most urban and city residents and small businesses.

· Disposal Facilities (landfill and transfer station) for waste and Resource Recovery Centre (recycling and reuse store) are provided for at Councils Green Island site. The Waikouaiti site has both a transfer station for waste disposal and recycling facilities. Middlemarch has a transfer station and a hosted community recycling drop off centre. Waste collected at the community transfer stations is then transferred to Green Island Landfill for landfill disposal. All recycling is sent to the Material Recovery Centre for sorting and transportation to recycling markets.

· Public place recycling infrastructure and servicing is provided on the streets in the CBD and several satellite locations in the district.

· Monitoring the state of the Council’s open and four closed landfills in accordance with conditions of consents.

· Education programmes promoting “rethinking, reducing, reusing and recycling”, cleaner production and sustainable business practice.

DISCUSSION

Management of Solid Waste services

5 Kerbside collection services (refuse and recyclables) are carried out by Enviroway Ltd in urban Dunedin. Kerbside collection services in Middlemarch are carried out by a sub-contractor to Enviroway Ltd.

6 The management and operation of the Green Island landfill is carried out by Delta Limited. The transfer stations and resource recovery centres at Waikouaiti and Middlemarch are managed by a sub-contractor to Delta Utility Services Ltd.

7 The collection of illegally dumped rubbish, empting of street litter bins, including recycling bins and refuse and recycling collection services in the CBD, are contracted to McCallum Street Sweeping Services Ltd.

Non-financial performance

Service

8 Number of complaints regarding missed collections after 4pm

· There were fewer missed collection reported in January/February than recorded in the previous year however, an increase in March. This has been a general increase rather than associated with a particular event.

· Staff are reviewing reporting methods and communications channels in view of further reducing the number of missed collections and related customer complaints.

Value and Efficiency

9 Total waste collected and diverted.

· The quantity of recyclable material collected from kerbside in January and February this year was considerably lower than the previous year.

· Kerbside communications have been updated to promote good recycling practice aimed at reducing bin contamination (non-recyclables).

· Recycling tonnage was well up in March with low levels of contamination recorded. This could be a result of residents receiving the updated recycling information in their mailboxes i.e. a kerbside calendar and under-lid bin stickers which clarifies what packaging products are recycled via the Councils kerbside collection service and what their collection day is.

Major initiatives

10 Waste Services Contracts – Three Waste Contracts: Landfill Environmental Monitoring and Reporting, Rural Waste Services, Green Island Landfill and Transfer Station were released for tender in January and the evaluation process identified the preferred suppliers for each.

11 Contract negotiations are progressing well. The kerbside recycling service component of the Rural Transfer Stations, Rural Skip Days and Rural Kerbside Collection Services was removed from the contract as it limited the tenderers who were able to bid due to the requirement for dedicated vehicles. Rural kerbside collection services for DCC rubbish bags and recycling will remain with EnviroWay Ltd in line with the existing kerbside rubbish and recycling collection contract.

12 City Recycling Facilities – Construction of the first neighbourhood recycling facility has commenced. This facility will be installed in its Moray Place location in mid-May. A launch event was held to celebrate this initiative as it is a first for New Zealand. Carrier bags for transporting recyclables to the recycling facility have been made from local, recycled materials; coffee sacks, seat belts and thermal curtains. These bags were produced by the Dunedin Curtain Bank. Bags will be distributed to residents in the area of the recycling facility in mid-May to engage the community in this recycling initiative.

13 City Cardboard Collection Kerbside – Twenty five safe locations for the kerbside collection of cardboard in the city and South Dunedin Shopping Precinct have been identified. Brass plates displaying a cardboard recycling insignia have been produced and will be placed on the kerb of these locations to assist customers in locating these collection areas on launch of the improved cardboard collection service. The kerbside collection of cardboard has been removed from the busiest parts of George, Princes, Great King, Lower Stuart and King Edward Streets. This has been for both safety and city amenity reasons.

14 City Cardboard Collection Back of House – Twenty four back of house locations have been identified for cardboard collection services. This is a shared service model whereby business clusters agreed to collaborate and DCC provides a cardboard collection bin to the host business. All participating business are provided with a secure code to access the locked bin in their area. The agreement is supported by a Memorandum of Understanding. Some business operators in the CBD have signed up as host sites even though they do not use DCC’s cardboard collection service just because they wanted to support neighbouring businesses and improve the cleanliness of city streets.

15 Extension to Kerbside Collection Services – a pocket of residents within the central Dunedin area will come onto the kerbside recycling collection services as it has been identified they are able to be serviced by the collections trucks. This will benefit 53 residents in the lower Hope, Stafford, Carroll, High and Manse Street areas. Letters will be sent out to residents in May to advise.

16 Kerbside Recycling Bin Inspections - Residential kerbside recycling bin inspections will commence early June. This twelve week trial aims to further reduce recycling bin contamination rates and minimise hazardous materials being deposited in recycling bins. New bin tags, letters and communications are currently being developed which will identify issues and support good recycling practices i.e.; there will be an opportunity for residents with some recycling bin contamination to correct their recycling habits, residents who have been identified as good recyclers will receive a thank you from DCC and recycling bins that have clearly been identified as being used as rubbish bins or contain hazardous materials e.g. medical waste or soiled nappies will not be emptied. Recycling bins that continue not comply may be removed. This initiative follows on from the ISCOM report presented in May 2016 about recycling markets and the issue with recycling bin contamination.

17 E-waste Recycling – Staff have reviewed improvements to promote and engage the community in greater e-waste recycling. Negotiations with Cargill Enterprises are underway to receive all e-waste from DCC drop off sites (currently the Rummage Reuse Store). This will include TV’s which have previously gone to another recycler in Christchurch and the introduction of a battery recycling service.

18 Improving Street Cleanliness in the University Area - Staff attended ‘Tent City’ during orientation week in February. The focus was on DCC kerbside rubbish and recycling services, providing hints and tips on reducing food waste and promoting the Rummage Reuse store as a good place to purchase household items and to take unwanted items to at the end of the academic year.

19 The City Custodian has spent time walking the streets in the campus area and talking with students and residents directly about good rubbish and recycling practices. This has been well received and the area is looking generally tidier. Both the weekly street cleanliness report and feedback from Otago University Property Services staff and Campus Watch are showing reduced non-compliance.

20 Organics Reduction – An invite only seminar was sent out to food registered businesses in the CBD. The aim of the seminar was to promote food rescue services and waste minimisation. Nine businesses accepted and attended the seminar which was held on 16 March. The evening included presentations from FoodShare, Environmental Health and Gilbert Foods. FoodShare shared its story and provided information about food rescue services. Environmental Health provided a health perspective on donating surplus food and a current food donor talked to their experience about food rescue. Since then, a FoodShare representative has visited the attendees to register them as potential food donors. On signing up to the programme each registered business will display a window sticker showing their support for food rescue which is co-branded FoodShare supported by DCC.

21 The Waikouaiti Transfer Station and Landfill Closure – A preferred supplier has been identified for the contract for Rural Transfer Stations and Rural Skip Day Services. Negotiations with the preferred supplier are well underway and a collaborative contractor/community approach to operations at the rural transfer station at Waikouaiti is being developed. This contract model has been proven effective elsewhere whereby members of the community operate the resource recovery centre, support and encourage more waste diversion in their community and the contractor runs the transfer station, providing expertise and site controls such as adherence to good health and safety practices, and site security.

22 A working group has been established and will meet for the first time in May to progress and plan for service and site improvements at Waikouaiti Transfer Station and Resource Recovery Centre in support of the new contract model.

23 The final closure of Waikouaiti Landfill will take place towards the end of the year as warmer weather is needed for major earthwork activities of this kind. Capping material for this project maybe available from another Council capital project and this is being investigated. This result may be beneficial to both Water and Waste.

Capital projects

Name	Budget Full Year	Actual YTD
Green Island Landfill Gas Collection	$379,800	$36,909
Compost for Final Cap	$32,600	$0
Improvements to Final Cap	$183,500	$0
Recycling Wheelie Bins	$0	($50,825)
Waikouaiti Transfer Station	$100,000	$1,005
Waikouaiti Final Capping	$100,000	$6,377
City Recycling Facilities	$0	($25,688)
Green Island Landfill Renewals	$325,600	$70,905
Litter Bin Renewals	$0	($54,361)

24 Capital expenditure has been on project currently underway and for renewals.

25 The Capital costs associated with the final capping of the Waikouaiti landfill had been deferred to 2017/18 year and will be drawn down from the landfill aftercare fund as required. A request to carry forward the budget for improvements to the Waikouaiti Transfer Station has been approved. This is to ensure the development of the site is consistent with the new contractor/community model.

26 There has been considerable investment in replacement recycling bins in the 2016/17 financial year. This is in part due to ageing of the bins (both yellow-lidded wheelie bins and blue crates and also recycling bin replacements as bins have gone missing from properties. Staff are investigating RFID tagging for future purchases of kerbside wheelie bin. This will enable better management of these assets over time, through the recycling bin renewal programme.

27 Construction has begun on the Moray Place Neighbourhood Recycling Facility. The budget for two pilot recycling facilities was approved by Council in January 2015. The recycling facility design and construction was tendered and awarded to a local company as they incorporated artistic elements with functionality into the design. The additional costs associated with the design enhancements will be paid from the waste levy budget.

OPTIONS

28 As this is an update report, there are no options.

NEXT STEPS

29 Areas of focus for the next quarter will be:

· Launch city recycling programme;

i) Improved cardboard collection service; kerbside and back of house services

ii) Establish two neighbourhood recycling facilities in Moray Place and under the Jetty Street bridge in the Warehouse Precinct

iii) Extend kerbside collections services to city residents’ south-west of Princes Street.

· Partnering with Cargill Enterprises to promoting e-waste recycling services and support for social enterprise in Dunedin. A launch date will be notified in the once negotiations have been concluded. Applying a subsidy is being considered in order to make e-waste recycling a more attractive proposition than landfill.

· Awarding contracts for Landfill Environmental Monitoring and Reporting, Rural Transfer Stations and Rural Skip Day Events.

· Working the University to model a ‘This is my Neighbourhood’ social awareness campaign. This follows on from concerns raised by residents living in the campus area about the level of broken glass, and litter on streets and pavements. The aim of this campaign is to make students more aware of other people that live, work, attend school and early childhood centres in the area.

Signatories

Author:

Catherine Irvine - Solid Waste Manager

Hayley Knight - Business Performance Coordinator/PA

Authoriser:

Laura McElhone - Acting Property Manager

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

Title

Page

Six mouth update on Waste Management and Minimisation Plan priorities

Kerbside Recycling Bin Checks Noice

Kerbside Recycling Bin Tags

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☒	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The solid waste activity supports the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The solid waste activity contributes positively to the environmental interests of the community through refuse and recycling collection at the kerbside and public places, educating and promoting environmentally sustainable behaviour and managing landfill and transfer station facilities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The solid waste activity is included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

Not applicable.

Objective 1: All DCC Policies and Plans clearly align with the vision, goals, guiding principles and objectives of the Waste Management and Minimisation Plan.
	Policy	Method	Status		Update - Current Projects	Forecast – Next Steps		Timeframe
	Account is taken of the Waste Management and Minimisation Plan during the preparation of DCC Policies and Plans.	The Waste Management and Minimisation Plan is implemented across the organisation via the DCC Strategic Advisory Sub-Group	Initiated		Current collaborations in progress include; food waste minimisation as it aligns with Food Resilience. Improving illegal dumping administration and reporting and level of service in the Campus area. Engaging event organisers in waste minimisation and recycling, providing advice and information. Design improvements incorporated for the city neighbourhood recycling facilities. Advice was sort from staff in regards to elements from an Arts and Culture Strategy perspective.	Planning of more neighbourhood recycling facilities in the city. Proposed locations are at the Dunedin Railway Station and Bond Street Alleyway. Progress with developing BIS systems that will allow more transparency and better reporting on illegal dumping.		On-going
		The Dunedin City District Plan recognises the storage and access needs in the provision of services and land use (i.e. the management of best practice cleanfill operations in relation to city earthworks).	Monitor		Continue to monitor and report on known commercial activity that may breach best practice for cleanfill activity. Investigate the impact private roads are having on the delivery of kerbside collection services – waivers have now been included on the LIMS reports for new properties identified as being able to receive the kerbside collection. Increasingly there are issues with private roads which can be too narrow for trucks to enter or turnabout which means not all properties will receive waiver therefore other options are investigated before a decision can be made on whether or not a kerbside collection service can be provided.	Continue to provide the City Development team with information and advice where appropriate.		On-going
	Each DCC activity is accountable for managing resources and minimising waste in accordance with the Waste Management and Minimisation Plan.	Each DCC activity will report annually on their waste minimisation activity.	initiated		Worded with tenants in the Civic Centre to improve recycling practice i.e. cardboard is no longer collected from the kerbside on George Street. A polystyrene collection for recycling has been introduced Libraries continue to reduce their waste year on year and have started a public facing reusable bag campaign.	Conduct a Civic Centre waste audit to inform good waste systems and practices that can be implemented in the workplace. Provide advice about waste and recycling collection services in view of establishing collection contracts to DCC properties.		August 2017 November 2017
		Develop and adopt a DCC purchasing policy that supports the reduction of waste and increased resource efficiency.	On-going		Event recycling now inbuilt into Event Management System. Libraries have recycling and composting built into their conditions for meeting room hire. Staff continue to support the recycling efforts of Forsyth Barr Stadium. The supply agreement for IT equipment now requires a take back service for recycling ewaste. Revival Food is now a preferred supplier for catering DCC events.	Staff are investigating opportunities to extend DCC ewaste recycling in support of good recycling practice and social procurement via an agreement with Cargill Enterprises.		On-going

	Policy	Method	Status		Update - Current Projects	Forecast – Next Steps		Timeframe
	Review and adopt a Solid Waste Bylaw under Section 56 of the Waste Minimisation Act 2008	License waste and diverted material collectors to enable reporting on the quantity, type and destination of waste and diverted material.	Information Gathering		Staff are gathering information that will inform the development of the next Solid Waste Bylaw, including seeking legal advice and reviewing other Council’s Solid Waste Bylaws.	The Draft Solid Waste Bylaw needs to be legally reviewed against other model bylaws that give power to Section 56 of the WMA		tbc
		The DCC will report City waste and diverted material information and data to the community annually.	Continuous Improvement		Improvements have been made to the ROS survey questions about waste and recycling. Improvements have been made to annual plan KPI reporting. Household food waste data has been calculated for Dunedin as part of Love Food Hate Waste. This is being communicated through public events and media.	Continue to collect data that informs decisions and will be of interest to the public and report this through the appropriate channels.		On-going
Objective 2: The community has access to services for diverted material
	The DCC will continue to provide a kerbside collection service for diverted material which caters to a growing resident population, recognises the specific demands of our district demographic, and is inclusive of small businesses on collection routes.	Continue and extend the DCC’s kerbside collection service area for recycling into selected areas.	Continual Improvement	Staff are working collaboratively with University Property Services staff and other stakeholders in the campus area and have collectively developed a ‘Street Cleanliness Actions Plan which both identifies and scopes the issues and prioritises activities. Residential kerbside yellow-lidded recycling bin inspections to commence early June. This will be a 12 week trial aimed at reducing recycling bin contamination rates, including hazardous materials. New tags, letters and communications are being developed to support this activity. This follows on from the new kerbside recycling communications delivered to residential properties in February.			Deliver bins in June and commence kerbside collection services Review a proposal for an improved level of service in the Campus area that supports Street Cleanliness. Cost out options and present a report with recommendations. Develop online videos with a featuring a known local Waste Minimisation champion, recycling in the household and the sorting facility. Create an online A-Z directory to provide advice on material reuse, recycling and safe disposal and to promote local businesses who champion recycling initiatives. This will include a consumer guide to asking the right questions on waste minimisation when making purchases.	June 2017 On-going June – October 2017 August - October 2017
		Provide residents in the Central Business District and South Dunedin retail area with a DCC collection service for recyclables.	In progress	An extension to the kerbside collection service to a residential section of the CBD (53 properties to total) in lower Hope, Carroll, Stafford, High and Manse Streets. The first of two pilot neighbourhood recycling facilities was installed in Moray Place in May. Improvements to city cardboard collection services are being introduced to improve safety and street amenity. This includes designated drop off areas on the kerbside and shared back of house collection services			Install neighbourhood recycling facility in the Warehouse Precinct under the Jetty Street Bridge Based on the review of the two Pilot Neighbourhood Recycling Facilities extend the network neighbourhood recycling facilities.	September 2017 September 2018

	Policy	Method	Status	Update - Current Projects			Forecast – Next Steps	Timeframe
		The DCC will continue to monitor the demand for, and benefits of, providing a kerbside collection service for organic waste.	Information Gathering & Evaluation	A research review of what other Councils are doing in regards to organic collection, processing and available markets will take place between July-September 2017. This review will inform recommendations for the future of organic waste management; kerbside collections and sludge management. · Composting operations · Waste to energy operations			Staff aim to present the report in December 2017 with recommendations which will inform the review of DCC kerbside collection service in readiness for modelling and consulting on DCC’s next kerbside collection contract.	July - December 2017
Objective 3: The community has access to facilities for diverted material
	The DCC will increase the capability and capacity of its resource recovery facilities.	The DCC will continue to develop DCC-owned resource recovery centres at Green Island and Waikouaiti.	In progress	New contracts for the operation and maintenance of DCC transfer stations and resource recovery centres (inclusive of Green Island landfill) are being negotiated. This includes putting more emphasis of resource recovery through the Rummage Reuse Store, and greater material diversion via the transfer station for reuse and recycling. A collaborative contractor community approach is being developed for Waikouaiti Transfer Station that enables and engages community activity on-site and supports greater resource recovery and community resilience. Staff are also in negotiation with Cargill Enterprises to improve and broaden the scope of ewaste collection services at DCC resource recovery centres i.e. divert more ewaste from landfill and include a battery recycling service. This partnership will also provide opportunities throughout the year to jointly promote ewaste recycling and DCC support for social enterprise.			New contract established A review of resource recovery and transfer station site is site design in order to identify improvements and renew assets needs to be undertaken. Initial improvements will focus on site health and safety, further improvements will be incorporated in the design to maximise resource recovery and reduce transfer station waste.	July 2017 October 2017 July 2017
		The DCC will provide outlying communities, distanced from a Resource Recovery Centre, with drop-off collection facilities for diverted material which community members manage and maintain under agreed terms with the DCC.	Continuous Improvement	Four Community Recycling Facilities have been introduced. · Hooper’s Inlet · Pukehiki · Lee Stream · Middlemarch The Pukehiki site has been problematic as it has established itself and a regular illegal dumping spot. Staff met and are working with the local community to find a temporary solution. A preferred long term solution is for an extension to DCC kerbside rubbish and recycling collection service.			A short term solution has been proposed whereby pop-up recycling facilities are provided at the site on specific days and are staffed. Review options for the Middlemarch community and potentially introduce additional recycling drop off facilities at the transfer station.	On-going
		The DCC will work in collaboration with businesses, not-for-profit organisations and existing resource recovery facility operators to establish a network of resource recovery centres for the collection of diverted material.	More Resource Required	DCC continues to work with Cargill Enterprises for ewaste collection and recycling. DCC continues to support and promote FoodShare food rescue services as a way to minimisation waste and fill a need within our community. DCC continues to support and promote the Southern District Health Board in providing a free, safe sharps disposal and expired medicine disposal option via pharmacies in the southern region.			Continually seeking out partnership opportunities	On-going
	Policy	Method	Status	Update - Current Projects			Forecast – Next Steps	Timeframe
	The DCC will continue to enlarge a network of public places recycling bin facilities to areas identified as community hubs or tourist hot spots and in line with city development and planning.	The DCC will continue to support the national ‘LoveNZ recycle with care’ brand and engage stakeholder participation.	Continuous Improvement	The network of recycling bins was initially established in 2011 as it coincided with Rugby World Cup. The network has grown in the time from 52 bin recycling stations in and around the city to 92 recycling stations now in urban hubs and tourist locations. There continues to be a demand for more recycling stations. Staff are reviewing and developing a programme for extensions to the current network and timetable for renewals.				August 2017
Objective 4: The community has access to services for waste management
	The community has access to services for waste management.	The community continues to receive a kerbside collection service for waste.	On-going	Business as usual				Contracted to 2018/19
		The DCC maintains collection and maintenance contracts for servicing the city’s litter bins.	On-going	Business as usual				Contracted to 2018/19
		The DCC will collect illegally dumped waste deposited on public land under collection contracts.	In progress	Staff are reviewing a more collaborative response to better manage incidents of illegal dumping in the city. This review covers reporting of incidents, information management, community engagement and the infringement process. The infringement process has now been built into the core Council customer service system. Processing mapping is in progress.			Continue to develop the support systems that will enable improvements to be made. Prepare a Policy Enforcement Strategy and Clearance Orders to support the infringement process. Adopt a new Solid Waste Bylaw	tbc
Objective 5: The community has access to well managed waste disposal facilities
	Dunedin waste disposal facilities remain operational until the expiry of current consents.	The DCC will ensure all resource consent requirements for DCC owned operational waste facilities are complied with and kept current in line with both regional and district plans.	In progress	Staff developed a contract strategy for Waste, prepared and tendered of three contracts that best met the service and operational needs for Environmental Monitoring and Reporting, Rural Transfer Stations and Rural Skip Days and Green Island Landfill and Transfer Station. Tenders were evaluated and staff are concluding the negotiations in view of awarding contracts and preparing for handovers on 1 July. A health and safety review of the Green Island Transfer Station has taken place. Improvements have been identified and staff will follow up with recommendations for improvement.			Prepare for a smooth handover of contracts to the new contractors.	July 2017
	Policy	Method	Status	Update - Current Projects			Forecast – Next Steps	Timeframe
	The DCC will use economic drivers to minimise waste to landfill.	The DCC will review and set gate charges for DCC owned waste facilities annually, ensuring that the true costs associated with landfill operations, future closure and aftercare are recovered via user charges.	On-going	In line with the Annual Plan process, review of the Schedule of Fees and Charges In line with Central Government taxes i.e. Emissions Trading Scheme and Waste Levy			Increases to landfill charges associated with the ETS will have been budgeted into gate charges for the 2017/18 financial year.	On-going
		The DCC will investigate landfill disposal options in readiness for the closure of Dunedin landfills	In progress	Waikouaiti landfill has been closed with final capping of the landfill taking place summer 2017/18. A review of the Waikouaiti site design is required to support the collaborative contractor/community model.			Any capital investment in the existing Green Island site will take into consideration landfill close post 2023. Options for future landfill operations will be explored and presented in Council during the next Waste Assessment and WMMP review 20018/19	October 2017 Review 2018/19
		The DCC will provide transfer station facilities at Waikouaiti following landfill closure in 2016	In progress	A temporary solution has been provided and increasing the collection capacity with supplementary services is currently taking place. This is an interim measure while community consultation takes place and a site design is developed.			Commission site design for Waikouaiti Transfer Station and Resource Recovery Centre that will provide an appropriate level of service into the future.	October 2017
Objective 6: Hazardous waste is managed in accordance with best practice
	The DCC will continue to support national regulation for the storage, collection, treatment and disposal of hazardous waste and, where necessary, regulate to protect the environment form identified hazardous waste products or practices not currently regulated.	The DCC will work collaboratively with the Otago Regional Council to ensure standards for the safe treatment and disposal of hazardous waste are managed and monitored in accordance with the current legislation, regulation and best practice guidelines	In progress	Staff have commissioned a review of the acceptance criteria for Special Hazardous Waste at Green Island Landfill. The report is in its final draft stage. Staff prepared a submission to both ORC’s Regional Policy Statement and Draft Annual Plan requesting greater collaboration with Territorial Authorities on regional waste issues including an update of their Regional Plan ‘Waste’.			Make appropriate changes to the process of accepting special hazardous waste in-line with recommendations from the review which support industry best practice. Staff will engage with the ORC to work collaboratively in the planning and implementing of strategies and plans for the collection, storage, treatment and disposal of hazardous substances.	July-Sept 2017
		The DCC will investigate options for the collection of hazardous household waste chemical.	In progress	The domestic hazardous waste drop off area is having a clean-up in readiness for handover to new contractor in July. The Chemical shed has also been cleaned out.			More resource is needed to investigate collection events for hazardous waste products.	tbc
		The DCC will use provisions of the Solid Waste Bylaw to ban problem problematic and/or hazardous products from landfill disposal.	In progress	Staff have discussed the format of an Infringement Process and other Powers under the Local Government Act to pursue prosecutions for illegal dumping in lieu of adopting a new Solid Waste Bylaw in the interim period.			Adopt a new Solid Waste Bylaw	tbc
Objective 7: All operating clean sites in Dunedin have been identified and are operating in accordance with industry best practice
7	The DCC will work collaboratively with the Otago Regional Council to strengthen consent regulations for operating cleanfill sites	The DCC supports a review of the Otago Regional Council's Regional Plan 'Waste' for Otago.	In progress	Staff submitted to ORC’s Regional Policy Statement which raised concerns about the permissive approach to non-levied, managed and unmanaged fills in Otago and lack of data and monitoring of these sites. There is still no confirmation from Otago Regional Council on whether it will be reviewing and updating the Regional Plan ‘Waste’.				On-going
	Policy	Method	Status	Update - Current Projects			Forecast – Next Steps	Timeframe
Objective 8: Dunedin communities and learning agencies are actively engaged in zero waste education and are empowered to act with local initiative
	The DCC will ensure zero waste education is accessible and available to learning agencies and community groups.	The Enviroschools programme is supported and gets funded by the Otago Regional Council through regional co-ordination and by the DCC via local facilitation.	In progress	Otago Regional Council has committed to the Regional Coordination of Enviroschools in Otago. A second Enviroschools facilitator has been appointed. Recruitment for an Educational Promotion Officer (EPO) will commence soon after consultation with existing staff.			Establish a simple waste minimisation report to track Waste Levy spend on the Enviroschools programme.	September 2017
			On-going	Adult education programmes being delivered are: · Waste Free Parenting Workshops · Love Food Hate Waste Workshops These workshops are well attended and workshops are often over-subscribed.			Recruitment process underway for an Education and Promotions Officer following consultation with an existing staff. Contracts for composting workshops and the facilitation of the Sustainable Living programme to be reviewed and put out for tender. Make improvements to measures and reports to support and inform the development of waste minimisation education programmes.	tbc
	The DCC will ensure zero waste action is promoted within communities	The DCC will encourage members of the community to practice waste minimisation in their homes and neighbourhoods and support the development of community-led initiatives that make beneficial use of diverted materials locally.	More Resource Required	Waste Minimisation Grants Package in draft form.			A waste minimisation community initiatives grant will be established via the Council’s Grants Sub-Committee to assist groups with implementing projects that support community waste minimisation activity.	September 2017
	The DCC encourages and supports businesses to minimise waste and promotes both resource efficiency practice, product design and a cyclic economy.	The DCC will develop and/or deliver a cleaner production programme for businesses to assist businesses improve organisational performance.	More Resource Required	The DCC Free Resources waste exchange has undergone some improvements, now hosted by DCC.			Review Free Resources customer database and plan a promotional push for Free Resources Waste Exchange. A promotional push for Free Resources Waste Exchange	tbc
Objective 9: Dunedin businesses minimise waste, are resource-efficient and demonstrate innovation which grows or attracts sustainable market opportunities to the city
	The DCC will partner or form working relationships with industry, businesses and neighbouring councils to support or offer incentives for initiatives and developments that will increase the quantity and range of diverted material that can collected and processed in the region.	The DCC will facilitate and fund ‘Business for Change’ meetings regularly to incubate ideas and identify potential business opportunities that will efficiently and effectively minimise waste and/or recover resources	More Resource Required	Staff have had initial discussions with Enterprise Dunedin about identifying opportunities to support and promote growth in the resource recovery section in Dunedin.			Staff will present to the Enterprise Dunedin team in the near future.	tbc
	Policy	Method	Status	Update - Current Projects			Forecast – Next Steps	Timeframe
		The DCC will assess, partner, endorse or support Waste Levy Contestable Fund applications which minimise waste and/or add value to recovered materials with the potential to create local employment opportunities.	More Resource Required	A Waste Minimisation Grants Package is in draft form and is currently going through a legal review with the in-house legal team in relation administering waste levy grants in readiness next Grant Committee funding rounds.			Staff will present to the Enterprise Dunedin team in the near future. A business innovation grant will be established to stimulate business activity that supports designing out waste and greater resource recovery activity.	September 2017
		The DCC will work collaboratively with Central Government, other Councils, industry, businesses, associations and the community to establish, encourage and support the realisation of product stewardship initiatives	In progress	WasteMINZ Behaviour Change Steering Committee Member participation. This committee is charged with the development of national programmes such as Love Food Hate Waste and improving signage for recycling collection points. Regular planning Otago/Southland waste network meetings are held with next one scheduled for September to discuss an array of potential collaborations such as organic waste processing, Section 17a reviews, the future provision of landfills, landfill audits, recycling collateral, shared website resource library.				On-going

Infrastructure Services and Networks Committee

12 June 2017

Parks and Recreation Activity Report for Quarter Ending 31 March 2017

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 This report updates the Committee on Parks & Recreation operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

· The Predator Free Dunedin Memorandum of Understanding was signed in March

· All pools were certified as Pool Safe

· Positive reviews after Test Match at the refurbished University Oval in March

RECOMMENDATIONS

That the Committee:

a) Notes the Parks and Recreation Activity Report for the Quarter ending 31 March 2017.

BACKGROUND

3 The Parks & Recreation activity provides public access to pools, urban green space, sports fields and facilities, recreation and leisure opportunities and a botanic garden of international significance.

DISCUSSION

Management of Parks & Recreation Services

4 Council manages Moana Pool, Mosgiel Community Pool, Port Chalmers Community Pool, and St Clair Hot Saltwater Pool. The pools support casual swimming, professional swimming coaching, and learn-to-swim programmes.

5 Moana Pool is open year round, with additional services including: crèche, hydroslides, gym, physiotherapy, massage, and a retail shop. Mosgiel Community Pool is open seven months of the year and both Port Chalmers Community Pool and St Clair Hot Saltwater Pool are open for six months of the year. In addition, the Council provides grants for the community pool at Middlemarch, Moana Gow Pool and a number of school pools.

6 The Botanic Garden has 19 themed-garden collections and an aviary and is graded as a Garden of International Significance by the NZ Gardens Trust.

7 Council manages a wide range of open spaces providing parks and recreation facilities, for both organised and casual use including playgrounds, sports fields, cemeteries, parks and walkways. The maintenance of these spaces is contracted out, with Council staff overseeing operations including formal and informal lease/use arrangements, and the development and implementation of policies and plans relating to parks and recreation.

Non-financial performance

Value and Efficiency

Sports Facilities Bookings

8 Bookings had maintained a consistent trend compared with the previous financial year until the end of the January 2017. The reduction in bookings in February and March is attributable to the Masters Games and the Track and Field Nationals which were held in February and March 2016.

Visitor Numbers at Moana Pool

9 Visitor numbers at Moana Pool maintain the consistent trend with previous year’s numbers. No data is available for the month of November as a system error in the door counter resulted in no attendance being recorded.

Number of Visits to Community Pools

10 The community pool season closed on the 31^st of March 2017. The Mosgiel and Port Chalmers Community Pools recorded slightly higher visits than the previous financial year. Staff increased publicity and event provision at both pools this season. Unseasonal weather this summer significantly impacted the number of visits recorded at St Clair.

Total Burials at all Cemeteries

11 Cremations have dropped significantly with the opening of the Hope and Sons Ltd facility. A full review of the cremation operation is being undertaken to determine the best option for future service delivery.

Volunteer Contribution

Month	Number of Volunteers	No. of Hours	Cost equivalent
November 16	18	45	$1,265.40
December 16	15	88	$2,474.56
January 17	34	160	$4,494.20
February 17	75	142	$3993.04
March 17	30	281	$7901.72

12 The measured contribution of volunteers dedicating time to the Dunedin’s recreation space is steadily rising. The increase is in part a function of active engagement and activation of volunteers through the joint Department of Conservation (DOC) and DCC Volunteer Co-ordinator. Other established volunteer groups such as the Green Hut Track Group are beginning to formally report on their activities also. Volunteer activities included track maintenance and invasive species removal.

Major Initiatives

New Contracts

13 During the year to date a significant focus has been the introduction of new contracts. The Ecological Maintenance, Track Maintenance and Pest Control contracts were tendered in March.

Aramoana Wharf Removal

14 Staff met with DOC officers in May to discuss the draft concession. Design, access, mitigation of environmental effects and location were the areas identified as requiring further work before a final concession will be lodged. Staff are meeting with the Trust in early June to assist in finalising the application before submission.

15 Engagement with key stakeholders groups is on-going.

Logan Park Redevelopment Plan

16 Staff have engaged a specialist recreation planning consultant to deliver a concept plan for the Logan Park Redevelopment. The work will include input from a range of Logan Park stakeholders and be complete late in 2017.

Predator Free Dunedin Memorandum of Understanding

17 Staff have been working with conservation groups in the greater Dunedin community to support the establishment of “Predator Free Dunedin”. Predator Free Dunedin is working under the Government led Predator Free 2050 programme to rid Dunedin of damaging introduced species.

18 A Memorandum of Understanding was signed in March recognising the collaborative approach to developing a city wide Predator Free Dunedin Management Plan that aligns with the national Predator Free 2050 target.

19 Staff are working with Predator Free Dunedin to deliver a co-ordinated work programme for 2017/18 at the start of the new financial year.

Accessibility

20 The Halberg Disability Sport Foundation has approached the Dunedin City Council with a proposal to develop an Accessibility Profiling Tool.

21 The purpose of the tool is to provide up to date information to enable people to find tracks, cycle ways and waterways that are best suited to their abilities.

22 The tool will enable people to log a series of site specific filters regarding the accessibility of a track. For example: surface of the track, steps, obstacles, accessible toilets, car parking and accessible huts. People on site can also take photo and upload them so that other users can view the specific areas and make a decision based on their own ability.

23 The DCC along with other territorial authorities have contributed to the cost of the Pilot Project.

24 A number of Parks and Recreation staff have attended “No Exceptions Training” which is facilitated by the Foundation, and will work with the Foundation to ensure accessibility is a key consideration in all future improvement and renewal works.

Volunteer Projects

25 Early in February staff began the trail crew volunteer work programme on tracks which run through DOC land. In May this work will be extended to include DCC tracks.

26 During orientation week in February, a University halls volunteer programme was initiated, which targeted the control of noxious weed species in the Woodhaugh, Otago Peninsula, and in Outram.

27 Staff are working with established volunteer groups to set up management agreements for work carried out on DCC and DOC land. Development of a joint salt marsh restoration project at Purakaunui estuary is also underway. DOC, DCC, Student groups, and Purakaunui Iwi are all involved.

Pool Safe

28 All four DCC pools were certified as Pool Safe in March. The certification assesses the physical site, tests processes and staff competence of each facility against New Zealand Standards.

Cricket Test Match

29 DVML, New Zealand Cricket and DCC partnered to deliver a high quality Test Match between New Zealand and South Africa in March.

Capital Projects

Name	Budget	Actual (to date)	Status
Ocean Beach Remedial Works	$0 – approved overspend	$659,000	Complete
Warrington Domain Toilet Upgrade	$50,000	$50,803	Complete
Botanic Garden - Glass House Demolition and Site Reinstatement	$84,000	$60,452	Complete
Botanic Garden Duck Pond Pier	$42,000	$40,639	Complete
Baldwin Street Toilet	$100,000	$177,300	Complete
Mosgiel East Playground Development	$39,800	$44,425	Complete

Asset Renewals

Name	Budget	Actual (to date)
Cremator Refractory Refurbishment	$70,000	$71,000	Complete
Tahuna A&P Building Asbestos Removal and Re-roof	$55,000	$45,612	Complete
University 4 and 5 Field Refurbishment	$205,000	$417,055	Complete
Sims Building Refurbishment	$450,000	$189,093	Underway
Tahuna Park Pavillion and Grandstand Re-roof	$285,000	$152,343	Underway
Mosgiel Gym Roof Renewal	$116,000	$104,206	Complete

Ocean Beach

30 Staff have continued to monitor the performance of the geotextile tubes at Ocean Beach. Since the installation in July 2016, rocks have been cleared and additional sand placed in front of the structures. In quarter March a further 3000m³ of sand was procured from the Port Otago harbour dredging programme and delivered to Ocean Beach. The sand stockpile will be used to supplement the beach if sand levels drop in front of the coastal protection structures during winter storms.

Highland Park

31 Staff finalised the design of the reserve and developed tender documentation in March. It is intended that the physical works, including contouring, fitness circuit, playground, paths and planting, will be carried out during winter 2017.

Mosgiel East Playground

32 The Mosgiel East Playground development in the Silver Springs subdivision was completed in January. The development included some paths, planting and a play area.

Mosgiel Pool

33 The Taieri Community Facilities Trust finished consultation on two sites in the Memorial Gardens area at the end of February, with Council confirming preference for the existing site in April. The Trust plans to escalate fundraising efforts including the feasibility study.

Renewals

34 In February all asbestos cladding was removed from the Tahuna Pavillion Building, with a separate contract let to assess the structure, remediate any deficiencies and re-roof.

35 Work to remove asbestos cladding from the Sims Building was substantially complete at the end of March. There is a remaining portion of asbestos buried behind the building in unstable ground. A contract has been let to assess stability of the slope behind the building and the structural integrity of the building. Once complete, an action plan for the management of the asbestos and the protection of the Sims Buildings Heritage value will be developed.

36 The levelling and reseeding of University Fields 4 & 5 at Logan Park began in November. During the work the contractor discovered a significant quantity of buried asbestos. Specialist asbestos removal experts were engaged and the site was remediated to a safe standard.

37 Work to renew the Mosgiel Gymnasium roof began in January and was completed in February.

OPTIONS 38 As this is an update report, there are no options.

NEXT STEPS

Areas of focus for the next quarter (1 April – 30 June) will be:

39 A report examining Council’s assets susceptibility to coastal erosion will be carried out before the end of 2017.

40 A review of Fees and Charges across all Parks and Recreation assets is underway. The purpose of this review is to create a clear pricing policy that provides staff and the community a transparent process that clearly shows council subsidy and user pay percentages.

41 Submissions on the Parks and Recreation Strategy and two action plans will be reviewed and a report presented to Council in June of 2016/17.

42 DCC and DOC tracks are being audited by the DOC track team to create a collaborative track network.

43 A safety and condition audit of mountain biking tracks on Council land is to be undertaken in August.

44 Working with Otago Hockey Association and Kings High School on funding applications. Funding is expected to be confirmed in October.

45 Working with Football South to progress the proposed all weather sports turf at Logan Park.

46 Options for a review of the Camping Control Bylaw will be presented to Council early in June.

Signatories

Author:

Mitchell Turner - Business Performance Coordinator

Authoriser:

Tom Dyer - Acting Group Manager Parks and Recreation

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local services and infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The parks and recreation activity supports the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The Parks and Recreation activity promotes the social and environmental interest of the community by providing venues and support for sporting and leisure activity and provides garden and open green space that promotes the environmental and social interests of the community.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The parks and recreation activity is included in the long term plan

Financial considerations

The updates reported are within existing operating and capital budgets

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

Not applicable

Community Boards

Not applicable

Infrastructure Services and Networks Committee

12 June 2017

Transport Activity Report for the Quarter Ended 31 March 2017

Department: Transport

EXECUTIVE SUMMARY

1 This report updates the Committee on Transport operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

a) Capital renewals for the 2016/17 year are well progressed with contractors on target to deliver 100% of the programme by year end

b) Cleaning of the city’s mud tanks has progressed well and contractors are on target to have cleaned all mud tanks by the first week of June

c) Work on the Dunedin City Parking policy has commenced

d) Design work on the DCC urban cycle fund project has commenced with construction planned for the 2017/18 year.

RECOMMENDATIONS

That the Committee:

a) Notes the Transport Activity Report for the Quarter ended 31 March 2017.

BACKGROUND

3 The Transport activity provides the planning, construction, maintenance and upgrading of the transport network. The network includes:

· roads

· cycle ways

· footpaths

· bridges and retaining walls

· street lighting

· traffic signals

· road marking.

4 The New Zealand Transport Agency (NZTA), the national road funding authority, provides a financial assistance subsidy for works that meet agreed criteria via the National Land Transport Programme.

DISCUSSION

Contract Management

5 The Transport Maintenance Contract was tendered in early 2016 and awarded to Downer on 1 July 2016 for three years valued at $45 million.

6 Given the tight timeframes in procuring the contract a 6 month transition period was agreed with Downer. During this period performance measures and underlying business processes were formally implemented and reported on from 1 January 2017. Performance results dictate the volume of renewal work that will be awarded to Downer over the following year.

7 A robust performance framework is now in place focusing on five key result areas as follows:

a) Service Delivery - Adherence to programme, specification and budget

b) Value for Money – Delivering services efficiently

c) Customer Service – Improved customer experience across all aspects of the contract

d) Safety – Strict adherence to health and safety requirements and pro-active management of health and safety issues

e) Collaborative and Sustainable working environment – A business culture that encourages innovation, initiative and sustainable work methods that protects and enhances DCC's reputation.

Service Delivery

8 Performance is measured by network audit outcomes, adherence to programme delivery and compliance with asset data and reporting requirements.

9 The results in this area have been acceptable. The contractor remains on track to complete mud tank cleans of the network by end of financial year with 19% remaining to be cleaned as at the end of March and 11% at the end of April.

10 Improvement is required in delivering to the agreed programme. The contractor has not been able to deliver on a complete month of programmed work but is addressing this by recruiting more staff and using local sub-contractors where possible. The impact of not delivering to programme can be a slower than expected response to customer requests.

Value for Money

11 Performance is measured by inspection audits for work completed, co-ordination of corridor access and the quality of claims.

12 Results in this area have been unsatisfactory. There is opportunity to improve the coordination of works across the network particularly with third parties. DCC staff are working on improving our processes with all contractors to address this.

13 The quality of completed works continues to be monitored to ensure compliance with contract specifications. Payment is withheld for any works that do not meet the required standards. Of the 796 jobs audited in March 72 were identified as not being to the appropriate specification and payment was withheld.

14 Robust contract monitoring processes are in place to ensure payment is only being made when the work is completed to an acceptable standard and the appropriate claim has been submitted to DCC.

Customer Service

15 Performance is measured by Customer Service Agency (CSA) response times and results from customer satisfaction surveys sent to affected residents following road works.

16 Results in this area for March were very good. 98% of CSA requests were completed on time versus the targeted 95%.

17 Staff have identified a gap in the current process where customers are not offered a call back to update them on their request. Staff will work with the contractor on the best process for addressing this issue.

18 During the quarter Council embarked on its first customer satisfaction survey for residents living on roads included in the 16/17 re-seal programme. A copy of the survey is included as Attachment A.

19 A key concern raised by residents who responded to the survey was the amount of loose chip on the road and footpaths following the completion of works. Contract specifications require chip to be swept and cleared within 48 hours and before the removal of speed restrictions. Adequate sweeping of gravel will be a focus for contractors following future work.

20 Customer satisfaction surveys will be undertaken on rehabilitation sites for May and following gritting during the winter season. The results of these surveys will be included in future quarterly reports.

Safety

21 Performance is measured through Traffic management planning (TMP) audits, Health and Safety audit results and reporting and record keeping for any health and safety incidents.

22 Results in this area have been acceptable.

23 Twelve TMP audits were undertaken in March by DCC staff. Eleven for maintenance contract sites and one for a non-maintenance site. One TMP audit was conducted as a result of a customer complaint and resulted in one non-conformance. The reason for the non-conformance was a lack of signs and inadequate pedestrian provision.

24 Council have engaged the services of an independent Health and Safety adviser who is undertaking monthly health and safety site inspections. These are conducted in collaboration with Council and Downer staff. Any recommendation made following inspections from the independent auditor must be implemented by the contractor.

25 The process is also designed to be a collective learning experience for those operational staff involved by raising awareness and knowledge of potential health and safety risks and appropriate process to mitigate.

Major initiatives

26 Peninsula Connection Safety Improvement Project – The updated estimates for the Peninsula Safety Improvement Project are significantly higher than what was included in the previous Long Term Plan. Previously Council had budgeted $21m to complete the project. A full NZTA business case process has been completed for the new estimate of $49m. NZTA have agreed to fund their portion of this new cost, approximately $27m. Work will commence later this year with the initial portion of the contract including work that is within Council’s previously approved budget. A report will be included in LTP deliberations for Council to consider funding the balance of the project.

Following discussions with Spokes and the NZTA the final design for the Peninsula Connection cross section has been confirmed. This is included as Attachment B. Advice from NZTA is that this design will provide the greatest benefits for all road users. An analysis of user data shows that a 3m shared path is the appropriate facility to provide on Portobello Road. Specific feedback from Spokes on the condition of the on-road shoulders will be considered to ensure these can be maintained in a condition suitable for cyclists.

An expression of interest for contractors is expected to go to market in early June. This will be followed by a competitive tender process in August with physical works expected to start in October.

27 Regional Land Transport Plan – The Otago and Southland Regional Transport Committees have progressed the review of the Regional Land Transport Plan (RLTP). A workshop was held in January identifying regional transport problems. In March a series of roadshows were held with Councils including DCC, covering the RLTP review process, the strategic section of the RLTP. Work is ongoing to refine the strategic section of the RLTP, and to develop the programme of transport projects for Council and for the regions. Councillor workshops will be held to develop the draft plan for DCC’s transport projects. The public will be consulted on the RLTP in November 2017, with the final RLTP due to NZTA in April 2018.

28 Urban Cycleway Programme – Design work has commenced on the Urban Cycleway programme which includes a number of routes to provide better connections around the harbour and from the harbour to the city. An initial design meeting was held with Spokes and the Automobile Association to gather early feedback on the proposal. Further public consultation will occur in June and July. Urban Cycleway work must be complete by 30 June 2016 to comply with the funding requirements of NZTA. The programme is on track to meet this deadline.

29 Transport Model – The new traffic model is on track to be delivered by the end of the calendar year. This will be a significant asset for the city as we consider projects such as the Central City Plan. The model includes a micro-simulation of the central city to assist with detailed traffic modelling.

30 Capital Renewals 2016/17 – The capital renewal programme for the 2016/17 year is nearing completion. Significant progress has been made with seawalls, bridges and retaining walls to catch up on deferred maintenance. There has also been significant investment in car parks at our parks and reserves to bring these up to an acceptable level of service.

31 LED Street Light Installation – A report on options for LED lighting will be brought to the June Infrastructure Services and Networks Committee for a decision on the preferred lighting type for the city.

32 Safety improvement projects – Following a significant underspend on safety improvement projects in 2015/16 staff have been working on a number of packages to deliver during the 2016/17 and 2017/18 years. A number of safety improvement projects commenced in this quarter. These included;

· Citywide safety improvement package focussing on making crossings accessible for all road users

· Puddle Alley / Dukes Road intersection upgrade

· Installation of three new speed indicator signs. This brings the total number of signs to six. They are moved around various sites across the city where speeding has been identified as an issue

A number of additional safety improvement projects are confirmed and will be tendered for construction in early 2017/18. These include;

· Baldwin Street safety improvements

· Victoria / Forbury / Bedford intersection upgrade

· Wharf Street / Roberts Street intersection upgrade

· Town belt traverse pedestrian safety improvements

· South Dunedin intersection improvements

· Playfair Avenue / South Road (Caversham) intersection improvements

· Installation of a package of roundabouts at the Green Island / Fairfield motorway interchange in conjunction with NZTA

· Installation of safety barriers

· Safety trials of high friction surfacing will be carried out at 4 intersections during the upcoming winter. This will provide greater slip prevention for our vulnerable pedestrians. Should the trial be successful the surfacing can be used in more locations around the city.

OPTIONS

33 As an update report there are no options.

NEXT STEPS

34 Areas of focus for the next quarter will be:

· Working with Downer to improve performance with an emphasis on delivery of the programme and quality of work.

· Begin the procurement process for capital works in the 2017/18 year.

· Improve resilience of Highcliff Road through geotechnical assessments, slip repairs and safety improvements.

· Complete the first draft of the Transport Asset Management Plan to support NZTA's next three year funding round.

· Begin the procurement process for the Peninsula Connection Safety Improvement Project

· Subject to a decision from Council begin design and procurement for the LED street light upgrade

· Progress design and stakeholder engagement for the Urban Cycleway work package

Signatories

Author:

Merrin McCrory - Asset and Commercial Manager, Transport

Authoriser:

Stacey Hitchcock - Business Administrator Transport

Richard Saunders - Group Manager Transport

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Integrated Transport Strategy supports the outcomes of a number of strategies.

Māori Impact Statement

No known impacts.

Sustainability

The Integrated Transport Strategy supports sustainable outcomes.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Integrated Transport Strategy is included in the long term plan.

Financial considerations

No financial implications.

Significance

This is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

No external engagement.

Engagement - internal

No internal engagement.

Risks: Legal / Health and Safety etc.

No risks.

Conflict of Interest

No conflict of interest.

Community Boards

Not applicable.

Infrastructure Services and Networks Committee

12 June 2017

Resolution to Stop a Portion of Morris Road, Saddle Hill

Department: Transport

EXECUTIVE SUMMARY

1 This report recommends completing the road stopping at 141 Morris Road, Saddle Hill as the notice period has concluded with no objections.

RECOMMENDATIONS

That the Committee:

a) Notes that no objections were submitted during the notice period.

b) Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 391847 is stopped.

c) Authorises public notice of the road stopping.

BACKGROUND

2 The owner of 141 Morris Road sought a road stopping, and this was reported to the Infrastructure Services Committee in February 2014. A copy of that report is included as Attachment A and considered that the portion of road in question was not required for general roading purposes.

3 Prior to the application being submitted, utility operators, and adjacent property owners were consulted. There were no objections to the proposal.

4 The Infrastructure Services Committee on 11 February 2014 resolved as follows (moved Bezett/Staynes):

"That the intention to stop a portion of Morris Road as shown in the aerial photograph appended to the report be approved subject to the applicant agreeing to:

a) Meet all costs incurred in the stopping regardless of whether or not the stopping reached a conclusion.

b) Pay the Council the value, as assessed by the Council’s valuers, for the stopped road, plus pay for the costs to stop the road.

c) The stopped portion being amalgamated with the applicant’s title, comprising the land described as PT SEC 117 BLK VII SO 18776 DUNEDIN & EAST TAIERI SD, SEC 3 SO 332566, SEC 4 SO 332566, SEC 14 SO 332566, SEC 17 SO 332566, SEC 2 SO 344145."

Motion carried”

DISCUSSION

5 The road stopping was publicly notified on 3 and 10 October 2015 respectively, with no objections received during the submission period.

6 Easements for existing utilities are required to be registered and this will occur during the final steps in the road stopping process.

7 Council is now able to complete the process.

OPTIONS

Option One – Recommended Option

8 As no objections have been received, Council may declare the road stopped.

Advantages

· Consistent with the Infrastructure Services Committee decision on 11 February 2014.

· This option will have negligible impact on the public road and provide an overall financial benefit to the Council by increasing (slightly) the rateable area of land following amalgamation of title.

Disadvantages

· There are no disadvantages identified.

Option Two – Status Quo

9 The Council may decide not to declare the road stopped.

Advantages

· There are no identified advantages.

Disadvantages

· On-going encroachment and the loss of future rates for the stopped road.

· This option would be inconsistent with the Infrastructure Services Committee decision on 11 February 2014.

NEXT STEPS

10 Following the resolution, a public notice that the road is stopped will be issued. Section 1 SO 391847 will then be amalgamated with the adjacent property.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Richard Saunders - Group Manager Transport

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

	Title	Page
a	Infrastructure Services Committee Road Stopping Report	68
b	Attachment to Infrastructure Services Committee Road Stopping Report	73

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a regulatory function and it is considered good-quality and cost-effective by following procedures allowed under the Local Government Act 1974.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

Costs incurred in the process are met by the applicant.

Significance

Under the Significance and Engagement policy this is considered of low significance.

Engagement – external

The community has been engaged with as per requirements of the relevant legislation, also Utility Operators and affected residents.

Engagement - internal

Comment was sought from Parks and Recreation Group, Customer and Regulatory Services, Community and Planning, Property and Water and Waste Services prior to the 2014 Infrastructure Services Committee report. There were no objections to the proposal. The In-House Legal Counsel were consulted in the drafting of this report.

Risks: Legal / Health and Safety etc.

There are no risks identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

The relevant Community Board was consulted.

Infrastructure Services and Networks Committee

12 June 2017

	Report

TO:	Infrastructure Services Committee
FROM:	Technical Officer Transportation
MEETING DATE:	11 February 2014

SUBJECT:	Road Stopping: 141 Morris ROad, Saddle Hill

SUmmary

The owners of 141 Morris Road want to stop a portion of the road to correct an encroachment. In accordance with Section 342 of the Local Government Act 1974, the Council's approval is required.

IMPLICATIONS FOR:

(i) Policy:

(ii) Approved Annual Budget:

(iii) LTP/Funding Policy:

(iv) Activity Management Plans:

(v) Community Boards:

Yes. Saddle Hill Community Board.

(vi) Sustainability:

RECOMMENDATIONS

It is recommended that the Council approves notice being given of its intention to stop a portion of Morris Road subject to the applicant agreeing to:

a) Meet all costs the Council incurs in making the stopping regardless of whether or not the stopping reaches a conclusion.

b) Pay the Council the value, as assessed by the Council’s valuers, for the stopped road, plus pay for the costs to stop the road.

iNTRODUCTION

The owner of 141 Morris Road is applying to stop a portion of un-formed, legal road adjacent to 141 Morris Road as shown on the attached photograph, and amalgamate this with their property.

bACKGROUND

This road stopping proposal has been presented to the Community Board and ISCOM in the past by a previous property owner. The Saddle Hill Community Board gave their recommendation in March 2004 ‘that the stopping proceeds through the normal process’ and the Infrastructure Services Committee recommended that the portion of road be stopped in that same month. However, the process was never completed and was abandoned by the then property owner in 2009.

This is considered to be a new proposal from a new owner of the property.

DISCUSSION

Part of the dwelling on the site is occupying legal road, and a portion of the road has been fenced off as part of the property for some considerable time. The property owner has been maintaining this portion of legal road measuring 0.502Ha as their own.

Transportation Operations considers that the area of land to be stopped will not be required in the future for roading purposes, as it is no longer possible to form any link road access to the Southern Motorway at this location.

The following departments have considered this application:

· Transportation – No objection

· Parks and Recreation – No objection

· Water and Waste Department – No objection

· Development Services – No objection

· Planning and Urban Design – No objection

· Property – No objection

In addition the following external agencies have considered this application:

· Utility Companies - Aurora requires an easement for existing power lines and all other Utilities had no objections.

The land is zoned rural and will require Minister of Lands Consent.

The neighbour at 81 Morris Road (PT LOT 2 DP 306079, SEC 7 SO 332566, SEC 9 SO 332566, SEC 1 SO 344145) has no objection to the stopping.

A valuation of the land will be requested, and in accordance with current policy, the cost of the stopping and the value of the land will be payable by the applicant.

The Saddle Hill Community Board agreed to the road stopping in 2004 and will be consulted again. They will discuss the road stopping at their meeting on 5 February 2014. The outcome will be attached to this report, once it has been received.

CONCLUSION

There appears to be no reason why this portion of un-formed road on Morris Road should not be stopped in accordance with Section 342 of the Local Government Act.

Prepared by:		Approved for submission by:




Michael Tannock		Jon Visser
Technical Officer, Transportation Operations		Policy Engineer, Transportation Operations

Approved by:	Tony Avery
	General Manager Infrastructure and Networks

Date report prepared: 15 November 2013

Attachments

Attachment 1: Aerial Photograph showing the area proposed to be stopped.

Infrastructure Services and Networks Committee

12 June 2017

Resolution to Stop a Portion of Maheno Street, Dunedin

Department: Transport

EXECUTIVE SUMMARY

1 This report recommends completing the road stopping at 17 Maheno Street as the notice period has concluded with no objections.

RECOMMENDATIONS

That the Committee:

a) Notes that no objections were submitted during the notice period.

b) Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 506220 is stopped.

c) Authorises public notice of the road stopping.

BACKGROUND

2 In 2015 the owner of 17 Maheno Street sought a road stopping, and this was reported to the Infrastructure Services Committee in June 2016. A copy of that report is included as Attachment A and considered that the portion of road in question was not required for general roading purposes.

3 Prior to the application being submitted, utility operators, and adjacent property owners were consulted. There were no objections to the proposal.

4 The Infrastructure Services Committee on 7 June 2016 resolved as follows (Moved Deputy Chairperson Mike Lord/Cr Chris Staynes) that the Committee:

“Approves the publishing of a public notice advertising the intention to stop a portion of legal road adjacent to 17 Maheno Street, Dunedin, subject to the applicant agreeing to:

a) Pay the Council the non-refundable fee for processing the stopping,

b) Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, OR the value of the stopped road, assessed by the Council’s valuer, whichever is the greater,

c) Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely Lot 21 DP2191 CFR OT162/199,

c) Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road,

d) Register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over or under that land.

Motion carried”

DISCUSSION

5 The road stopping was publicly notified on 24 December 2016 and 7 January 2017 respectfully, with no objections received during the submission period.

6 The Infrastructure Services and Network Committee is now able to complete the process resolved.

OPTIONS

Option One – Recommended Option

7 As no objections have been received, The Infrastructure Services and Network Committee may declare the road stopped.

Advantages

· Consistent with the Infrastructure Services Committee decision on 7 June 2016.

Disadvantages

· There are no disadvantages identified.

Option Two – Status Quo

8 The Infrastructure Services and Network Committee may decide not to declare the road stopped.

Advantages

· There are no identified advantages.

Disadvantages

· On-going encroachment and the loss of future rates for the stopped road.

· This option would be inconsistent with the Infrastructure Services Committee decision on 7 June 2016.

NEXT STEPS

9 Following the resolution, a public notice that the road is stopped will be issued. Section 1 SO 506220 will then be amalgamated with the adjacent property.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Richard Saunders - Group Manager Transport

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

	Title	Page
a	Proposed Road Stopping - 17 Maheno Street, Dunedin	78

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a regulatory function and it is considered good-quality and cost-effective by following procedures allowed under the Local Government Act 1974.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

Costs incurred in the process are met by the applicant.

Significance

Under the Significance and Engagement policy this is considered of low significance.

Engagement – external

The community has been engaged with as per requirements of the relevant legislation, also Utility Operators and affected residents.

Engagement - internal

Risks: Legal / Health and Safety etc.

There are no risks identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

There is no community board for this area.

Infrastructure Services and Networks Committee

12 June 2017

LED Street Light Renewal

Department: Transport

EXECUTIVE SUMMARY

1 The Council has allocated funding in the 2015/16 – 2024/25 Long Term Plan for replacement of Dunedin's ageing street lights with light-emitting diodes (LEDs).

2 This report recommends an LED lighting solution for Dunedin that maximises the opportunities from LED technology, while balancing costs, time and Council’s Night Sky direction adopted in the Energy Plan.

3 The Committee is asked to approve the recommended option for the LED renewal, to enable the project to progress to the delivery stage.

RECOMMENDATIONS

That the Committee:

a) Approves the installation of 3000 kelvin street lights for the Dunedin City Council LED street light upgrade, subject to confirmation of funding from NZTA

b) Approves the installation of 4000 kelvin street lights for the Dunedin City Council LED street light upgrade, should NZTA not fund the installation of 3000 kelvin street lights

c) Approves the installation of a Tele Management System as part of the citywide street light upgrade

d) Notes that staff will report back to the Long Term Plan with updated cost estimates for consideration by Council

e) Notes that any installation work completed prior to 1 July 2018 will be limited to the previously approved funding amount

BACKGROUND

4 The LED streetlight renewal project was included in the Long Term Plan 2015/16 - 2024/25 and involves a one-to-one replacement of existing High Pressure Sodium (HPS) street lights with LED street lights. The street light poles are not included in this renewal.

5 There are approximately 15,000 street lights on Dunedin’s transport network. Most of these lights were installed during the early 1990s and are coming to the end of their useful life and are failing more often.

6 The street light failure rate in 2015/16 was 12%, increasing from 9% in 2014/15. A normal failure rate for a network of this type is 5%.

7 Recently there has been significant discussion about the impacts of LED lights on night sky viewing and human health. At recent Council meetings staff have received a verbal request that a report on the upgrade be prepared for consideration prior to any work commencing.

Funding

8 Project funding of $6,000,000 was included in the Long Term Plan 2015/16 - 2024/25 ($3,000,000 each year for 2016/17 and 2017/18). This was an early estimate, developed for inclusion in the National Land Transport Programme 2015 - 18. This estimate did not include provision for smart technology.

9 Table 1: Funding profile – as included in the Long Term Plan 2015/16 - 2024/25

	DCC share	NZTA subsidy
2016/17	$1.26M	$1.74M
2017/18	$1.29M	$1.71M
Total	$2.55M	$3.45M

10 Subsequent work indicates costs for the citywide replacement are likely to be closer to $14,000,000 + GST. This covers street light replacement and a Tele Management System. This figure is based on light numbers, costings and install rates at November 2015, and includes 20% contingency.

11 The NZ Transport Agency (NZTA) is supportive of the change to LED street lights. It considers LED lighting is proven and technically mature, and investment in LED lighting is low risk. The renewal is included in the National Land Transport Programme 2015 - 18 with a probable funding priority. This means that there is a high probability the project will be approved for National Land Transport Funding, provided sufficient funds remain in the activity class, and technical requirements are met.

12 To incentivise the shift to LEDs nationwide, NZTA is offering an 85% co-funding rate on costs incurred in 2017/18. The normal co-funding rate is likely to apply to costs incurred after that (56% in 2018/19). Council needs to progress to delivery as a soon as possible to take best advantage of the NZTA enhanced funding rate.

13 It is likely that the NZTA's street lights on the State Highways will be renewed in conjunction with the Council's lights. Council staff are collaborating with NZTA staff to enable this to happen. Funding for the upgrade of the State Highway lights is not included in the figures above, and will be provided by the NZTA.

DISCUSSION

LED technology and savings

14 In the past decade LED street lights have been widely adopted in Europe and North America. Over the last five years there has been a significant increase in their use as the technology has developed and the costs have reduced. Within New Zealand, Auckland Transport and Christchurch City Council have installation programmes underway. Smaller local authorities in New Zealand are following suit. A summary of approaches being taken by other councils is provided in Attachment A.

15 HPS is becoming an outdated technology. It is increasingly difficult to find replacement parts for the current HPS street lights. LEDs have advantages over HPS such as reduced power use and maintenance requirements, and enable the use of smart technology, including dimming.

16 Opus International Consultants Ltd completed an initial economic analysis of the citywide street light replacement. This found that the move to LEDs would halve street light energy consumption, saving approximately $250,000 per year in energy costs.

17 There is also a reduction in ongoing maintenance requirements as LEDs require cleaning, but do not require bulb changes like HPS street lights. The economic evaluation compared best practice LED cleaning (once every six years) with best practice HPS bulb changing costs (once every four years). It found that LED cleaning costs ($98,873 per year in today’s dollars) would be approximately 75% lower than HPS bulb changing costs ($395,640 per year), saving $296,767 per year.

18 Both Council and NZTA would make savings, as electricity and maintenance are co-funded by the NZTA.

19 While the LED renewal install would cost approximately 20% more than a renewal to equivalent HPS street lights (this excludes any Tele Management System - see section below), LED technology is rapidly evolving and the cost of LEDs continues to fall.

20 A full economic analysis and business case report will be produced to obtain NZTA funding, which will confirm costs and benefits.

Dimming and Smart Technology

21 Staff recommend that a citywide Tele Management System (TMS) be installed at the same time as the replacement LED lighting heads.

22 A TMS would allow lighting levels to be controlled remotely by Council. Lights could be dimmed or made brighter, faults could be instantly reported, and energy consumption could be monitored.

23 Currently Council's energy consumption is calculated by the number of lights of different wattages, and how long they are on for. Improved understanding of actual energy consumption could enable Council to consider alternative ways of buying power that emerge in the future.

24 A TMS could support the GigCity initiative, demonstrating future focus and embracing technology. In specific places or times, lighting levels could be changed e.g. sporting venues, key attractions and community events (or out-of-control gatherings), improving safety, aesthetics and tourism. A TMS could also support additional systems such as electric vehicle charging, traffic sensors, temperature, pollution and noise sensors, and security, as well as directing motorists to available parks and signalling a property where emergency services are required.

25 Street lights may be dimmed through a TMS. Dimming will reduce energy consumption, and could help reduce adverse effects from light at night – including on night sky viewing, human health and wildlife (see sections 44 to 51 below). Anecdotal evidence indicates that dimming an LED street light to 50% is barely perceptible to the human eye.

26 Given that the primary reason for providing street lighting is for road safety and personal security, any dimming profile should be carefully set, taking into account safety, perception of safety, use of area and aesthetics. A TMS will allow adjustment of lighting levels until acceptable levels are reached. This adjustment period means that full cost savings from TMS dimming won't be realised straight away.

27 Energy cost savings from dimming could be approximately $55,000 per year. This is an estimate from the initial economic analysis completed by Opus International Consultants Ltd. These savings are based on dimming all LED street lights to 50% of initial power consumption for 6 hours per night, calculated as an average over 20 years.

28 Council's electricity supplier would need to approve the TMS method before the savings from dimming could be realised. A TMS would effectively act as a meter for energy consumption. Council's electricity supplier would need to be able to upload energy consumption information from the TMS. The TMS would also need to be auditable and a new electricity profile would have to be created.

29 Auckland Transport and Palmerston North City Council are including dimming profiles in their LED renewals. Auckland Transport is using a TMS, and Palmerston North City Council is using pre-programmed lights. Both intend to dim to 50% in the small hours of the night.

30 To obtain NZTA funding, the Council is required to consider smart technology and dimming, and examine the additional cost and energy savings. A TMS extends the scope of the renewal, adding complexity to each project phase, and extending timeframes. Initial indications are that savings from dimming would approximately offset the annual running costs of a TMS. This is based on high level TMS costs and the initial economic analysis, both supplied by Opus International Consultants Ltd. A full cost benefit analysis will be undertaken. Due to the benefits gained from a TMS, it is recommended that a TMS be installed, even if it is fully funded by Council.

Lighting levels

31 There are guidelines for levels of lighting on different types of roadways (AS/NZS 1158 Lighting for Roads and Public Spaces series of standards). 'V' category roads are more heavily trafficked roads, where generally, enough lighting should be provided to reveal necessary visual information to motorists. 'P' category roads (which include most of Dunedin's residential streets) have a lower level of light requirement. The lighting focus on these roads is on pedestrians being able to orient themselves, feel safe and keep safe.

32 NZTA expects that the LEDs for ‘V’ category roads will be designed to meet the AS/NZS 1158 standards. If any new street lights are required to be installed to meet the standards, this will be considered and addressed outside of the bulk renewal project. For ‘P’ category roads existing light levels will be maintained through the LED replacement programme.

33 The TMS can be used to tailor lighting levels in specific places as appropriate. Council will also continue to consider lighting as part of safety upgrades, and to investigate complaints on lighting levels, assess, and respond as considered necessary.

Colour temperature and light spectrum

34 LEDs come in different ‘colour temperatures’, measured in kelvin (K). Higher colour temperatures (4000K and above) have a higher proportion of light in the blue spectrum. LEDs of lower kelvin generally have less light in the blue spectrum. Blue light is considered detrimental to night sky viewing as it scatters more than light of other wavelengths. HPS street lights by contrast emit light mostly in the orange to yellow spectrum, which is not considered as detrimental to night sky viewing.

35 NZTA specifications state that all new LED street lights shall have a nominal colour temperature near 4000K, but a colour temperature in the range 3000 K - 4500 K may be considered. The attributes of different colour temperature LEDs are outlined in the following paragraphs.

36 4000K LED street lights

· International industry and NZTA accepted standard for LED street lights.

· NZTA funding is very likely. NZTA have an approved list of street lights. Currently this only lists 4000K street lights.

· More light in the blue spectrum than current high pressure sodium lights.

· Effective at showing the true colours of objects. Much higher colour rendition than HPS. This may improve reaction times, have a minor safety impact, and improve the effectiveness of CCTV.

· Low energy consumption.

· The International Dark-Sky Association consider the sky glow from 4000K unacceptable.

37 3000K LED street lights

· NZTA funding is not certain. No 3000K street lights currently on the NZTA approved list. Additional work needed to establish that 3000K street lights meet the NZTA’s standards and to establish a sound value for money business case.

· Have a lower proportion of blue light than 4000K.

· Tekapo are planning to change from low pressure sodium street lights (the "gold standard" for astronomy), to 3000K lights. Queenstown also plans to install 3000K street lights.

· Effective at showing the true colours of objects. Much higher colour rendition than HPS. This may improve reaction times, have a minor safety impact, and improve the effectiveness of CCTV.

· Slightly less cost effective to purchase and install than 4000K street lights.

· Low energy consumption - approximately 15% increase in energy costs from 4000K.

· The International Dark-Sky Association recommends limiting colour temperature to no more than 3000K.

38 Lower kelvin lights are warmer in tone. 4000K LEDs appear cool white, while 3000K LEDs appear warmer white. Photos of 4000K and 3000K LEDs are in Attachment E.

LED demonstrations

39 In December 2015 staff set up a small demonstration of different colour LEDs (3000K and 4000K) along Lynn Street in Wakari. This was primarily to enable staff, Councillors, and the Dark Skies Advisory Panel to view and assess the LEDs.

40 The LED lights are fully shielded, directing the light only onto the road and footpath, and reducing direct light spill onto private property or upward into the sky.

41 There is not a marked difference between the two different colour LEDs on Lynn Street. The demonstration has shown that LEDs show the colour of objects much more clearly than HPS lights. The difference that fully shielded lighting makes is also illustrated. Photos of the lights on Lynn Street are in Attachment E.

42 Feedback was invited on the Lynn Street LEDs through a letterbox drop to 40 adjacent residences. Feedback was received from four residents, all positive about the LEDs. They noted that light levels were increased, leading to an increased feeling of safety. One resident considered the LEDs much nicer and far less obtrusive than the current HPS lights. Two people did not have a preference for either colour temperature, and two people preferred the 3000K lights as they were considered warmer and softer.

43 A similar display was installed into Wingatui Road in Mosgiel in July 2016. Due to a new subdivision, 20 new lights were required on an unlit stretch of Wingatui Road, between Gladstone Road North and Factory Road. Ten 4000K, and ten 3000K LED street lights were installed. These lights enabled staff, Councillors, community and members of the Dark Skies Advisory Panel to see what different colour LEDs look like in another environment.

Night Sky City

44 Council’s Energy Plan contains a Night Sky City action which seeks to improve the quality of night sky vistas. The street light renewal is identified as a key part of the Night Sky City action. This action is expected to result in increased visitor nights, savings on street light energy costs, and improved quality of night sky vistas. It is expected to assist in achieving these Energy Plan goals:

· Take advantage of economic opportunities in a changing energy context

· Save costs and enhance quality of life from energy efficiency improvements

· Reduce Dunedin's climate change and environmental effects

45 In response to submissions on the Long Term Plan 2015/16, Council established a Dark Skies Advisory Panel (the Panel). This panel comprises representatives from a number of organisations, providing a perspective on the Night Sky for Council projects. The Panel has discussed the street light renewal at a number of meetings and met with staff from the Transport Group.

46 The Panel's recommendation on the street light renewal is attached as Attachment B, supported by Attachment C, a memo summarising the evidence base, and Attachment D, clarifications of the recommendations. The Panel has also produced general recommendations for outdoor lighting as Attachment E.

47 A city can be designated as an International Dark Sky Community if it "has shown exceptional dedication to the preservation of the night sky through the implementation and enforcement of a quality outdoor lighting ordinance, dark sky education, and citizen support of dark skies. Dark Sky Communities excel in their efforts to promote responsible lighting and dark sky stewardship, and set good examples for surrounding communities."

48 Examples of Dark Sky Places include the Aoraki Mackenzie International Dark Sky Reserve (Aoraki/Mt. Cook National Park and Mackenzie Basin) and Flagstaff in Arizona (population 69,000).

49 The International Dark-Sky Association recommends several approaches in choosing and installing LED lighting that enhances public safety, reduces light pollution and creates a healthier environment for urban wildlife. They include:

1. Limiting the colour temperature of LED lighting to no more than 3000 Kelvins.

2. Fully shielding all new fixtures and ensuring they’re installed correctly, so the light is on the ground where it is needed.

3. Installing dimmers, timers and other adaptive controls that limit the intensity of the lighting and the number of hours it’s on.

50 Staff recommend that all LEDs be fully shielded (according to industry standard), directing light onto the roadway rather than the effect of the current lights, which transmit light in all directions. Staff also recommend that 3000K street lights be used citywide, if funding can be secured from NZTA. This, together with dimming through the TMS, contribute to enhancing night sky viewing in Dunedin. Staff are in the process of developing a Dark Skies report where Councillors will be able to consider the panel's recommendations and determine how the city could progress its Dark Sky aspirations.

Wildlife and human health

51 Light in the blue spectrum may also affect human circadian rhythm and wildlife. Disruption of natural circadian rhythms from light may suppress melatonin production (a natural protection against a number of conditions, including obesity, cardiovascular disease and cancer). Light at night can affect the reproduction, habitat use, movement, foraging behaviour, and physiology of wildlife in terrestrial, marine and freshwater ecosystems.

52 The science on the impact of street lighting on human health is not settled - the extent is dependent on both light wavelength, and on intensity and proximity of light exposure to the eyes. The effects of light spectrum on wildlife are also not yet well understood. Results from the few experimental field studies investigating the effects of spectra have been mixed.

53 Installing fully shielded LED street lights of lower kelvins will reduce the potential impact upon human health and wildlife. Dimming lights will also reduce the amount of light indirectly entering residential properties or affecting wildlife. Light levels reaching the eye will be further reduced by curtains or closing the eyes to sleep.

Engagement

54 External engagement has begun, primarily through the Panel. This comprises representatives from a number of organisations, including Dunedin Dark Skies Group, Dunedin Police, Otago University and the Royal Albatross Centre. Discussions have also been held with NZTA, on the state highway street lights, and on co-funding for the renewal.

55 Engagement with interested parties and the public will continue as appropriate through the delivery of the new street lights. The purpose of engagement will be primarily to inform on:

· Why a change is needed.

· LED technology – benefits and drawbacks.

· Project scope.

· Progress of the roll out.

56 Staff will seek feedback as lights are progressively installed. Roll out order is yet to be decided, but will need to take into account a number of factors, including prioritising an area that can be easily viewed by members of the public, and Delta's pole replacement programme.

New and replacement lights

57 Ahead of the bulk renewal, new or replacement street lights may be required due to light failure or roading changes. These will be replaced with LEDs, consistent with the bulk LED renewal approved option.

58 The Code of Subdivision and Development will also require updating to align with the bulk LED renewal approved option.

Options

59 The following table sets out the options and costs for consideration:

	Lights	TMS	Upfront costs	Council share
Option 1 –Recommended	3000K	ü	$14M ($11M lights) ($3M TMS)	$5.7M
Option 1a	4000K	ü	$14M ($11M lights) ($3M TMS)	$5.7M
Option 2 – Do Minimum	4000K	×	$11M (lights only)	$4.35M

60 Costs include 20% contingency and are exclusive of GST. They are approximate and will be further refined through the NZTA business case process. The reason for the 20% contingency on costs is the large number of unknowns at this early stage in the process. This includes the final costs of the lights, the costs associated with setting up a TMS system and potential costs associated with upgrading brackets and attachments on poles.

61 Council share is based on the assumption that $2M will be spent in 2017/18, and attract 85% NZTA co-funding.

62 These options are for local roads only. It is very likely that the NZTA's street lights on the State Highways will be renewed in conjunction with the Council's lights. NZTA will decide what type of LED to install on the State Highways. It is most likely that these will be 4000K.

Option 1 – Recommended

63 Under this option 3000K street lights will be installed in two stages, as well as a citywide Tele Management System and dimming profile for all new street lights.

Stage one

· Install 3000K street lights in the main urban area, and on all ‘V’ category roads.

Stage two

· Install 3000K street lights on P category roads in areas considered high value for night sky viewing, and/or contain coastal wildlife that could be particularly vulnerable to increased levels of blue light.

Approximate maps of these areas are in Attachment F. The central city area is excluded as these lights will be renewed in conjunction with the centre city upgrade.

Advantages

· Colour temperature

o Low energy consumption –energy use will significantly reduce with a subsequent reduction in electricity charges.

o Low maintenance costs – 75% lower than HPS costs.

o The use of 3000 kelvin lights is consistent with the recommendations of the International Dark Sky Association.

· Tele Management System

o Control lighting levels in specific places or times – e.g. sporting venues, key attractions, community events (including night sky events) or out-of-control gatherings, improving safety, aesthetics or tourism.

o Create a positive city image, future focussed and embracing technology.

o Potential energy savings from dimming. E.g. dimming all lights for 6 hours per night to 50% of initial power consumption could save approximately $55, 000 per year.

o Avoids extra cost of installing a TMS at a later date.

o Instantly report faults.

o Exactly report energy consumption.

· Potential adverse effects of increased blue light are offset by cut-off lighting, dimming and use of 3000K LEDs.

Disadvantages

· Colour temperature

o NZTA co-funding is uncertain for 3000K lights.

o 3000K lights are a departure from industry standard – possible difficulty sourcing a suitable product and replacement parts, and maintenance complications.

· TMS

o Ongoing costs of $70,000+GST per annum (includes 20% contingency) for server, reporting and database costs).

o A TMS would substantially extend the scope of the renewal, adding complexity to each project phase, and possibly extending timeframes. This could reduce Council’s ability to take advantage of the 85% NZTA.

o Council’s electricity supplier will need to approve the TMS to realise the savings from dimming.

Option 1a

64 Under this option a combination of 3000K and 4000K street lights will be installed in two stages, as well as a citywide Tele Management System and dimming profile for all new street lights.

Stage one

· Install 4000K street lights in the main urban area, and on all ‘V’ category roads.

Stage two

Approximate maps of these areas are in Attachment F. The central city area is excluded as these lights will be renewed in conjunction with the centre city upgrade.

Advantages

· Colour temperature

o Low energy consumption –energy use will significantly reduce with a subsequent reduction in electricity charges.

o Low maintenance costs – 75% lower than HPS costs.

o 4000K lights meet NZTA standards - co-funding very likely to be approved.

o 4000K street lights are industry standard, solid information base, low risk supply and maintenance.

· Tele Management System

o Create a positive city image, future focussed and embracing technology.

o Potential energy savings from dimming. E.g. dimming all lights for 6 hours per night to 50% of initial power consumption could save approximately $55, 000 per year.

o Avoids extra cost of installing a TMS at a later date.

o Instantly report faults.

o Exactly report energy consumption.

· Potential adverse effects of increased blue light are offset by cut-off lighting, dimming and use of 3000K LEDs in sensitive areas.

Disadvantages

· Colour temperature

o NZTA co-funding is uncertain for 3000K lights.

o 3000K lights are a departure from industry standard – possible difficulty sourcing a suitable product and replacement parts, and maintenance complications.

o The use of 4000K lights in the urban area will result in Dunedin not complying with the Dark Sky Association recommendations.

· TMS

o Ongoing costs of $70,000+GST per annum (includes 20% contingency) for server, reporting and database costs).

o Council’s electricity supplier will need to approve the TMS to realise the savings from dimming.

Option 2 - Do Minimum

65 Under this option 4000K street lights would be installed citywide without a TMS. Lights would be future proofed to allow for manual dimming programming, or an easy Tele Management System installation, in the future.

Advantages – Do Minimum Option

· Meets NZTA standards - co-funding very likely to be approved.

· Low energy consumption – halves energy costs and reduces current street light electricity bill by a quarter.

· Low maintenance costs – 75% lower than HPS costs.

· 4000K street lights are industry standard, solid information base, low risk supply and maintenance.

· Rollout could get underway very quickly, maximising use of the 85% NZTA co-funding rate.

Disadvantages – Do Minimum Option

· Potential adverse effects of increased blue light on night sky viewing, wildlife, and human health from 4000K lights. These effects are offset by cut-off lighting.

· Does not meet International Dark-Sky Association recommendations on colour temperature and light levels.

· Dunedin would not benefit from the advantages of a TMS.

NEXT STEPS

66 Should the recommended option be supported staff will commence the business case process to obtain NZTA funding. Contracts for design and install will then be tendered and physical works will commence.

67 A report will also be developed around the broader outdoor lighting recommendations from the Dark Skies Advisory Panel including the costs and benefits of implementing the measures outlined by the Panel.

Signatories

Author:

Anja McAlevey - Senior Transportation Planner

Nick Sargent - Transport Strategy Manager

Authoriser:

Richard Saunders - Group Manager Transport

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

	Title	Page
a	LED street lights - what are other Councils doing	99
b	Dark Skies Advisory Panel Recommendations	100
c	Dark Skies Advisory Panel Evidence Base	103
d	Dark Skies Advisory Panel - Clarification of Recommendations	107
e	General Recommendations for Outdoor Lighting	110
f	Photos of LED street lights	112
g	Map of LED street light renewal stages	114

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure. It is considered good-quality and cost-effective. Analysis of the options, benefits, and adverse effects will help to achieve best value for money.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The Council's Integrated Transport Strategy has a key focus on Safety, Travel Choices and Resilience. Renewing the street lights should reduce the number of light failures, increasing the reliability of night lighting.

Installing a TMS could create a positive city image, future focussed and embracing technology, increasing the attractiveness of Dunedin for business, visitors and residents.

The project contributes to the Energy Plan through improving energy efficiency and seeking to improve the quality of night sky vistas.

Māori Impact Statement

The Maori Participation Working Party was updated on the project on 1 July 2016. Tangata whenua may be interested in the potential effect of LED lights on wildlife, especially coastal species. The Maori Participation Working Party will be updated again on the project and any changes in scope.

Sustainability

Reduced power consumption will boost energy security, help reduce Dunedin's climate change and environmental effects, and contribute to a more sustainable and resilient city.

The conversion to LED provides future proofing for the network from changes in the availability of High Pressure Sodium lighting.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The project is included in the LTP. See paragraph 8 above.

Financial considerations

Funding of $6,000,000 for the project has been approved in the Long Term Plan. This amount is an early estimate, and costs are likely to be closer to $14,000,000. See paragraphs 8 to 10 above.

Significance

The project is considered of medium significance under the Significance and Engagement Policy. The changes will affect all members of the community, and it is likely that there will be some interest from the community, especially if dimming is approved. There are likely to be divided community views on changes to:

· The look of the night time cityscape – change from orange “twinkling lights” to white, full cut off LEDs.

· The look of the lights up close - change from orange to white, glare, and dimming.

· Safety/feelings of safety - change from orange to white, and dimmed lights.

· Level of light spill into private properties.

· Effects on night skies, human health, and wildlife.

Engagement – external

External engagement has commenced, primarily through the Dark Skies Advisory Panel. This comprises representatives from a number of organisations, including Dunedin Dark Skies Group, Dunedin Police, Otago University and the Royal Albatross Centre. Discussions have also been held with NZTA, on the state highway street lights, and on co-funding.

Engagement will continue as appropriate though the project's planning and delivery phases. See paragraphs 52 to 54 above.

Engagement - internal

There has been engagement with staff from Corporate Policy, Communications and Marketing, Urban Design, and Community Development. This will continue as appropriate though the project's planning and delivery phases.

Risks: Legal / Health and Safety etc.

There could be delay in project delivery from changes in scope, and management of the complex, technical subject matter.

The pole condition and replacement programme may affect installation of the LED street lights.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There will be implications for all Community Boards as street lights will be renewed across the city. This will depend on the view of particular communities on issues such as the look of the night time cityscape, the level of dimming and light spill into private properties, and the appropriate light colour.

Chairperson	Kate Wilson
Deputy Chairperson	Jim O'Malley
Members	David Benson-Pope	Dave Cull
	Rachel Elder	Christine Garey
	Doug Hall	Aaron Hawkins
	Marie Laufiso	Mike Lord
	Damian Newell	Chris Staynes
	Conrad Stedman	Lee Vandervis
	Andrew Whiley