Infrastructure Services and Networks Committee
CONFIRMED MINUTES
Confirmed minutes of an ordinary
meeting of the Infrastructure Services and Networks Committee held in the Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin on Monday 12 June 2017,
commencing at 1.00 pm
PRESENT
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Chairperson
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Cr Kate Wilson
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Deputy Chairperson
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Cr Jim O'Malley
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Members
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Cr David Benson-Pope
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Mayor Dave Cull
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Damian Newell
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Cr Chris Staynes
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Cr Lee Vandervis
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Cr Andrew Whiley
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IN ATTENDANCE
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Ruth Stokes (General Manager,
Infrastructure and Networks), Chris Henderson (Acting Group Manager Water and
Waste), Catherine Irvine (Solid Waste Manager), Tom Dyer (Acting Group
Manager, Parks and Recreation), Richard Saunders (Group Manager, Transport), Jendi
Paterson (Recreation Planning and Facilities Manager), Anja McAlevey (Senior
Transportation Planner) and Nick Sargent (Transport Strategy Manager)
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Governance Support Officer Wendy
Collard
1 Public
Forum
Graeme Wall addressed the meeting on
his concerns regarding the dredging of the Otago Harbour in particular Back
Beach, Port Chalmers and Carey's Bay.
Mr Wall advised that he had made a
submission to the Otago Regional Council (ORC) regarding more frequent dredging
of the harbour in these areas. He provided a background to the recreational
uses of the harbour and the issues the silt was creating. Mr Wall
requested that Council lobby the ORC to increase the funding for dredging and give
consideration to the management of the Otago Harbour as one entity.
Mayor Cull advised that Council
had requested in its submission to ORC that consideration be given to joint
planning of the harbour and harbour access. He commented that Council
would welcome ORC's agreement in resourcing a Harbour and Harbour Edge
Management Plan.
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2 Apologies
Apologies were received from
Councillor Conrad Stedman (for absence), Councillor Damian Newell (for
lateness) and Councillor Christine Garey (for early departure)
Moved (Cr Kate Wilson/Cr Aaron Hawkins)
That the Committee
Accepts the apologies
from Cr Conrad Stedman for absence, Cr Damian Newell for lateness and Cr
Christine Garey for early departure.
Motion Carried
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3 Confirmation
of agenda
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Moved (Chairperson Kate Wilson/Deputy
Chairperson Jim O'Malley):
That the Committee:
Confirms
the agenda with the following alterations:
a) In regard to Standing
Order 21.1, Option C be adopted in relation to moving and seconding and
speaking to amendments.
b) Item 11 Led Street Light
Renewal Report to be taken before Item 9
Motion carried (INF/2017/010)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Councillor Marie Laufiso provided
an update to her interest register.
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Moved (Chairperson Kate Wilson/Cr Marie
Laufiso):
That the Committee:
a) Amends the
Elected Members' Interest Register attached as Attachment A; and
b) Amends the
proposed management plan for Elected Members' Interests.
Motion carried (INF/2017/011)
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Part A Reports
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5 3
Waters Activity Report for the Quarter Ending 31 March 2017
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A report from Water and Waste provided an update on water,
wastewater and stormwater operations, maintenance and capital works,
including contracted out services.
The report noted that
the highlights for the quarter which included:
a) Ross
Creek dam refurbishment began in February 2017.
b) Residents'
satisfaction survey results showed a significant increase in satisfaction
with water related infrastructure.
The Acting Group Manager, Water and Waste Services (Chris
Henderson) responded to questions from Councillors on the renewals programme
and the water supply catchment.
Councillor Wilson requested that the Security of Supply
Strategy be circulated to Councillors.
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Moved (Cr Kate Wilson/Cr Mike Lord):
That the Committee:
a) Notes the
Three Waters Activity Report for the Quarter ended 31 March 2017.
Motion carried (INF/2017/012)
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6 Solid
Waste Activity Report for the Quarter Ending 31 March 2017
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A report from Water and Waste
provided an update on Solid Waste operations, maintenance and capital works, which
included contracted out services.
The report noted the highlights for the
quarter which included:
· Tender
evaluations concluded for Landfill Environmental Monitoring and Reporting,
Rural Transfer Stations and Rural Skip Days, Green Island Landfill and
Transfer Station contracts and preferred suppliers were identified.
· Progressed
CBD recycling improvements by engaging the central city and South Dunedin
Precinct communities secured safe drop off and back of house collection
locations for cardboard and began the manufacture of the first neighbourhood
recycling facility for Moray Place.
Councillor Staynes withdrew from the
discussion on E-waste recycling.
The Solid Waste Manager (Catherine Irvine) responded to
questions on the city recycling facilities, e-waste recycling and the Waste
Minimisation Grants.
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Committee:
a) Notes the
Solid Waste Activity Report for the Quarter ended 31 March 2017.
Motion carried (INF/2017/013)
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7 Parks
and Recreation Activity Report for Quarter Ending 31 March 2017
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A report
from Parks and Recreation provided an update on Parks & Recreation
operations, maintenance and capital works, including contracted out services.
The highlights for the quarter included:
· The
Predator Free Dunedin Memorandum of Understanding was signed in March
· All
pools were certified as Pool Safe
· Positive
reviews after Test Match at the refurbished University Oval in March
The Acting Group Manager, Parks and Recreation (Tom Dyer)
and the Recreation Planning and Facilities Manager (Jendi Paterson) spoke to
the report and responded to questions from Councillors on the Logan Park
redevelopment and the performance of the geotextile tubes at Ocean Beach.
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Moved (Cr Kate Wilson/Cr Christine
Garey):
That the Committee:
a) Notes the
Parks and Recreation Activity Report for the Quarter ending 31 March 2017.
Motion carried (INF/2017/014)
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8 Transport
Activity Report for the Quarter Ended 31 March 2017
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A report from This report
updates the Committee on Transport operations, maintenance and capital works,
which included the highlights for the quarter:
a) Capital
renewals for the 2016/17 year are well progressed with contractors on target
to deliver 100% of the programme by year end
b) Cleaning
of the city’s mud tanks has progressed well and contractors are on
target to have cleaned all mud tanks by the first week of June
c) Work on
the Dunedin City Parking policy has commenced
d) Design work on the DCC urban
cycle fund project has commenced with construction
planned for the 2017/18 year
In response to questions regarding the proposed new
cycleway on ANZAC Avenue between the Railway Station and St Andrew Street,
the Group Manager, Transport (Richard Saunders) advised that staff were
investigating a number of options.
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Moved (Cr Kate Wilson/Cr David
Benson-Pope):
That the Committee:
a) Notes
the Transport Activity Report for the Quarter ended 31 March 2017.
Motion carried (INF/2017/015)
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11 LED
Street Light Renewal
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A report
from Transport advised that Council had allocated funding in the 2015/16
– 2024/25 Long Term Plan for replacement of Dunedin's ageing street
lights with light-emitting diodes (LEDs).
The report
recommended an LED lighting solution for Dunedin that maximised the
opportunities from LED technology, while balancing costs, time and
Council’s Night Sky direction adopted in the Energy Plan.
It also
requested the approval of the recommended option for the LED renewal, to
enable the project to progress to the delivery stage.
Cr Christine Garey left
the meeting at 02:28 pm during discussion of the item.
The Group Manager,
Transport (Richard Saunders) spoke to the report and commented that New
Zealand Transport Agency (NZTA) had increased its co-funding rate on costs
incurred in 2017/18 to 85% as an incentive to shift to LED lighting
nationwide. Mr Saunders advised that Council needed to progress the
renewal to LED street lighting as soon as possible to take advantage of the
NZTA enhanced funding rate.
The Transport Strategy
Manager (Nick Sargent) and the Senior Transportation Planner (Anja McAlevey)
responded to Councillors' questions.
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Moved (Cr Jim O'Malley/Cr Doug Hall):
That the Committee:
a) Approves the
installation of 3000 kelvin street lights for the Dunedin City Council LED
street light upgrade, subject to confirmation of funding from NZTA
b) Approves the
installation of 4000 kelvin street lights for the Dunedin City Council LED
street light upgrade, should NZTA not fund the installation of 3000 kelvin
street lights
c) Approves the
installation of a Tele Management System as part of the citywide street light
upgrade
d) Notes that
staff will report back to the Long Term Plan with updated cost estimates for
consideration by Council
e) Notes that
any installation work completed prior to 1 July 2018 will be limited to the
previously approved funding amount
Motion carried (INF/2017/016)
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9 Resolution
to Stop a Portion of Morris Road, Saddle Hill
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A report from Transport recommended the
completion of the road stopping at 141 Morris Road, Saddle Hill as the notice
period had concluded with no objections.
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Moved (Cr Andrew Whiley/Cr Mike Lord):
That the Committee:
a) Notes that
no objections were submitted during the notice period.
b) Resolves that
under Section 342 of the Local Government Act 1974 the portion of unformed
road described as Section 1 SO 391847 is stopped.
c) Authorises public
notice of the road stopping.
Motion carried (INF/2017/017)
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10 Resolution
to Stop a Portion of Maheno Street, Dunedin
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A report
from Transport recommended the completion of the road stopping at 17 Maheno
Street as the notice period has concluded with no objections.
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Moved (Cr Chris Staynes/Cr David
Benson-Pope):
That the Committee:
a) Notes that
no objections were submitted during the notice period.
b) Resolves that
under Section 342 of the Local Government Act 1974 the portion of unformed
road described as Section 1 SO 506220 is stopped.
c) Authorises
public notice of the road stopping.
Motion carried (INF/2017/018)
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12 Items
for Consideration by the Chair
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There were no items
notified.
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The meeting concluded at 2.40
pm.
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CHAIRPERSON
