Mosgiel-Taieri Community Board
CONFIRMED MINUTES
Confirmed minutes of an ordinary
meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel
Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 14 June 2017,
commencing at 12.00 pm
PRESENT
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Chairperson
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Sarah Nitis
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Deputy Chairperson
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Joy Davis
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Members
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Phillipa Bain
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Martin Dillon
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Cr Mike Lord
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Dean McAlwee
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Maurice Prendergast
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IN ATTENDANCE
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Kristy Rusher (Manager, Civic
and Legal), Tracey Tamakehu (Chief Information Officer), Mick Ball (Planning
and Delivery Manager), Rob Northcott (Stormwater Planning Engineer), Nick
Maguire (Parks Maintenance Team Leader), Jean-Luc Payan (Senior
Investigations Engineer, Otago Regional Council) and Julian Phillips
(Transport Operations, Otago Regional Council)
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Governance Support Officer Wendy
Collard
1 Public
Forum
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1.1 Mosgiel-Taieri
Community Patrol
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Senior Constable Karren Bye from New Zealand Police,
provided an update on the Mosgiel Community Patrol activities. Senior
Constable Bye advised that the installation of security cameras along Gordon
Road, Mosgiel was being considered and to date they had received two
quotes. Following discussion, it was proposed that this project would
in included in the draft Mosgiel-Taieri Long Term Community Plan as a
possible Board project.
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1.2 Proposal to
name a new road off Riccarton Road East
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On behalf of AKGO Ltd, Amin Osama from Gallaway Cook Allan
tabled and spoke to the proposal to name a new road off Riccarton Road East
in particular the interpretation of "Wynd", the Dunedin City
Council Road Naming Policy and New Zealand Post Standards.
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Sarah Nitis, Joy Davis and Dean
McAlwee provided an update to their interests register to record their
representation on community groups as Community Board representatives.
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Moved (Sarah Nitis/Phillipa Bain):
That the Board:
a) Amends the
Elected Members' Interest Register attached as Attachment A; and
b) Amends the
proposed management plan for Elected Members' Interests.
Motion carried (MTCB/2017/002)
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5 Confirmation
of Minutes
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5.1 Mosgiel-Taieri Community Board meeting - 3
May 2017
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Moved (Sarah Nitis/Cr Mike Lord):
That the Board:
Confirms
the public part of the minutes of the Mosgiel-Taieri Community Board meeting
held on 3 May 2017 as a correct record.
Motion carried (MTCB/2017/003)
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Part A Reports
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6 Otago
Regional Council Public Transport Update
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Julian Phillips (Transport
Operations) from the Otago Regional Council (ORC) was present to meet the
Board and provided an overview of public transport which included the
proposed bus hub and proposed new ticketing system.
In response to questions, Mr
Phillips advised that he would provide the Board with information on how they
could request a review of bus routes by the ORC.
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Moved (Cr Mike Lord/ Sarah Nitis):
That the Board:
a) Notes the
update.
Motion carried (MTCB/2017/004)
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7 Otago
Regional Council Update
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The Manager Natural Hazards
from the ORC (Dr Jean-Luc Payan) tabled an overview of the 'Lower Taieri
Flood Protection Scheme' and the 'East and West Taieri Drainage
Schemes' Dr Payan provided a background on previous floods and briefed
the Board on the Owhiro Stream and Quarry Creek flood hazard study which had
recently commenced.
Dr Payan responded to a
number of questions in particular the maintenance of the ORC culverts, the
rural/urban interface and the difference between the standards for rural and
urban stormwater. He advised that the public should ring the ORC on 03
474 0827 if they had specific concerns in relation to a drain or stream.
The DCC Stormwater Planning
Engineer (Rob Northcott) responded to questions on the Code of Subdivision
and Development and advised that there was a review currently being
undertaken. The Board requested that staff provide a timeline of the
review to be forwarded to them.
Mr Northcott commented on the
proposed work programme and aligned infrastructure around Mosgiel and it was
agreed staff would provide a timeframe of the proposed works.
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Moved (Cr Mike Lord/Sarah Nitis):
That the Board:
a) Notes the
update.
Motion carried (MTCB/2017/005)
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8 Proposal
to name a new road off Riccarton Road East
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A report
from Business Information Services provided options for the naming of a new
road off Riccarton Road East as part of a residential development by AKGO
Limited.
The report
noted that the developer's preference of road name complies with the Dunedin
City Council Road Naming Policy, however, the use of the suffix
"Wynd" was not recommended.
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Moved (Sarah Nitis/Cr Mike Lord):
That the Board:
a) Recommends
to the Infrastructure Services and Networks Committee that the proposed road
name “Wakefield Wynd” not be approved.
Motion carried (MTCB/2017/006)
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9 Board
Updates
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Board members provided updates on
activities which included:
1 Keep Dunedin Beautiful
(KDB)
Phillipa
Bain (Board Representative) advised that KDB had funding available for new
art works. Ms Bain suggested that the Board might like to give consideration
to putting in a submission for a new mural for Mosgiel. She commented
that the mural for the Outram Glen toilets was nearly completed and would be
installed in the near future.
2 Mosgiel
Business Association
Sarah
Nitis commented that the Mosgiel Business Association have arranged for a
planter to be installed at pocket park at the corner of Factory and Gordon
Roads.
3 Festival
of the Plain
Sarah
Nitis provided an update on the AGM noting that Joy Davis and herself had
been elected to the Committee.
4 Mosgiel-Taieri
Community Board Members' Action List
The
Action List was updated.
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Moved (Sarah Nitis/Maurice
Prendergast):
That the Board:
a) Notes the
report.
b) Updates the
Conflict of Interests Register as required
c) Notes the
Resource Consent Decision Certificate for the Mosgiel-Taieri Community Board
with regard to the installation of the mural on the public toilet at Outram
Glen, 10 George King Memorial Drive, Outram.
d) Updates the
Mosgiel-Taieri Community Board Members’ Action List as required.
Motion carried (MTCB/2017/007)
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10 Draft
Mosgiel-Taieri Long Term Community Plan
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A report from Governance
advised that Community Boards were asked to identify their long term
projects/focus under sections 4 and 5 by the end of June 2017 for inclusion
in the Council 2018-27 Long Term Plan.
The report noted that Section
4 of the community plan asked for high level, broad projects such as the
effective management of freedom camping issues or greater opportunities for
youth (as examples). Section 5 asked for specific actions to make these
happen, and when the board planned to achieve them.
It also noted that the Board workshop was
held on the 12 June 2017 to work through their priorities and draft
Mosgiel-Taieri Long Term Community Plan.
Following discussion it was agreed that
the Board would confirm their draft Mosgiel-Taieri Long Term Community Plan
would be circulated for final agreement by email.
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Moved (Sarah Nitis/Dean McAlwee):
That the Board:
a) Agrees
that the Board would approve their draft Mosgiel-Taieri Long Term
Community Plan via email.
b) Agrees
that Sections 4 and 5 of the draft Mosgiel-Taieri Long Term Community
Plan be submitted to Council for inclusion in the draft Dunedin City Council
2018-27 Long Term Plan.
c) Notes
it will consider a community engagement plan for the draft Mosgiel-Taieri
Long Term Community Plan at its meeting of 19 July 2017.
d)
Notes that community feedback will be taken
into account by Council in the preparation of the draft 2018-27 Long Term Community Plan.
Motion carried (MTCB/2017/008)
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11 Governance
Support Officer's Report
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Nick Maguire (Parks Maintenance Team Leader) was present
to respond to questions on the Parks and Reserves items in the action list
and any other relevant matters to the Board.
There was a discussion on the Memorial Park damaged
playground equipment. Mr Maguire advised that the repair work was
scheduled to start on 26 June 2017 and commented that an update would be
provided at the Board's meeting being held on 19 July 2017.
There was a discussion on the proposed landscape plan for
the Owhiro Stream and it was agreed that this would be circulated to the
Board via email.
Action List was
updated.
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Moved (Sarah Nitis/Phillipa Bain):
That the Board:
a) Notes the
Governance Support Officer's Report.
b) Amends the
Action List as appropriate
Motion carried (MTCB/2017/009)
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12 Chairperson's
Report
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A report
from the Chairperson updated the Board on matters of interest since the
previous meeting which included:
·
Mosgiel-Taieri Community Board Long Term Plan;
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Proposed project fund expenditure;
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Litter;
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Proposed freedom camping site at Puddle Alley; and
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Mosgiel Railway Station
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Moved (Sarah Nitis/Cr Mike Lord):
That the Board:
a) Notes the
Chairperson's report
b) Approves payment
of $291.60 from the project fund for the Māori translation of the
Taniwha story-board sign.
c) Updates the
Community Plan to include a board initiative aimed at encouraging people to
stop littering and show pride on our area.
d) Approves payment
of $79.00 plus GST from the project fund to advertise a meeting on the future
of the Mosgiel Railway Station.
e) Writes
to Stewart Robertson thanking him for the work that he has undertaken in
the preparation of the story board sign for the Taniwha mural.
Motion carried (MTCB/2017/010)
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13 Council
Activities
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Councillor
Mike Lord provided an update on following matters of interest to the Board
which included:
a) Department
Activity reports
b) Sammy's
c) Financial
results
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Moved (Sarah Nitis/Phillipa Bain):
That the Board:
a) Notes the
update.
Motion carried (MTCB/2017/011)
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14 Items
for Consideration by the Chair
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There were no items for
consideration.
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The meeting concluded at 2.54
pm.
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CHAIRPERSON
