Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Island Park Golf Club, Waldronville, Dunedin on Thursday 01 June 2017, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Cr Conrad Stedman

 

Paul Weir

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Nick Maguire (Parks Maintenance Team Leader) and Josh Von Pein (Transport Delivery Manager)

 

Governance Support Officer      Lynne Adamson

 

 

 

1       Public Forum

1.1    Public Forum - Funding Application

 

Matt Tobin sent an apology advising that he was unable to attend due to illness.

 

 

1.2    Public Forum - Funding Application

 

Joanne Middlemiss, East Taieri Church spoke to the funding application from the East Taieri Church.  She advised that they sourced funding for a community event to be held at the Fuel Church in Fairfield.   

Ms Middlemiss commented on the types of events held at the church and advised that they wished to hold an annual event to encourage families to attend and meet with other local families.  The funding applied for would be used to pay the band for the annual event which they hoped to hold in September/October. 

Ms Middlemiss responded to questions and advised that there would be a nominal entrance fee which would pay for food and other associated costs.  Should there be any profit, it would be donated to the Womens Refuge.

  

Councillor Stedman entered the meeting at 3.33 pm and Keith McFadyen at 3.35 pm.

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2017/032)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

The Chairperson (Scott Weatherall) and Deputy Chair (Leanne Stenhouse) declared an interest in the funding application from Big Rock Primary School as they have children attending the school. 

 

Scott Weatherall, Leanne Stenhouse and Paul Weir declared an interest in the funding application from the Lions Club of Green Island as the funding was for the purchase of vests for school children at Big Rock and Fairfield schools which their children attend.

 

 

Moved (Keith McFadyen/Conrad Stedman):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2017/033)

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 4 May 2017

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 4 May 2017 as a correct record.

 

 Motion carried (SHCB/2017/034)

Part A Reports

6       Funding Applications

 

There were three funding applications for consideration.

 

The Chairperson (Scott Weatherall) and Deputy Chair (Leanne Stenhouse) declared an interest in the funding application from Big Rock Primary School and left the room.  Peter Gouverneur assumed the Chair. 

 

Big Rock School requested $1,000.00 funding towards the purchase of plants, bark, gravel and timber for the children to use in the design and build of a Magic Garden.

 

Moved (Keith McFadyen/Paul Weir):

That the Board:

 

          a)     Approves the funding application from Big Rock School for $1,000.00                towards the purchase of plants, bark, gravel and timber for the children to             use in the design and build of a Magic Garden.

 

Motion carried (SHCB/2017/035)

 

 

Scott Weatherall, Leanne Stenhouse remained absent due to their interest in the funding application from the Lions Club of Green Island.  Paul Weir also declared an interest in the funding application and left the room.

 

The Lions Club of Green Island requested funding towards the cost of providing hi-vis vests for Greater Green Island School children attending Big Rock, Fairfield and Concord Schools.

 

Moved (Keith McFadyen/Peter Gouverneur):

That the Board:

a)        Approves the funding application from the Lions Club of Green Island for $1,000.00 towards the purchase of vests for preschool children and pupils of Fairfield and Big Rock Schools.

Motion carried (SHCB/2017/036)

 

 

Scott Weatherall, Leanne Stenhouse and Paul Weir returned to the room.  Scott Weatherall resumed the chair.

 

The East Taieri Church has requested $700.00 funding towards the cost to run a barn dance for families of the community.  Any proceeds from the event would be donated to Womens Refuge.

 

Moved (Peter Gouverneur/Paul Weir):

That the Board:

 

b)     Approves the funding application for $700.00 from East Taieri Church towards the community event to be held at Fuel Church in Fairfield.

          Motion carried (SHCB/2017/037)

 

7       Governance Support Officer's Report

 

Nick Maguire (Parks Maintenance Team Leader was present to respond to questions on the Parks and Reserves items in the action list and any other relevant matters to the Board.

 

There was a discussion on Freedom Camping and the identification of proposed new sites.  It was agreed that whereas the Board had previously supported the site of the Brighton Surf Club as a new site, due to the concerns raised by the community, they now withdrew their support.  They noted that the Brighton Surf Club area was widely used in summer and the negative impact campers would have on the community use of the space.

 

The Board agreed that they were still supportive of Freedom Camping in the area and encouraged Council to ensure the current sites were maintained with the addition of the Brighton Domain and laybys along the coast road with more diligent control of moving on or issuing infringement notices to non-self-contained campers. 

 

The Board encouraged residents to participate in the community consultation on the subject. 

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

a)      Continues to support Freedom Camping in the Board area.

b)      Does not support the site of the Brighton Surf Club as a new Freedom Camping site.

c)       Encourages residents to take part in community consultation opportunities and submit to Council.

Motion carried (SHCB/2017/038)

 

 

Josh Von Pein (Transport Delivery Manager) was present to speak to the Transport items on the action list.

 

There was a discussion on the community meeting which would be held at 7.00 pm on Monday 7 July 2017 to discuss any potential thoughts on the footpath development on Brighton Road heading south and provide the community with a forum to view their thoughts and concerns.

 

The remainder of the Governance Support Officer’s report was then discussed including:

Project Fund – noting that the fund was now fully expended following the approval of the funding applications earlier in the meeting.

 

Long Term Community Plan – it was agreed that the updated Long Term Community Plan (LTCP) would be circulated to members for their approval and minor changes.  Christina McBratney will finalise the LTCP and return to Council prior to the last week in June.

Report Backs – It was agreed that Leanne Stenhouse would contact the recipients of the project fund regarding submission of their report backs. 

 

Action List – the Action List was updated.

 

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Agrees that Sections 4 and 5 of the Long Term Plan be submitted to Council for inclusion in the 2018-27 Long Term Plan.

c)     Amends the Action List as appropriate.

Motion carried (SHCB/2017/039)

 

8       Board Updates

 

Board members provided updates on activities including:

 

Keep Dunedin Beautiful

Peter Gouverneur advised that there had been no Keep Dunedin Beautiful meetings since the previous Board meeting.  He had made enquiries regarding possible funding for the creation of a mural at the Fairplay Street Reserve.  He advised that funding may be available however the artist and work needed to be approved. 

 

Mr Gouverneur commented that he had contacted Fairfield School as they had expressed a desire to be involved with the mural design which he would like to present to Keep Dunedin Beautiful.

 

Greater Green Island

Leanne Stenhouse commented on fundraising activities undertaken for the proposed new playground including the business function; selling bricks and the upcoming Queens Birthday party.  She invited the Community Board to place items in the Greater Green Island Newsletter. 

 

Youth Ambassador Award

There is no update available as Erin Ford would be speaking to pupils later in the year.

 

Community Meetings

The next community meeting would be held on Monday 10 July in the Brighton Community Hall to discuss footpath provisions from Big Rock School heading south.  They would communicate information about the meeting via a letterbox drop.  A item for discussion would be cars would be cars parking on the footpath.

 

Community Board Conference

Leanne Stenhouse provided an update on the recent Community Board Conference held at Methven. 

 

Ms Stenhouse presented Long Service Awards from the LGNZ Executive Committee to Scott Weatherall and Keith McFadyen recognising their long service to the Saddle Hill Community Board.

 

Saddle Hill Community Board Brochure

There was a discussion on the methods of distributing the Saddle Hill Community Board brochure and members asked staff to check the possibility of including them with the Council FYI. 

 

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)        Notes the updates

b)        Congratulates the West Harbour Community Board as recipient of the LGNZ Leadership Award for their Sycamore Removal Programme.

Motion carried (SHCB/2017/040)

 

9       Chairperson's Report

 

A report from the Chairperson (Scott Weatherall) provided an update on issues raised with the Chair and matters not covered by other reports on the agenda including:

 

Fairfield School Community Project

The Chair and Deputy Chair attended a meeting with two teachers from Fairfield School whom are leading a Year 6/7 programme at which they were looking for community participation.  They discussed the idea of a community planting programme at the Fairfield Tavern Reserve.  Mr Weatherall invited members to attend the next meeting which was due to be held at 1.00 pm on Tuesday 13 June 2017.

 

The Board requested that clarification be sought on whether plants were available from the Botanic Gardens and the process involved to access these.

 

Braids Hill Reserve

There was a discussion on requests received for the installation of wash facilities at the Braids Hill Reserve and it was agreed this would be added to the Action List.

 

Community Meeting on Coastal Management

The Chair of the Otago Peninsula Community Board had extended an invitation to the Board to attend a workshop on coastal management.  The Board agreed they were in full support of the workshop.

 

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (SHCB/2017/041)

 

10     Council Activities

 

The Ward Councillor(Councillor Conrad Stedman) provided an update on matters of interest to the Board including:

·                Freedom Camping Forum

·                Multi purpose turf at Logan Park

·                Long Term Plan

·                Reserves and Beaches Bylaw.

 

 

Moved (Cr Conrad Stedman/Chairperson Scott Weatherall):

That the Board:

 

a)     Notes the update.

Motion carried (SHCB/2017/042)

 

11     Items for Consideration by the Chair

 

·                The Board expressed their concern over criteria for funding applications and requested that the Manager Civic and Legal (Kristy Rusher) attend the next meeting to provide further information on the funding.

·                An update on business coaching available from Enterprise Dunedin for local business owners.

 

 

 

 

 

The meeting concluded at 5.35 pm.

 

 

 

 

 

..............................................

CHAIRPERSON