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Toitu Otago Settlers Museum
Board
28 June 2017
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Reports
Toitu Otago Settlers Museum Activity Report
Department: Toitu Otago Settlers Museum
EXECUTIVE SUMMARY
1 This
report covers the activities of Toitū Otago Settlers Museum for the period
1 April – 30 April 2017. This is the last complete month within the six
week Board reporting cycle.
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RECOMMENDATIONS
That the Board:
a) Notes the
Toitū Otago Settlers Museum Activity Report.
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BACKGROUND
2 Not
Applicable.
DISCUSSION
Visitation
3 There
were 30,733 visitors to Toitū Otago Settlers Museum (TOSM) for April 2017.
The year to date figure is 265,290 which is an increase of 3.27% or 8,484
higher than the same period last year. Museum visitation continues to
rise.
4 There
were 3,597 visitors to the Dunedin Chinese Garden (DCG) for April. The year to
date figure is 46,819 which is an increase of 15.8% or 6,413 higher than the
same period last year. Visitation will be at a record high by year-end for the
Garden, combined with high ticket sales, and above revenue-target and food
sales. Increased marketing activity in this area combined with a higher
TripAdvisor rating contributed to this success.
5 The high
number of visitors in January 2017 was a result of the Chinese New Year event.
The Chinese New Year event was held in the month of February last year. The
Chinese New Year is the new moon occurring between 21 January and 20 February
each year.
Financial
Summary
6 The
financial results below are for the period ended 30 April 2017 and include the
operation of both TOSM and the DCG.
7 The
net result for the eight months to April 2017 was $380K Favourable.
8 The financial result for Toitū Otago
Settlers Museum was overall in line with expectations.
9 The Dunedin Chinese Garden end result is $35K Favourable.
Summary of Activities
(See Attachment A for Activity
details.)
Visitor
Experience
Exhibitions
10 Work continues on
future exhibitions with openings commencing as follows:
· Sketched
in Stone, August 2017
· Disappearing
Dunedin, late 2017
· The
Women’s War, October 2017
· The
Kai Tahu Migrations, 2019
Public Programmes
11 Eleven public
programmes held during April generated 1,138 attendees. The number included
approximately 800 visitors for morning tea following the Dawn Service on ANZAC
Day. A marketing push for Toddler Time in April resulted in numbers exceeding
booking capacity. Fifty pre-school children attended Toddler Time
programmes. Other popular programmes included a special screening of Journey
to Lan Yuan and Dunedin singing group Sunny Side Up.
Education LEOTC
12 A total of 177
students attended LEOTC programmes in April comprising 23 secondary and 144
primary students, with 34 adults accompanying these groups.
13 Highlights of the
secondary school programme included Year Nine Kavanagh College students devising
a drama on the signing of the treaty of Waitangi at Otakou and group of Year
Ten business students whose visit centred on the history of commerce in
Dunedin.
14 Primary programmes
concentrated on the museum area Across the Ocean Waves featuring the sea
journey experience of the early settlers. Thirty-five students also came to the
museum to study the ANZAC story.
Life Long Learning
15 The Journey to
Lan Yuan children’s trail was popular over the school holidays.
Vintage toys and dress-ups in the bus station foyer also attracted many
visitors.
16 One hundred and
forty one students from the University of Otago and Otago Polytechnic attended
programmes including teaching students studying the primary curriculum, film,
television and Art History students.
Collections
Management
17 Work on developing
collections policy and procedure continues. Discussion regarding disaster
preparedness have commenced with DCC Archives. This work is expected to be
on-going with development of internal strategy and policy. Further to
this Crowe Horwath conducted an Arts and Cultural asset review of TOSM.
Included were interviews with the collections team and demonstrations of
processes.
18 The continuous
improvement of safety in the workplace focus is on hazardous materials in the
collection. Two new specialist storage crates have also been produced for the
pianos, as part of Health and Safety requirements.
19 Conservation and
dressing of approximately twenty Material Culture mannequins has been a
significant amount of work and is progressing well.
Manawhenua
Engagement
20 An onsite meeting
with the Ngai Tahu Cultural Mapping Team archivist Jill Durney has been set to
discuss cataloguing records, synergy of collection databases and a formalising
of this relationship.
21 The whanau of
Motoitoi, and Richard Driver, an early identity and Harbour Pilot, visited the
museum with a Canadian film crew documenting the lives of ancestors.
Partnerships
and Collaboration
22 The Fire Brigade
Restoration Society (FBRS) are assisting with historical detail for the
significance document as part of the Land Rover project. This vehicle is to be
re-licenced and certified, and a comprehensive condition plan report is
written.
23 Museum staff
participated in a site visit to the Manuka Walkway sticks in Mosgiel in
conjunction with staff from Dunedin City Council (DCC) Property. Advice was
given on condition and storage of objects. A report has been forwarded to
Property.
24 The museum worked in
collaboration with the Otago Museum for object treatment.
25 The museum was
represented at the New Zealand Conservators of Cultural Materials (NZCCM)
executive meeting held in Dunedin.
26 Talks were conducted
for the Caversham Baptist Group (Slice of Life), Maori Hill
Women’s Club (Journey to Lan Yuan), and the Anderson’s Bay
Probus Group (tour of Slice of Life).
27 A tutorial was held
on site with students from the University of Otago Art History Department as
well as the annual tutorial held for the University of Otago Computer Science
Department.
Commercial
Activity
Retail
28 Monthly retail
revenue was similar to last year with a greater margin on products sold. Home
wares, jewellery and stationary continue to be strong sellers and there has
been an increase in accessory sales.
Venue Hire
29 Venue hire in the
museum for the period included a book launch, a lecture, a formal dinner in the
Josephine Foyer, an awards ceremony and an association function.
Dunedin
Chinese Garden
Functions and Events
30 During the month of
April screenings of short films were hosted at the garden for the inaugural
China Film Festival in Dunedin. Venue hire comprised a wedding and a private
meeting. Developments are underway for attracting and increasing the school
holiday audience.
Volunteers
31 Two new volunteers
have joined the DCG support team.
Maintenance in the Garden
32 Painting resumed in
the new Penjing area outside of the Scholar’s Office and the adjoining
courtyard in preparation for the new Penjing display. As the cruise ship season
has finished painting will be ongoing until all areas are completed.
OPTIONS
33 There are no options
as the report is for information only.
Signatories
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Author:
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Jennifer Evans - Otago Settlers Museum Director
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Authoriser:
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Bernie Hawke - Group Manager Arts and Culture
Simon Pickford - General Manager Community Services
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Attachments
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Title
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Page
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a
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April 2017 Activities
Information
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19
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This report relates to providing a public service and it
is considered good-quality and cost-effective.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☒
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☐
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☐
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☒
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☐
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☐
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☒
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☐
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☐
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The activities included in this report support the Arts
and Culture, Economic Development and Social Wellbeing Strategies.
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Māori Impact
Statement
There are no known impacts for tangata whenua. The Museum
consults with and works closely with Kai Tahu through its Kai Tahu Advisory
Group.
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Sustainability
No implications although the principle of sustainability
underpins all of the activity of Toitū Otago Settlers Museum and the
Dunedin Chinese Garden.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
This report is for noting purposes only.
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Financial
considerations
This report is for noting purposes only.
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Significance
In terms of the Council’s Significance and
Engagement Policy, the matters in this report are deemed to be of low
significance.
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Engagement –
external
This report is for noting purposes only.
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Engagement -
internal
This report is for noting purposes only.
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Risks: Legal /
Health and Safety etc.
There are no legal or health and safety risks related to
the matters in this report.
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Conflict of
Interest
There are no known conflicts of interest.
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Community Boards
There are no specific implications for Community Boards.
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