Mosgiel-Taieri Community Board

CONFIRMED MINUTES

 

Confirmed Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 19 July 2017, commencing at 12.00 pm

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Kristy Rusher (Manager, Civic and Legal), Bernie Hawke (Group Manager Arts and Culture), Linda Roxburgh (Mosgiel Librarian), Jendi Paterson (Recreation Planning and Facilities Officer), Gareth Jones (Acting Group Manager, Parks and Recreation), Richard Saunders (Group Manager, Transport), Cam McCracken (Dunedin Public Art Gallery Director), Graeme Hall (NZTA Planning & Investment Manager for Otago South)

 

Governance Support Officer      Doug Jackson

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Chairperson Sarah Nitis/Phillipa Bain):

That the Board:

 

Accepts the apologies from Martin Dillon and Cr Mike Lord (for absence) and Joy Davis (for lateness).

 

Motion carried (MTCB/2017/031)

 

3       Confirmation of agenda

 

 

Moved (Chairperson Sarah Nitis/Dean McAlwee):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2017/032)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Dean McAlwee/Maurice Prendergast):

That the Board:

 

a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/033)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 14 June 2017

 

Moved (Chairperson Sarah Nitis/Dean McAlwee):

That the Board:

 

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 14 June 2017 as a correct record.

 

Motion carried (MTCB/2017/034)

Part A Reports

6       New Zealand Transport Agency and DCC Transport Update

 

Richard Saunders (Group Manager, Transport) and Graeme Hall (NZTA Planning & Investment Manager for Otago South) spoke to the Board on items of interest to the Board which included Dukes Road/Puddle Alley Road intersection works, Gordon Road, Heavy Traffic on Quarry Road, beautification of the roundabout, Wickliffe/Church Street intersection and the legal distance required to park from private driveways.

Mr Hall outlined the scope of his new position, advising his role is primarily working with local authorities and would provide closer liaison between the Dunedin City Council and NZTA on matters of maintenance and operations.  His area of responsibility covered the lower part of the South Island and if necessary he has a direct link with NZTA Head Office.

Joy Davis entered the meeting at 12.25pm

The design of the Dukes Road/ Puddle Alley Road intersection was discussed and in particular the issue of heavy traffic being able to turn right into Dukes Road from Three Mile Hill.  Mr Saunders was to advise whether or not this was possible by way of the slip lane which would be provided.  Mr Saunders confirmed that new signage would be placed prior to the Church/Wickliffe Street intersection following which the Safety Review would be undertaken. 

Mr Saunders updated the Board on the Action List relating to Transport matters.

 

 

Moved (Chairperson Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Notes the report.

b)     Amends the Action List as appropriated

Motion carried (MTCB/2017/035)

 

7       Library Activity Report

 

A report from the Library provided a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017 with statistics covering the period from 1 July 2016 to 31 May 2017.

In response to questions, Linda Roxburgh explained the School Holiday programmes and the Council’s policy on allowing motor scooters in the Library area. Linda confirmed the Library was investigating the possibility of providing a wheelchair when required.

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (MTCB/2017/036)

 

8       Public Art Framework Engagement

 

Cam McCracken (Dunedin Public Art Gallery Director) was in attendance to provide a presentation on the Public Art Framework as part of the Public Engagement Process.

Mr McCracken provided a background to the strategy as proposed and encouraged the Board to engage its residents in the public consultation process.

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Supports the public engagement on the Public Art Framework

 

b)     Encourages the local residents to participate in the public consultation process.

 

 

9       Governance Support Officer's Report

 

A report from Governance provided an update of activities relevant to the Board's area which included:

a)     Project Fund

b)     Dunedin City Council Public Consultations

c)     Action List

A report from  the Governance Support Officer provided an update of activities relevant to the Board's area which included:

a)     Project Fund

b)     Dunedin City Council Public Consultations

c)     Action List

Jendi Paterson (Recreation Planning and Facilities Manager) and Gareth Jones (Acting Group Manager Parks and Recreation) updated the Board on the Action List for Parks and Reserves.

 

The Board requested a table showing the recipients of funding with outstanding Completion Forms be added as standard item for Governance Support Officer’s report.

 

The Board noted that it had been allocated $10,000 for the Project Fund for the 2017/2018 year.  A schedule showing the funding granted last year was requested for the next meeting.

 

The Board noted that details of Dunedin City Council Public Consultations were provided on the Council’s Website http://www.dunedin.govt.nz/council-online/currently-consulting-on and any relevant items affecting the Board would be brought forward each month in the Chair’s report.

 

 

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/037)

 

10     Chairperson's Report

 

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

Mosgiel-Taieri Community Board Long Term Community Plan

Camping Control Bylaw

Mosgiel-Taieri Community Board Discretionary Fund

The Board noted that the “Draft Mosgiel-Taieri Community Board Long Term Plan” was ready for community consultation as per the proposed Community Engagement Plan. Feedback on the document would be considered at the next meeting on 30 August 2017.

 

The Board noted a list of projects which have been signalled in the Mosgiel Taieri Community Plan 2017 being potential Board projects that could be supported by discretionary fund expenditure.  Submissions on these projects would also be considered at the Board’s next meeting.

 

A discussion was held on what proportion of the $10,000 Project Fund should be dedicated to Board Initiated Projects versus Community grants.

 

The Chair reported on the public meeting held to discuss the future use of the Mosgiel

Railway Station at which approximately 6 members of the public attended.  Ms Nitis reported that while it was agreed that the Station was an iconic building in Mosgiel there appeared to be little interest in a Community use and KiwiRail would have to consider other options as to its use.

 

 

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

 

a)     Notes the Chairperson's report

b)     Agrees to propose in the Draft Mosgiel-Taieri Long Term Community Plan that $6,000 be ring fenced for Board Initiated Projects and as such $4,000 be available for distribution for Community Grants.

c)     Agrees on the preferred option 1 (in the Consultation Document) for the management of Freedom Campers in the Dunedin for the inclusion in a submission on the review of the Camping Control Bylaw 2015.

d)     Authorises the Chairperson to prepare a submission to the review of the Camping Control Bylaw 2015 on behalf of the Board.

e)     Encourages local residents to partake in engagement opportunities, specifically in relation to the Camping Control Bylaw and the Mosgiel-Taieri Community Board draft Long Term Community Plan.

f)     Confirms the Board's support for the Dunedin Hospital SOS campaign

Motion carried (MTCB/2017/038)

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Agrees to make a submission on the Draft Public Art Framework supporting the document.

b)     Authorises the Chair and Phillipa Bain to prepare a submission on behalf of the Board.

Motion carried (MTCB/2017/039)

 

11     Board Updates

 

Board members provided updates on activities which included:

1      Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board Representative) advise that Keep Dunedin Beautiful had considered items which included graffiti on Delta power boxes, auditing of recycling bins and receptacles for plastic bags at supermarkets

 

2      Community Engagement

        Dean McAlwee (Board representative to the Committee) advised that he had nothing to report.

 

3      Mosgiel Business Association

        Sarah Nitis (Board representative to the Committee) advised that she would be presenting Draft Community Plan at the next meeting.

 

4      Festival of the Plain

        Joy Davis updated the Board on a meeting held on 10 July in which the Committee were giving consideration to shifting “The Party in the Park” to Peter Johnstone Park and reducing the festival to four days.

 

5      Communications and Engagement Activities

        The Board noted the report as contained in Attachment A and B.

 

6      Mosgiel-Taieri Community Board Members' Action List

        The Action List was updated.

 

 

Moved (Sarah Nitis/ Phillipa Bain):

That the Board:

 

a)     Notes the report.

b)     Supports the Proposal for Community Consultation on the Mosgiel-Taieri Community Board Long Term Community Plan 2018-2028

c)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

Motion carried (MTCB/2017/040)

 

12     Council Activities

 

There was no report from Councillor Mike Lord as he was an apology for the meeting.

 

 

13     Items for Consideration by the Chair

 

The Chair advised of items for the next meeting including an introduction from the Community Development Team, the Mosgiel-Taieri Community Board Long Term Plan, the Board’s Project and Discretionary Fund and ratification of submissions lodged by the Board

 

 

The meeting concluded at 2.45 pm.

 

 

 

 

 

..............................................

CHAIRPERSON