Otago Peninsula Community Board



Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 6 July 2017, commencing at 10.00 am





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Graham McArthur


Edna Stevenson

Cr Andrew Whiley




Richard Saunders (Group Manager Transport), Bernie Hawke (Group Manager Arts and Culture), Cam McCracken (Dunedin Public Art Gallery Director), Jendi Paterson (Recreation Planning and Facilities Manager) and Gareth Jones (Acting Parks Operations Manager)


Governance Support Officer      Janet Favel



1       Opening

Hoani Langsbury opened the meeting with a reflection.

2       Public Forum

Isabel Prosser - Blues Festival


Ms Prosser reported that the Festival had been successful, with about 1,500 people attending.  The Festival had not made money, but it took about four years to get this type of festival established.  Those attending were in the 40-65 age range, and a wider angle of performances was needed to attract a wider age range.  Overall the relationship with the DCC was good, but there were a few difficulties including liquor licensing, food trucks, and freedom camping, and communication between different departments could be improved.  Mr Pope suggested that the Board ask that DCC event teams be set up to work together on events.  Ms Prosser explained that at this stage it was intended that the Festival be a two-yearly event. 


Shar Briden – Archaeologist


Mr Kellas introduced Shar Briden, who was carrying out archaeological research at Papanui Inlet.  She had authority from Heritage NZ and iwi to recover items.  Ms Briden was concerned that vehicles were driving on the beach and damaging artefacts and human bones which had been found there.  She suggested that signage be improved, and Dick Road access to the beach be closed.  Jendi Paterson and Gareth Jones would investigate the concerns raised.  Ms Briden commented that she would write a Masters or PhD thesis on the work she had done.



3       Apologies


Moved (Lox Kellas/Edna Stevenson):

That the Board:


Accepts the apology from Christine Neill.


Motion carried (OPCB/2017/036)


4       Confirmation of agenda



Moved (Lox Kellas/Graham McArthur):


That the Board:


Confirms the agenda without addition or alteration


Motion carried (OPCB/2017/037)



5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Graham McArthur declared an interest in the desalination and offsetting water right at Taiaroa Head, and Paul Pope advised that he was working as a consultant for Upfront Environmental.



Moved (Lox Kellas/Paul Pope):

That the Board:


a)     Amends the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2017/038)


6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 25 May 2017


Moved (Graham McArthur/Edna Stevenson):

That the Board:


Confirms the minutes of the Otago Peninsula Community Board meeting held on 25 May 2017 as a correct record.


Motion carried (OPCB/2017/039)

Part A Reports

7       Library Activity Report


The report provided a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017 with statistics covering the period from 1 July 2016 to 31 May 2017.


Bernie Hawke, Group Manager Arts and Culture, spoke to his report, which included the following:


-    Statistics

-    Bookbus Review

-    South Dunedin Community Hub Pop Up Facility.



Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:


a)     Notes the Library Activity Report.

Motion carried (OPCB/2017/040)


8       Public Art Framework Engagement


Cam McCracken spoke about the Draft Public Art Framework, which was circulated with the agenda.  Board members were encouraged to draw the project to the attention of the community, and to provide feedback on it.



Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:


a)     Notes the Public Art Framework Engagement.

Motion carried (OPCB/2017/041)


9       Governance Support Officer's Report


A report updated the Otago Peninsula Community Board of activities relevant to the Board area.  Updates on topics in the Action List were provided by staff. 


The following actions were identified:

-    Rubbish recycling facilities for freedom campers – to be discussed with Catherine Irvine (Solid Waste Manager).

-    Portobello Domain building – Richard Saunders.

-    Toilets Taiaroa Head – keep on Action List.

-    Latham Park drainage and water issues – Gareth Jones will provide an update.

-    Pull over areas Portobello Road – keep on Action List.

-    Beaconsfield Road - vegetation and lack of footpath – Edna Stevenson to liaise with Richard Saunders.

-    Highcliff Road open night – recorded in error – an open day is to be held for Pukehiki work.

-    Delete completed items (20-23) from Action List.


Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:


a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (OPCB/2017/042)


10     Funding Application - Pukehiki Public Library


Consideration was given to an application for funding from the Pukehiki Public Library for the maintenance and painting of the library building.  The application was held over from the Board's May meeting as insufficient funding remained to allow consideration at that meeting.


Moved (Lox Kellas/Edna Stevenson):

That the Board:


a)    Grants the $893.25 to the Pukehiki Public Library for the maintenance and painting of the library building.

Motion carried (OPCB/2017/043)


11     Funding Application - Otago Harbour Ferry Inc


Consideration was given to an application from Otago Harbour Ferry Inc for an inclining test for the "Elsie Evans".  This application was laid on the table at the 20 April 2017 Board meeting to enable additional information to be sought.


There was concern over the lengthy work on this project with no visible outcome, and the question was raised as to where the Board should draw the line in providing support for the group.  It was suggested that the Board Chair write to the group advising that the Board wanted to see the project delivered, and also what deliverables would be required from the Board. 



Moved (Graham McArthur/Hoani Langsbury):

That the Board:


a)     Lifts the funding application from the Otago Harbour Ferry Inc from the table.

b)     Grants the funding application from Otago Harbour Ferry Inc for $500.00 for the "Elsie Evans", to be used for antifouling work and an inclination test.

c)     Advises Otago Harbour Ferry Inc that the Board will not grant any further applications for support.

Motion carried (OPCB/2017/044)


12     Working Parties/Board Area Liaison Updates


a)  Keep Dunedin Beautiful – repairs were needed to the paintwork on the John Noakes Bus Shelter.

b)  Rural Roads – generally in good condition, work being carried out where necessary.

c)  Area Updates – Te Rauone - Edna Stevenson expected that design and consent information would be available for the next meeting.


13     Chairperson's Report


The Chairperson provided a verbal update on the following items:

·       Emergency Response Plan – Chair to meet with CDEM and report back to the next meeting of the Board.  It was anticipated that a draft Plan would be available in February/March 2018.

·       Biodiversity Forum – Hoani Langsbury to suggest a date.

·       Portobello Jetty – work to start.

·       Community Board meeting times – Cr Whiley suggested that every third meeting be held at the Civic Centre – this would enable more staff to attend.  The meeting agreed with this suggestion.


Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:


a)     Notes the report from the Chairperson for July 2017.

Motion carried (OPCB/2017/045)



Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:


a)       Send flowers to the value of $50.00 to Governance Support Officer Pam Jordan.


 Motion carried (OPCB/2017/046)


14     Council Activities


Councillor Andrew Whiley provided an update on matters of interest including:

-    Draft Dunedin Destination Plan hearing 8-9 August.

-    Freedom Camping Bylaw hearings 21- 23 August.

-    LED street lighting - 3000 LTD level needed for NZTA subsidy.  Rollout would start in central city and suburbs, and it was estimated the project would take three years.

-    Delta-Aurora – schedule for Peninsula work was available.


Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a)        Notes the Council Activities Report.

Motion carried (OPCB/2017/047)


15     Items for Consideration by the Chair


There were no items raised for consideration.




The meeting concluded at 11.47 am.