Agenda of Saddle Hill Community Board

Saddle Hill Community Board

13 July 2017

Part A Reports

Library Activity Report

Department: Arts and Culture

EXECUTIVE SUMMARY

1 This report provides a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017 with statistics covering the period from 1 July 2016 to 31 May 2017.

RECOMMENDATIONS

That the Board:

a) Notes the Library Activity Report

BACKGROUND

2 Not applicable

DISCUSSION

Operational and Project Activities

Statistics

3 Total loans for the period 1 July 2016 - 31 May 2017 were 1,205,971 representing a decrease of 89,275 or 6.9% of loans compared to the same period in 2015/16. Decreased loans were recorded at all service locations except the Mosgiel Library with the larger reductions at the City Library (-8.9%) and on the Bookbuses (-12.4%). Reduced visitation to the City Library is the key component of the reduced borrowing.

4 A total of 122,347 reference enquiries were received during this period representing an decrease of 291 enquiries or -0.2% compared to the same period in 2015/16. Decreased reference enquiries were recorded at the Blueskin Bay (-10.1%), City Libraries (-2.2%) and Waikouaiti Libraries (-21.6%) while there were increased reference enquiries at the Mosgiel and Port Chalmers Libraries and on the Bookbuses.

5 There were a total of 1,056,169 visits to libraries over this period representing a decrease of 45,173 or -4.1% of total visits compared to the same period in 2015/16. Decreased visits were recorded at the Blueskin Bay (-5.8%) and City Libraries (-6.5%) while increased visits were recorded at all other community libraries and on the Bookbuses.

Bookbus

6 The Bookbus visits the following stops in the Saddle Hill area:

Green Island–Monday (Memorial Gardens) 10.45am – 11.30am

Green Island–Tuesday (Irmo Street) 3.45pm – 4.15pm

Green Island–Friday (Presbyterian Church) 6.00pm – 7.30pm

Brighton–Tuesday (Cole Street) 10.15am – 12.15pm

Ocean View Hall–Tuesday (Brighton Road) 1.30pm – 2.15pm

Waldronville–Tuesday (Near School) 2.30pm – 3.30pm

Fairfield – Wednesday (Fulton Hogan) 9.55am – 10.25am

Fairfield - Wednesday (Old Brighton Road) 10.30am – 11.15am

7 The Dunedin Public Libraries Bookbuses visit Green Island on Mondays, Tuesdays and Fridays; Brighton, Ocean View and Waldronville on Tuesdays; and Fairfield on Wednesdays. Students from St Peter Chanel and Big Rock Primary Schools, and the Fairfield Play and Learn Early Education Centre visit most weeks alongside local residents.

8 The full year 2016 statistics indicate Brighton still ranks in our top ten busiest stops (out of 50), while the two Fairfield stops rank in the bottom ten. Waldronville and Green Island Tuesday have both shown distinct changes in patterns of use and proposed changes to timetabling to address that are outlined in paragraph 12 below.

Average Weekly Issues	2013	2014	2015	2016	2017 to May	Mins at stop
Brighton - Tuesday	206	190	180	123	151	120
Ocean View - Tuesday	37	36	33	32	39	45
Waldronville - Tuesday	13	23	26	25	27	60
Fairfield (Main South Road)	23	11	7	7	6	30
Fairfield(Old Brighton Road)	7	14	14	18	19	45
Green Island - Monday	56	47	43	30	30	45
Green Island - Tuesday	13	13	12	12	8	30
Green Island - Friday night	40	51	31	31	26	90
Total	395	386	346	278	307

9 The Brighton stop has been in its ‘new’ over-the-road stop since February 2016 and is working well for both Big Rock Primary School and the community.

10 The 30-minute Tuesday afternoon Green Island stop is no longer supported by local residents; over the past several months only one couple has been using the stop on an intermittent basis. The camber of the road at that stop is an issue, exacerbating bus access, as is customer parking. Anecdotal evidence suggests that previously regular customers now use Green Island’s Monday stop which parks near the new supermarket.

11 Meanwhile, patterns of use at the Waldronville stop (which occurs immediately before the Green Island Tuesday stop) have also changed, with new families in the area using the Bookbus. The stop is extremely quiet for the first 30 minutes, followed by a rush in the final 15 minutes as school children arrive back into the neighbourhood. Several Waldronville customers have asked that the Bookbus stay be extended past 3.30pm to allow school children more time to browse and borrow.

Proposed Change to Green Island Bookbus Stop

12 It is proposed to cancel the current Green Island Tuesday afternoon stop (30 minutes) due to reduced and limited usage and to redistribute this time to the Brighton and Ocean View stops (15 minutes each). The implications of the proposed change are detailed below.

Proposed Change to Green Island Tuesday Stop
	Current times	Current service (mins)	Proposed times	Proposed service (mins)	Comment
Brighton	10.15-12.15	120	10.15-12.30	135	15 mins extra at busy stop, librarian lunchtime pushed forward 15 minutes
Lunch break and travel time
Ocean View	1.30-2.15	45	1.45-2.45	60	15 mins extra
Waldronville	2.30-3.30	60	3.00-4.00	60	Same time but pushed forward for afterschool children
Green Island Tuesday	3.45-4.15	30		0	Discontinue service
Total minutes		255		255

Mobile Library Services Review

13 A review of the mobile library service began in March 2017 with all aspects of the service being examined. As part of the review, a satisfaction survey was conducted during the period 5-27 May 2017. The survey also asked for feedback on what works well and what could be improved. The survey was widely advertised, including through several Community Board Facebook pages and also to the People’s Panel forum.

14 A total of 868 survey responses were received, with a good representation from the Saddle Hill area, especially Brighton and Waldronville. The complete report is expected to be completed by August.

Wifi Access on Bookbuses

15 Staff are continuing to explore public access to wifi on the Bookbuses with the testing of several devices since April 2017.

Blueskin Bay Library 150^th Celebration

16 An event celebrating 150 years of public library service to the Blueskin Bay and Waitati area was held on Thursday 15 June 2017.

South Dunedin Community Hub Pop Up Facility

17 A project to establish the South Dunedin Community Hub Pop Up facility is underway with an opening anticipated in the coming month. The Pop Up Hub Pop will be located within the Cargill Enterprises building at 199 Hillside Road, South Dunedin and occupy approximately 200 sq metres. It is anticipated that the facility will be open approximately 25 hours per week, across five days. It is also expected that the space will be available outside the Hub opening hours for community meetings and events, except for Tuesday and Thursday evenings and Saturday afternoons/evenings when the space will be used for a pre-existing community commitment (Housie).

18 The Pop Up Hub will provide the following facilities and services:

· Community Development support services

· Community ‘Hot Desk’ where different community groups can have a temporary presence and promote their activities and services

· Small collection of approximately 2,000 library items and facility to borrow and return library items, access to library catalogue and digital collections

· Council Service Centre facilities to pay rates, fees and charges, purchase garbage bags and recycling bins, etc

· Community notice boards

· Free Gig wifi

· Free public access to the Internet on computers with MS Office, Adobe suite, Skype, etc

· Public photocopying facilities

· Small meeting room (3-5 people) and open meeting space

19 The objectives of the Pop Up Hub are to:

· Provide services to the South Dunedin community

· Provide opportunities for the community to provide feedback and input into the development of the permanent South Dunedin Community Hub, and serve as a conduit for information about the permanent Hub and wider South Dunedin development

· Demonstrate a commitment by the Dunedin City Council to the South Dunedin community

20 Once the Pop Up Hub has been established and is operating, the Council attention will turn to the development of the permanent South Dunedin Community Hub. A first step in this process will be to identify and confirm the site for the permanent facility, which will include revisiting the site options explored and presented to the community in August 2016, and considering any additional potential sites.

21 It is expected that the Pop Up Hub will be in place for approximately two years while the process for the development of the permanent Hub is undertaken.

OPTIONS

22 There are no options as this report is for information only.

NEXT STEPS

23 There are no next steps as this report is for information only.

Signatories

Author:	Bernie Hawke - Group Manager Arts and Culture
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
a	Library and Service Centre Activity	15

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The information in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and ‘Vibrant and Cohesive Communities’; the Economic development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing the library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no LTP, Annual Plan of Financial Strategy implications

Financial considerations

There are no financial implications

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy

Engagement – external

There has been no external engagement

Engagement - internal

There has been no internal engagement

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks

Conflict of Interest

There are no known conflicts of interest

Community Boards

The purpose of this report is to provide information to the Community Board

Saddle Hill Community Board

13 July 2017

ATTACHMENT A: LIBRARY AND SERVICE CENTRE ACTIVITY

LIBRARY USAGE INDICATORS – 1 July 2016 to 31 May 2017

Library Usage Indicator

2015/16

2016/17

+/-

+/- %

Blueskin Bay Library

Issues

Reference Enquiries

Visits

23,256

3,478

26,481

21,489

3,125

24,957

-1,767

-353

-1,524

-7.6%

-10.1%

-5.8%

Bookbus

Issues

Reference Enquiries

Visits

98,858

17,809

62,861

86,579

18,627

64,185

-12,279

818

1,324

-12.4%

4.6%

2.1%

City Library

Issues

Reference Enquiries

Visits

846,169

82,559

785,896

770,537

80,713

734,611

-75,632

-1,846

-51,285

-8.9%

-2.2%

-6.5%

Mosgiel Library

Issues

Reference Enquiries

Visits

198,725

8,624

134,511

198,988

9,605

135,611

263

981

1,100

0.1%

11.4%

0.8%

Port Chalmers Library

Issues

Reference Enquiries

Visits

60,301

6,015

60,468

57,403

6,667

65,621

-2,898

652

5,153

-4.8%

10.8%

8.5%

Waikouaiti Library

Issues

Reference Enquiries

Visits

38.720

2,755

31,124

36,620

2,159

31,184

-2,100

-596

-5.4%

-21.6%

0.2%

Dunedin Public Libraries

Issues

Reference Enquiries

Visits

1,295,245

122,638

1,101,342

1,205,971

122,347

1,056,169

-89,275

-291

-45,173

-6.9%

-0.2%

-4.1%

Saddle Hill Community Board

13 July 2017

Proposal to name a new private way off Brighton Road, Waldronville.

Department: Information Services

EXECUTIVE SUMMARY

1 The purpose of this report is to present the options for the naming of a new private way off Brighton Road, Waldronville as part of a residential development by Sawyers Bay Ridge Limited. The developer's preference of road name complies with the Dunedin City Council Road Naming Policy.

2 The support of the Saddle Hill Community Board is sought for this name prior to its consideration by the Infrastructure Services Committee.

RECOMMENDATIONS

That the Board:

a) Supports the naming of a new private way off Brighton Road as “Catalina Place”.

BACKGROUND

3 An 11 lot residential subdivision has been approved for 275 Brighton Road. This subdivision will be serviced by a new private way off Brighton Road. The development is now at the stage the developer wishes to name the new private way.

4 The developer has proposed “Victor Lane” as his preferred name and “Vickers Lane”, Catalina Place” and “Hawker Lane” as alternatives

DISCUSSION

5 Road names in Waldronville follow a theme. They are named after aircraft and more specifically aircraft in service in the 1950’s.

6 “Victor Lane” is named for the Handley Page Victor, a British jet powered strategic bomber that first flew in 1952 and entered service in 1958. It was the third and final RAF V-bomber (the other two being the Avro Vulcan and the Vickers Valiant, both already used for road names in Waldronville). Originally a nuclear armed bomber it was retired from this role in 1968, and subsequently used for strategic reconnaissance and aerial refuelling. The last Victor was retired in 1993. The name "Victor" is not the same as any other road name in Dunedin. However it is similar to Victoria Road, Victoria Street (2) and Victory Place.

7 “Vickers Lane”. Vickers Limited began manufacturing aircraft in 1911 and merged with Armstrong Whitworth in 1927 to form Vickers-Armstrong. This was absorbed into the British Aircraft Organisation in 1960. As the name of an aircraft manufacturer it must be discounted as it does not fit the theme.

8 “Catalina Place”. Named for the Consolidated PBY Catalina, an amphibian/flying boat. First flown in 1935 it was retired by the US Navy in 1957 and by the Brazilian Air Force in 1979. It was used in many roles including maritime reconnaissance, air/sea rescue and anti-submarine warfare. More than 3300 were built and several dozen still fly, mostly for aerial firefighting. It is not the same or similar to any other name in Dunedin.

9 “Hawker Lane”. Named for the Hawker Aircraft Corporation (later Hawker Siddeley). This aircraft manufacturer built aircraft between 1920 and 1963. Similar to Hawk Lane (Roslyn and St Leonards). As the name of an aircraft manufacturer it must be discounted as it does not fit the theme.

10 The names "Victor" and “Catalina” fit the appropriateness criteria of the Road Name Guidelines by use of common or established theme.

11 Section 5.1 of the Road Naming Policy states:

a) "5.1 New road names shall not be the same as, or similar to, existing road names within the City".

12 This would mean “Victor Lane” may need to be discounted as being too similar to Victoria Road, Victoria Street (2) and Victory Place.

OPTIONS

Option 1 - The Committee approves “Catalina Place”

Advantages

· The name complies with the policy in that there are no other road names similiar.

Disadvantages

· This is one of the developer’s alternative choices for a name.

Option 2 - The Committee approves “Victor Lane”

Advantages

· This is the developer’s first choice for a name.

Disadvantages

· The name does not comply with the policy due to the similarity in sound between Victor Lane and the existing road names Victoria Street and Victory Place.

· There may be confusion with possible confusion for the emergency services, NZ Post and members of the public.

NEXT STEPS

13 That the Community Board considers the naming of a new private way off Brighton Road. A report will then be made to the Infrastructure Services and Networks Committee.

Signatories

Author:	Bruce Hall - Information Support
Authoriser:	Tracey Tamakehu - Chief Information Officer

Attachments

	Title	Page
a	Location Map	20

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

The significance of the decision is low.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

The private way is wholly within the West Harbour Community Board.

Saddle Hill Community Board

13 July 2017

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

· Project Fund

· Long Term Plan

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report

b) Agrees the addition of items and removal of completed items on the Action List.

DISCUSSION

Project fund

2 The Board has been allocated $10,000 in the 2017/2018 year. No funds have been allocated at this time.

LONG TERM PLAN

3 The next step is for the Saddle Hill Community Board to approve a community engagement plan. It is proposed to hold a workshop for interested members of all Boards within the next few weeks. The date will be confirmed at the Board meeting. The Board will consider its engagement plan at the meeting 31 August 2017.

ACTION LIST

4 The updated action list is attached.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Action List	68
b	Flower Street Crash Data	73
c	Main Road Flower Street Diagram	74
d	Crash reference	75

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks

Conflict of Interest

There is no known conflicts of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Chairperson	Scott Weatherall
Deputy Chairperson	Leanne Stenhouse
Members	Peter Gouverneur	Christina McBratney
	Keith McFadyen	Paul Weir
	Cr Conrad Stedman