Saddle Hill Community Board
MINUTES
Unconfirmed Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 13 July 2017, commencing at 3.30 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Leanne Stenhouse |
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Members |
Peter Gouverneur |
Christina McBratney |
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Keith McFadyen |
Cr Conrad Stedman |
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Paul Weir |
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IN ATTENDANCE |
Adrian Blair (Group Manager Customer and Regulatory Services); Bernie Hawke (Group Manager Arts and Culture); Richard Saunders (Group Manager Transport); Bruce Hall (Information Support Officer); Joy Gunn (Manager Events and Community Development); Kristy Rusher (Manager Civic and Legal); Gareth Jones (Sports Services and Programming Officer) |
Governance Support Officer Doug Jackson
There was no Public Forum.
There were no apologies. |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Scott Weatherall/ Leanne Stenhouse): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SHCB/2017/044) |
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Joy Gunn (Manager Events and Community Development) was in attendance to meet the Board and provide an update on the activities of her team.
Ms Gunn outlined the structure of her department and activities undertaken within her jurisdiction. She encouraged the Board to advise her of any areas in which staff could assist with projects and advised that she would provide regular updates of her department’s activities.
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Bernie Hawke (Group Manager Arts and Culture) provided a presentation on the Public Art Framework as part of the Public Engagement Process.
Mr Hawke encouraged the Board to provide feedback to the Public Engagement Process and for the Board to engage its residents to comment on the proposal. Mr Hawke clarified that Art Work in the proposal was confined to “Public Land: rather than “Street Art: which tended to be on private property.
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The Chair and Board had requested an understanding on the frequency of roadside clean-ups. It was noted that there had been a number of requests put in over the years and whilst acknowledging there is a new contractor, this has been in place for a number of months and there are no visible improvements. The Board noted their main areas of concern as below: · Brighton Road (Green Island to Taieri Mouth) · Blackhead Road · Morris Road There had been cases of specific rubbish laying in these area for months. Richard Saunders (Group Manager Transport) was present to provide an update. He indicated that the clean up of the Brighton Road (Green Island to Taieri Mouth) section was contracted to be carried out monthly and that Blackhead Road and Morris Road were contracted on “Light Maintenance Controls”. Mr Saunders advised that recent audits showed some failed results on these contracts and procedures had been put in place to improve these clean-ups. |
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Board members provided updates on activities including: Keep New Zealand Beautiful Peter Gouverneur commented on the City’s audit on recycling and the introduction of recycling bins at Supermarkets for plastic bags. Mr Gouverneur also indicated that some of the bus shelter murals needed tidying up and raised the subject of the upcoming “Clean Up Week” and whether or not the Board had a project they wished to support. After some discussion it was agreed that members consider suitable projects to be confirmed at the August meeting.
Greater Green Island Leanne Stenhouse commented that the organisation’s main focus at present was obtaining more funds for running costs of the organisation.
Youth Ambassador Award It was noted that Erin Ford is travelling to London next month
Community Meetings Keith McFadyen reported on the meeting held in Brighton to discuss footpath provisions from Big Rock School south. Mr McFadyen advised that the meeting was well attended with the proposal for at least one side of the road to have a footpath and noted that further discussions resulted in plans being extended to footpaths on connecting roads as well. A follow up meeting would be held once plans had been completed.
Submissions – Green Island Roundabouts and Freedom Camping Bylaw Amendments The Chair highlighted the closing dates for submissions regarding the Green Island Roundabouts and the Freedom Camping Bylaw proposals.
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Moved (Keith McFadyen/ Peter Gouverneur): That the Board:
a) Supports the Council’s proposal for the Green Island Roundabouts. |
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Moved (Member Keith McFadyen/Member Peter Gouverneur):
That the Board: a) Supports the status quo in the Board’s area in relation to Freedom Camping due to infrastructure already in place. b) Seek more policing of Freedom Campers. c) Does not support the implementation of any additional Freedom Camping Sites within the Board area. Motion carried (SHCB/2017/050) |
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Moved (Scott Weatherall/Paul Weir): That the Board: a) Notes the updates. |
The meeting concluded at 5.25 pm.
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CHAIRPERSON