Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 6 July 2017

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Bevan Dowling	Norma Emerson
	David Frew	Cr Christine Garey
	Jacinta Stevenson

Senior Officer Kristy Rusher, Manager Civic and Legal

Governance Support Officer Kristy Rusher

Kristy Rusher

Manager Civic and Legal

Telephone: 03 477 4000

kristy.rusher@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

UNCONFIRMED MINUTES

Unconfirmed Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 25 May 2017, commencing at 2.13 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
	David Frew
	Cr Christine Garey

IN ATTENDANCE

Tom Dyer, Group Manager Parks and Recreation), Andrew Lord (Contract Supervisor Road Maintenance), Glen Mitchell (Emergency Management Officer Training and Readiness) and Constable Helen Fincham-Putter

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

Apologies were recieved from Bevan Dowling, Norma Emerson and Jacinta Stevenson.

Moved (David Frew/Joan Wilson):

That the Board:

Accepts the apologies from Bevan Dowling, Norma Emerson and Jacinta Stevenson.

Motion carried

3 Confirmation of agenda

Moved (Deputy Chairperson Joan Wilson/Chair Barry Williams):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2017/024)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Deputy Chairperson Joan Wilson/Chair Barry Williams):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/025)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 20 April 2017

Moved (Member David Frew/Chair Barry Williams):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 20 April 2017 as a correct record.

Motion carried (STCB/2017/026)

Part A Reports

6 Civil Defence
	The Emergency Management Officer Training and Readiness (Glenn Mitchell) was in attendance and gave an overview of the changes to the Civil Defence structure. He advised that an appointment had been made for a staff member to focus on the development of local community plans for civil defence management, particularly in the outlying areas of the city.
	Moved (Chair Barry Williams/Member David Frew): That the Board: a) Notes the report. Motion carried (STCB/2017/027)

7 Governance Support Officer's Report
	The report informed the Strath Taieri Community Board of activities relevant to the Board area including: a) Project Fund b) Community Plan c) Correspondence d) Action List
	Community Plan A discussion took place on the Community Plan. The Emergency Management Officer Training and Readiness advised that he would be providing an updated insert to reflect the new structure of Civil Defence. It was agreed that a workshop would be held on either the 15 or 22 June to discuss the community plan. It was suggested that the Board should have tourism as an overarching project with the building of a bridge over March Creek, using heritage timber as a project. Correspondence A discussion took place on the letter from the Middlemarch Library querying why their funding application was declined.
	Moved (Chair Barry Williams/Member David Frew): That the Board: a) Writes a letter to the Middlemarch Library advising them there was insufficient funds in the project fund but encourages them to reapply in the new financial year. Motion carried (STCB/2017/028)
	Consideration was given to the letter from Ms Browne regarding a workshop being held in the community to discuss the implication of violence and drink driving in the community. Constable Helen Fincham-Putter advised that the Police ran a number of programmes and felt that a work shop could be run at low cost if carried out in the day time. She also commented that the Police could take the lead in organising the workshop.
	Moved (Deputy Chairperson Joan Wilson/Member David Frew): That the Board: a) Supports, in principle, the proposal for a community workshop. Motion carried (STCB/2017/029)
	Action List Discussion took place on the Action List. The Contract Supervisor (Andrew Lord) provided copies of the Grit Map for the Strath Taieri. He also gave an update on the snow clearing policy. Andrew Lord also advised that he had meet with Russell Anderson and he had noted his concerns and the work would be put into a maintenance programme.
	Moved (Member David Frew/Deputy Chairperson Joan Wilson): That the Board: a) Approves the Governance Support Officer’s Report b) Approves finalisation and adoption of Sections 4 and 5 of the Long Term Community Plan via email. c) Holds a workshop to discuss Sections 4 and 5 of the Long Term Plan on either 15 or 22 June. d) Amends the Action List as appropriate. Motion carried (STCB/2017/030)

8 Project Fund Applications

An application has been received from the Middlemarch Golf Club for $2000.00 towards the cost of the full replacement of the damaged main irrigation storage tank.

It was noted that the Board had allocated all the monies from the Project Fund for the 2016/17 year.

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a) Lies the funding application from the Middlemarch Golf Club until the Board's first meeting in the new financial year.

Motion carried (STCB/2017/031)

9 Chairperson's Report

The Chairperson advised that

· Anne Elliott had passed away and members acknowledged the work that she had undertaken in the community.

· A copy of the Cemetery Plan update had been received.

· Tennis Court Protection Fence is being organised and it is hope to have the shade cloth installed within the next two weeks.

· A request had been received that the Stop Sign at Lee Stream School should be replaced with a Give way Sign. However, it was felt given the corner it was unlikely that NZTA would make the change.

David Frew provided an update on the Community Board Conference. He advised that it was very interesting with some good speakers.

Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson):

That the Board:

a) Notes the Chairperson's report.

Motion carried (STCB/2017/032)

10 Wi-fi Hotspots for Middlemarch

A report from Norma Emerson was attached which provided a proposed "Wi-fi Hotspots for Middlemarch" plan for the Board's consideration.

The "Wi-fi Hotspots for Middlemarch Plan" provided detail and the costs associated with these activities.

It was suggested that this matter be deferred until the next meeting when Norma is available and that staff from Enterprise Dunedin be invited to attend.

Moved (Cr Christine Garey/Member David Frew):

That the Board:

a) Lays the report on Wi-Fi Hotspots for Middlemarch until the July meeting.

Motion carried (STCB/2017/033)

11 Council Activities

Cr Garey provided an update on matters of interest including the Hospital SOS campaign, the outcome of the Annual Plan deliberations, the TRENZ conference and Ed Sheeran concert.

Cr Garey gave an overview of the Community Board conference and presented Joan Wilson and Barry Williams with long service certificates and tabled a certificate for Bevan Dowling.

12 Notification of Agenda Items for Consideration by the Chair
	There were no items notified.

The meeting concluded at 4.03 pm.

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

6 July 2017

PDF Creator

Strath Taieri Community Board

6 July 2017

Draft Strath Taieri Long Term Community Plan

Department: Civic and Legal

EXECUTIVE SUMMARY

1 Community Boards were asked to identify their long term projects/focus under sections 4 and 5 by the end of June 2017 for inclusion in the Council 2018-27 Long Term Plan.

2 Section 4 of the community plan asked for high level, broad projects such as the effective management of freedom camping issues or greater opportunities for youth (as examples). Section 5 asked for specific actions to make these happen, and when the board planned to achieve them.

3 The Board considered these sections at the workshop held on 22 June and the agreed changes have been included in the draft Strath Taieri Long Term Community Plan. This now needs to be ratified by the Board.

4 The next step is for the Strath Taieri Community Board to approve a community engagement plan. It is proposed to hold a workshop for interested members of all Boards within the next few weeks. The date will be confirmed at the Board meeting. The Board will consider its engagement plan at the meeting 24 August 2017.

RECOMMENDATIONS

That the Board:

a) Agrees that Sections 4 and 5 of the draft Strath Taieri Long Term Community Plan be submitted to Council for inclusion in the draft Dunedin City Council 2018-27 Long Term Plan.

b) Notes it will consider a community engagement plan for the draft Strath Taieri Long Term Community Plan at its meeting of 19 July 2017.

c) Notes that community feedback will be taken into account by Council in the preparation of the draft 2018-27 Long Term Community Plan.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Draft Strath Taieri Long Term Community Plan	69

Strath Taieri Community Board

6 July 2017

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

a) Project Fund

b) Media Release – Peninsula Connection

c) Sutton Mt Ross Bridge Strengthening

d) Playground Fence

e) Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report

b) Amends the action list to include new items and remove completed items

Project fund

2 The Board has been allocated $10,000 in the 2017/2018 year. No funds have been allocated at this time.

Media Release – peninsula Connection

3 The Chairperson has asked for details on the expenditure on the Peninsula Cycleway. Attached as Appendix A is a copy of the media release relating to this matter.

sutton mt ross bridge strengthening

4 The Senior Contract Engineer (Susil Gunathilake) advises as follows:

5 "All the major structural works have been completed on this bridge. The bridge was opened for traffic on the first week of June with a 5 Tonne weight limit restriction, until the remaining works are completed. Four galvanised braces need to be installed to meet the requirements of current model of the bridge. The braces are expected to be installed by the end of June, and scaffolding will be removed after that. When the final work is completed, the Contractors will fully load the bridge and assess the deflections before they will be able to raise the weight limit restriction to 19 Tonne, with Heavy Commercial vehicle speed restricted to 15km/hr. The estimated total cost to complete this project is $350,000.

6 On behalf of DCC, I thank the Middlemarch community for being so patient with the inconveniences due to this project."

PLAYGROUND FENCE

7 In light of the fence repairs needed to the boundary fence of the Middlemarch A & P Showgrounds and SH 87, DCC Parks & Recreation wish for the board's review and decision on the quotes received. The quote received was $42,515. The Board is asked to evaluate if this is good value for the community and or purpose any other options that may be available and that the board may be aware of.

ACTION LIST

8 An update on outstanding matters is provided in Attachment B.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Media Release - Peninsula Connection	85
b	Action List July 2017	87
c	Playground Fence Photos	89

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks

Conflict of Interest

There is no known conflicts of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
a	Strath Taieri Community Board Register of Interest - July 2017	7

	Title	Page
A	Minutes of Strath Taieri Community Board meeting held on 25 May 2017	10

	Title	Page
a	Middlemarch Golf Club funding application	58