Strath Taieri Community Board
MINUTES
Unconfirmed Minutes of an ordinary
meeting of the Strath Taieri Community Board held in the Strath Taieri
Community Centre, Middlemarch on Thursday 06 July 2017, commencing at 2.03pm
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Joan Wilson
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Members
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Norma Emerson
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David Frew
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Cr Christine Garey
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Jacinta Stevenson
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IN ATTENDANCE
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Kristy Rusher (Manager Civic
and Legal), Cam McCracken (Dunedin Public Art Gallery Director), Fraser
Liggett (Economic Development Programme Manager), Lesley Marriott (Gigcity
Project Coordinator) and Andrew Lord (Contract Supervisor)
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Governance Support Officer Kristy
Rusher
Senior Staff Member Kristy
Rusher
1 Public
Forum
There was no Public Forum.
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2 Apologies
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Moved (Joan
Wilson/Jacinta Stevenson) that the Board:
Accepts the apology from
Bevan Dowling.
Motion
carried
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Moved (Chris Garey/Norma Emerson) that the Board:
Accepts
the apology for lateness from David Frew.
Motion carried (STCB/2017/034)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
No new interests were declared
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Moved (Jacinta Stevenson/Norma
Emerson):
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (STCB/2017/036)
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5 Confirmation
of Minutes
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5.1 Strath Taieri Community Board meeting - 25
May 2017
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The minutes of the meeting held 25 May 2017 were
considered.
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Moved (Christine Garey/Joan Wilson): that
the Board:
Confirms the public part
of the minutes of the Strath Taieri Community Board meeting held on 25 May
2017 as a correct record.
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Part A Reports
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6 Public
Art Framework Engagement
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Cam McCracken (Dunedin Public
Art Gallery Director) provided a presentation on the Public Art Framework as
part of the Public Engagement Process.
There was a discussion about
how the framework could contribute to the Long Term Community Plan for the
Strath Taieri Community Board. The Board members considered that an
advertisement should be placed in the Taieri Pet inviting their community to
comment on what public places would be suitable for public art, and to
encourage community members to submit a photograph for the cover of the Long
Term Plan.
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Moved (Norma Emerson/David Frew):
That the Board:
a) Notes
the Public Art Framework and that there is an opportunity to make a submission.
b) Decides
to lodge a draft submission, until such time as submission content is
finalised at the next meeting of the Board and a final submission can be lodged.
Motion
carried (STCB/2017/037)
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7 Project
Fund Applications
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Consideration was given to an
application for funding from the Middlemarch Golf Club for $2,000.00 towards
the cost of the full replacement of the damaged main irrigation storage
tank. This application was held over from the previous meeting due to
insufficient funding.
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The Board noted that the application had been submitted
with a single quote. A member was requested to contact the applicant to
provide an additional quote before the application was considered.
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Moved (Norma Emerson/Jacinta
Stevenson):
That the Board:
a) Lays item
7 Project Fund Application from Middlemarch Golf Club on the table
until the next meeting date and not discuss it further at this meeting.
Motion carried (STCB/2017/038)
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8 Wi-fi
Hotspots for Middlemarch
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A report from Norma Emerson
provided a proposed "Wi-fi Hotspots for Middlemarch" plan for the
Board's consideration.
Fraser Liggett (Economic
Development Programme Manager) and Lesley Marriott (Gigcity Project
Coordinator) joined the table to respond questions.
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Moved (David Frew/Joan Wilson):
That the Board:
a) Considers the
following:
· Approval
of the plan in principle;
· Making contact with hospitality providers in town to
gauge their interest and the possibility of them contributing to the set-up
cost;
· Making contact with Dunedin Railways to consider
funding part of the set-up cost as well as the running cost; and
· Supports exploring other avenues of funding.
b) Agrees to explore
funding opportunities for WiFi under the umbrella of Strath
Taieri Rural Tourism Trust and this may include an application being made
to the GigCity Community Fund.
Motion
carried (STCB/2017/039)
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Moved (David Frew/Joan Wilson):
That the Board:
c) Delegates
to Norma Emerson the role of liaising and co-ordinating with the GigCity
Project Co-ordinator and Middlemarch businesses.
Motion
carried (STCB/2017/040)
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9 Draft
Strath Taieri Long Term Community Plan
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Community Boards were asked
to identify their long term projects/focus under sections 4 and 5 by the end
of June 2017 for inclusion in the Council 2018-27 Long Term Plan.
Section 4 of the community plan asked for
high level, broad projects such as the effective management of freedom
camping issues or greater opportunities for youth (as examples).
Section 5 asked for specific actions to make these happen, and when the board
planned to achieve them.
The Board considered these sections at
the workshop held on 22 June and the agreed changes have been included in the
draft Strath Taieri Long Term Community Plan. This now needs to be ratified
by the Board.
It was noted that a workshop
will be held on 21 July with the Board Chairs or representatives.
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Moved (Jacinta Stevenson/David Frew):
That the Board:
a) Agrees
that Sections 4 and 5 of the draft Strath Taieri Long Term Community Plan
be submitted to Council for inclusion in the draft Dunedin City Council
2018-27 Long Term Plan.
b) Notes
it will consider a community engagement plan for the draft Strath Taieri Long
Term Community Plan at its meeting of 19 July 2017.
c)
Notes that community feedback will be taken
into account by Council in the preparation of the draft 2018-27 Long Term Community Plan.
d) Notes
that the community board will select a cover photo for the Long Term
Plan that is to be adopted.
Motion carried (STCB/2017/041)
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10 Governance
Support Officer's Report
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The report provided an update
on activities relevant to the Board area including:
a) Project Fund
b) Media
Release – Peninsula Connection
c) Sutton Mt
Ross Bridge Strengthening
d) Playground
Fence
e) Action List
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Moved (Christine Garey/Jacinta
Stevenson):
That the Board:
a) Notes the
Governance Support Officers Report
b) Amends the
action list to include new items and remove completed items.
c) Agrees
that option 1 is the preferred option for fencing of the playground area and
requests that staff seek a quote from a contractor in the Middlemarch region
for a price comparison.
d) Invites
Nick Roger (NZTA) to attend the next board meeting, and requests that he inspects
the entry/exit to the Lee Stream school prior to the board meeting, as
visibility issues have been raised.
Motion carried (STCB/2017/042)
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11 Chairperson's
Report
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The Chairperson provided an update on
the following matters of interest:
· Dog
Registration Fees
· Gravel
on Roads
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The Board considered that the costs of working dog
registration should be included in any submission they make on the Council
Long Term Plan.
The Chairperson invited members to update the Board on
their member representation on community groups. Member Jacinta
Stevenson provided an update on the activities of the Keep Dunedin Beautiful
group.
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Moved (David Frew/Jacinta Stevenson):
That the Board:
a) Notes the
Chairperson's report.
Motion carried (STCB/2017/043)
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12 Council
Activities
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Councillor Christine Garey updated the board on matters of
interest including the opportunity to make a submission on the upcoming proposed
changes to the Camping Control Bylaw. She reported on the other
activities of Council which include the Destination Dunedin Plan and the
Annual Plan.
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Moved
(Christine Garey/Norma Emerson):
That the Board:
a) Notes
the report of Councillor Garey
Motion carried (STCB/2017/044)
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13 Notification
of Agenda Items for Consideration by the Chair
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The items that were
notified to the chair for future meetings were:
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a) Photo selection for the cover of the
Long Term Plan
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b) An invitation to Annette Hutton
(Cemeteries Officer) for the next board meeting as well as
the cemetery committee to be invited to update the Board at the public forum.
c) the inclusion of the Destination
Dunedin submission (proposing that the Strath Taieri
area is promoted as a film location) is presented for retrospective adoption by
the Board.
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Moved
(Barry Williams/Joan Wilson):
That the Board:
Notes
the above items for inclusion in a future meeting agenda.
Motion carried (STCB/2017/045)
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The meeting concluded at 4:43pm.
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C H A I R P E R S O N
