Strath Taieri Community Board



Unconfirmed Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 06 July 2017, commencing at 2.03pm





Barry Williams


Deputy Chairperson

Joan Wilson



Norma Emerson

David Frew


Cr Christine Garey

Jacinta Stevenson




Kristy Rusher (Manager Civic and Legal), Cam McCracken (Dunedin Public Art Gallery Director), Fraser Liggett (Economic Development Programme Manager), Lesley Marriott (Gigcity Project Coordinator) and Andrew Lord (Contract Supervisor)


Governance Support Officer      Kristy Rusher


Senior Staff Member                   Kristy Rusher




1       Public Forum

There was no Public Forum.   


2       Apologies


Moved (Joan Wilson/Jacinta Stevenson) that the Board:


Accepts the apology from Bevan Dowling.


Motion carried



Moved (Chris Garey/Norma Emerson) that the Board:


        Accepts the apology for lateness from David Frew.


Motion carried (STCB/2017/034)



3       Confirmation of agenda



Moved (Christine Garey/Norma Emerson):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (STCB/2017/035)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


No new interests were declared



Moved (Jacinta Stevenson/Norma Emerson):

That the Board:


a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/036)


5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 25 May 2017


The minutes of the meeting held 25 May 2017 were considered.


Moved (Christine Garey/Joan Wilson): that the Board:


Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 25 May 2017 as a correct record.


Part A Reports

6       Public Art Framework Engagement


Cam McCracken (Dunedin Public Art Gallery Director) provided a presentation on the Public Art Framework as part of the Public Engagement Process.

There was a discussion about how the framework could contribute to the Long Term Community Plan for the Strath Taieri Community Board.  The Board members considered that an advertisement should be placed in the Taieri Pet inviting their community to comment on what public places would be suitable for public art, and to encourage community members to submit a photograph for the cover of the Long Term Plan.


Moved (Norma Emerson/David Frew):

That the Board:

        a)     Notes the Public Art Framework and that there is an opportunity to make a             submission.

        b)     Decides to lodge a draft submission, until such time as submission content             is finalised at the next meeting of the Board and a final submission can be              lodged.


Motion carried (STCB/2017/037)


7       Project Fund Applications


Consideration was given to an application for funding from the Middlemarch Golf Club for $2,000.00 towards the cost of the full replacement of the damaged main irrigation storage tank.  This application was held over from the previous meeting due to insufficient funding.



The Board noted that the application had been submitted with a single quote.  A member was requested to contact the applicant to provide an additional quote before the application was considered.



Moved (Norma Emerson/Jacinta Stevenson):

That the Board:


a)     Lays item 7 Project Fund Application from Middlemarch Golf Club on the         table until the next meeting date and not discuss it further at this meeting.


Motion carried (STCB/2017/038)


8       Wi-fi Hotspots for Middlemarch


A report from Norma Emerson provided a proposed "Wi-fi Hotspots for Middlemarch" plan for the Board's consideration. 

Fraser Liggett (Economic Development Programme Manager) and Lesley Marriott (Gigcity Project Coordinator) joined the table to respond questions.


Moved (David Frew/Joan Wilson):

That the Board:


a)     Considers the following:

·          Approval of the plan in principle;

·          Making contact with hospitality providers in town to gauge their interest and the possibility of them contributing to the set-up cost;

·          Making contact with Dunedin Railways to consider funding part of the set-up cost as well as the running cost; and

·          Supports exploring other avenues of funding.

          b)     Agrees to explore funding opportunities for WiFi under the umbrella of                Strath Taieri Rural Tourism Trust and this may include an application being                made to the GigCity Community Fund.

         Motion carried (STCB/2017/039)




Moved (David Frew/Joan Wilson):

That the Board:

c)     Delegates to Norma Emerson the role of liaising and co-ordinating with the   GigCity Project Co-ordinator and Middlemarch businesses.


Motion carried (STCB/2017/040)


9       Draft Strath Taieri Long Term Community Plan


Community Boards were asked to identify their long term projects/focus under sections 4 and 5 by the end of June 2017 for inclusion in the Council 2018-27 Long Term Plan.

Section 4 of the community plan asked for high level, broad projects such as the effective management of freedom camping issues or greater opportunities for youth (as examples).  Section 5 asked for specific actions to make these happen, and when the board planned to achieve them.

The Board considered these sections at the workshop held on 22 June and the agreed changes have been included in the draft Strath Taieri Long Term Community Plan. This now needs to be ratified by the Board.

It was noted that a workshop will be held on 21 July with the Board Chairs or representatives.


Moved (Jacinta Stevenson/David Frew):

That the Board:


a)      Agrees that Sections 4 and 5 of the draft Strath Taieri Long Term Community Plan be submitted to Council for inclusion in the draft Dunedin City Council 2018-27 Long Term Plan.

b)     Notes it will consider a community engagement plan for the draft Strath Taieri Long Term Community Plan at its meeting of 19 July 2017.

c)      Notes that community feedback will be taken into account by Council in the preparation of the draft 2018-27 Long Term Community Plan.

       d)     Notes that the community board will select a cover photo for the Long                        Term Plan that is to be adopted.  

Motion carried (STCB/2017/041)


10     Governance Support Officer's Report


The report provided an update on activities relevant to the Board area including:

a)     Project Fund

b)     Media Release – Peninsula Connection

c)     Sutton Mt Ross Bridge Strengthening

d)     Playground Fence

e)     Action List


Moved (Christine Garey/Jacinta Stevenson):

That the Board:


a)     Notes the Governance Support Officers Report

b)     Amends the action list to include new items and remove completed items.

c)     Agrees that option 1 is the preferred option for fencing of the playground area and requests that staff seek a quote from a contractor in the Middlemarch region for a price comparison.

d)     Invites Nick Roger (NZTA) to attend the next board meeting, and requests that he inspects the entry/exit to the Lee Stream school prior to the board meeting, as visibility issues have been raised.

Motion carried (STCB/2017/042)


11     Chairperson's Report


The Chairperson provided an update on the following matters of interest:

·      Dog Registration Fees

·      Gravel on Roads



The Board considered that the costs of working dog registration should be included in any submission they make on the Council Long Term Plan.


The Chairperson invited members to update the Board on their member representation on community groups.  Member Jacinta Stevenson provided an update on the activities of the Keep Dunedin Beautiful group.



Moved (David Frew/Jacinta Stevenson):

That the Board:


a)     Notes the Chairperson's report.

Motion carried (STCB/2017/043)


12     Council Activities


Councillor Christine Garey updated the board on matters of interest including the opportunity to make a submission on the upcoming proposed changes to the Camping Control Bylaw.  She reported on the other activities of Council which include the Destination Dunedin Plan and the Annual Plan.



Moved (Christine Garey/Norma Emerson):

That the Board:

a)      Notes the report of Councillor Garey


Motion carried (STCB/2017/044)


13     Notification of Agenda Items for Consideration by the Chair


The items that were notified to the chair for future meetings were:


a)     Photo selection for the cover of the Long Term Plan


b)     An invitation to Annette Hutton (Cemeteries Officer) for the next board meeting     as well as the cemetery committee to be invited to update the Board at the public   forum.

c)     the inclusion of the Destination Dunedin submission (proposing that the Strath         Taieri area is promoted as a film location) is presented for retrospective adoption    by the Board.





Moved (Barry Williams/Joan Wilson):

That the Board:

Notes the above items for inclusion in a future meeting agenda.


Motion carried (STCB/2017/045)





The meeting concluded at 4:43pm.