Waikouaiti Coast Community Board
UNCONFIRMED CORRECTED MINUTES
Unconfirmed corrected minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 5 July 2017, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
Rose Stringer-Wright |
IN ATTENDANCE |
Bernie Hawke (Group Manager Arts and Culture), Catherine Irvine (Solid Waste Manager), Jendi Paterson (Recreation Planning and Facilities Manager), Andrew Lord (Contracts Supervisor, Transport), Cam McCracken (Dunedin Public Art Gallery Director), Richard Saunders (Group Manager Transport) and Eryn Makinson (Community Librarian – Waikouaiti) |
Governance Support Officer Kristy Rusher
The Chairperson noted that Sonya Billyard, Progress of Waikouaiti Area (POWA) wished to address the meeting concerning their funding application but had advised by email that it was no longer possible to attend this meeting date. |
1.2 Emergency Management Otago Update |
Paul Allen Emergency Officer, Emergency Management Otago – Mr Allen introduced himself to the Board and answered questions about the scope and nature of his role. |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Alasdair Morrison/Mark Brown): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A. b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WC/2017/031) |
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Moved (Rose Stringer-Wright/Cr Jim O'Malley): That the Board:
Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 24 May 2017 as a correct record.
Motion carried (WC/2017/032)
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5.2 Extraordinary Waikouaiti Coast Community Board meeting - 14 June 2017 |
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Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock): That the Board:
Confirms the public part of the minutes of the Extraordinary Waikouaiti Coast Community Board meeting held on 14 June 2017 as a correct record.
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The Solid Waste Manager (Catherine Irvine) provided a verbal report on the transfer centre for Waikouaiti and funding options that were being explored with the Ministry for the Environment. Site developments such as electrical supply and public toilet facilities were also discussed.
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The Recreation Planning and Facilities Manager (Jendi Paterson) provided a verbal update the board on the Waitati toilet site. It had been confirmed that Bland Park was not the preferred site for the public toilet. The board expressed a preference for the toilet to be located on Harvey Street at a location yet to be confirmed. They advised her that is needed to be installed and operational before the peak summer season. Ms Paterson advised the design was in development and the concept plan will be shared with the Board.
Freedom camping public consultation was to commence on Wednesday 12 July 2017. It was anticipated that any amended bylaw to come into effect in October 2017.
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The Group Manager Transport (Richard Saunders) and the Contracts Supervisor (Andrew Lord) updated the board on roading activities in the Board area which included:
Manse Road, Evansdale-it was programmed to receive more metal and the water tables would be adjusted when metal becomes available.
The Karitane School signs and markings had been approved and consultation with the school was underway. A timeframe for the signs would be developed once the consultation was complete.
Seawall work in the Karitane area is underway. Downers would prepare a programme of the pavements to be maintained in Karitane.
Culverts on the Coast Road would be checked and cleared.
Footpaths near footbridge on Orokonui road, vegetation has been programmed for clearance.
Corner of Bank Road and Bay Road in Warrington-it has been agreed that the yellow no parking lines will be installed as requested.
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Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait): That the Board:
Moves directly to item 7 of the agenda due to the availability of staff.
Motion carried (WC/2017/034)
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Board members provided an update on their activities as Board representatives which included a brief summary of the activities of Keep Dunedin Beautiful. |
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Moved (Alasdair Morrison/ Rose Stringer-Wright): That the Board:
a) Notes the verbal reports from Members
Motion carried (WC/2017/041) |
14 Notification of Agenda Items for Consideration by the Chair |
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The Governance Support Officer was requested to provide advice to the Board regarding management plans for conflicts of interest.
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The meeting concluded at 7:38pm.
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C H A I R P E R S O N