Waikouaiti Coast Community Board



Unconfirmed corrected minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 5 July 2017, commencing at 5.30 pm





Alasdair Morrison


Deputy Chairperson

Geraldine Tait



Mark Brown

Mandy Mayhem-Bullock


Cr Jim O'Malley

Rose Stringer-Wright




Bernie Hawke (Group Manager Arts and Culture), Catherine Irvine (Solid Waste Manager), Jendi Paterson (Recreation Planning and Facilities Manager), Andrew Lord (Contracts Supervisor, Transport), Cam McCracken (Dunedin Public Art Gallery Director), Richard Saunders (Group Manager Transport) and Eryn Makinson (Community Librarian – Waikouaiti)


Governance Support Officer      Kristy Rusher



1       Public Forum

1.1    Progress of Waikouaiti Area - Funding Application

The Chairperson noted that Sonya Billyard, Progress of Waikouaiti Area (POWA) wished to address the meeting concerning their funding application but had advised by email that it was no longer possible to attend this meeting date.

        1.2    Emergency Management Otago Update

Paul Allen Emergency Officer, Emergency Management Otago – Mr Allen introduced himself to the Board and answered questions about the scope and nature of his role.


2       Apologies

An apology was received from Richard Russell.


Moved (Alasdair Morrison/Geraldine Tait):

That the Board:


Accepts the apology from Richard Russell.


Motion carried (WC/2017/001)

3       Confirmation of agenda



Moved (Alasdair Morrison/ Mandy Mayhem-Bullock):

That the Board:


Confirms the agenda with addition of the following items


a)    Item 6A – Waikouaiti Transfer Centre Update

b)    Item 6B – Parks and Recreation Update; and

c)     Item 6C  - Transport Department Update


Motion carried (WC/2017/030)


4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Alasdair Morrison/Mark Brown):

That the Board:


a)     Notes the Elected Members' Interest Register attached as Attachment A.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2017/031)

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 24 May 2017


Moved (Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:


Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 24 May 2017 as a correct record.


Motion carried (WC/2017/032)


5.2    Extraordinary Waikouaiti Coast Community Board meeting - 14 June 2017


Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:


Confirms the public part of the minutes of the Extraordinary Waikouaiti Coast Community Board meeting held on 14 June 2017 as a correct record.


Motion carried (WC/2017/033)




     Part A Reports

6A     Waikouaiti Transfer Centre Update



The Solid Waste Manager (Catherine Irvine) provided a verbal report on the transfer centre for Waikouaiti and funding options that were being explored with the Ministry for the Environment.  Site developments such as electrical supply and public toilet facilities were also discussed. 



6B     Parks and Recreation Update


The Recreation Planning and Facilities Manager (Jendi Paterson) provided a verbal update the board on the Waitati toilet site.  It had been confirmed that Bland Park was not the preferred site for the public toilet.  The board expressed a preference for the toilet to be located on Harvey Street at a location yet to be confirmed.  They advised her that is needed to be installed and operational before the peak summer season.  Ms Paterson advised the design was in development and the concept plan will be shared with the Board.


Freedom camping public consultation was to commence on Wednesday 12 July 2017.  It was anticipated that any amended bylaw to come into effect in October 2017.



6c     Transport Update


The Group Manager Transport (Richard Saunders) and the Contracts Supervisor (Andrew Lord) updated the board on roading activities in the Board area which included:


Manse Road, Evansdale-it was programmed to receive more metal and the water tables would be adjusted when metal becomes available. 


The Karitane School signs and markings had been approved and consultation with the school was underway.  A timeframe for the signs would be developed once the consultation was complete. 


Seawall work in the Karitane area is underway.  Downers would prepare a programme of the pavements to be maintained in Karitane.


Culverts on the Coast Road would be checked and cleared. 


Footpaths near footbridge on Orokonui road, vegetation has been programmed for clearance.


Corner of Bank Road and Bay Road in Warrington-it has been agreed that the yellow no parking lines will be installed as requested.



Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:


Moves directly to item 7 of the agenda due to the availability of staff.


Motion carried (WC/2017/034)




7       Public Art Framework Engagement


Cam McCracken outlined the key points of the proposal for the Public Art Framework.



Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:


Notes the opportunity to provide feedback on the Public Art Framework.


Motion carried (WC/2017/035)


6       Library Activity Report


The report provided a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centre, with statistics covering the period from 1 July 2016 to 31 May 2017.


Moved (Alasdair Morrison/ Mark Brown):

That the Board:


a)     Notes all the Staff Activity Reports for agenda items 6 – 6D.

Motion carried (WC/2017/036)


8       Funding Applications


Consideration was given to an application Progress of Waikouaiti Area (POWA) who requested $300.00 funding towards the purchase of a flag.


Moved (Alasdair Morrison/ Geraldine Tait):

That the Board:


a)  Lays this item on the table to permit the applicant to speak to their application at the next meeting.      

Motion carried (WC/2017/037)


9       Dunedin Destination Plan


The Community Board has been asked to review the proposals contained in the Destination Dunedin Plan (Attachment A in the agenda).  A question was asked about the cost of the production of the documents.  Advice was to be provided to the member prior to the next meeting.


Moved (Alasdair Morrison/ Mark Brown):

That the Board:


a)     Decides to make a submission and discusses what information should be included in the submission at a workshop on a date to be advised.

Motion carried (WC/2017/038)




10     Governance Support Officer's Report


The report from Civic provided an update on activities relevant to the Board area which included:

·           Project Fund

·           Action List


Moved (Alasdair Morrison/Cr Jim O'Malley)


That the Board:


a)     Notes the Governance Support Officers Report

b)     Agrees the addition of items and removal of completed items on the Action List.

Motion carried (WC/2017/039)


11     Chairperson's Report


A verbal report was presented from the Chairperson which covered a range of issues including:


·      Waikouaiti Bus Shelter

·      Waikouaiti Plantation Update

·      Freedom Camping

·      Update on the waste transfer station

·      Civil Defence Emergency Plan

·      Waitati Public Toilets



Moved (Chairperson Alasdair Morrison/Member Mark Brown) that the Board:


a)     Notes the verbal report from Alasdair Morrison.

Motion carried (WC/2017/040)


12     Members' Reports


Board members provided an update on their activities as Board representatives which included a brief summary of the activities of Keep Dunedin Beautiful.


Moved (Alasdair Morrison/ Rose Stringer-Wright):

That the Board:


a)     Notes the verbal reports from Members


Motion carried (WC/2017/041)


13     Council Activities


The Ward Councillor (Councillor Jim O'Malley) updated the board on council activities which included:

·           Leave arrangements for Councillor O'Malley;

·           Freedom camping; and

·           Key points from the LGNZ standing orders workshop



Moved (Alasdair Morrison/ Mandy Mayhem-Bullock):

That the Board:


a)     Notes the update.

Motion carried (WC/2017/042)


14     Notification of Agenda Items for Consideration by the Chair


The Governance Support Officer was requested to provide advice to the Board regarding management plans for conflicts of interest.




The meeting concluded at 7:38pm.