Community and Culture Committee
MINUTES
Confirmed Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 August 2017, commencing at 1.04 pm
PRESENT
Chairperson |
Cr Aaron Hawkins |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr David Benson-Pope |
Cr Christine Garey |
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Cr Doug Hall |
Cr Mike Lord |
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Cr Jim O'Malley |
Cr Chris Staynes |
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Cr Conrad Stedman |
Cr Lee Vandervis (via audio link) |
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Cr Kate Wilson |
Cr Andrew Whiley |
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IN ATTENDANCE |
Simon Pickford (General Manager Community Services), Sandy Graham (General Manager Strategy and Governance), Joy Gunn (Manager Events and Community Development), Dr Ian Griffin (Director Otago Museum), Bernie Hawke (Group Manager Arts and Culture), Nicola Pinfold (Group Manager Community and Planning), Kristy Rusher (Manager Civic and Legal), Paul Coffey (Community Advisor) and Jennifer Evans (Otago Settlers Museum Director) |
Governance Support Officer Lynne Adamson
There was no Public Forum.
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Moved (Cr Aaron Hawkins/Cr Conrad Stedman): That the Committee:
Accepts the apologies from Mayor Dave Cull and Crs Rachel Elder and Damian Newell.
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Councillors Lord and Whiley entered the meeting at 1.05 pm.
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Aaron Hawkins/Cr Chris Staynes): That the Committee:
a) Notes the Elected Members' Interest Register attached as Attachment A; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (COM/2017/025) |
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Moved (Cr Chris Staynes/Cr Marie Laufiso): That the Committee:
Confirms the public part of the minutes of the Grants Subcommittee meeting held on 20 June 2017 as a correct record.
Motion carried (COM/2017/026)
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Cr Wilson entered the meeting at 1.06 pm. |
8 Submission to Inquiry into the 2016 Local Authority Elections |
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A report from Civic and Legal advised that following each Local Authority Election, Parliament holds an inquiry into any matters arising from that election. Public submissions on the Justice and Electoral Committee's Inquiry into the 2016 Local Authority Elections had opened and the closing date was 22 August 2017. At its meeting of 1 August 2017, Council delegated the power to determine the final form of the submission to the Community and Culture Committee. |
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Moved (Cr Lee Vandervis/Cr Andrew Whiley): That the Committee:
a) Confirms the final form of a submission to the Justice and Electoral Committee's Inquiry into the 2016 Local Authority Elections
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Moved (Cr Lee Vandervis/Cr Andrew Whiley): That the Committee: a) Agrees to remove paragraphs 4 and 5 from the submission.
Division That the Committee votes by division.
For: Cr Lee Vandervis (1). Against: Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Doug Hall, Mike Lord, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (11).
The division was declared LOST by 11 vote to 1
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Moved (Cr Aaron Hawkins/Cr Kate Wilson):
That the Committee:
a) Agrees to include paragraph 10 (option 1) and remove paragraph 11 (option 2).
Division That the Committee votes by division:
For: Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Conrad Stedman and Kate Wilson (6). Against: Crs Doug Hall, Mike Lord, Jim O'Malley, Chris Staynes, Lee Vandervis and Andrew Whiley (6).
An equality of votes was recorded 6:6 following which the Chairperson used his casting vote in favour of the motion. Motion carried (COM/2017/030) |
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Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Committee:
a) Agrees to include paragraph 15 (option 1) and remove paragraph 16 (option 2).
Division That the Committee votes by division
For: Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Mike Lord, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (10). Against: Crs Doug Hall and Lee Vandervis (2).
The division was declared CARRIED by 10 votes to 2
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Moved (Cr Aaron Hawkins/Cr Marie Laufiso): That the Committee: a) Confirms the final form of a submission to the Justice and Electoral Committee’s Inquiry into the 2016 Local Authority Elections including the subsequential changes. Motion carried (COM/2017/032) |
Part B Reports
Part A Reports
9 Items for Consideration by the Chair |
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There were no items |
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Moved (Cr Aaron Hawkins/Cr Mike Lord): That the Committee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (COM/2017/034) |
The meeting moved into confidential at 2.16 pm.
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CHAIRPERSON