Community and Culture Committee

MINUTES

 

Confirmed Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 August 2017, commencing at 1.04 pm

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Marie Laufiso

 

 

Members

Cr David Benson-Pope

Cr Christine Garey

 

Cr Doug Hall

Cr Mike Lord

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Lee Vandervis (via audio link)

 

Cr Kate Wilson

Cr Andrew Whiley

 

 

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Sandy Graham (General Manager Strategy and Governance), Joy Gunn (Manager Events and Community Development), Dr Ian Griffin (Director Otago Museum), Bernie Hawke (Group Manager Arts and Culture), Nicola Pinfold (Group Manager Community and Planning), Kristy Rusher (Manager Civic and Legal), Paul Coffey (Community Advisor) and Jennifer Evans (Otago Settlers Museum Director)

 

Governance Support Officer       Lynne Adamson

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Cr Aaron Hawkins/Cr Conrad Stedman):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Crs Rachel Elder and Damian Newell.

 

Motion carried (COM/2017/023)

 

Councillors Lord and Whiley entered the meeting at 1.05 pm.

3       Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following alterations:

 

          In regard to Standing Order 2.1, Option c be adopted in relation to moving and         seconding and speaking to amendments.

 

That Item 10 – Recalculation of Rates Relief Grants be taken before Item 9 – Items for Consideration by the Chair.

 

Motion carried (COM/2017/024)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/025)

5       Confirmation of Minutes

5.1    Grants Subcommittee meeting - 20 June 2017

 

Moved (Cr Chris Staynes/Cr Marie Laufiso):

That the Committee:

 

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 20 June 2017 as a correct record.

 

Motion carried (COM/2017/026)

 

 

 

Cr Wilson entered the meeting at 1.06 pm.

Part A Reports

6       Otago Museum Report to Contributing Local Authorities - May to June 2017

 

A report from Corporate Services appended reports prepared by the Otago Museum, providing an update on their key activities for the period from May to June 2017.

The Director of the Otago Museum (Dr Ian Griffin) spoke to highlights of the report including the Museum being awarded the Most Innovative Programme at the 2017 Museums Aotearoa Conference for Yoga with Butterflies; the opening of Hākui: Women of Kāi Tahu at the Canterbury Museum; upcoming exhibitions and the temporary closure of Discovery World and the Tropical Forest for renovations, noting that it was expected to reopen at the beginning of December.

Dr Griffin responded to questions from Councillors and thanked them for their continued support of the Museum.

 

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – May to June 2017.

Motion carried (COM/2017/027)

 

7       Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2017

 

A report from Arts and Culture and Community and Planning updated the Committee on key city, community, arts and culture outcomes for the quarter ended 30 June 2017.

The Group Manager Arts and Culture spoke to the report and responded to questions from the Committee.

 

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Committee:

 

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2017.

Motion carried (COM/2017/028)

 

8       Submission to Inquiry into the 2016 Local Authority Elections

 

A report from Civic and Legal advised that following each Local Authority Election, Parliament holds an inquiry into any matters arising from that election.

Public submissions on the Justice and Electoral Committee's Inquiry into the 2016 Local Authority Elections had opened and the closing date was 22 August 2017.  At its meeting of 1 August 2017, Council delegated the power to determine the final form of the submission to the Community and Culture Committee.

 

Moved (Cr Lee Vandervis/Cr Andrew Whiley):

That the Committee:

 

a)   Confirms the final form of a submission to the Justice and Electoral Committee's Inquiry into the 2016 Local Authority Elections

 Motion carried (COM/2017/029)

 

 

Moved (Cr Lee Vandervis/Cr Andrew Whiley):

That the Committee:

       a)   Agrees to remove paragraphs 4 and 5 from the submission.

 

Division

That the Committee votes by division.

 

For:          Cr Lee Vandervis (1).

Against:     Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Doug Hall, Mike Lord, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (11).

 

The division was declared LOST by 11 vote to 1

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

 

That the Committee:

 

a)     Agrees to include paragraph 10 (option 1) and remove paragraph 11 (option 2).

 

        Division

That the Committee votes by division:

 

For:          Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Conrad Stedman and Kate Wilson (6).

Against:     Crs Doug Hall, Mike Lord, Jim O'Malley, Chris Staynes, Lee Vandervis and Andrew Whiley (6).

 

An equality of votes was recorded 6:6 following which the Chairperson used his casting vote in favour of the motion.

 

Motion carried (COM/2017/030)

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

a)     Agrees to include paragraph 15 (option 1) and remove paragraph 16 (option 2).

         

          Division

That the Committee votes by division

 

For:          Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Mike Lord, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (10).

Against:     Crs Doug Hall and Lee Vandervis (2).

 

The division was declared CARRIED by 10 votes to 2

 

Motion carried (COM/2017/031)

 

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

a)     Confirms the final form of a submission to the Justice and Electoral Committee’s Inquiry into the 2016 Local Authority Elections including the subsequential changes.

 

Motion carried (COM/2017/032)

 

 

Part B Reports

 

10     Recalculation of Rates Relief Grants

 

A report from Community and Planning sought support from the Committee to amend the Grants Policy 2015 clauses relating to Rates Relief applied for after 1 July 2017.  The proposed amendment sought to remove the 50% non-rateable criteria for Rates Relief grants which allowed for a more consistently applied approach to that area of the grants.

The Community Advisor spoke to the report and provided clarification on the calculation of the amounts for rates relief.

 

Moved (Cr Marie Laufiso/Cr David Benson-Pope):

That the Committee:

 

a)     Recommends that Council approve the amendments to the Grants Policy 2015, page 7, paragraph 4.7 within the table labelled "Percentage of grant non rateable*"

        Add the following title above the table “Percentage of Grant”

        Remove the column titled non rateable from the table and the row with the words
“Where the property is deemed 50% non-rateable” (on Attachment A – proposed table).

b)     Recommends that Council approves the date of 1 July 2017 for the amended policy to come into effect.

Motion carried (COM/2017/033)

 

Part A Reports

 

9       Items for Consideration by the Chair

 

There were no items

 

 

 

 

 

     

 

Resolution to exclude the public

Moved (Cr Aaron Hawkins/Cr Mike Lord):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Grants Subcommittee meeting - 20 June 2017 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (COM/2017/034)

 

 

The meeting moved into confidential at 2.16 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON