Council

1 August 2017

Council

1 August 2017

Council

1 August 2017

Title

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Register of Interest July 2017

7

Council

1 August 2017

Council

1 August 2017

Council

1 August 2017

Council

1 August 2017

Council

1 August 2017

Council

1 August 2017

Council

1 August 2017

Council

1 August 2017

Title

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Minutes of Ordinary Council meeting  held on 27 June 2017

16

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Ruth Stokes (General Manager Infrastructure and Networks), Gavin Logie (Financial Controller), Nicola Pinfold (Group Manager Community and Planning), Jendi Paterson (Recreation Planning and Facilities Manager), Carolyn Allan (Senior Management Accountant), Maria Ioannou (Corporate Policy Manager), Tami Sargeant (Senior Policy Analyst), Jane Nevill (Corporate Planner), Cara Paterson (Community Advisor Arts), Anne Gray (Policy Analyst) and Graham Crombie (Chairman, Dunedin City Holdings Limited)

2.1    Public Forum - Freedom Camping

Alasdair Morrison tabled his presentation and addressed the meeting on behalf of the Waikouaiti Coast Community Board to outline its concerns with Freedom Camping at the Warrington Domain. 

2.2    Public Forum - Freedom Camping

Judy Larkins addressed the meeting on her concerns with the proposal to allow freedom camping at Rotary Park.  Ms Larkins commented that freedom camping would directly interfere with the other uses of the park.  She advised that the park was surrounded by many residential properties and a kindergarten which would be affected by traffic and noise, particularly in the evening. 

Ms Larkins responded to questions and presented a petition to "Stop Freedom Camping at Rotary Park".

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Council:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/121)

6.1    Ordinary Council meeting - 30 May 2017

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 May 2017 as a correct record.

 Motion carried (CNL/2017/122)

6.2    Ordinary Council Annual Plan Deliberations meeting - 15 May 2017

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Council:

Confirms the minutes of the Ordinary Council Annual Plan Deliberations meeting held on 15 May 2017 as a correct record.

 Motion carried (CNL/2017/123)

7       Infrastructure Services and Networks Committee - 12 June 2017

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 12 June 2017.

Motion carried (CNL/2017/124)

8       Community and Culture Committee - 13 June 2017

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Community and Culture Committee meeting held on 13 June 2017.

Motion carried (CNL/2017/125)

9       Planning and Environment Committee - 13 June 2017

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 13 June 2017.

Motion carried (CNL/2017/126)

10     Waikouaiti Coast Community Board - 24 May 2017

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 24 May 2017.

Motion carried (CNL/2017/127)

11     Extraordinary Waikouaiti Coast Community Board - 14 June 2017

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the extraordinary Waikouaiti Coast Community Board meeting held on 14 June 2017.

Motion carried (CNL/2017/128)

12     Otago Peninsula Community Board - 25 May 2017

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 25 May 2017.

Motion carried (CNL/2017/129)

13     Strath Taieri Community Board - 25 May 2017

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 25 May 2017.

Motion carried (CNL/2017/130)

14     West Harbour Community Board - 3 May 2017

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 3 May 2017.

Motion carried (CNL/2017/131)

15     West Harbour Community Board - 31 May 2017

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 31 May 2017.

Motion carried (CNL/2017/132)

16     Saddle Hill Community Board - 1 June 2017

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 1 June 2017.

Motion carried (CNL/2017/133)

17     Mosgiel-Taieri Community Board - 14 June 2017

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 14 June 2017.

Motion carried (CNL/2017/134)

18     Review of the Camping Control Bylaw 2015

A report from Parks and Recreation advised that the Freedom Camping Act 2011 allowed local authorities to make bylaws to restrict (but not prohibit in its entirety) freedom camping to certain areas, including with conditions, if necessary to protect the area, protect the health and safety of people who may visit the area, or to protect access to the area.

The purpose of the report was to recommend a Special Consultative Procedure to determine the community's views on whether Council's current approach to the provision of freedom camping opportunities in Dunedin should remain consistent or change.

The draft Statement of Proposal sought feedback on whether Council should provide for freedom camping in self-contained vehicles only or continue to provide options for non-self-contained campers and if supported, whether additional sites should be made available.

The General Manager Infrastructure and Networks and the Recreation Planning and Facilities Manager responded to questions and provided further explanation on the proposed bylaw.

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Council:

a)     Approves the draft Statement of Proposal for the purposes of a Special Consultative Procedure under Section 83 of the Local Government Act 2002.

b)     Notes that staff will report the outcome of the public consultation and final draft Camping Control Bylaw for adoption by Council in 2017 prior to the 2017/18 camping season.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (12).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 12 votes to 1

Motion carried (CNL/2017/135)

19     Art and Creativity in Infrastructure Policy

A report from Community and Planning presented, for adoption a draft Art and Creativity in Infrastructure Policy (the Policy) that aimed to ensure artwork or other creativity was integral to Dunedin City Council (DCC) infrastructure projects and operational activity.  The Policy responded to both a Council resolution and the ambition adopted through Ara Toi Otepoti – Our Creative Future (Dunedin's Arts and Culture Strategy) to embed creativity within city decision-making and activity, supporting the vision of being one of the world's great small cities.

The Policy sought to ensure artwork and creativity was integrated in relevant DCC infrastructure projects and operational activity through a transparent process and to support good quality and cost effective outcomes for the city. 

The Policy covered the types of infrastructure to be considered, principles for consideration, responsibilities, engagement, funding, ownership, and care and maintenance.

The General Manager Strategy and Governance, Corporate Policy Manager and Community Advisor Arts responded to questions and provided information on  successful models in place and advised that staff were looking into how the policy would be best implemented to achieve the desired outcomes. 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

a)     Adopts the Art and Creativity in Infrastructure Policy.

Motion carried (CNL/2017/136)

20     Adoption of the 2017/18 Annual Plan

A report from Community and Planning recommended the adoption of the 2017/18 Annual Plan.  The report outlined the legislative requirements for development and adoption of the Annual Plan.

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

a)     Adopts the 2017/18 Annual Plan. 

b)     Authorises the Council's Chief Executive Officer, in consultation with the Mayor, to make any minor editorial changes resulting from the final quality checks that will occur prior to the final printing of the document. 

Motion carried (CNL/2017/137) with Cr Vandervis recording his vote against

21     Setting of Rates for the 2017/18 Financial Year

Cr Hall withdrew from this item following advice received from the Office of the Auditor General.  Cr Hall then left the meeting at 2.43pm and returned at 2.51pm during discussion but did not participate in either the debate or the decision.

A report from Finance noted that now the Council had adopted the 2016/17 Annual Plan including the Funding Impact Statement it needed to resolve to set the rates as provided for in the Funding Impact Statement.

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Council:

a)     Set the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2017 and ending on 30 June 2018.

a)     General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below:

·           A rate of 0.2893 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category.

·           A rate of 0.2750 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category.

·           A rate of 0.7098 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·           A rate of 0.7098 cents in the dollar (including GST) of capital value on every rating unit in the "commercial Strath Taieri" category.

·           A rate of 0.5092 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.

·           A rate of 0.2328 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category.

·           A rate of 0.0591 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

b)     Community Services Rate

A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $230.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·           $230.00 (including GST) per rating unit for all rating units in the "commercial, commercial Strath Taieri and Forsyth Barr Stadium" categories.

c)     Kerbside Recycling Rate

A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $66.30 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·           $66.30 (including GST) per rating unit for all rating units in the "commercial and commercial Strath Taieri" categories.

d)     Drainage Rates

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $495.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system.

·           $247.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system.

·           $495.00 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and Forsyth Barr Stadium" categories and which are "connected" to the public sewerage system.

·           $247.50 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system.

·           $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system.

Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 82.4% of the drainage rate, and stormwater makes up 17.6%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 82.4%.

e)     Commercial Drainage Rates – Capital Value

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           A rate of 0.2671 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system.

·           A rate of 0.1336 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system.

·           A rate of 0.2003 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system.

·           A rate of 0.1002 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system.

·           A rate of 0.0222 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington.  This rate shall not apply to churches.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 82.4% of the drainage rate, and stormwater makes up 17.6%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 82.4%.

f)     Water Rates

A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $389.00 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·           $194.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·           $389.00 (including GST) per unit of water being one cubic metre (viz. 1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected"  rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri.

·           $194.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri.  This rate shall not apply to the availability of water in Merton, Karitane or Seacliff. 

g)     Fire Protection Rates

A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           A rate of 0.0805 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category.  This rate shall not apply to churches.

·           A rate of 0.0604 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category. 

·           A rate of 0.0089 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

·           $116.70 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws.

h)     Water Rates – Quantity of Water

A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):

Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water.

i)      Allanton Drainage Rate

A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Allanton area is shown in the map below:

j)     Blanket Bay Drainage Rate

A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Blanket Bay area is shown in the map below:

k)     Curles Point Drainage Rate

A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Curles Point area is shown in the map below:

l)      Warm Dunedin Targeted Rate Scheme

A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme. 

The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating.  The targeted rate covers the cost and an annual interest rate.  The interest rates have been and will be:

Rates commencing 1 July 2013 and 1 July 2014 8%

Rates commencing 1 July 2015 and 1 July 2016 8.3%

Rates commencing 1 July 2017 7.8%

m)    Private Street Lighting Rate

A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $149.40 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below.

·           $149.40 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below. 

n)     Tourism/Economic Development Rate

A targeted rate for Tourism/Economic Development, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           0.0143 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·           0.0143 cents in the dollar (including GST) of capital value on every rating unit in the "commercial Strath Taieri" category.

·           0.0013 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

Differential Matters and Categories

b)     Adopt the following differential categories for the 2017/18 financial year.

The differential categories are determined in accordance with the Council's land use codes.  The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A.  In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the Forsyth Barr Stadium, churches, and schools.

o)     Differentials Based on Land Use

The Council uses this matter to:

·           Differentiate the General rate.

·           Differentiate the Community Services rate.

·           Differentiate the Private Street Lighting rate.

·           Differentiate the Fire Protection rate.

·           Differentiate the Kerbside Recycling rate.

·           Differentiate the Tourism/Economic Development rate.

The differential categories based on land use are:

·           Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·           Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

·        Bed and breakfast establishments; and

·        Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·        Either:

·       the majority of the establishment is at least 80 years old, or

·       the establishment has Heritage New Zealand Pouhere Taonga Registration, or

·       the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·        The bed and breakfast owner lives at the facility.

·           Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·           Commercial Strath Taieri – includes all rating units not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, or Farmland in the Strath Taieri area.

·           Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Commercial Strath Taieri, Farmland or Forsyth Barr Stadium.

·           Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·           Forsyth Barr Stadium – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

p)     Differentials Based on Land Use and Provision or Availability of         Service

The Council uses these matters to differentiate the drainage rate and the commercial drainage rate.

The differential categories based on land use are:

·           Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·           Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·           Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·           Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Forsyth Barr Stadium, Churches or Schools.

·           Forsyth Barr Stadium – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

·           Residential Heritage Bread and Breakfasts – includes all rating units meeting the following description:

·        Bed and breakfast establishments; and

·        Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·        Either:

·       the majority of the establishment is at least 80 years old or

·       the establishment has Heritage New Zealand Pouhere Taonga Registration or

·       the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·        The bed and breakfast owner lives at the facility.

·           Residential Institutions - includes only rating units with the Council's land use codes 95 and 96.

·           Churches – includes all rating units used for places of religious worship.

·           Schools - includes only rating units used for schools that do not operate for profit.

The differential categories based on provision or availability of service are:

·           Connected – any rating unit that is connected to a public sewerage drain.

·           Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain).

q)     Differentials Based on Provision or Availability of Service

The Council uses this matter to differentiate the water rates.

The differential categories based on provision or availability of service are:

·           Connected – any rating unit that is supplied by the water supply system.

·           Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply).

Minimum Rates

c)     Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST.

Low Value Rating Units

d)     Approves that rating units with a capital value of $3,500 or less will only be charged the general rate.

Land Use Codes

e)     Approves that the land use codes attached to the report are adopted as the Council's land use codes for the purpose of the rating method.

Separately Used or Inhabited Part of a Rating Unit

f)     Adopts the following definition of a separately used or inhabited part of a rating unit:

"A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement.

This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner.

For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'.

For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part."

Lump Sum Contributions

g)     Approves that no lump sum contributions will be sought for any targeted rate.

Rating by Instalments

h)     Approves the following schedule of rates to be collected by the Council, payable by four instalments.

The City is divided into four areas based on Valuation Roll Numbers, as set out below:

Area 4 comprises ratepayers with multiple assessments who pay on a schedule.

Due Dates for Payment of Rates

i)      Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:

Water meter invoices are sent separately from other rates at intervals depending on the quantity of water consumed.

Penalties

j)     Resolves to charge the following penalties on unpaid rates:

1      A charge of 10% will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above.

2      Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2017/18 rating year by the due date of the second instalment the 10% additional charge shall be remitted.

3      An additional charge of 10% shall be added to rates, including additional charges, which have been levied in any previous financial year and which remain unpaid on 1 October 2017.

4      An additional charge of 10% shall be added to rates for any previous financial year, including additional charges, to which an additional charge has been added under Paragraph (3) and which remain unpaid on 1 April 2018.

Assessing and Recovering Rates

k)     Approves that the Chief Executive Officer, Group Chief Financial Officer, Financial Controller and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates.

Motion carried (CNL/2017/138)

22     Statement of Intent for Dunedin City Holdings Limited and its Subsidiaries and Associate Companies

A report from Finance appended the Statements of Intent from Dunedin City Holdings Limited (DCHL) and its subsidiaries and associate companies and noted that the companies were required by law to prepare a Statement of Intent on an annual basis.

The Financial Controller and Chairman of Dunedin City Holdings Limited responded to questions from Councillors.

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the Statements of Intent for the Dunedin City Holdings Limited subsidiaries and associate companies, were adopted by their respective boards.

b)     Notes the Statement of Intent for Dunedin City Holdings Limited that was adopted by Dunedin City Holdings Limited on 13 June 2017.

c)     Notes the funding model is currently being reviewed, and any changes will result in modified Statements of Intent.

d)     Notes that the Statement of Intent for Dunedin City Holdings will be amended to include a requirement for a yearly report detailing the parent Company’s financial performance and financial position.

Motion carried (CNL/2017/139)

23     Register of Interests - Proposed Changes

A report from the Office of the Chief Executive provided an update on the management of members' interests following consideration of the matter by the Audit and Risk Subcommittee.  The Subcommittee had recommended that changes in the register that had occurred since the last meeting were shown in "bold" for additions or "strikethrough" for deletions.

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Council:

a)     Confirms that the complete Register of Interests should be part of the agenda for all Council and Committee meetings in line with best practice. 

b)     Approves that changes to the Register of Interest are highlighted by way of "bold" for additions or "strikethrough" for deletions.

Motion carried (CNL/2017/140)

Council

1 August 2017

Title

Page

A

Minutes of Mosgiel-Taieri Community Board held on 19 July 2017

46

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Kristy Rusher (Manager, Civic and Legal), Bernie Hawke (Group Manager Arts and Culture), Linda Roxburgh (Mosgiel Librarian), Jendi Paterson (Recreation Planning and Facilities Officer), Gareth Jones (Acting Group Manager, Parks and Recreation), Richard Saunders (Group Manager, Transport), Cam McCracken (Dunedin Public Art Gallery Director), Graeme Hall (NZTA Planning & Investment Manager for Otago South)

Moved (Dean McAlwee/Maurice Prendergast):

That the Board:

a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/033)

5.1    Mosgiel-Taieri Community Board meeting - 14 June 2017

Moved (Chairperson Sarah Nitis/Dean McAlwee):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 14 June 2017 as a correct record.

Motion carried (MTCB/2017/034)

6       New Zealand Transport Agency and DCC Transport Update

Richard Saunders (Group Manager, Transport) and Graeme Hall (NZTA Planning & Investment Manager for Otago South) spoke to the Board on items of interest to the Board which included Dukes Road/Puddle Alley Road intersection works, Gordon Road, Heavy Traffic on Quarry Road, beautification of the roundabout, Wickliffe/Church Street intersection and the legal distance required to park from private driveways.

Mr Hall outlined the scope of his new position, advising his role is primarily working with local authorities and would provide closer liaison between the Dunedin City Council and NZTA on matters of maintenance and operations.  His area of responsibility covered the lower part of the South Island and if necessary he has a direct link with NZTA Head Office.

Joy Davis entered the meeting at 12.25pm

The design of the Dukes Road/ Puddle Alley Road intersection was discussed and in particular the issue of heavy traffic being able to turn right into Dukes Road from Three Mile Hill.  Mr Saunders was to advise whether or not this was possible by way of the slip lane which would be provided.  Mr Saunders confirmed that new signage would be placed prior to the Church/Wickliffe Street intersection following which the Safety Review would be undertaken. 

Mr Saunders updated the Board on the Action List relating to Transport matters.

Moved (Chairperson Sarah Nitis/Phillipa Bain):

That the Board:

a)     Notes the report.

b)     Amends the Action List as appropriated

Motion carried (MTCB/2017/035)

7       Library Activity Report

A report from the Library provided a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017 with statistics covering the period from 1 July 2016 to 31 May 2017.

In response to questions, Linda Roxburgh explained the School Holiday programmes and the Council’s policy on allowing motor scooters in the Library area. Linda confirmed the Library was investigating the possibility of providing a wheelchair when required.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Notes the Library Activity Report

Motion carried (MTCB/2017/036)

8       Public Art Framework Engagement

Cam McCracken (Dunedin Public Art Gallery Director) was in attendance to provide a presentation on the Public Art Framework as part of the Public Engagement Process.

Mr McCracken provided a background to the strategy as proposed and encouraged the Board to engage its residents in the public consultation process.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Supports the public engagement on the Public Art Framework

b)     Encourages the local residents to participate in the public consultation process.

9       Governance Support Officer's Report

A report from Governance provided an update of activities relevant to the Board's area which included:

a)     Project Fund

b)     Dunedin City Council Public Consultations

c)     Action List

A report from  the Governance Support Officer provided an update of activities relevant to the Board's area which included:

a)     Project Fund

b)     Dunedin City Council Public Consultations

c)     Action List

Jendi Paterson (Recreation Planning and Facilities Manager) and Gareth Jones (Acting Group Manager Parks and Recreation) updated the Board on the Action List for Parks and Reserves.

The Board requested a table showing the recipients of funding with outstanding Completion Forms be added as standard item for Governance Support Officer’s report.

The Board noted that it had been allocated $10,000 for the Project Fund for the 2017/2018 year.  A schedule showing the funding granted last year was requested for the next meeting.

The Board noted that details of Dunedin City Council Public Consultations were provided on the Council’s Website http://www.dunedin.govt.nz/council-online/currently-consulting-on and any relevant items affecting the Board would be brought forward each month in the Chair’s report.

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2017/037)

10     Chairperson's Report

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

Mosgiel-Taieri Community Board Long Term Community Plan

Camping Control Bylaw

Mosgiel-Taieri Community Board Discretionary Fund

The Board noted that the “Draft Mosgiel-Taieri Community Board Long Term Plan” was ready for community consultation as per the proposed Community Engagement Plan. Feedback on the document would be considered at the next meeting on 30 August 2017.

The Board noted a list of projects which have been signalled in the Mosgiel Taieri Community Plan 2017 being potential Board projects that could be supported by discretionary fund expenditure.  Submissions on these projects would also be considered at the Board’s next meeting.

A discussion was held on what proportion of the $10,000 Project Fund should be dedicated to Board Initiated Projects versus Community grants.

The Chair reported on the public meeting held to discuss the future use of the Mosgiel

Railway Station at which approximately 6 members of the public attended.  Ms Nitis reported that while it was agreed that the Station was an iconic building in Mosgiel there appeared to be little interest in a Community use and KiwiRail would have to consider other options as to its use.

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

a)     Notes the Chairperson's report

b)     Agrees to propose in the Draft Mosgiel-Taieri Long Term Community Plan that $6,000 be ring fenced for Board Initiated Projects and as such $4,000 be available for distribution for Community Grants.

c)     Agrees on the preferred option 1 (in the Consultation Document) for the management of Freedom Campers in the Dunedin for the inclusion in a submission on the review of the Camping Control Bylaw 2015.

d)     Authorises the Chairperson to prepare a submission to the review of the Camping Control Bylaw 2015 on behalf of the Board.

e)     Encourages local residents to partake in engagement opportunities, specifically in relation to the Camping Control Bylaw and the Mosgiel-Taieri Community Board draft Long Term Community Plan.

f)     Confirms the Board's support for the Dunedin Hospital SOS campaign

Motion carried (MTCB/2017/038)

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Agrees to make a submission on the Draft Public Art Framework supporting the document.

b)     Authorises the Chair and Phillipa Bain to prepare a submission on behalf of the Board.

Motion carried (MTCB/2017/039)

11     Board Updates

Board members provided updates on activities which included:

1      Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board Representative) advise that Keep Dunedin Beautiful had considered items which included graffiti on Delta power boxes, auditing of recycling bins and receptacles for plastic bags at supermarkets

2      Community Engagement

        Dean McAlwee (Board representative to the Committee) advised that he had nothing to report.

3      Mosgiel Business Association

        Sarah Nitis (Board representative to the Committee) advised that she would be presenting Draft Community Plan at the next meeting.

4      Festival of the Plain

        Joy Davis updated the Board on a meeting held on 10 July in which the Committee were giving consideration to shifting “The Party in the Park” to Peter Johnstone Park and extending the festival to four days.

5      Communications and Engagement Activities

        The Board noted the report as contained in Attachment A and B.

6      Mosgiel-Taieri Community Board Members' Action List

        The Action List was updated.

Moved (Sarah Nitis/ Phillipa Bain):

That the Board:

a)     Notes the report.

b)     Supports the Proposal for Community Consultation on the Mosgiel-Taieri Community Board Long Term Community Plan 2018-2028

c)     Updates the Mosgiel-Taieri Community Board Members’ Action List as required.

Motion carried (MTCB/2017/040)

12     Council Activities

There was no report from Councillor Mike Lord as he was an apology for the meeting.

13     Items for Consideration by the Chair

The Chair advised of items for the next meeting including an introduction from the Community Development Team, the Mosgiel-Taieri Community Board Long Term Plan, the Board’s Project and Discretionary Fund and ratification of submissions lodged by the Board

Council

1 August 2017

Title

Page

A

Minutes of Otago Peninsula Community Board held on 6 July 2017

53

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Bernie Hawke (Group Manager Arts and Culture), Cam McCracken (Dunedin Public Art Gallery Director), Jendi Paterson (Recreation Planning and Facilities Manager) and Gareth Jones (Acting Parks Operations Manager)

Moved (Lox Kellas/Paul Pope):

That the Board:

a)     Amends the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2017/038)

6.1    Otago Peninsula Community Board meeting - 25 May 2017

Moved (Graham McArthur/Edna Stevenson):

That the Board:

Confirms the minutes of the Otago Peninsula Community Board meeting held on 25 May 2017 as a correct record.

Motion carried (OPCB/2017/039)

7       Library Activity Report

The report provided a summary of the activities of the Dunedin Public Libraries for the period 1 April to 31 May 2017 with statistics covering the period from 1 July 2016 to 31 May 2017.

Bernie Hawke, Group Manager Arts and Culture, spoke to his report, which included the following:

-  Statistics

-  Bookbus Review

-  South Dunedin Community Hub Pop Up Facility.

Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:

a)     Notes the Library Activity Report.

Motion carried (OPCB/2017/040)

8       Public Art Framework Engagement

Cam McCracken spoke about the Draft Public Art Framework, which was circulated with the agenda.  Board members were encouraged to draw the project to the attention of the community, and to provide feedback on it.

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

a)     Notes the Public Art Framework Engagement.