Agenda of Council - 29 August 2017

Council

MINUTES

Unconfirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 01 August 2017, commencing at 1.05 pm

PRESENT

Deputy Mayor - Chairperson	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Conrad Stedman
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Kristy Rusher (Manager Civic and Legal), Jendi Paterson (Recreation Planning and Facilities Manager), Maria Sleeman (Projects and Asset Management), Tom Dyer (Planning and Delivery Manager), Fraser Liggett (Economic Development Programme Manager)

Governance Support Officer Lynne Adamson

1 Opening

David Ellison, Upoko, Kāti Huirapa ki Puketeraki, opened the meeting with a karakia/prayer.

2 Public Forum

2.1 Public Forum - Proposal to Relocate Statue of Rev Dr Donald McNaughton Stuart

Dr Margot Skinner, Chairperson, Stuart Residence Halls Council, addressed the meeting requesting support from Council to relocate the statue of Rev Dr Donald McNaughton Stuart from Queens Gardens to a site yet to be determined in the University Campus.

Dr Skinner commented that the University Campus was a more appropriate site to lay Rev Dr Stuart at rest which could be done in conjunction with the University of Otago 150^th anniversary celebrations in 2019.

2.2 Public Forum - Motorhome Friendly Towns

Neil Kennedy, NZ Motor Caravan Association addressed the meeting concerning the benefit of Dunedin becoming a Motorhome friendly.

Mr Kennedy advised that there were currently 45 cities and towns in New Zealand participating in the scheme and it was hoped more would sign up. The scheme was designed to promote local events and activities to the 70,000 members and allow them to plan trips around the events. The promotion was at no cost to the Council or organisations involved.

Mr Kennedy described the financial benefit to the city and explained the requirements for becoming a Motorhome Friendly City. He urged Council to consider the concept.

2.3 Public Forum - Freedom Camping and how it relates to Tomahawk

Gavin Mead, tabled an expression of interest for future use of Tomahawk School Site on behalf of the New Zealand Motor Caravan Association Inc (NZMCA).

He advised that the NZMCA proposed to utilise the site as a members’ only motor caravan park similar to the park operating in Woodhaugh Street, Dunedin.

Mr Mead responded to questions and advised that the site would be used by NZMCA members only.

3 Apologies

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

a) Accepts the apology from Mayor Cull.

b) Notes that Councillor Vandervis will be in attendance via audio link.

Motion carried (CNL/2017/001)

4 Confirmation of agenda

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

Confirms the agenda with the following alteration:

- In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2017/002)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Hawkins requested his Declaration of Interest be updated to reflect that he was a Shareholder with Thank You Payroll and a member of the Green Party.

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

a) Amends the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/003)

Councillor Vandervis entered the meeting at this point via audio link.

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 27 June 2017

Moved (Cr Chris Staynes/Cr Damian Newell):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 27 June 2017 as a correct record.

Motion carried (CNL/2017/004)

Minutes of Community Boards

7 Mosgiel-Taieri Community Board - 19 July 2017

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 19 July 2017

b) Approves the following Part B item(s) of the minutes of the Mosgiel-Taieri Community Board meeting held on 19 July 2017:

Motion carried (CNL/2017/005)

8 Otago Peninsula Community Board - 6 July 2017
	Moved (Cr Mike Lord/Cr Andrew Whiley): That the Council: a) Notes the minutes of the Otago Peninsula Community Board meeting held on 6 July 2017 Motion carried (CNL/2017/006)
9 Saddle Hill Community Board - 13 July 2017
	Moved (Cr Mike Lord/Cr Andrew Whiley): That the Council: a) Notes the minutes of the Saddle Hill Community Board meeting held on 13 July 2017 Motion carried (CNL/2017/007)

10 Strath Taieri Community Board - 6 July 2017

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

a) Notes the minutes of the Strath Taieri Community Board meeting held on 6 July 2017

Motion carried (CNL/2017/008)

11 Waikouaiti Coast Community Board - 5 July 2017

The Waikouaiti Coast Community Board minutes were withdrawn from the agenda.

12 West Harbour Community Board - 19 July 2017

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

a) Notes the minutes of the West Harbour Community Board meeting held on 19 July 2017

Motion carried (CNL/2017/009)

Reports

13 2017 Dunedin City Flood Event Update

The Chief Executive Officer provided background information on the significant rainfall event which occurred in Dunedin City and across Otago on 21 July 2017. She advised that the early warning enabled planning and measures to be put into place to prepare for the expected deluge of rain.

The Planning and Delivery Manager and the General Manager Strategy and Governance then provided an update on the infrastructure readiness and measures undertaken prior to the rainfall occurring such as assessment and cleaning of mud tanks; preparation of sandbagging facilities; and liaison with key communities.

Councillor Hall left the meeting at 1.45pm and returned at 1.49pm.

The heavy rain caused flooding, property damage across the city with a wide range of problems from slips to minor road damage. 83 assessments had been fully completed with the DCC sites requiring geotech or follow-up assessments. There had been a large number of road closures but most were now open. Two heritage bridges had been seriously damaged in the floods and staff were working with the New Zealand Historic Board Trust and Community Boards on how best to repair/replace the structures.

The General Manager Strategy and Governance spoke of the resources that had been made available across the city which resulted in prompt, efficient response to problems as they arose.

Staff then responded to questions on the volume of water; affected areas and the positive community response in particular in the Mosgiel; Otago Peninsula; Saddle Hill and Waikouaiti Coast Community Board areas. The impact to rural properties on the Taieri was acknowledged and staff advised that Council had provided a range of measures to help with immediate support. There were on-going challenges for farmers as water was yet to fully recede.

Councillor Hawkins left the meeting at 2.02pm and returned at 2.04pm.

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

a) Acknowledge with thanks, the work of Council staff, Otago Regional Council, contractors, emergency services and community volunteers for a job well done in working through the July 2017 flood event and recovery phases.

Motion carried (CNL/2017/010)

14 Economic effects of proposed hospital redevelopment
	A report from Enterprise Dunedin noted that Council had instructed the Chief Executive Officer to commission an economic impact assessment report on the proposed hospital redevelopment. The assessment concluded that the development would add approximately 0.4% to Dunedin's Gross Domestic Product (GDP) for seven years or an additional $21m per annum. The assessment also considered five site options currently identified by the Crown as part of a business case for the redevelopment. The analysis suggests 'modified status quo' (expanded current site) as most advantageous in terms of central city businesses and relationship with the university.
	The Director Enterprise Dunedin and Economic Development Programme Manager spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Council: a) Notes the Economic Effects on Dunedin on the Proposed Hospital Redevelopment report prepared by Infometrics and confirm its current position. Division The Council voted by Division. For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman and Kate Wilson (12). Against: Crs Lee Vandervis and Andrew Whiley (2). The division was declared CARRIED by 12 votes to 2 Motion carried (CNL/2017/011)
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Council: b) Reiterates that Council are willing to assist with any requests to help facilitate the Hospital rebuild in the Central Business District. Division The Council voted by Division: For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (13). Against: Cr Lee Vandervis (1). The division was declared CARRIED by 13 votes to 1 Motion carried (CNL/2017/012)

15 Review of the Alcohol Ban area
	A report from Customer and Regulatory Services noted that at the meeting held on 12 December 2016 the Council approved a minor extension to the central city alcohol ban area, and noted that staff would report back regarding a wider extension of the alcohol bylaw in the central city and to an area in North Dunedin in 2017. The report advised that following discussions with the Police Area Commander and University of Otago’s Vice Chancellor it became apparent that there was no support for a further extension of the areas covered by the alcohol control bylaw at this time.
	Cr Lord left the meeting at 3.15pm and returned at 3.17pm.
	Moved (Cr Kate Wilson/Cr Damian Newell): That the Council: a) Resolves that the alcohol ban area remains unchanged and consideration be given to a further review in five years’ time (2022) or sooner if the situation merits an earlier review. Motion carried (CNL/2017/013)

16 Submission to Inquiry into the 2016 Local Authority Elections
	A report from Civic and Legal noted that following each Local Authority Election, Parliament holds an inquiry into any matters arising from that election. Public submissions on the Justice and Electoral Committee's Inquiry into the 2016 Local Authority Elections have now opened. The closing date for submissions is 22 August 2017. Following discussion it was agreed that the submission would be circulated to Councillors for further comment and the final draft would be presented to the Community and Culture Committee meeting for approval.

	Moved (Cr Chris Staynes/Cr David Benson-Pope): That the Council: a) Refer the submission for final approval to the Community and Culture Committee. b) Delegates to the Community and Culture Committee the power to approve the submission to be made to the Inquiry into the 2016 Local Authority Elections. Motion carried (CNL/2017/014)

17 Dunedin Destination Plan Hearings Committee

Councillors Whiley, Wilson, Garey and Staynes withdrew from this item and Councillor Benson-Pope assumed the Chair.

Councillors Newell and Whiley left the meeting at 3.45pm and returned at 3.49pm.

A report from Civic and Legal and Enterprise Dunedin sought approval for the establishment of a Hearings Committee to consider submissions on the proposed Dunedin Destination Plan.

The Director, Enterprise Dunedin responded to questions and advised that the Destination Plan would replace the current Visitor Strategy.

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

a) Establishes a Dunedin Destination Plan Hearings Committee to hear submissions and recommend to Council any:

(i) amendments or improvements to the proposed Dunedin Destination Plan;

(ii) additional activities that are necessary or desirable to implement the Dunedin Destination Plan.

b) Appoints the members of the Hearings Committee as follows:

(i) Councillor Chris Staynes (Chair);

(ii) Councillor Christine Garey;

(iii) Councillor Andrew Whiley.

c) Delegates to the General Manager Strategy and Governance the power to appoint one independent member.

Motion carried (CNL/2017/015)

Councillor Staynes assumed the Chair

18 Part Sawyers Bay Recreation Reserve proposed Drainage Easement

A report from Parks and Recreation discussed an application by the Dunedin City Council, Water and Waste Services department for the grant of an easement (right to drain water) over part of the Sawyers Bay Recreation Reserve and recommended that the easement be granted.

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

a) Grants as owner of the two parcels of fee simple land pursuant to Section 12 of the Local Government Act 2002 and as administering body of the three parcels of Sawyers Bay Recreation Reserve land respectively, pursuant to Section 48 of the Reserves Act 1977, a drainage easement (right to drain water) in gross to the Dunedin City Council for the installation of a drainage pipe network over that part of the Sawyers Bay fee simple and Recreation Reserve land described as follows:

· 91m² (subject to survey) more or less being part Lot 6 Deposited Plan 12370 part Computer Freehold Register OT5D/998 subject to Easement Certificate 426040

· 185m² (subject to survey) more or less being part Lot 7 Deposited Plan 12370 part Computer Freehold Register OT5D/999 subject to Easement Certificate 426040

· 79m² (subject to survey) more or less being part Lot 1, Deposited Plan 10072 part Computer Interest Register 109527 part Gazette Notice 530060 subject to Easement Certificate 426040

· 1m² (subject to survey) more or less being part Section 12, Sawyers Bay Survey District all Computer Freehold Register OTA1/1326 part Gazette Notice 249037subject to Easement Certificate 426040.

· 120m² (subject to survey) more or less being part Lot 1, Deposited Plan 8907, part Computer Freehold Register OT407/146, part Gazette Notice 530060 subject to Easement Certificate 426040

b) Decides the criteria for exemption for public notification has been met.

c) Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, a drainage easement (right to drain water) in gross to the Dunedin City Council for the installation of a drainage pipe network over that part of the Sawyers Bay Recreation Reserve land described as follows:

· 79m² (subject to survey) more or less being part Lot 1, Deposited Plan 10072 part Computer Interest Register 109527 part Gazette Notice 530060 subject to Easement Certificate 426040

· 1m² (subject to survey) more or less being part Section 12, Sawyers Bay Survey District all Computer Freehold Register OTA1/1326 part Gazette Notice 249037 subject to Easement Certificate 426040.

· 120m² (subject to survey) part Lot 1, Deposited Plan 8907, part Computer Freehold Register OT407/146, part Gazette Notice 530060 subject to Easement Certificate 426040

Motion carried (CNL/2017/016)

Councillor Vandervis left the meeting due to audio link failure at 3.40pm and returned to the meeting at 3.41pm.

19 Classification of Waikouaiti Recreation Reserve

A report from Parks and Recreation noted that Council had the control and management under the Reserves Act 1977 of a large amount of Crown-derived land at Waikouaiti and noted that the purpose to classify parts of the Reserve as Recreation.

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

a) Resolves that under Section 16(1) of the Reserves Act 1977, and on behalf of the Minister of Conservation under Instrument of Delegation dated 12 June 2013, that part of the Reserve land known at 186 and 188 Beach Street and 99, 111, 133 and 135 Matanaka Drive, Waikouaiti, that is administered under Section 16(7) of the Reserves Act 1977, be classified as Recreation Reserve legally described as:

· 19.7890 hectares more or less being part Lot 3, Deeds Plan 413, Compulsory Application C 5945 (formerly Deeds Index X 433), pursuant to NZ Gazette 1966 page 763; and

· 0.3452 hectares more or less being Section 4, Survey Office Plan 410310, part Computer Freehold Register 334205, pursuant to NZ Gazette 1966 page 763.

b) Notes that public notification is not required as under Section 16(5) of the Reserves Act 1977, the classification proposed is the same as the purpose for which the reserve was held and administered immediately before the commencement of the Reserves Act 1977.

Motion carried (CNL/2017/017)

Resolution to exclude the public

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 27 June 2017 - Public Excluded	S7(2)(j) The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C2 Proposed Leases of Parts Park and Recreation Land to Various Lessees	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	To protect the privacy of the proposed Lessees and to enable Council to carry on, without prejudice or disadvantage negotiations regarding the proposed Leases.
C3 Taieri Airport- Otago Aero Club	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	This report is confidential because it contains legal advice and relates to potential commercial negotiations.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2017/018)

The meeting moved into confidential at 4.02.

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DEPUTY MAYOR

Community and Culture Committee

MINUTES

Unconfirmed Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 August 2017, commencing at 1.04 pm

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Marie Laufiso
Members	Cr David Benson-Pope	Cr Christine Garey
	Cr Doug Hall	Cr Mike Lord
	Cr Jim O'Malley	Cr Chris Staynes
	Cr Conrad Stedman	Cr Lee Vandervis (via audio link)
	Cr Kate Wilson	Cr Andrew Whiley

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Sandy Graham (General Manager Strategy and Governance), Joy Gunn (Manager Events and Community Development), Dr Ian Griffin (Director Otago Museum), Bernie Hawke (Group Manager Arts and Culture), Nicola Pinfold (Group Manager Community and Planning), Kristy Rusher (Manager Civic and Legal), Paul Coffey (Community Advisor) and Jennifer Evans (Otago Settlers Museum Director)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Cr Aaron Hawkins/Cr Conrad Stedman):

That the Committee:

Accepts the apologies from Mayor Dave Cull and Crs Rachel Elder and Damian Newell.

Motion carried (COM/2017/023)

Councillors Lord and Whiley entered the meeting at 1.05 pm.

3 Confirmation of agenda

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

Confirms the agenda with the following alterations:

In regard to Standing Order 2.1, Option c be adopted in relation to moving and seconding and speaking to amendments.

That Item 10 – Recalculation of Rates Relief Grants be taken before Item 9 – Items for Consideration by the Chair.

Motion carried (COM/2017/024)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2017/025)

5 Confirmation of Minutes

5.1 Grants Subcommittee meeting - 20 June 2017

Moved (Cr Chris Staynes/Cr Marie Laufiso):

That the Committee:

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 20 June 2017 as a correct record.

Motion carried (COM/2017/026)

Cr Wilson entered the meeting at 1.06 pm.

Part A Reports

6 Otago Museum Report to Contributing Local Authorities - May to June 2017

A report from Corporate Services appended reports prepared by the Otago Museum, providing an update on their key activities for the period from May to June 2017.

The Director of the Otago Museum (Dr Ian Griffin) spoke to highlights of the report including the Museum being awarded the Most Innovative Programme at the 2017 Museums Aotearoa Conference for Yoga with Butterflies; the opening of Hākui: Women of Kāi Tahu at the Canterbury Museum; upcoming exhibitions and the temporary closure of Discovery World and the Tropical Forest for renovations, noting that it was expected to reopen at the beginning of December.

Dr Griffin responded to questions from Councillors and thanked them for their continued support of the Museum.

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

a) Notes the Otago Museum Report to Contributing Local Authorities – May to June 2017.

Motion carried (COM/2017/027)

7 Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2017

A report from Arts and Culture and Community and Planning updated the Committee on key city, community, arts and culture outcomes for the quarter ended 30 June 2017.

The Group Manager Arts and Culture spoke to the report and responded to questions from the Committee.

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Committee:

a) Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2017.

Motion carried (COM/2017/028)

8 Submission to Inquiry into the 2016 Local Authority Elections
	A report from Civic and Legal advised that following each Local Authority Election, Parliament holds an inquiry into any matters arising from that election. Public submissions on the Justice and Electoral Committee's Inquiry into the 2016 Local Authority Elections had opened and the closing date was 22 August 2017. At its meeting of 1 August 2017, Council delegated the power to determine the final form of the submission to the Community and Culture Committee.
	Moved (Cr Lee Vandervis/Cr Andrew Whiley): That the Committee: a) Confirms the final form of a submission to the Justice and Electoral Committee's Inquiry into the 2016 Local Authority Elections Motion carried (COM/2017/029)
	Moved (Cr Lee Vandervis/Cr Andrew Whiley): That the Committee: a) Agrees to remove paragraphs 4 and 5 from the submission. Division That the Committee votes by division. For: Cr Lee Vandervis (1). Against: Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Doug Hall, Mike Lord, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (11). The division was declared LOST by 11 vote to 1
	Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Committee: a) Agrees to include paragraph 10 (option 1) and remove paragraph 11 (option 2). Division That the Committee votes by division: For: Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Conrad Stedman and Kate Wilson (6). Against: Crs Doug Hall, Mike Lord, Jim O'Malley, Chris Staynes, Lee Vandervis and Andrew Whiley (6). An equality of votes was recorded 6:6 following which the Chairperson used his casting vote in favour of the motion. Motion carried (COM/2017/030)
	Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Committee: a) Agrees to include paragraph 15 (option 1) and remove paragraph 16 (option 2). Division That the Committee votes by division For: Crs Aaron Hawkins, Marie Laufiso, David Benson-Pope, Christine Garey, Mike Lord, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (10). Against: Crs Doug Hall and Lee Vandervis (2). The division was declared CARRIED by 10 votes to 2 Motion carried (COM/2017/031)
	Moved (Cr Aaron Hawkins/Cr Marie Laufiso): That the Committee: a) Confirms the final form of a submission to the Justice and Electoral Committee’s Inquiry into the 2016 Local Authority Elections including the subsequential changes. Motion carried (COM/2017/032)

Part B Reports

10 Recalculation of Rates Relief Grants

A report from Community and Planning sought support from the Committee to amend the Grants Policy 2015 clauses relating to Rates Relief applied for after 1 July 2017. The proposed amendment sought to remove the 50% non-rateable criteria for Rates Relief grants which allowed for a more consistently applied approach to that area of the grants.

The Community Advisor spoke to the report and provided clarification on the calculation of the amounts for rates relief.

Moved (Cr Marie Laufiso/Cr David Benson-Pope):

That the Committee:

a) Recommends that Council approve the amendments to the Grants Policy 2015, page 7, paragraph 4.7 within the table labelled "Percentage of grant non rateable*"

Add the following title above the table “Percentage of Grant”

Remove the column titled non rateable from the table and the row with the words
“Where the property is deemed 50% non-rateable” (on Attachment A – proposed table).

b) Recommends that Council approves the date of 1 July 2017 for the amended policy to come into effect.

Motion carried (COM/2017/033)

Part A Reports

9 Items for Consideration by the Chair
	There were no items

Resolution to exclude the public

Moved (Cr Aaron Hawkins/Cr Mike Lord):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Grants Subcommittee meeting - 20 June 2017 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Motion carried (COM/2017/034)

The meeting moved into confidential at 2.16 pm.

..............................................

CHAIRPERSON

Economic Development Committee

MINUTES

Minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 14 August 2017, commencing at 4.30 pm

PRESENT

Chairperson	Christine Garey
Deputy Chairperson	Andrew Whiley
Members	David Benson-Pope	Aaron Hawkins
	Doug Hall	Mike Lord
	Marie Laufiso	Jim O'Malley
	Damian Newell	Lee Vandervis (via telephone)
	Conrad Stedman	Kate Wilson

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer) and John Christie (Director Enterprise Dunedin), Ryan Craig (Destination Dunedin Manager), Fraser Liggett (Economic Development Programme Manager) and Hui Zhang (Project China Co-ordinator)

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Committee:

Accepts the apologies from Crs Rachel Elder, Chris Staynes and Mayor Dave Cull

Motion carried (ED/2017/011)

3 Confirmation of agenda

Moved (Cr Christine Garey/Cr Jim O'Malley):

That the Committee:

Confirms the agenda with the following alteration:

- In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments

Motion carried (ED/2017/012)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Jim O'Malley):

That the Committee:

a) Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (ED/2017/013)

Part A Reports

5 Public Relations and Communication

In a report an update on the Public Relations (PR) activity undertaken by Enterprise Dunedin for the period 1 July 2016 – 30 June 2017.

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Committee:

a) Notes the PR and Communications update.

Motion carried (ED/2017/014)

6 2016/17 Project China Update

In a report an update of the 2016/17 Project China activities and proposed activities for 2017/18 was provided.

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Committee:

a) Notes the 2016/17 Project China report and proposed 2017/18 priorities.

Motion carried (ED/2017/015)

7 Items for Consideration by the Chair
	Cr Hawkins –suggested that the images on google of the Central Business District should be updated.

The meeting concluded at 4.55 pm

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C H A I R P E R S O N

Council

29 August 2017

Infrastructure Services and Networks Committee

MINUTES

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 14 August 2017, commencing at 1.05 pm

PRESENT

Chairperson	Cr Kate Wilson
Deputy Chairperson	Cr Jim O'Malley
Members	Cr David Benson-Pope	Mayor Dave Cull
	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Cr Aaron Hawkins
	Cr Marie Laufiso	Cr Mike Lord
	Cr Damian Newell	Cr Chris Staynes
	Cr Conrad Stedman	Cr Andrew Whiley

IN ATTENDANCE

Ruth Stokes (General Manager, Infrastructure and Networks), Sue Bidrose (Chief Executive Officer), Chris Henderson (Group Manager Waste and Environmental Solutions), Catherine Irvine (Solid Waste Manager), Tom Dyer (Group Manager, 3 Waters), Richard Saunders (Group Manager, Transport), Jendi Paterson (Recreation Planning and Facilities Manager), Anja McAlevey (Senior Transportation Planner) and Nick Sargent (Transport Strategy Manager), Gareth Jones (Acting Parks Manager), Felicity Sime (Partnership and Programme Co-Ordinator, Parks and Recreation), Josh Von Pein (Transport Delivery Manager), Bruce Hall (Information Support), Rachael Eaton (Recreation Planning and Facilities Manager, 3 Waters) and Mary McLaughlin (Communications Advisor)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Proposal to name a new road off Riccarton Road East

On behalf of AKGO Ltd, Amin Osama from Gallaway Cook Allan tabled and spoke to the meeting in support of the proposal to name a new road off Riccarton Road East – Wakefield Wynd. Mr Osama requested that the Committee approve the developer's preference of Wakefield Wynd.

Mr Osama responded to questions regarding the preference of "Wynd" as the road type.

1.2 Cycleway Steamer Basin – non shared space

Dr Lynley Hood tabled and spoke to the meeting on her concerns regarding the proposed shared pathway at the Steamer Basin.

2 Apologies

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

a) Accepts the apology from Councillors Elder, Staynes (for absence) and Stedman.

b) Notes that Councillor Vandervis will be in attendance via audio link

Motion carried (INF/2017/019)

3 Confirmation of agenda

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

Confirms the agenda with the following alterations:

a) In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

b) that Item 15 "Update on the NZTA Speed Management Guidelines" be taken before Item 14 "Proposed Consultation Dunedin City Speed Limits Bylaw Amendment 8".

Motion carried (INF/2017/020)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mike Lord declared that he is a member of the National Party.

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

a) Amends the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2017/021)

Part A Reports

5 3 Waters Activity Report for the Quarter Ending 30 June 2017

A report from Water and Waste provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

The report noted that the highlights for the quarter which included:

a) The Ross Creek dam refurbishment and Waikouaiti Renewals are underway

b) Mapping of the thermal capacity of the wastewater network nominated at the Deloitte Energy Excellence Awards – Innovation in Energy.

The Group Manager, 3 Waters (Tom Dyer) responded to questions in particular the Kaikorai Valley renewal programme.

Moved (Cr Jim O'Malley/Cr Doug Hall):

That the Committee:

a) Notes the Three Waters Activity Report for the Quarter ended 30 June 2017.

Motion carried (INF/2017/022)

6 Solid Waste Activity Report for the Quarter Ending 30 June 2017

A report from Water and Waste provided an update on Solid Waste operations, maintenance and capital works, which included contracted out services.

The report noted the highlights for the quarter which included:

· Contracts had been signed with GHD Limited for Landfill Monitoring and Reporting and with Waste Management Limited for Green Island Landfill and Transfer Station. An interim contract, 3 month period, had been put in place with Waste Management for Rural Transfer Stations and Rural Skip Day services to allow sufficient time to conclude negotiations on a 9 month plus 1 year contract.

· Planning for a kerbside three month programme of checking yellow-lidded recycling bins for contamination (non-recyclables) was being finalised. The aim of the programme would be to further educate the community on good recycling practice and to reduce contamination rates (non-recyclables being deposited in recycling bins).

The Group Manager Waste and Environmental Solutions (Chris Henderson) and the Solid Waste Manager (Catherine Irvine) responded to questions on E-Waste and the city recycling facilities.

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Committee:

a) Notes the Solid Waste Activity Report for the Quarter ended 30 June 2017.

Motion carried (INF/2017/023)

7 Parks and Recreation Activity Report for Year Ending 30 June 2017

A report from Parks and Recreation provided an update on Parks & Recreation operations, maintenance and capital works, including contracted out services.

The highlights for the quarter included:

· The awarding of Ecological and tracks maintenance contract to Upfront Environmental.

· The Department of Conservation's commitment to the shared Volunteer Coordinator resource for a further 12 months.

The Recreation Planning and Facilities Manager (Jendi Paterson) responded to questions which included the Logan Park Redevelopment Project.

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

a) Notes the Parks and Recreation Activity Report for the Quarter ending 30 June 2017.

Motion carried (INF/2017/024)

PART B

8 Parks and Recreation Strategy

A report from Parks and Recreation sought the Infrastructure Services and Networks Committee's recommendation to Council that the Parks and Recreation Strategy (2016-2026) which included the Sport and Recreation Action Plan and the Open Space Action Plan, be adopted at the Council meeting on 29 August 2017.

The report noted that the Parks and Recreation Strategy (the Strategy) was the final Strategy to be developed as part of the Dunedin City Council’s Strategic framework. In August 2016 the Community and Environment Committee endorsed the draft Strategy for community consultation. The consultation period ended on 16 December 2016.

It also noted that the feedback received throughout the consultation period was generally in support of the approach and direction outlined in the Strategy. Staff have subsequently collated and summarised the feedback), which has resulted in minor changes being made to the Strategy. Staff also continued to seek input from key stakeholders on the development of the Strategy.

The report recommended that the Infrastructure Services and Networks Committee approve the amended Strategy for Council adoption. Following adoption, staff would proceed with finalising and publishing the Parks and Recreation Strategy Document and developing the Parks and Recreation Strategy implementation plan (the Plan).

The Plan would be used to inform the development of the Parks and Recreation Departments three year (2017-2020) work programme. Regular updates on the implementation of the Strategy as part of the Parks and Recreation Groups Quarterly Report would be provided to the Infrastructure Services and Networks Committee.

In response to questions on consultation, the Recreation Planning and Facilities Manager (Jendi Paterson) advised that specific engagement had been sought from Sporting Organisations, Community Groups and Social Services.

Moved (Cr Christine Garey/Cr Doug Hall):

That the Committee:

a) Recommends to Council that the Parks and Recreation Strategy (2016-2026), including the Sport and Recreation Action Plan and Open Space Action Plan, is adopted at the 29 August 2017 Council meeting.

Motion carried (INF/2017/025)

PART A

9 Proposal to name a new road off Riccarton Road East

	A report from Digital Services provided the options for the naming of a new road off Riccarton Road East as part of a residential development by AKGO Limited. The developer's preference of road name complied with the Dunedin City Council Road Naming Policy, however, the use of the preferred suffix "Wynd" was not recommended. Cr Mike Lord left the meeting at 2:34 pm and returned at 2.37 pm during discussion. There was discussion on the existing Road Naming Policy and the compliance of "Wakefield Wynd" in relation to the Policy.
	Moved (Mayor Dave Cull/Cr Doug Hall): That the Committee: a) Approves that the proposed road name “Wakefield Wynd”. b) Approves the use of ‘Wakefield’ for the name of the new road. c) Notes that the Road Naming Policy will be updated to reflect the Australian and New Zealand Rural and Urban Addressing Standards (AS/NZS 4819:2011). Motion lost by show of hands
	Moved (Cr Mike Lord/Cr Lee Vandervis): That the Committee: a) Decides that the proposed road name be "Wakefield Wynd" not be approved. b) Approves the use of "Wakefield" for the name of the new road. c) Approves that the appropriate suffix for the new road be "Way" d) Notes that the Road Naming Policy will be updated to reflect the Australian and New Zealand Rural and Urban Addressing Standards (AS/NZS 4819:2011). An equality of votes was recorded 6:6 on a show of hands following which the Chairperson used her casting vote against the motion. Motion lost
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Committee: a) Request that staff approach the developer to provide further road names. Motion carried (INF/2017/026)

10 Proposal to Name a New Private Way off Glendermid Close, Sawyers Bay

A report from Digital Services provided the options for the naming of a new private way off Glendermid Close as part of a residential development by Sawyers Bay Ridge Limited. The developer's preference of road name complied with the Dunedin City Council Road Naming Policy.

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Committee:

a) Approves the naming of a new private way off Glendermid Close as "Goddards Way".

Motion carried (INF/2017/027)

11 Proposal to name a new private way off Brighton Road, Waldronville

A report from Digital Services provided the options for the naming of a new private way off Brighton Road, Waldronville as part of a residential development by Sawyers Bay Ridge Limited. The developer's preference of road name complied with the Dunedin City Council Road Naming Policy.

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Committee:

a) Approves the naming of a new private way off Brighton Road as “Catalina Lane”.

Motion carried (INF/2017/028)

12 Amendment to Road Naming Policy

A report from Digital Services recommended an amendment to the Dunedin City Council Road Naming Policy.

The report noted that the Road Naming Policy (the Policy) provided guidance and clarity for the naming of roads in Dunedin city. Staff recently discovered that the policy incorrectly referred to road types in use by New Zealand Post. The road types should refer to the list provided by the Australian/New Zealand Standard for Rural and Urban Addressing.

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Committee:

a) Approves an amendment to the Dunedin City Council Road Naming Policy to reflect the road types provided in the Australian/New Zealand Standard for Rural and Urban Addressing (NZS 489:2011).

Motion carried (INF/2017/029)

13 Transport Activity Report for the Quarter Ended 30 June 2017

A report from Transport provided an update on Transport operations, maintenance and capital works, which included the highlights for the quarter:

a) Capital renewals for the 2016/17 year delivered to 100% programme budget.

b) A programme to complete a full clean of the city’s mud tanks was completed in early June.

c) Consultation on the DCC urban cycle fund project has been completed with construction planned for the 2017/18 year.

d) Procurement for the 2017/18 capital renewals programme commenced prior to 1 July 2017.

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Committee:

a) Notes the Transport Activity Report for the Quarter ended 30 June 2017.

Motion carried (INF/2017/030)

15 Update on the NZTA Speed Management Guidelines

Cr Christine Garey left the meeting at 03:13 pm and returned at 3.17 pm during discussion

A report from Transport presented the New Zealand Transport Agency (NZTA) Speed Management Guide which was adopted in November 2016. The Guide was a tool designed to assist the NZTA and Road Controlling Authorities (RCAs) to better determine the road risks that would feed into the development of speed management approaches for communities that address identified risks and meet their needs.

The report recommended that the DCC follow the methodology in the Guide to prioritise speed limit reviews and develop a forward works programme to be included in the next three year Long Term Plan (LTP).

It also recommended that the Committee approved the new approach to speed limit reviews based on the Speed Management Guide.

In responses to questions, the Group Manager, Transport (Richard Saunders) advised that the National guidelines would not preclude Council from setting a 30km zone in areas such as the University Campus.

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Committee:

a) Notes the new NZTA Speed Management Guide adopted in November 2016.

b) Adopts the NZTA Speed Management Guide for implementing DCC speed limit reviews.

Motion carried (INF/2017/031)

14 Proposed Consultation Dunedin City Speed Limits Bylaw Amendment 8

A report from Transport advised that Council had completed a speed limit review in Dunedin of the following roads in Dunedin:

a) The Esplanade, St Clair

b) Three Mile Hill, Half Way Bush

c) Shetland Street, Wakari

d) Wingatui Road, Mosgiel

e) Gladstone Road North, Mosgiel.

The report noted that the speed limit review identified four roads where a permanent speed limit change was recommended, and one road where a variable speed limit change was recommended.

The objective of the review was to recommend the most appropriate safe speed limit for each road taking into account the level of use, roadside development and surrounding environment, as well as being credible to road users and nationally consistent.

It also noted that staff recommended the postponement of the inclusion of any roads identified as requiring ”challenging conversations” in this amendment due to the need for a more robust engagement process, in accordance with the new New Zealand Transport Agency Speed Management Guide.

Staff also recommended the postponement of the extension of the 40 km/h variable speed limit on Shetland Street at Wakari School until such time that a report on the approach to speed limits around all schools in the Dunedin area was presented to Council.

Moved (Cr Doug Hall/Cr Jim O'Malley):

That the Committee:

a) Decides that a bylaw is the most appropriate way of addressing the control of speed in the following locations: The Esplanade, St Clair, Wingatui Road, Mosgiel and Gladstone Road North, Mosgiel.

b) Approves that the Statement of Proposal for Amendment 8 to the Dunedin City Council Speed Limits Bylaw 2004 be publicly notified for consultation during the period 1 September 2017 to 1 October 2017.

c) Decides that a Hearings Committee of 3 Councillors be appointed to hear and consider any submissions received and report recommendations back to the Council.

d) Approves of postponing proposed speed limit changes on Three Mile Hill Road which is identified as requiring “challenging conversations” due to the need for engagement as per the new New Zealand Transport Agency Speed Management Guide

e) Approves of postponing any changes to variable speed zones around Wakari School pending a review of a consistent approach to speed limits around schools in the Dunedin area.

f) Requests staff report back to the Infrastructure Networks and Services Committee regarding the adoption of consistent speed limits around schools.

Motion carried (INF/2017/032)

16 Dunedin Urban Cycleways

A report from Transport sought approval to proceed with the Dunedin Urban Cycleways preferred option for improvements within Dunedin’s central city area.

The report noted that the Dunedin City Council (DCC) had been allocated $3 million in Urban Cycleway funding in 2015. Projects using the fund must be substantially complete by 30 June 2018.

In August 2016, the Connecting Dunedin governance group agreed the scope of the Dunedin Urban Cycleways programme for a project within the central city area. The project was forecast to cost approximately $7 million. The balance of DCC urban cycleway funding was reallocated by NZTA to the one way pair cycle project to ensure Dunedin still received the benefit from this fund.

It also noted that community consultation on concept designs for the Dunedin Urban Cycleways project was undertaken in June 2017.

Feedback received throughout the consultation period was generally in support of the project. Staff had subsequently collated and summarised the feedback, which had resulted in changes to some of the concept designs presented for consultation.

It recommended that the Committee endorse the recommended option presented in the report.

Following Committee endorsement, staff would lodge a business case for the project with the NZ Transport Agency for funding approval and approval to proceed to implementation.

Cr Lee Vandervis left the meeting at 4:03 pm and returned at 4.07 pm.

Cr Doug Hall left the meeting at 4:08 pm and returned at 4.10 pm.

Cr Christine Garey left the meeting at 4:13 pm and returned at 4.16 pm

The Group Manager Transport (Richard Saunders) responded to questions on the concerns that Dr Hood presented during Public Forum regarding a shared pathway along the Steamer Basin.

Moved (Mayor Dave Cull/Cr Aaron Hawkins):

That the Committee:

a) Approves the preferred option for the Dunedin Urban Cycleways project to be submitted to the New Zealand Transport Agency for funding approval including new or improved cycling infrastructure in the following areas:

i) Dunedin Railway Station to a new bridge over Water of Leith near the mouth of the river, via Anzac Avenue, the St Andrew Street carpark, and alongside the railway corridor and Wickcliffe Street

ii) The blocks between the State Highway One one-way system (Duke, Howe, Dundas, Albany and Hanover Streets);

iii) A harbourside link along Fryatt, Birch and Kitchener Streets, through Crosswharf Reserve between Fryatt and Birch Streets and the full length of the existing shared path on Portsmouth Drive

b) Notes that staff will review on-street car parking management in areas affected by Cycleways developments.

Division

That the Council

Votes by division.

For: Crs David Benson-Pope, Dave Cull, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Andrew Whiley and Kate Wilson (11).

Against: Cr Lee Vandervis (1).

The division was declared CARRIED by 11 votes to 1

Motion carried (INF/2017/033)

17 Items for Consideration by the Chair
	There were no items notified.

The meeting concluded at 4.22 pm.

..............................................

CHAIRPERSON

Planning and Environment Committee

MINUTES

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 August 2017, commencing at 2.21pm.

PRESENT

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Conrad Stedman
Members	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Cr Aaron Hawkins
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jim O'Malley	Cr Chris Staynes
	Cr Andrew Whiley	Cr Kate Wilson

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Anna Johnson (City Development Manager), Ros MacGill (Manager Compliance Solutions), Paul Freeland (Senior Planner City Development), Adrian Blair (Group Manager Regulatory Services), Crystal Filep (Team Leader Urban Design), Maria Ioannou (Corporate Policy Manager) and Junichi Sugishita (Policy Analyst)

Governance Support Officer Lynne Adamson

1 Public Forum

Cr Staynes withdrew from this item

Jenny Coatham and Finn Campbell spoke on behalf of Generation Zero to the section on the proposed upgrade to Bond and Water Streets under the Warehouse Precinct Upgrade.

They tabled their submission which provided background information on Generation Zero and their views on shared spaces and considerations to be taken into account for the proposal in the Warehouse Precinct. The submission outlined recommendations and suggestions for the way forward. Ms Coatham and Mr Campbell responded to questions from the Committee.

2 Apologies

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:

Accepts the apologies from Mayor Dave Cull and Crs Elder and Newell.

Motion carried (PLA/2017/011)

3 Confirmation of agenda

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

Confirms the agenda with the following alteration:

- In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments

- That item 7 be taken before Item 5

Motion carried (PLA/2017/012)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Staynes declared an interest in Item 7 and noted that he was a shareholder in Wine Freedom, a business in the Warehouse Precinct.

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/013)

The Chair requested that the Chief Executive Officer provide an update on the boil water notice for the central city.

The Chief Executive Officer advised that the boiled water notice would remain in place for four days as to meet the water standards, there needed to be three days of clear test results which must be followed by one further day of boiling water. People would then be asked to run their taps for a further 10-15 minutes to clear their taps prior to drinking the water. The Chief Executive Officer commented that a leaflet drop to houses, schools and businesses in the affected area would be undertaken to provide information. Council had also arranged for water tankers to be placed at the hospital, university, schools in the area and in central locations to enable residents and businesses to have access to water.

Part A Reports

7 Warehouse Precinct update - Stage III/IV upgrades

Cr Staynes withdrew from this item.

A report from Planning provided an update on design development and community engagement on the Warehouse Precinct Revitalisation Plan, and proposed a design for Stage III/IV upgrades for the Committee to consider. Stage I upgrades were focused on the northern end of Vogel Street and had been finalised. The Stage II upgrades were focused on the pedestrianisation of Jetty Street (between Crawford and Cumberland Streets) and were under construction with completion expected by October 2017).

The report discussed recent community engagement and design developments, as well as a plan for packaging together Stages III and IV to finalise implementation of the bulk of the remaining Warehouse Precinct upgrades in 2017/18.

The Team Leader Urban Design responded to questions and advised that the proposed work was fully fundable within the current budget. She advised that to enable the work to continue, the precinct upgrades needed to be included in the Long Term Plan to allow the work to be budged for.

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

a) Approves the proposed Warehouse Precinct Stage III/IV design subject to final Council approval.

b) Notes the potential benefits to be gained by allocating additional budget for Warehouse

c) Agrees that the precinct upgrades be included in the Long Term Plan for further consideration.

Division

That the Committee votes by division.

For: Crs Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Conrad Stedman, Lee Vandervis, Andrew Whiley, David Benson-Pope and Kate Wilson (11).

Against: Nil

The division was declared CARRIED by 11 votes to 0

Motion carried (PLA/2017/014)

5 Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2017

A report from Customer and Regulatory Services and Community and Planning updated the Committee on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:

a) Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2017.

Motion carried (PLA/2017/015)

6 Submission on the Department of Conservation's draft Threatened Species Strategy

A report from Corporate Policy requested retrospective approval for the Dunedin City Council (DCC) submission to the Department of Conservation (DOC) on the draft NZ Threatened Species Strategy as the timeframe for the consultation had fallen outside the Committee cycle.

The draft NZ Threatened Species Strategy set out central Government’s plan to: halt the decline in threatened species while restoring populations and preventing other species from becoming threatened.

The DCC submission had been submitted to DOC by the deadline of the 31 July 2017 following informal engagement with elected members and the Te Ao Tūroa Partnership

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Committee:

a) Approves, retrospectively the DCC submission to the Department of Conservation on the draft NZ Threatened Species Strategy at Attachment A.

Motion carried (PLA/2017/016)

8 Items for Consideration by the Chair
	There were no items notified.

The meeting concluded at 3.39 pm.

..............................................

CHAIRPERSON

Council

29 August 2017

Reports

Financial Result - Period Ended 31 May 2017

Department: Finance

EXECUTIVE SUMMARY

1 This report provides the financial results for the period ended 31 May 2017 and the financial position as at that date.

RECOMMENDATIONS

That the ELT:

a) Notes the Financial Performance for the period ended 31 May 2017 and the Financial Position as at 31 May 2017.

BACKGROUND

2 This report provides a commentary of the financial performance of Council for the period ended 31 May 2017 and the financial position as at that date.

DISCUSSION

3 The net deficit (including Waipori) for the eleven months to May 2017 was
$13.924 million or $12.384 million unfavourable to budget.

4 The unfavourable variance against budget was due to the following:

· $6.185 million - lower than expected grants revenue mainly as a result of Transport undertaking less subsidised roading work than expected (both operational and capital).

· $4.000 million – higher asset ops and maintenance costs. Parks costs were unfavourable $2.349 million mainly due to the increase in green space maintenance contract costs. Property costs were unfavourable $927k mainly due to deferred maintenance issues for a number of properties now being addressed.

· $2.939 million – fees and levies expenditure was higher than expected due to: unbudgeted building assessments including structural and seismic engineering; unbudgeted fees associated to the district plan (2GP); contract review and audit costs in Parks; consultant backfilling of vacant positions in Transportation; resource consent processing and costs associated with appeals and compliance; and additional Building Services expenditure to assist with the building consent processing backlog.

· $4.357 million – higher depreciation costs as a result of the revaluation of Water and Waste assets effective from 1 July 2016.

5 These unfavourable variances were partially offset by:

· $2.244 million – higher than expected other operating revenue. This favourable variance was mainly due to: Three Waters revenue being $678k up on budget with water sales, trade waste charges and recoverable revenue being higher than expected. Property revenue was favourable $487k, largely due to better than expected occupancy rates for housing. Parks & Recreation income was also up due to unbudgeted income from the Waikouaiti forest harvest. Olveston revenue of $463k was not budgeted in the current year.

· $726k – favourable grants expenditure. The $500k grant payment for the new hockey turf at Kings High School has been deferred and will now be paid out in the 2017/18 financial year.

· $2.333 million – Waipori Fund, resulting from fair value gains across a number of investment portfolios. There favourable result was partially driven by the impact of a weaker NZD on international equity holdings.

6 Capital expenditure was less than budget by $24.573 million. Project delays have arisen across a number of portfolios while project scoping and design is finalised.

7 Total Council debt as at 31 May 2017 was $213.505 million or 7.303 million lower than budget. This variance reflected early debt repayment resulting primarily from the lower than expected expenditure on capital projects. The level of debt repayment has however been impacted by the unfavourable operating result in particular lower NZTA funding and higher maintenance and professional fee costs.

OPTIONS

8 Not applicable.

NEXT STEPS

9 Not applicable.

Signatories

Author:	Lawrie Warwood - Financial Analyst
Authoriser:	Gavin Logie - Acting Chief Financial Officer

Attachments

	Title	Page
a	Summary Financial Information	58
b	Statement of Financial Performance	59
c	Statement of Financial Position	60
d	Statement of Cashflows	61
e	Capital Expenditure Summary	62
f	Borrowing and Investment Policy	63
g	Statement of Public Debt	64
h	Summary of Operating Variances	65
i	Financial Review	66

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

The financial expenditure reported in this report relates to providing local infrastructure, public services and regulatory functions for the community.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

This report has no direct contribution to the Strategic Framework, although the financial expenditure reported in this report has contributed to all of the strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report fulfils the internal financial reporting requirements for Council.

Financial considerations

Not applicable – reporting only.

Significance

Not applicable – reporting only.

Engagement – external

There has been no external engagement.

Engagement - internal

The report is prepared as a summary for the individual department financial reports.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

Council

29 August 2017

Waipori Fund - Year Ending June 2017

Department: Finance

EXECUTIVE SUMMARY

1 The attached report from Dunedin City Treasury Limited provides information on the results of the Waipori Fund for the year ending 30 June 2017.

RECOMMENDATIONS

That the Council:

a) Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the year ending 30 June 2017.

BACKGROUND

2 Not applicable.

DISCUSSION

3 Not applicable.

OPTIONS

4 Not applicable.

NEXT STEPS

5 Not applicable.

Signatories

Author:	Richard Davey - Treasury Manager
Authoriser:	Gavin Logie - Acting Chief Financial Officer

Attachments

Title

Page

Waipori Fund - June 2017 Quarter

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure, public services and regulatory functions for the community.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

This report has no direct contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts on tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The report fulfils the financial reporting requirements for Council.

Financial considerations

Not applicable – reporting only.

Significance

Not applicable – reporting only.

Engagement – external

This report has been prepared for and approved by the Board of Dunedin City Treasury Limited.

Engagement - internal

This report has been prepared for the Board of Dunedin City Treasury Limited.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

Council

29 August 2017

Long Term Plan 2018: Update and Second Round of Supporting Documents

Department: Community and Planning

EXECUTIVE SUMMARY

1 This report provides the Council with an update on the development of the Long Term Plan 2018 (LTP).

2 This report also seeks approval of the second round of supporting documents for the purposes of developing the LTP, including: the community outcomes indicators; and the revised Significance and Engagement Policy.

1 RECOMMENDATIONS

That the Council:

a) Adopts, for the purposes of developing the Long Term Plan 2018 and consulting with the community, the community outcome headline indicators at Attachment A.

b) Adopts the revised Significance and Engagement Policy at Attachment B.

BACKGROUND

3 The Local Government Act 2002 (LGA) requires all local authorities to develop a LTP. The purpose of a LTP is to: describe the Council’s activities; describe the community outcomes of Dunedin; provide integrated decision-making and co-ordination of resources; provide a long-term focus for the decisions and activities of the Council; and provide a basis for accountability of the local authority to the community (Section 93 of the LGA).

4 Schedule 10 of the LGA specifies the minimum information and content that must be included in the LTP:

· Community outcomes that describe the strategic directions

· Groups of activities (describing levels of service, CAPEX, and funding impact statement)

· Council controlled organisations

· Financial Strategy

· Infrastructure Strategy

· Policies including the Revenue and Financing Policy and Significance and Engagement Policy

· Forecast financial statements, including financial statements from previous year

· Significant forecasting assumptions

· Other statements (e.g. variation between territorial authority’s long-term plan and assessment of water and sanitary services and waste management plans; development of Māori capacity to contribute to decision making, balancing of the budget, rating base information, reserve funds).

5 As part of the development of the LTP, the Council is also required to develop a Consultation Document to provide an effective basis for public participation in the Council’s decision-making processes relating to the content of the LTP.

6 The final LTP and Consultation Document must contain a report from the Auditor General. To ensure the documents benefit fully from the audit process, an LTP audit staff working group has been established to facilitate this with Audit New Zealand; and regular LTP updates are provided to the Audit and Risk Subcommittee.

DISCUSSION

7 Work on the content and information required for the LTP is well underway. Two LTP deliverables are provided for the Council’s consideration and approval: the community outcome indicators and a revised Significance and Engagement Policy.

Community outcome indicators

8 The Council adopted eight key community outcome statements, based around the eight key strategies, on 30 May 2017. The Council is required to report the results of progress towards the achievement of community outcomes in the Annual Report (Schedule 10, clause 23(c) of the LGA).

9 The Council currently has 46 community outcome indicators. It is proposed the Council rationalises this and going forward has eighteen ‘headline indicators’ (refer to Attachment A). This would support the community to track progress on the city’s success in achieving its desired outcomes; simplify and streamline reporting on Dunedin’s strategic objectives; and is in line with the direction other local authorities are proposing.

10 The Council considered a list of proposed community outcome headline indicators at the Council meeting on 30 May 2017. It was noted a housing measure could be useful as this is a key issue for Dunedin, and the economic development indicators should be reconsidered. Based on this feedback; research from other councils and best practice in the sector; and advice from the University of Otago, staff recommend two amendments to the proposed community outcome headline indicators:

a) Switching out the indicators for social wellbeing of “Ability to cover costs of everyday needs” for “Percentage of residents who have experienced problems with damp or mould in their home during winter”

b) Including a third indicator for economic development as the “Ability to cover costs of everyday needs.”

11 It is recommended the Council adopts the community headline indicators for the purposes of developing the LTP and consulting with the community.

Significance and engagement policy

12 The LTP must contain a summary of the Council’s significance and engagement policy (Schedule 10, clause 11 of the LGA). The Council’s current significance and engagement policy (SEP) was adopted on 24 November 2014, and states that “This Policy will be reviewed at least once every three years, and within 12 months following each triennial election” (section 8 of the SEP).

13 The SEP provides a framework for determining the significance of decisions; and when and how the community can expect to be involved in the Council’s decision-making. Staff reviewed the SEP against legislative requirements; sector best practice; and feedback from managers, staff and Councillors (Attachment B).

14 The most substantive recommended change to the SEP is to include a new section 4 to define “materiality” under sections 95 and 95A of the LGA, and when consultation on an Annual Plan may be required.

15 Additional, but more minor recommended changes include:

· Section 6.2: clarification that engagement will be undertaken unless there is a reason not to engage.

· Figure 1: amendment of flowchart to allow for significant decisions to not require engagement if there is a reason not to engage.

· Schedule 2: clarification that schedule 2 lists the assets currently considered as strategic assets; and addition of “Olveston collections”.

16 It is recommended the Council adopts the revised SEP.

OPTIONS

17 As the Council is required to have a Significance and Engagement policy and to monitor progress against Community Outcomes, the Council does not have an option of retaining the status quo, and advantages and disadvantages are not presented.

18 The Council could:

a) adopt the community outcome headline indicators at Attachment A.

b) adopt the community outcome headline indicators at Attachment A with amendments.

c) adopt the revised Significance and Engagement Policy at Attachment B.

d) adopt the revised Significance and Engagement Policy at Attachment B with amendments.

NEXT STEPS

19 Staff will continue to develop the content and information required for the LTP. Approval will be sought from the Council as key deliverables of the LTP are developed.

Signatories

Author:

Tami Sargeant - Senior Policy Analyst

Maria Ioannou - Corporate Policy Manager

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager Strategy and Governance

Attachments

	Title	Page
a	Proposed LTP community outcome headline indicators	88
b	Revised Significance and Engagement Policy	89

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

The development of the LTP enables democratic local decision making and action by, and on behalf of communities; and meets the current and future needs of the Dunedin communities for good quality public services in a way that is most cost effective for households and businesses.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The LTP contributes to all of the objectives and priorities of the strategic framework as it describes the Council’s activities; the community outcomes; and provides a long term focus for decision making and coordination of the Council’s resources, as well as a basis for community accountability.

Māori Impact Statement

The LTP provides a mechanism for Māori to contribute to local decision-making.

Sustainability

The LTP contains content regarding the Council’s approach to sustainability. Major issues and implications for sustainability are discussed in the 30 year Infrastructure Strategy and financial resilience is discussed in the Financial Strategy.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report provides an update on the development of the LTP 2018-2028.

Financial considerations

There are no financial implications.

Significance

This report is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There will be extensive community engagement throughout the development of the LTP 2018-2028. Advice has been sought from AECOM and Rationale in the development of the strategic significant forecasting assumptions.

Engagement – internal

Staff and managers from across the Council are involved in the development of the LTP 2018-2028.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards will be involved in the development of the LTP 2018-2028.

Council

29 August 2017

Change of Purpose of Reserve Land Adjoining the Owhiro Stream and Dedication as Legal Road

Department: Property

EXECUTIVE SUMMARY

1 The Council owns a strip of land adjoining the Owhiro Stream in Mosgiel. That strip is held as Local Purpose (Esplanade) Reserve.

2 This report recommends that an area of approximately 554m2 of the strip be changed from Local Purpose (Esplanade) Reserve to Local Purpose (Road) Reserve, and then subsequently to legal road.

3 The proposed change facilitates access from Hagart Alexander Drive to the Owhiro Park residential subdivision and ensures public access to the balance of the Council's Local Purpose (Esplanade) Reserve.

RECOMMENDATIONS

That the Council:

a) Resolves that under Section 24A(1) of the Reserves Act 1977 the purpose of that part of the Local Purpose (Esplanade) Reserve currently held in Computer Freehold Register OT18A/955, more particularly defined as Section 1 on SO 496786 comprising approximately 554m2, be changed to Local Purpose (Road) Reserve.

b) Notes the decision to change the reserve purpose is exempt from public notification under Section 24A(3)(b) of the Reserves Act 1977 as the reason for the change is to align the reserve purpose with a resource consent applying to the reserve.

c) Resolves that under Section 111 of the Reserves Act 1977 the Local Purpose (Road) Reserve defined as Section 1 on SO 496786 be dedicated as legal road.

BACKGROUND

Reserve History

4 The Council owns a strip of land adjoining the Owhiro Stream in Mosgiel. That strip is approximately 9,279m2. It is held as Local Purpose (Esplanade) Reserve in CFR OT18A/955 ("Council Strip"). An aerial photo of the land is attached to this report (Attachment A).

5 While the land is open to walkers and dog walkers (dogs allowed on leash), lack of obvious access and a number of encroachment issues have meant this area is underused.

6 The ecological values of Owhiro Stream include long fin and shortfin eel habitat as well as possible habitat for inanga (whitebait). The stream’s cultural values include mahika kai (the customary gathering of food or natural materials and the places where those resources are gathered) and ara tawhito (ancient trails) as well as potential function as a recreation corridor.

7 A 544m2 portion of the land has been further defined by survey as Section 1 on SO 496786 ("Section 1") as shown on Attachment B. The land is subject to two private stormwater easements, however these do not affect Section 1.

Owhiro Park Subdivision Consent SUB-2014-91

8 The developer of the Owhiro Park subdivision ("the Consent Holder") has demolished the dwelling at 112 Hagart Alexander Drive and has resource consent to construct the access road to the subdivision across both that section and Section 1 (SUB-2014-91 refers). The proposed access road was supported by Parks and Transport planning staff when the consent was processed in 2014/15. The hatched area labelled "A" on the attached Owhiro Park Subdivision Layout Plan shows the extent of Section 1 relative to the subdivision (Attachment C).

9 Unobstructed access is provided to the Council Strip from both sides of the proposed access road and on both sides of the Owhiro Stream. Additionally, the Consent Holder has provided a suite of improvements on the southern bank of the Owhiro Stream which significantly enhance the value of the Council Strip. These improvements include additional landscaping and the creation of a walkway along the length of the Council Strip.

10 SO Plan 496786 has been prepared by the Consent Holder as required by a condition of consent and is in conformity with relevant consent requirements (based on the recommendations of Parks and Transport planning staff in 2014/15).

DISCUSSION

Statutory Information and Advice

11 There is a separation of the Council's decision-making roles under the Reserves Act 1977 ("the Act") and its regulatory role under the Resource Management Act 1991 ("RMA").

12 This report relates to the Council's decision-making roles under the Act.

13 The Council needs to consider whether or not the land status of Section 1 should be changed under the Act from Local Purpose (Esplanade) Reserve to Local Purpose (Road) Reserve and then dedicated as legal road.

Classification of Reserves

14 Under the Act, all reserves must be classified to ensure the control, management, development, use, maintenance and preservation of the Reserve.

15 Section 23 of the Act defines the purpose of Local Purpose Reserves as:

"…for the purpose of providing and retaining areas for such local purpose or purposes as are specified in any classification of the reserve".

16 Section 223 of the RMA defines the purpose of Local Purpose (Esplanade) Reserves as having one or more of the following purposes:

(a) to contribute to the protection of conservation values by, in particular,—

(i) maintaining or enhancing the natural functioning of the adjacent sea, river, or lake; or

(ii) maintaining or enhancing water quality; or

(iii) maintaining or enhancing aquatic habitats; or

(iv) protecting the natural values associated with the esplanade reserve or esplanade strip; or

(v) mitigating natural hazards; or

(b) to enable public access to or along any sea, river, or lake; or

(c) to enable public recreational use of the esplanade reserve or esplanade strip and adjacent sea, river, or lake, where the use is compatible with conservation values.

Change of Purpose of Local Purpose Reserves

17 Section 24A of the Act enables a Council to change the purpose of any Local Purpose Reserve. Common reasons for this are:

· Emphasise one set of features of a reserve relative to another.

· Allow a new activity or use which would not be consistent with the current purpose.

· Better specify or alter the statutory objectives of reserve management.

· Regularise an existing improper use.

Local Purpose (Road) Reserve and Dedication as Legal Road

18 A change to Local Purpose (Road) Reserve can be made to facilitate the new access road to the subdivision, which would not be permitted under the existing esplanade reserve status.

19 Once the change of purpose has been given effect to, a second step can be taken to confirm the reserve as legal road. Section 111 of the Act specifically empowers the Council to confirm any road reserve as legal road by resolution if the land is required.

20 The Owhiro Park subdivision requires legal road access to provide vehicle and utility access without the need for easements.

Public Notification

21 Under Section 24A(3)(b) of the Act, no public notification is necessary if the change is align the purpose of the reserve with a resource consent. As this is the case here, public notification is not required.

22 There is also no requirement for public notification prior to confirming the reserve as road, although the adjoining landowners' interests were considered during the consent process.

Delegations

23 The authority to change the purpose of a local purpose reserve under section 24A of the Act is with Council.

24 The authority to confirm the reserve as road under Section 111 of the Act is vested in Council but delegated to the Infrastructure Services and Networks Committee. For administrative ease, the two decisions are being referred to Council in this instance.

OPTIONS

Option One – Recommended Option

25 The Council changes Section 1 from Local Purpose (Esplanade) Reserve to Local Purpose (Road) Reserve and then confirms Section 1 as legal road.

Advantages

· The reserve purpose will be aligned with the applicable resource consent.

· The confirmation as legal road will meet the requirements of the applicable resource consent and provide ease vehicle and utility access.

· Subdivision plans will be able to vest and titles issued with legal road access.

· Amenity and ecological values, and public access to the balance Local Purpose (Esplanade) Reserve and adjoining Owhiro Stream will be enhanced.

Disadvantages

· There is a perceived reduction in open space reserve.

Option Two – Status Quo

26 The Council retains the current reserve purpose of Local Purpose (Esplanade) Reserve.

Advantages

· There is no perceived reduction in open space reserve.

Disadvantages

· The reserve purpose reserve purpose will not be aligned with the applicable resource consent.

· Subdivision plans may not be able to vest or titles issued without legal road access.

· A complex series of easements may be sought from the Council for rights of way and utilities through the reserve.

· Amenity and ecological values, and public access to the Local Purpose (Esplanade) Reserve and adjoining Owhiro Stream may not be enhanced.

NEXT STEPS

27 If the recommended option is supported by Council, a Gazette Notice recording the change of purpose of Section 1 from Local Purpose (Esplanade) Reserve to Local Purpose (Road) Reserve will be prepared. Once published in the New Zealand Gazette, the Gazette Notice will be registered on the certificate of title.

28 At the time the legalisation of the Owhiro Park subdivision is being completed, the certificate confirming Section 1 as legal road will be registered with LINZ.

Signatories

Author:

Paula Dickel - Property Officer Advisory

Authoriser:

Ruth Stokes - General Manager Infrastructure and Networks

Laura McElhone - Group Manager - Property Services

Jendi Paterson - Recreation Planning and Facilities Manager

Attachments

	Title	Page
a	Aerial Photo of Existing Local Purpose (Esplanade) Reserve	105
b	SO 496786	106
c	Owhiro Park Subdivision Layout Plan dated 25 April 2015	109

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision is consistent with Section 10 of the Local Government Act 2002 as it meets the needs of the community, provides infrastructure and is considered cost effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☐

This decision contributes to quality public recreation opportunities, environmental protection and supports city development.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The new road parcel to be dedicated will transfer from the Parks and Recreation Group to the Transport Group as a new road network asset at the same time that Stage 1 of the subdivision vests.

Financial considerations

There are no financial implications.

Significance

This decision is considered to be of low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

Discussion has been held with the Consent Holder's agent regarding the approval of the survey plan and the timing of completing the statutory actions.

Engagement - internal

Parks and Recreation Group, Transport Group, In-house Legal Counsel, City Planning

Risks: Legal / Health and Safety etc.

Advice has been incorporated about the need to manage the appropriate separation of Council's decision-making roles under the Reserves Act 1977 and its regulatory role under the Resource Management Act 1991.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

The Mosgiel-Taieri Community Board Chair has been informed of this report and no concerns have been raised.

DCC transport programme for the Regional Land Transport Plan

Department: Transport

EXECUTIVE SUMMARY

1 This report presents a preferred transport programme for 2018/19-2027/28 for Council endorsement.

2 The preferred transport programme must be identified now to allow DCC to compete at a national level for NZ Transport Agency (NZTA) co-funding for 2018/19-2020/21. This will occur through the Regional Land Transport Plan (RLTP) and the National Land Transport Programme (NLTP) processes. The initial deadline for submitting projects is 31 August 2017.

3 The RLTP timeframe is ahead of the Council’s own Long Term Plan (LTP) timeframe, however, as items submitted for consideration for the RLTP can be altered or deleted at various points after the 31 August 2017, there is some flexibility.

RECOMMENDATIONS

That the Council:

a) Approves the preferred transport programme for inclusion in the Regional Land Transport Plan, noting the programme can be refined at a later date.

b) Notes that the preferred transport programme will be included in the draft Capital Programme for the draft LTP and will be agreed through the Council's own LTP process.

BACKGROUND

4 The RLTP is a statutory document containing a strategic section (the region's land transport objectives, policies and measures for at least 10 years) and a programme of the region’s transport activities, as well as a number of other mandatory requirements.

5 To be considered to receive NZTA co-funding, projects must be included in the RLTP. NZTA Highways and Network Operations (NZTA HNO), and Territorial Local Authorities from across Otago submit projects for consideration by the Otago Regional Transport Committee (RTC) to be included in the Otago RLTP. The RTC decides what capital projects will be included in the RLTP, and assigns them a priority. RLTP’s from across the country are then used to develop the National Land Transport Programme (NLTP), to which national funding is allocated for three years.

6 RLTPs must be prepared every six years. The current Otago RLTP was prepared in 2015. The RLTP must be reviewed in its third year, completed by April 2018. The regional council is leading this review through the RTC.

7 The deadline for submitting projects for consideration for the RLTP is 31 August 2017, although amendments can be made during several periods after this time.

DISCUSSION

Developing the Capital Projects Programme

8 To develop the capital projects programme, a list of projects was first compiled then prioritised, through staff analysis and a Councillor workshop held in June 2017. Considerations included:

· The current Long Term Plan.

· Dunedin City Integrated Transport Strategy 2013, including the Focus Areas of safety, travel choices, centres, resilience, and freight.

· DCC wider strategic direction.

· Regional Land Transport Plan 2015 – 2021 and regional strategic direction.

· The draft Government Policy Statement for Land Transport Funding 2018/19 – 2027/28, including the Strategic Priorities of economic growth and productivity (key priority), road safety, and value for money.

· Timing factors, including interdependencies with other projects (including DCC transport and other projects, and NZTA HNO and Otago Regional Council projects).

· Deliverability.

· NZTA assessment and procurement policies.

9 In prioritising the projects, staff considered the areas of focus from the Integrated Transport Strategy 2013 and assessed the likely contribution of each project to each area of focus. This allowed projects to be ranked. The initial ranking was further developed to consider other factors, including Councillor views, the impacts if a project was delayed, and external factors affecting timing (for example if other partners such as the NZTA HNO were involved, or if the project was dependant on other projects being progressed).

The Capital Projects Programme

10 The capital projects programme recommended for inclusion in the RLTP is set out below. The programme in more detail is in Attachment A.

Capital project	Cost	Period	In Long Term Plan 2015/16 - 2024/25
Peninsula Connection	$35M	2018/19 – 2020/21	Yes
LED Street Light Renewal	$12M	2018/19 – 2020/21	Yes
Central City Upgrade	$24.5M	2018/19 – 2027/28	Yes
Dunedin Urban Cycleways	$18M	2018/19 – 2025/26	Yes
City to Harbour Connection	$10.5M	2018/19 – 2020/21	No
Tertiary Precinct Improvement Project	$6.1M	2018/19 – 2022/23	Included as unfunded
Mosgiel Town Centre and Arterial Routes	$100,000	2020/21	Included as unfunded
Total	$106.2M	2018/19 – 2027/28

11 Project costs are estimated only. The level of certainty on the project scope and costs depends on the stage of the project. The estimated cost of each project will be further refined as the project progresses. Funding for the Central City Upgrade and the Tertiary Precinct Project is only for the transport safety and accessibility aspects of the project, not an indication of the total project costs.

12 The Peninsula Connection, Central City Upgrade, and Dunedin Urban Cycleways projects are all included in the Long Term Plan 2015/16 - 2024/25 and the RLTP 2015 – 2021. These are important projects for the City and contribute to a number of focus areas in the Dunedin City Integrated Transport Strategy 2013.

13 The LED Street Light Renewal is also included in the Long Term Plan 2015/16 - 2024/25 and the RLTP 2015 – 2021. This project will replace Dunedin's aging street lights and install a citywide Tele Management System, saving energy and maintenance costs. The project also addresses concerns about street lights affecting night sky viewing.

14 The City to Harbour Connection project aims to improve pedestrian and cycle accessibility between these two areas, as existing links between the city centre and harbour are problematic.

15 The Tertiary Precinct Improvement project was included in the RLTP 2015 – 2021 and noted as unfunded in the LTP. The aim of this project is to improve the safety and accessibility of the Tertiary Precinct, with particular emphasis on the streetscape and pedestrian/cycling environment.

16 There is a need to understand the issues, network constraints and options for the Mosgiel town centre and arterial routes. It is recommended that problem investigation and data collection be undertaken in 2018/19 to 2019/20 (unfunded by NZTA), with the planning phases of the business case to start in 2020/21. Full project costs can be included in a future RLTP/LTP, once there is a clear understanding of the works needed. The planning and options analysis phases of a Mosgiel Safety and Accessibility Upgrade project was included in the Regional Land Transport Plan 2015 – 2021 and noted as unfunded in Long Term Plan 2015/16 - 2024/25.

17 A more detailed description of the projects is in Attachment B.

Problem identification studies

18 Further investigation and data collection is needed in some areas, to get a firm idea of the issues and opportunities. Over 2018/19 – 2020/21 it is proposed to undertake studies on freight movements, resilience, warehouse precinct accessibility, and Mosgiel town centre and arterial routes. This will involve both desktop analysis and surveys. NZTA co-funding would not be available for this work. A description of these studies is in Attachment B.

19 Two projects included in the RLTP 2015 – 2021 that require NZTA HNO and Council to work together have not been included in the proposed programme 2018/19. These are the Eastern Freight Bypass and the Strategic Corridors: Warehouse Precinct Accessibility. The studies on freight movements and warehouse precinct accessibility will provide the groundwork for these projects.

Other transport expenditure

20 In addition to the capital projects, DCC receives co-funding from NZTA for the minor improvements programme, the community road safety programme, and the maintenance, operations, and renewals programme. Costs for these ongoing projects is recommended for inclusion in the RLTP, along with the capital projects costs. Once these ongoing projects are submitted by DCC, they are included in the RLTP as a matter of course, and are not prioritised by the RTC.

21 The minor improvements programme is estimated to be $3M per year from 2018/19 to 2027/28 (to be inflation adjusted), an increase from the current annual budget of $1.5M. This programme will include major centres upgrades to improve the safety and accessibility of the main streets within Dunedin’s commercial shopping centres, and work improving safety and accessibility at intersections, corridors, traffic signals, and schools.

22 The community road safety programme is based on activities identified in the Dunedin Road Safety Action Plan. Education and advertising projects are undertaken to influence and change behavior of road users, focusing on the greatest risk areas as shown by the National Crash Analysis System and the Communities at Risk Register 2017. Areas of risk that will be addressed in the next three years include older road users, young drivers, intersections, distractions, pedestrians, cyclists, motorcycles, speed, and driving to the conditions. Estimated annual spend for 2018/19 to 2027/28 is $636, 333 (to be inflation adjusted).

23 Estimated annual spend for the maintenance, operations and renewals programme for 2018/19 to 2027/28 is currently being determined through development of the Council's Transport Asset Management Plan. Once costs are known, it is recommended that they are submitted as part of the preferred transport programme for NZTA funding.

24 DCC also undertakes transport work that is not subsidised by NZTA, and is therefore not submitted for inclusion in the RLTP. This includes footpath and carpark maintenance, and some road safety promotion work.

Alignment with the Long Term Plan

25 The Council is currently in the process of developing the LTP, including the Financial Strategy, the Infrastructure Strategy and the 10 year capital expenditure budgets. The Council will consider LTP budgets and reports in December 2017 for consultation in March 2018. The final LTP decision will be made in May 2018 and adopted in June 2018.

26 Including a project in the RLTP does not mean that the Council needs to commit to it through the LTP process. However, if the Council does not allocate the Council contribution through the LTP process, the projects will not receive funding from the NZ Transport Agency.

27 The NLTP timeframe is ahead of the Council’s own LTP timeframe. This means that the Council is required to consider transport priorities prior to considering other priorities. However, the RLTP/NLTP can be adjusted later to take LTP decisions into account – projects submitted for consideration for the NLTP can be altered or deleted at various points after the 31 August 2017 deadline, so there is some flexibility.

OPTIONS

Option One – Recommended Option

28 The Committee approves the Preferred Transport Programme set out in Attachment A for submission to the RLTP by the initial deadline of 31 August 2017.

Advantages

· Enables timely submission of the DCC Transport Programme for inclusion in the RLTP.

· Enables DCC activities to be eligible for NZTA funding.

· Includes projects that contribute to the Dunedin City Integrated Transport Strategy 2013, particularly the Focus Areas of safety, travel choices, centres, and resilience.

· The timing of the programme considers project current status, the benefits of the projects, and interdependencies with other projects.

Disadvantages

· Council will need to allocate funding and staff resources for these activities in the LTP.

· The transport programme in the NLTP may need to be later changed to align with the adopted LTP.

Option Two – Recommended Option with changes 29 The Committee approves the Preferred Transport Programme set out in Attachment A with changes, for submission to the RLTP by the initial deadline of 31 August 2017.

Advantages

· Likely to enable timely submission of the DCC Transport Programme for inclusion in the RLTP.

· Enables DCC activities to be eligible for NZTA funding.

· Could enable alignment of the programme with wider Council context through inclusion of additional projects, removal of projects, or cost and timetabling changes.

Disadvantages

· Some work may be needed to enable changes to be made to the programme before the initial deadline for submission to the RLTP of 31 August 2017.

· Council will need to allocate funding and staff resources for these activities in the LTP.

· The transport programme in the NLTP will need to be later changed to align with the adopted LTP.

Option Three – Put no submission forward for the RLTP

30 The Committee does not approve any programme for submission to the RLTP. This is not recommended as co-funding from NZTA is only available for activities included in the RLTP.

NEXT STEPS

31 The next steps to obtain NZTA co-funding for DCC's transport programme are as follows:

· Staff submit agreed projects from the preferred Transport Programme to NZTA by 31 August 2017.

· The Regional Transport Committee considers the regions transport capital projects for inclusion in the RLTP – September to October 2017.

· The Regional Transport Committee uses the special consultative procedure to publically consult on the draft RLTP – November to December 2017.

· The Regional Transport Committee submits the final RLTP to NZTA by April 30 2018.

· Final decision on projects that have been included in the NLTP is expected by the NZTA in July 2018.

Signatories

Author:

Anja McAlevey - Senior Transportation Planner

Authoriser:

Stacey Hitchcock - Business Administrator Transport

Richard Saunders - Group Manager Transport

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

	Title	Page
a	Preferred Transport Programme	119
b	Tranport Projects Description	121

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The transport programme delivers on the Integrated Transport Strategy focuses, particularly safety, travel choices, centres and resilience.

Māori Impact Statement

Tangata whenua will be consulted through the LTP and RLTP development processes.

Sustainability

The individual activities in the transport programme contribute to sustainability in different ways. The LED renewal will lead the reduced power consumption, will boost energy security, help reduce Dunedin's climate change and environmental effects, and contribute to a more sustainable and resilient city.

Making cycling safer and more attractive can contribute to sustainability.

The Road Maintenance Contract contains the following indicator: "Sustainable contracting environment. Work towards zero waste through reduce/reuse/recycle.”

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The preferred transport programme will contribute to the development of the LTP - see paragraphs 25 to 27 above.

Financial considerations

Development of the preferred transport programme is being undertaken within existing budgets. The preferred transport programme will contribute to the development of the LTP – see paragraphs 25 to 27 above.

Significance

This decision is considered to be of low significance under the Significance and Engagement Policy.

Engagement – external

The preferred transport programme will be consulted through the LTP and RLTP process.

Engagement - internal

Coordination with the LTP development process has been achieved through engagement with Corporate Policy. Further internal input will be obtained through the LTP development process.

Risks: Legal / Health and Safety etc.

If a preferred programme is not developed in time to include it in the RLTP, funding from NZTA may not be obtained.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The preferred transport programme will be consulted through the LTP and RLTP development processes.

Preferred transport programme 2018/19 – 2027/28

Planning


Options assessment
Options assessment
Detailed design and construction

Capital Transport Projects

Project	2018/19	2019/20	2020/21	2021/22	2022/23	2023/24	2024/25	2025/26	2026/27	2027/28	Total cost	In current LTP
Peninsula Connection	$14M	$14M	$7M								$35M*	ü
LED Street Light Renewal	$4M	$4M	$4M								$12M*	ü
Central City Upgrade	$0.5M	$1M	$2M	$3M	$3M	$3M	$3M	$3M	$3M	$3M	$24.5M*	ü
Dunedin Urban Cycleways	$0.5M	$2.5M	$2.5M	$2.5M	$2.5M	$2.5M	$2.5M	$2.5M			$18M	ü
Tertiary Precinct Improvement Project	$0.3M	$1.6M	$1.6M	$1.6M	$1M						$6.1M*	Noted as unfunded
City to harbour cycle/pedestrian connection	$0.5M	$5M	$5M								$10.5M
Mosgiel Town Centre and Arterial Routes			$0.1M								$0.1M	Noted as unfunded
Total cost per year	$19.8M	$28.1M	$22.2M	$7.1M	$6.5M	$5.5M	$5.5M	$5.5M	$3M	$3M	$106.2M

* Notes:

Costs are estimates only. They will be inflation adjusted before inclusion in the RLTP.

Peninsula Connection costs assume $14M spend in 2017/18.

LED Streetlight Renewal costs assume $2M spend in 2017/18. This is a conservative estimate, and could be more, depending on how quickly the lights and TMS can be procured and installation started.

Funding for the Central City Upgrade and the Tertiary Precinct Improvement Project is only for the transport safety and accessibility aspects, not an indication of the total project costs.

Ongoing Projects

In addition to the capital project costs, the following estimated annual costs from 2018/19 to 2027/28 are recommended for inclusion in the RLTP:

· Minor improvements programme $3M.

· Community road safety programme $636,333.

· Maintenance, operations and renewals (costs to be determined through the development of the Transport Asset Management Plan).

Council

29 August 2017

Proposed transport capital projects 2018/19 – 2027/28

Peninsula Connection

The Peninsula Connection Project will complete a series of improvements to Portobello Road and Harrington Point Road (together ‘Peninsula road’). These improvements aim to improve safety for all road users, provide for walking and cycling, and improve efficiency and travel time reliability.

The Peninsula road is a key commuter route and provides access to the Otago Peninsula. It is an important tourist route to the key peninsula tourist destinations. The main problem is the safety of the route. This is a direct function of its narrow width, winding alignment and mixed users including general traffic, commuters, tourist and cyclists. There is a high accident frequency with accidents ranging from minor to severe. Journey times are also compromised by tight bends with poor visibility, narrow lanes, the absence of pull off areas for slow vehicles, and inundation of the carriageway during high (spring) tides and storm events. Maintenance demands are high, for both the verge and carriageways where sea and wave inundation routinely occurs, and the dilapidated historic seawall.

The planned improvements include reclamation of an average 6.0 m width of the Otago Harbour, construction of a new rock seawall, construction of widened and raised road surfaces, the provision of a shared cycle/pedestrian space, and other related safety improvements.

If existing problems are not addressed, they are anticipated to increase with sea level rise and traffic growth, particularly as tourism numbers are gradually increasing along the corridor.

Detailed designs have been completed, and construction is expected to start in October 2017. The project is in the Regional Land Transport Plan 2015 – 2021 and the Long Term Plan 2015/16 - 2024/25 ($20.35M over 3 years). This cost is lower than now expected.

Total cost $35M (2018/19 - 2020/21. Spending of $14M is anticipated for 2017/18).

LED Street Light Renewal

Dunedin's street lights need to be replaced. They are coming to the end of their useful life and are failing more often than is normal.

The project involves a one-to-one replacement of existing High Pressure Sodium (HPS) lights with LED lights. Switching to LEDs will save both energy and maintenance costs compared to using HPS lights.

A citywide Tele Management System is also planned. This will allow lights to be dimmed or made brighter, faults could be instantly reported, energy consumption could be monitored, and additional systems could be supported (such as electric vehicle charging and traffic sensors). Such a system could help create a future focussed smart city image, embracing technology.

To address concerns about street lights affecting night sky viewing, human health and wildlife, all LEDs will be fully shielded, and careful use made of light spectrum and dimming profiles.

Planning is underway, and installation is expected to begin in the third quarter of 2017/18. Spending of $2M is anticipated in 2017/18. Depending on project progress, this spending could be exceeded to take advantage of a 85% NZTA co-funding rate offered for 2017/18 (but would remain within the budget in the Long Term Plan 2015/16 - 2024/25). This would reduce project costs in later years.

The project is in the Regional Land Transport Plan 2015 – 2021 and the Long Term Plan 2015/16 - 2024/25 ($6.15M over 2 years). This cost and scope are lower than now expected.

Total cost $12M (2018/19 - 2020/21. Spending of $2M is anticipated in 2017/18.)

Central City Upgrade

The aim of the Central City Upgrade is to improve safety, accessibility and amenity in the central city area. The project will increase safety, particularly for pedestrians and cyclists, and contribute to a more vibrant, thriving central city environment.

The central city is the area where most of Dunedin’s commercial activity occurs. It has the highest concentration of pedestrians, and the highest levels of conflict between different modes. The current design of the transport network revolves around traffic movement, and vehicle speeds are higher than desirable for an area of high pedestrian activity. Consequently, most of Dunedin’s crashes occur in the central city.

The project is part of Council's Central City Plan, and has been generated from an overarching transport business case that covers safety and accessibility in Central Dunedin.

The area covered is from Jetty Street in the South to Frederick Street in the North, and from the Harbour in the East to Smith Street in the West. The priority sections to be completed first are George, Princes and Lower Stuart Streets.

Improvements are likely to include safety upgrades at high risk intersections, improvements to the pedestrian network, creation of pedestrian spaces or shared spaces, reduction in traffic speeds, changes to parking, improvements to street furniture, and creation of open spaces/landscaping.

The next stage of the project is to develop concept designs and start working on the Detailed Business Case for the early stages.

The project is in the Regional Land Transport Plan 2015 – 2021 and the Long Term Plan 2015/16 - 2024/25 ($19.8M over 8 years). This cost is lower than now expected.

Total cost 24.5M (2018/19 - 2027/28) (only includes transport related costs – the whole Central City Upgrade project costs will be higher).

Dunedin Urban Cycleways

Dunedin’s urban cycleways programme has a focus on road safety, and on providing an appropriate level of service to encourage the uptake of cycling for everyone. The NZTA is working closely with the Council to develop the city’s cycling infrastructure, and is supporting the programme with project funding and guidance.

The programme is currently focused on areas of the city centre. Part of the project will improve the safety of the roads connecting the NZ Transport Agency’s cycle lanes on the SH1 one-way pair. The project will also improve connections to and around the harbour, linking SH88 Ravensborne Path with the Peninsula Connection road widening project. The Council is also supporting the Tunnels Trust to develop an off-road route through and between the Wingatui and Caversham Tunnels.

Dunedin’s urban cycleways programme will continue to build on existing and future planned investment to establish primary routes and improve road safety in adjoining catchment areas. Future planning will build on the key ‘spines’ created by the SH1 one-way pair, Tunnels Trail, Peninsula Connection and existing separated route to Dunedin’s southern St Kilda beach. New primary routes will be planned along Albany Street to the Harbour, North East Valley, and to and from the Caversham and Wingatui Tunnel entrances. Secondary networks will be developed and road safety improved to support the residential and employment catchments in Leith Valley, Green Island, Abbotsford, Kaikorai Valley and Wakari. The programme will also look for opportunities to connect Dunedin to the developing Great Rides and Heartland Rides national network.

Wherever possible, cycleways will be coordinated with other projects. For example, cycleways planning and delivery for Albany Street is likely to be coordinated with the Tertiary Streets Improvement Project.

The programme is in the Long Term Plan 2015/16 - 2024/25.

Total cost $18M (2018/19 - 2025/26)

Tertiary Precinct Improvement Project

The aim of the Tertiary Precinct Safety and Accessibility Upgrade is to improve the safety and accessibility of the Tertiary Precinct, with particular emphasis on the streetscape and pedestrian/cycling environment. The streets around Dunedin’s tertiary institutions are not an attractive environment to encourage and support active and public transport use, and there are some known safety issues.

The project has been generated from the overarching business case that covers safety and accessibility in Central Dunedin. The key driver for the business case is to improve safety, particularly for pedestrians and cyclists, with the aim to reduce the number of deaths and serious injuries on the road network. It is a priority project for the Tertiary Sector Steering Group, which is a partnership between DCC, University of Otago and the Otago Polytechnic.

In 2014 the Tertiary Precinct Safety and Accessibility Upgrade project was progressed with the development of a Tertiary Streets Improvement Options Report. The overarching objectives for the project were:

· Establish the Tertiary Precinct as a destination (not a through route);

· Establish future focussed, multi-purpose streets and an environment that enhances lifestyle as well as safety;

· Improve the pedestrian and cycling experience in and around the tertiary campuses;

· Establish improved network connections between tertiary campuses, central city, harbour and Water of Leith;

· Address existing and potential future safety issues; and

· Maintain and improve wider transport network connections and functionality.

The project area is bounded by Albany Street, Anzac Avenue, Dundas Street and Cumberland Street (SHq/one-way southbound). The priority streets for all three partners are Union Street, Albany Street, Clyde Street and Harbour Terrace.

The concept estimates for changes in the priority streets at a medium investment level are approximately $6 million. This estimate excludes project management and developed design costs, which are estimated at $300,000. The priority streets are expected to be completed from 2018/19 to 2022/23.

It is expected that the project will continue to be funded jointly between the partners.

The project was consulted on as an unfunded item in the Long Term Plan 2015/16 - 2024/25.

City to harbour cycle/pedestrian connection

The aim of this project is to improve the pedestrian and cycle connection between the city centre and harbour. Existing links include the level-crossing at St Andrew Street, a heritage pedestrian bridge over the railway tracks behind the Railway Station and a convoluted route across Castle Street and Wharf Street via the Jetty Street road bridge. These existing connections have a number of issues including accessibility for cyclists or mobility impaired users, delay and directness of route, and safety issues.

The railway and the Eastern Bypass freight route cause severance and reduce accessibility for active transport users. Possible solutions include a fully accessible bridge, an at-level rail crossing, or a tunnel.

An improved connection for pedestrians near the southern edge of the city centre would benefit the developing Warehouse Precinct and other land use change around the Queens Garden area. An improved cycle connection will help cyclists from the Peninsula and south Dunedin residential area access that southern city centre area.

This project is related to the Central City Upgrade, and the problem identification studies on Freight Movements and Warehouse Precinct Accessibility.

Total cost $10.5M (2018/19 - 2020/21)

Mosgiel Town Centre and Arterial Routes

Mosgiel is one of Dunedin’s principal centres. Council’s Integrated Transport Strategy ranks the safety and accessibility of the Mosgiel town centre as a high priority, due its poor crash history and the particularly high proportion of elderly residents and young families. These road users are especially dependent on good pedestrian and cycling facilities and high levels of access for those with mobility-impairments.

The key challenge for the Council is to manage traffic and freight demands in a way that enables amenity and safety improvements for Mosgiel town centre, particularly for pedestrians and cyclists. This is especially important given past and projected growth in Mosgiel. Since the 1990s Council has been working on determining the arterial road network necessary for Mosgiel Taieri, including a possible bypass directing heavy traffic around the town centre. There is a need to understand the issues, network constraints and options for Mosgiel, to help the planning and implementation of changes.

This project will require collaboration with the NZ Transport Agency, who is responsible for the main street of the commercial centre, SH87 (Gordon Road).

The planning and options analysis phases of a Mosgiel Safety and Accessibility Upgrade project was included in the Regional Land Transport Plan 2015 – 2021 and noted as unfunded in Long Term Plan 2015/16 - 2024/25.

Problem investigation and data collection is proposed for 2018/19 to 2019/20 (unfunded by NZTA), with the planning phases of the business case to start in 2020/21, cost $100K.

Problem identification studies 2018/19 – 2020/21

Expected spending on these studies is $130,000 from 2018/19 – 2020/21. NZTA co-funding would not be available for these studies.

Mosgiel Town Centre and Arterial Routes

See discussion above.

Freight Movements Study

Goods moved by freight are an important part of Dunedin’s economy, and the Port of Otago has a vital role in the Otago/Southland freight story. However, the movement of freight through some areas of the city conflicts with land uses, and people’s use and enjoyment of those areas.

Alternative routes for some freight have been promoted. An "Eastern Bypass" freight route is used by heavy vehicles travelling from the south to the Port. The route is operating well, and travel time reliability and road safety are not high priority issues. Although intersection improvements and signage is planned, these will not achieve a wider objective to remove heavy vehicles from the city centre. They will also not resolve conflicts with rail services. The possibility of an inland port has also been raised, which could reduce the number of heavy vehicles travelling through the city centre.

Understanding the issues, network constraints, options and opportunities for freight movement through Dunedin will help DCC, NZTA, Kiwirail and freight industry to plan and implement changes. It will also provide the evidence needed for the Council and tis transport partners to work with other sectors to achieve the city’s goals.

Resilience of the transport network

Some of Dunedin's key transport infrastructure lifelines are potentially vulnerable to uncontrollable events, such as natural disasters – flooding, storm surge, earthquakes, slips and slumps, or heavy snow. There are not always adequate alternate routes available.

Rising sea levels and changing weather patterns as a result of climate change are expected to have an impact on Dunedin's transport network in future years. Coastal and low lying areas (such as South Dunedin) will be particularly vulnerable to sea level rise. Higher rainfall and more frequent, more severe storm events may lead to more frequent and larger slips, more flooding and wetter ground conditions. This could result in closures on key transport routes and increased risk of asset failures, with associated rising maintenance, repair and renewal costs.

Work has already begun on future proofing the Peninsula road. This study will enable Council and partner agencies to take a strategic approach to prioritising where and how the transport network should be protected and secured in the future.

Warehouse Precinct Accessibility

NZ Transport Agency’s State Highway 1/one way pair through central Dunedin has an important function for freight, regional transport and access through central Dunedin for local traffic. However, the current configuration creates severance between the southern part of the central city and the developing ‘Warehouse Precinct’. The form and function of both Crawford and Cumberland Streets is detrimental to the accessibility and amenity of the southern central city area.

Easter Sunday Trading Policy

Department: Customer and Regulatory Services

EXECUTIVE SUMMARY

1 The 2016 Amendment to the Shop Trading Hours Act 1990 allows territorial authorities to create a local policy to allow Easter Sunday trading in its area. If adopted, an Easter Sunday trading policy means that opening to trade is optional, however shops cannot open to trade on Easter Sunday unless a policy is adopted.

2 This report seeks a decision from the Council on a request from the Otago Chamber of Commerce to consider the introduction of an Easter Sunday Trading Policy. The request from the Chamber is Attachment A.

3 Some pre engagement consultation has been carried out in order to ascertain the issues for consideration should the Council decide to proceed. A draft Statement of Proposal and Policy is attached to this report (Attachment B). If the Council decides that it wishes to adopt a local policy, it must consult the community using the special consultative procedure.

RECOMMENDATIONS

That the Council:

a) Approves the draft Easter Sunday Trading Policy for the purpose of consultation.

b) Decides to commence the special consultative procedure.

c) Appoints the members of the Hearings Committee as follows:

i) Councillor Andrew Whiley (Chair);

ii) Councillor Marie Laufiso;

iii) Councillor Kate Wilson;

iv) Councillor Damian Newell.

BACKGROUND

4 The Shop Trading Hours Act 1990 (the Act) was amended in 2016 to enable territorial authorities to decide whether retailers in their districts can open on Easter Sunday. Under the change territorial authorities can now create local policies to allow shop trading across their entire district or in limited areas on Easter Sunday.

5 Without a Policy, current restrictions apply in that on Easter Sunday only pharmacies, restaurants, souvenir shops and garden centres are able to trade. Licensed premises (including restaurants) are also able to trade, however they subject to restrictions imposed by the Sale and Supply of Alcohol Act limiting the sale of alcohol to people present on premises for the purpose of dining.

6 If the Council decides to adopt a local policy to allow shop trading on Easter Sunday, it must consult the community using the special consultative procedure.

7 Local policies cannot control or override shop trading provisions in other legislation, such as defining specific opening hours or determining what types of shops may open. Restrictions already in place pursuant to the Sale and Supply of Alcohol Act 2012 are not affected by such a policy.

8 The Amendment act acknowledges that Easter Sunday continues to be a day of significance across New Zealand and some people would rather not work on this day. Shop employees are able to refuse to work on Easter Sunday and employers must not compel or treat shop employees adversely if they refuse to work on Easter Sunday.

9 The introduction of an Easter Sunday Trading Policy does not compel businesses to open on Easter Sunday however it gives them the option to trade should they wish to do so.

DISCUSSION

10 Some councils have already adopted policies while others have chosen not to or are currently consulting:

· Queenstown Lakes and Central Otago Districts – both have adopted policies covering their entire districts.

· Invercargill City – carried out public consultation and did not adopt a policy.

· Waitaki District – carrying out consultation.

· Auckland Council – consultation completed. Decision will be made late August 2017.

· Hamilton Council – voted not to adopt a policy in July 2017.

· Wellington City Council – Council has discussed but have not considered a policy.

· Christchurch City Council – Council has not considered a policy.

11 The Otago Chamber of Commerce consider there is a need for Easter Sunday trading to be considered and have requested that the Council consider the introduction of a policy.

12 Some pre engagement has been carried out in order to identify the considerations relevant to a wider discussion on the issue. Pre engagement consultation included the People's Panel with 67 responses being received, as well as communication with church groups and unions.

13 Issues raised in the pre engagement consultation included:

a) Impact on employees/families at Easter.

b) Religious beliefs, Christian celebration.

c) Need to protect employee's rights.

d) Should not be compulsory for retailers or employees.

e) Potential for tourism and associated economic benefits.

f) If a policy is to be adopted needs to be well in advance of Easter 2018.

14 The attached statement of proposal and draft policy (Attachment B) outlines the proposed policy and the issues relevant for public discussion on the proposal. Should a policy be adopted it can either cover the entire area of the city, or nominate specific areas where the policy may apply.

OPTIONS

Option One – Recommended Option – Adopt the draft Easter Sunday Trading Policy and commence a special consultative procedure.

15 The Council would adopt the draft policy and commence the special consultative procedure in early September.

Advantages

· Allows the community to have a say on this issue.

· Provides the opportunity to have a local policy in place by Easter 2018, if there is community interest.

Disadvantages

· The costs of undertaking a Special Consultative Procedure (SCP) would be incurred.

Option Two – Take no further action in developing an Easter Sunday Trading Policy

16 The Council will take no further action in considering an Easter Sunday Trading Policy, and the status quo in terms of restrictions on shop trading on Easter Sunday would continue to apply.

Advantages

· No further cost to the Council as the cost of a Special Consultative Procedure are avoided

Disadvantages

· The opportunity to have a policy in place by Easter 2018 is lost.

· Denies the community the ability to have a say on an issue which may be of interest.

NEXT STEPS

17 If the Council resolves to approve the draft Easter Sunday Trading Policy for the purpose of consultation the special consultative procedure will need to be followed prior to the final consideration of a policy. The timeline for a special consultative process is noted below.

29 Aug 2017	Council decision to proceed with the consideration of a draft policy and commence a special consultative procedure.
4 Sept – 4 Oct 2017	Special consultative procedure commences and runs for one month.
5 Oct – 20 Oct 2017	Summarise feedback and prepare report for public hearings process.
20 Oct – 28 Nov 2017	Hearings process – hearings and deliberations and preparation of report back to the Council.
12 Dec 2017	Council meeting – adopts or declines Local Easter Sunday Trading Policy
18 Apr 2018	Easter Sunday

Signatories

Author:	Adrian Blair - Group Manager Customer and Regulatory Services
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
a	Otago Chamber of Commerce Request	132
b	Draft Statement of Proposal	133

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities, if and when the Council consult with the community regarding the demand for a local policy on Easter Sunday trading.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Easter Sunday trading potentially contributes to the economic vitality and vibrancy of the city.

Māori Impact Statement

The proposal to consult with the community on development of an Easter Sunday Trading policy has no specific implications for Māori.

Sustainability

There are no specific implications of this decision for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This decision has no implications for Council's Long Term Plan, Financial or Infrastructure strategies.

Financial considerations

There will be a cost associated with the Special Consultative Procedure including the cost of preparing and having available a summary of the Statement of Proposal. This cost will be met from existing budgets.

Significance

The significance of the decision is considered med – high in terms of the Councils Significance and Engagement Policy with regard to community interest and involvement.

Engagement – external

Informal feedback was sought from Otago Chamber of Commerce, the People's Panel, Combined Christian Groups Ministry Support Group, The Catholic Institute, First Union and the Council of Trade Unions Otago Affiliate.

Engagement - internal

Input to this report was provided by Enterprise Dunedin Economic Development Programme Manager; Manager Civic and Legal; Corporate Policy Group and Customer & Regulatory Services.

Risks: Legal / Health and Safety etc.

There have been no legal risks identified.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

This report has no specific implications for Community Boards.

Electoral System for Future Local Authority Elections

Department: Corporate

EXECUTIVE SUMMARY

1 The Council is required by Section 27 of the Local Electoral Act 2001 to make a decision by 12 September 2017 if it wishes to change the electoral system to be used for the 2019 triennial general election.

2 This decision is not mandatory – the current system will continue to apply unless changed either by Council resolution or as a result of a poll of electors. However, the Council is obliged to give public notice of the right of electors to demand a poll. That notice must be given by the Council not later than 19 September 2017.

RECOMMENDATIONS

That the Council:

a) Confirms the present electoral system of Single Transferable Vote; or

b) Alters the electoral system to the First Past the Post system; or

c) Considers whether it wishes to undertake a poll on the matter; or

d) Makes no decision and gives the statutory public notice of the right of electors to demand a poll.

Introduction

3 The Council is required by Section 27 of the Local Electoral Act 2001 (the Act) to make a decision by 12 September 2017 if it wishes to change the electoral system to be used for the 2019 triennial general election.

4 The Act prescribes a choice of two electoral systems that may be used in Council elections:

· First Past the Post (FPP); and

· Single Transferable Vote (STV).

5 As the Council's current electoral system is STV, any decision to change electoral systems prior to the next local elections, means a change from STV to FPP.

BACKGROUND

6 In September 2002, after consulting with Community Boards, and having considered the feedback from the public it received after conducting a public education campaign on the electoral systems options, the Council resolved to retain FPP. A valid demand for a poll was received from a specified number of electors in the required timeframe, and a poll was held on 4 April 2003. This put in place the current STV electoral system for the 2004 and 2007 elections. Subsequently, the Council decided to retain the STV system for the 2010, 2013 and 2016 elections.

DISCUSSION

7 The Council is not required by law to make a decision on its electoral system for the 2019 triennial election - the current system will continue to apply unless changed either by Council resolution or as a result of a poll of electors.

8 In addition to the Council resolving to change the present system there are two further ways by which the electoral system may be changed, being:

a) as a result of a poll demanded by electors; or

b) as a result of a poll held on the initiative of the Council.

a) Poll Demanded by Electors

i) Section 29 of the Local Electoral Act provides that a specified number of electors equal to or greater than 5% of those enrolled as eligible to vote at the previous general election of the local authority (4,365), may demand that a poll be held on a proposal by those electors, that a specified electoral system be used at the next two triennial elections of the local authority and its Community Boards.

ii) The Council is obliged to give public notice of the right of electors to demand a poll. That notice must be given by the Council not later than 19 September 2017.

b) Poll Held at the Initiative of the Council

iii) The Council may, no later than 21 February 2018 resolve that a poll be held on a proposal that a specified electoral system be used for the next two triennial general elections of the local authority and its Community Boards.

iv) If any poll is held, the electoral system adopted or confirmed must be used (i.e. the result is binding):

a) for the next two triennial general elections; and

b) for all subsequent general and other elections until the Council passes a further resolution to change the electoral system or a further poll is held, whichever occurs first.

9 If a poll is held by 21 May 2018 the electoral system will apply for the 2019 and 2022 elections. If a poll is held after 21 May 2018 the electoral system will apply for the 2022 and 2025 elections.

10 The estimated costs of any poll would be approximately $160,000 plus GST (which is unbudgeted).

Summary of Timeframes

Last date by which action can be taken	Action/Resolution
12 September 2017 (or earlier)	Local authority resolution on electoral system (S27) – optional
19 September 2017 (or earlier)	Public notice on electoral system (S28) – mandatory
28 February 2018	Last date to receive demand for poll on electoral systems for the 2019 elections (S30) Last date for local authority to resolve to hold poll on electoral systems for the 2016 elections (S31)
21 May 2018 (or earlier)	Last date to conduct poll on electoral systems for 2019 elections (S33)

OPTIONS

Option One - STV

· The system (as prescribed by the Local Electoral Act) has been used for the last five elections by both the Dunedin City Council and by the Otago/Southern District Health Boards when it has held elections.

· Voters rank candidates in order of preference and may rank as many or as few candidates as they wish for each election.

Option Two - FPP

· The system has always been used by the Otago Regional Council and was previously used by the Dunedin City Council and the Otago District Health Board.

· Voters tick the candidates for whom they wish to vote for each election, and may vote for up to as many candidates as there are vacancies for each election on the ballot paper.

11 Whichever system is chosen, it is likely that there will still be a mix of electoral systems on the ballot papers. District Health Boards are required legislatively to use the STV system. It has been argued that a mix of voting systems on the ballot papers appears to confuse some voters. Therefore irrespective of which system is chosen, a level of confusion may remain.

12 In 2008 the Department of Internal Affairs, in conjunction with LGNZ and the Society of Local Government Managers Electoral Working Party, commissioned Associate Professor Janine Hayward from Otago University's Department of Politics to prepare information on the options for electoral systems for local elections to help councils with this decision. This was intended to be an independent and neutral explanation of the advantages and disadvantages of FPP and STV electoral systems and designed to assist councils in considering the options and as a basis for information to local communities. Her analysis is included as Attachment A.

REPRESENTATION REVIEW

13 In the past, there has been some debate among Councillors as to whether the Electoral System decision and Representation Review could be carried out concurrently, as certain representation arrangements may lend themselves more favourably to one or other electoral system. This is not possible as the timeframes for the processes are different. The Local Electoral Act requires councils to consider their electoral system decision ahead of their Representation Review and does not permit linking the two processes.

14 The Dunedin City Council did conduct a Representation Review in 2015 which was chaired by Associate Professor Hayward. The review resulted in the election of the Dunedin City Council being determined by an at-large election. While consideration of the voting system did not form part of the Representation Review, the panel made a number of comments about STV and at-large elections including the following:

“The Review Team also heard concerns that at-large elections are extremely expensive for candidates. At-large elections will not affect the cost of television, on-line, radio or newspaper advertising for candidates. Furthermore, under STV, a candidate will only have to win 6.7% of the vote to be elected (or a quota of approximately 2,500 votes based on 2013 voter turnout), which can be achieved by candidates targeting support in their local communities where they are well known. The Review Team encourages Council to consider additional STV education in the lead up to Council elections to ensure that the benefits of the voting system are well understood by potential candidates.

Finally, we heard that elections at-large could lead to the election of residents from only some parts of Dunedin, or from only wealthier Dunedin communities. This may have been the case under the first-past-the-post electoral system that produces extremely disproportional results in multi-member constituencies. But if diverse candidates stand for election, STV will increase the chances that diverse candidates are elected. The election results will reflect the voting preferences of 93.3% of the eligible votes cast at-large. The effect of the voting system is a very important issue. Our recommendation that Dunedin introduce at-large elections is contingent on the continued use of STV. If Dunedin were to return to first-past-the-post in Council elections in the future, the Review Team urges Council also to reconsider elections at-large.”

15 The full report is available on the Council’s website at https://tinyurl.com/representation-review.

NEXT STEPS

16 The Council needs to consider the two electoral systems available to it for the 2019 triennial general elections and be aware of the timelines if it considers a change in the electoral system is appropriate.

Signatories

Author:	Sandy Graham - General Manager Strategy and Governance
Authoriser:	Sandy Graham - General Manager Strategy and Governance

Attachments

Title

Page

The Local Government Electoral System Option 2014 (from SOLGM Code of Good Practice for the Management of Local Authority Elections and Polls 2016)

147

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the strategic framework because this is a matter that is for the Council to decision whether or not the electoral system will change or remain the same.

Māori Impact Statement

There are no specific known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no known financial implications, other than the unbudgeted costs of a decision to undertake a poll already discussed within this report.

Significance

This decision is not significant in terms of the Council's Significance and Engagement Policy. Additionally, the Local Electoral Act 2001 does not require this decision to be made using the special consultative procedure.

Engagement – external

No external engagement has been undertake, as this will occur if Council decides to undertake a poll on this matter.

Engagement – internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards have not been consulted on this matter but the electoral arrangements chosen will apply to Board elections.

Elected Member Remuneration Rates for 2017/18

Department: Corporate

EXECUTIVE SUMMARY

1. The Remuneration Authority (the Authority) has reviewed the remuneration levels for elected members for the 2017-18 financial year and set new rates for the Mayor, Councillors and Community Board members, effective from 1 July 2017.

2. They have also reviewed various hearing fees and allowances including how mileage allowances are calculated.

RECOMMENDATIONS

That the Council:

a) Notes the new remuneration rates for 2017/18 for the Mayor, Councillors and Community Board members effective from 1 July 2017.

b) Notes the changes to the various fees and allowances payable to elected members effective from 1 July 2017.

discussion

3. The Remuneration Authority (the Authority) recently asked Councils to provide feedback on a discussion document related to remuneration matters.

4. The Dunedin City Council provided feedback following discussion of the issues at its meeting on 30 May 2017.

5. The Authority subsequently released its determination and an explanatory note on 27 July 2017. The note is provided as Attachment A.

6. As a consequence, base level remuneration rates have been changed with a 1.7% adjustment for all Dunedin City Council elected members as follows:

Position	2016/17	2017/18	$ Change
Mayor	$146,767	$149,262	$2,495
Deputy Mayor/ Chair of ED	$71,912	$73,136	$1,224
Committee Chairperson	$67,764	$68,917	$1,151
Subcommittee Chairperson	$60,636	$61,667	$1,031
Councillor	$55,318	$56,258	$940

7. Community Board remuneration has also been increased by 1.7% (effective from 1 July 2017) as follows:

Community Board	2016/17	2017/18	$ Change
Mosgiel-Taieri Community Board Chair	$18,270	$18,581	$311
Board Member	$9,135	$9,290	$155

Otago Peninsula Community Board Chair	$15,428	$15,690	$262
Board Member	$7,714	$7,845	$131

Saddle Hill Community Board Chair	$15,631	$15,897	$266
Board Member	$7,816	$7,949	$133

Strath Taieri Community Board Chair	$14,210	$14,452	$242
Board Member	$7,105	$7,226	$121

Waikouaiti Coast Community Board Chair	$15,225	$15,484	$259
Board Member	$7,613	$7,742	$129

West Harbour Community Board Chair	$15,631	$15,897	$266
Board Member	$7,816	$7949	$133

8. The vehicle mileage allowance has been reviewed and changed with the Authority removing the “30km rule” in an effort to better align expense payments to what a self-employed person may claim. The rate for mileage has also been changed to take account of electric and hybrid vehicles. Members may claim between 73-81 cents/km for the first 10,000km of local authority related travel (where no vehicle is supplied) and 37 cents/km for all local authority related travel in excess of that. A time travel allowance is also available to members who travel noting that the threshold of one hour prior to claiming the allowance remains.

9. The Authority has also reviewed the rates for RMA hearings and fees for District Plan hearings and standardised these payments. They have also provided clarity around what preparation and deliberation time may be considered for remuneration.

10. These matters are detailed fully in the determination. Note that the full determination has not been included for size reasons but can be accessed at https://tinyurl.com/LG-Determination

OPTIONS

11. No options have been provided as this report is administrative.

NEXT STEPS

12. Staff will ensure that the new remuneration levels are applied as soon as possible and members will have any increases back dated until 1 July 2017.

13. Information on changes to the allowances and how this will be administered will be circulated in advance of the next pay period.

14. Details of the remuneration changes will also be reported to Community Boards at their next round of meetings.

Signatories

Author:	Sandy Graham - General Manager Strategy and Governance
Authoriser:	Sue Bidrose - Chief Executive Officer

Attachments

	Title	Page
a	Local Government Members (2017/18) Determination 2017	180

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Elected member remuneration is not linked to any specific strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The new levels of remuneration will be included in the Annual Plan.

Financial considerations

The proposed change has been included in the Civic budget although any changes will not be confirmed until after the representation arrangements have been finalised.

Significance

This decision is of low significance in terms of the Significance and Engagement Policy.

Engagement – external

There has been no external engagement other than with the Remuneration Authority.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards have been provided with the details of their remuneration.

	Title	Page
a	Establishment of the Rates Funding Advisory Panel	174
b	Extract from Committee Structures and Delegations Manual	175

Mayor	Mayor Dave Cull
Deputy Mayor	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Conrad Stedman
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

	Title	Page
A	Minutes of Council held on 1 August 2017	16

	Title	Page
A	Minutes of Community and Culture Committee held on 15 August 2017	28

	Title	Page
A	Minutes of Economic Development Committee held on 14 August 2017	35

	Title	Page
A	Minutes of Infrastructure Services and Networks Committee held on 14 August 2017	39

	Title	Page
A	Minutes of Planning and Environment Committee held on 15 August 2017	50