Grants Subcommittee



Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 08 August 2017, commencing at 9.00 am





Aaron Hawkins


Deputy Chairperson

Andrew Whiley



Marie Laufiso



Chris Staynes



Christine Garey





Ms Sandy Graham (General Manager Strategy and Governance), Paul Coffey (Senior Community Advisor), Tammy Jackman (Events Special Projects Co-ordinator) and Wai Piggott (Financial Analyst)


Governance Support Officer      Jennifer Lapham




1       Public Forum

There was no Public Forum.   


2       Apologies


Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:


Accepts the apology from Alison Copeman for absence and Cr Whiley for lateness.


Motion carried (GS/2017/049)


3       Confirmation of agenda



Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:


Confirms the agenda without addition or alteration


Motion carried (GS/2017/050)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:


a)     Notes  the Elected or Independent Members' Interest Register and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2017/051)







Resolution to exclude the public

Moved  (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  iD Dunedin Fashion Inc


The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.



The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Cherry Lucas, Margo Barton, Darryl McNamara and Simon Eddy, be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the ID Fashion event.  This knowledge, which will be of assistance in relation to the matter to be discussed, is relevant to that matter because the ID Fashion Board are providing a presentation on the event.


Motion carried (GS/2017/052)





The meeting went into non-public at 9.05 am .