Infrastructure Services and Networks Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 14 August 2017, commencing at 1.05 pm

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Damian Newell

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Andrew Whiley

 

 

IN ATTENDANCE

Ruth Stokes (General Manager, Infrastructure and Networks), Sue Bidrose (Chief Executive Officer), Chris Henderson (Group Manager Waste and Environmental Solutions), Catherine Irvine (Solid Waste Manager), Tom Dyer (Group Manager, 3 Waters), Richard Saunders (Group Manager, Transport), Jendi Paterson (Recreation Planning and Facilities Manager), Anja McAlevey (Senior Transportation Planner) and Nick Sargent (Transport Strategy Manager), Gareth Jones (Acting Parks Manager), Felicity Sime (Partnership and Programme Co-Ordinator, Parks and Recreation), Josh Von Pein (Transport Delivery Manager), Bruce Hall (Information Support), Rachael Eaton (Recreation Planning and Facilities Manager, 3 Waters) and Mary McLaughlin (Communications Advisor)

 

 

Governance Support Officer      Wendy Collard

 

 

1       Public Forum

1.1    Proposal to name a new road off Riccarton Road East

 

On behalf of AKGO Ltd, Amin Osama from Gallaway Cook Allan tabled and spoke to the meeting in support of the proposal to name a new road off Riccarton Road East – Wakefield Wynd.  Mr Osama requested that the Committee approve the developer's preference of Wakefield Wynd. 

Mr Osama responded to questions regarding the preference of "Wynd" as the road type.

 

1.2    Cycleway Steamer Basin – non shared space

 

Dr Lynley Hood tabled and spoke to the meeting on her concerns regarding the proposed shared pathway at the Steamer Basin. 

 

 

  

2       Apologies

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)      Accepts the apology from Councillors Elder, Staynes (for absence) and Stedman.

 

b)      Notes that Councillor Vandervis will be in attendance via audio link

 

Motion carried (INF/2017/019)

 

3       Confirmation of agenda

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

Confirms the agenda with the following alterations:

 

a)     In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

b)     that Item 15 "Update on the NZTA Speed Management Guidelines" be taken before Item 14 "Proposed Consultation Dunedin City Speed Limits Bylaw Amendment 8".

 

Motion carried (INF/2017/020)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mike Lord declared that he is a member of the National Party.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2017/021)

     

Part A Reports

5       3 Waters Activity Report for the Quarter Ending 30 June 2017

 

A report from Water and Waste provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

The report noted that the highlights for the quarter which included:

a)     The Ross Creek dam refurbishment and Waikouaiti Renewals are underway

b)     Mapping of the thermal capacity of the wastewater network nominated at the Deloitte Energy Excellence Awards – Innovation in Energy.

The Group Manager, 3 Waters (Tom Dyer) responded to questions in particular the Kaikorai Valley renewal programme.

 

Moved (Cr Jim O'Malley/Cr Doug Hall):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the Quarter ended 30 June 2017.

Motion carried (INF/2017/022)

 

6       Solid Waste Activity Report for the Quarter Ending 30 June 2017

 

A report from Water and Waste provided an update on Solid Waste operations, maintenance and capital works, which included contracted out services.

The report noted the highlights for the quarter which included:

·                Contracts had been signed with GHD Limited for Landfill Monitoring and Reporting and with Waste Management Limited for Green Island Landfill and Transfer Station.  An interim contract, 3 month period, had been put in place with Waste Management for Rural Transfer Stations and Rural Skip Day services to allow sufficient time to conclude negotiations on a 9 month plus 1 year contract. 

·                Planning for a kerbside three month programme of checking yellow-lidded recycling bins for contamination (non-recyclables) was being finalised.  The aim of the programme would be to further educate the community on good recycling practice and to reduce contamination rates (non-recyclables being deposited in recycling bins).

The Group Manager Waste and Environmental Solutions (Chris Henderson) and the Solid Waste Manager (Catherine Irvine) responded to questions on E-Waste and the city recycling facilities.

 

 

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Committee:

 

a)     Notes the Solid Waste Activity Report for the Quarter ended 30 June 2017. 

Motion carried (INF/2017/023)

 

7       Parks and Recreation Activity Report for Year Ending 30 June 2017

 

A report from Parks and Recreation provided an update on Parks & Recreation operations, maintenance and capital works, including contracted out services.

The highlights for the quarter included:

·          The awarding of Ecological and tracks maintenance contract to Upfront Environmental.

·          The Department of Conservation's commitment to the shared Volunteer Coordinator resource for a further 12 months.

The Recreation Planning and Facilities Manager (Jendi Paterson) responded to questions which included the Logan Park Redevelopment Project.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the Quarter ending 30 June 2017.

Motion carried (INF/2017/024)

 

PART B

8       Parks and Recreation Strategy

 

A report from Parks and Recreation sought the Infrastructure Services and Networks Committee's recommendation to Council that the Parks and Recreation Strategy (2016-2026) which included the Sport and Recreation Action Plan and the Open Space Action Plan, be adopted at the Council meeting on 29 August 2017.

The report noted that the Parks and Recreation Strategy (the Strategy) was the final Strategy to be developed as part of the Dunedin City Council’s Strategic framework. In August 2016 the Community and Environment Committee endorsed the draft Strategy for community consultation. The consultation period ended on 16 December 2016.

It also noted that the feedback received throughout the consultation period was generally in support of the approach and direction outlined in the Strategy. Staff have subsequently collated and summarised the feedback), which has resulted in minor changes being made to the Strategy.  Staff also continued to seek input from key stakeholders on the development of the Strategy.

The report recommended that the Infrastructure Services and Networks Committee approve the amended Strategy  for Council adoption.  Following adoption, staff would proceed with finalising and publishing the Parks and Recreation Strategy Document and developing the Parks and Recreation Strategy implementation plan (the Plan).

The Plan would be used to inform the development of the Parks and Recreation Departments three year (2017-2020) work programme.  Regular updates on the implementation of the Strategy as part of the Parks and Recreation Groups Quarterly Report would be provided to the Infrastructure Services and Networks Committee.

In response to questions on consultation, the Recreation Planning and Facilities Manager (Jendi Paterson) advised that specific engagement had been sought from Sporting Organisations, Community Groups and Social Services.

 

 

Moved (Cr Christine Garey/Cr Doug Hall):

That the Committee:

 

a)     Recommends to Council that the Parks and Recreation Strategy (2016-2026), including the Sport and Recreation Action Plan and Open Space Action Plan, is adopted at the 29 August 2017 Council meeting.

Motion carried (INF/2017/025)

 

PART A

9       Proposal to name a new road off Riccarton Road East

 

 

 

A report from Digital Services provided the options for the naming of a new road off Riccarton Road East as part of a residential development by AKGO Limited. 

The developer's preference of road name complied with the Dunedin City Council Road Naming Policy, however, the use of the preferred suffix "Wynd" was not recommended.

Cr Mike Lord left the meeting at 2:34 pm and returned at 2.37 pm during discussion.

There was discussion on the existing Road Naming Policy and the compliance of "Wakefield Wynd" in relation to the Policy.

 

Moved (Mayor Dave Cull/Cr Doug Hall):

That the Committee:

 

a)     Approves that the proposed road name “Wakefield Wynd”.

b)     Approves the use of ‘Wakefield’ for the name of the new road.

c)     Notes that the Road Naming Policy will be updated to reflect the Australian and New Zealand Rural and Urban Addressing Standards (AS/NZS 4819:2011).

Motion lost by show of hands

 

 

Moved (Cr Mike Lord/Cr Lee Vandervis):

That the Committee:

 

a)     Decides that the proposed road name be "Wakefield Wynd" not be approved.

 

b)     Approves the use of "Wakefield" for the name of the new road.

 

c)     Approves that the appropriate suffix for the new road be "Way"

 

d)     Notes that the Road Naming Policy will be updated to reflect the Australian and New Zealand Rural and Urban Addressing Standards (AS/NZS 4819:2011).

An equality of votes was recorded 6:6 on a show of hands following which the Chairperson used her casting vote against the motion.

 

Motion lost

 

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

a)      Request that staff approach the developer to provide further road names.

 

Motion carried (INF/2017/026)

 

10     Proposal to Name a New Private Way off Glendermid Close, Sawyers Bay

 

A report from Digital Services provided the options for the naming of a new private way off Glendermid Close as part of a residential development by Sawyers Bay Ridge Limited.  The developer's preference of road name complied with the Dunedin City Council Road Naming Policy.

 

 

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Committee:

 

a)     Approves the naming of a new private way off Glendermid Close as "Goddards Way".

Motion carried (INF/2017/027)

 

11     Proposal to name a new private way off Brighton Road, Waldronville

 

A report from Digital Services provided the options for the naming of a new private way off Brighton Road, Waldronville as part of a residential development by Sawyers Bay Ridge Limited.  The developer's preference of road name complied with the Dunedin City Council Road Naming Policy.

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Committee:

 

a)     Approves the naming of a new private way off Brighton Road as “Catalina Lane”.

Motion carried (INF/2017/028)

 

12     Amendment to Road Naming Policy

 

A report from Digital Services recommended an amendment to the Dunedin City Council Road Naming Policy.

The report noted that the Road Naming Policy (the Policy) provided guidance and clarity for the naming of roads in Dunedin city.  Staff recently discovered that the policy incorrectly referred to road types in use by New Zealand Post.  The road types should refer to the list provided by the Australian/New Zealand Standard for Rural and Urban Addressing.

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Committee:

 

a)     Approves an amendment to the Dunedin City Council Road Naming Policy to reflect the road types provided in the Australian/New Zealand Standard for Rural and Urban Addressing (NZS 489:2011).

Motion carried (INF/2017/029)

 

13     Transport Activity Report for the Quarter Ended 30 June 2017

 

A report from Transport provided an update on Transport operations, maintenance and capital works, which included the highlights for the quarter:

a)     Capital renewals for the 2016/17 year delivered to 100% programme budget.

b)     A programme to complete a full clean of the city’s mud tanks was completed in early June.

c)     Consultation on the DCC urban cycle fund project has been completed with construction planned for the 2017/18 year.

d)     Procurement for the 2017/18 capital renewals programme commenced prior to 1 July 2017.

 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ended 30 June 2017.

Motion carried (INF/2017/030)

 

15     Update on the NZTA Speed Management Guidelines

 

Cr Christine Garey left the meeting at 03:13 pm and returned at 3.17 pm during discussion

A report from Transport presented the New Zealand Transport Agency (NZTA) Speed Management Guide which was adopted in November 2016.  The Guide was a tool designed to assist the NZTA and Road Controlling Authorities (RCAs) to better determine the road risks that would feed into the development of speed management approaches for communities that address identified risks and meet their needs.

The report recommended that the DCC follow the methodology in the Guide to prioritise speed limit reviews and develop a forward works programme to be included in the next three year Long Term Plan (LTP).

It also recommended that the Committee approved the new approach to speed limit reviews based on the Speed Management Guide.

In responses to questions, the Group Manager, Transport (Richard Saunders) advised that the National guidelines would not preclude Council from setting a 30km zone in areas such as the University Campus.

 

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Committee:

 

a)     Notes the new NZTA Speed Management Guide adopted in November 2016.

b)     Adopts the NZTA Speed Management Guide for implementing DCC speed limit reviews.

Motion carried (INF/2017/031)

 

 

14     Proposed Consultation Dunedin City Speed Limits Bylaw Amendment 8

 

A report from Transport advised that Council had completed a speed limit review in Dunedin of the following roads in Dunedin:

a)     The Esplanade, St Clair

b)     Three Mile Hill, Half Way Bush

c)     Shetland Street, Wakari

d)     Wingatui Road, Mosgiel

e)     Gladstone Road North, Mosgiel.

The report noted that the speed limit review identified four roads where a permanent speed limit change was recommended, and one road where a variable speed limit change was recommended.

The objective of the review was to recommend the most appropriate safe speed limit for each road taking into account the level of use, roadside development and surrounding environment, as well as being credible to road users and nationally consistent.

It also noted that staff recommended the postponement of the inclusion of any roads identified as requiring ”challenging conversations” in this amendment due to the need for a more robust engagement process, in accordance with the new New Zealand Transport Agency Speed Management Guide.

Staff also recommended the postponement of the extension of the 40 km/h variable speed limit on Shetland Street at Wakari School until such time that a report on the approach to speed limits around all schools in the Dunedin area was presented to Council.

 

Moved (Cr Doug Hall/Cr Jim O'Malley):

That the Committee:

 

a)     Decides that a bylaw is the most appropriate way of addressing the control of speed in the following locations: The Esplanade, St Clair, Wingatui Road, Mosgiel and Gladstone Road North, Mosgiel.

b)     Approves that the Statement of Proposal for Amendment 8 to the Dunedin City Council Speed Limits Bylaw 2004 be publicly notified for consultation during the period 1 September 2017 to 1 October 2017.

c)     Decides that a Hearings Committee of 3 Councillors be appointed to hear and consider any submissions received and report recommendations back to the Council.

d)     Approves of postponing proposed speed limit changes on Three Mile Hill Road which is identified as requiring “challenging conversations” due to the need for engagement as per the new New Zealand Transport Agency Speed Management Guide

e)     Approves of postponing any changes to variable speed zones around Wakari School pending a review of a consistent approach to speed limits around schools in the Dunedin area.

f)     Requests staff report back to the Infrastructure Networks and Services Committee regarding the adoption of consistent speed limits around schools.

Motion carried (INF/2017/032)

 

 

16     Dunedin Urban Cycleways

 

A report from Transport sought approval to proceed with the Dunedin Urban Cycleways preferred option for improvements within Dunedin’s central city area.

The report noted that the Dunedin City Council (DCC) had been allocated $3 million in Urban Cycleway funding in 2015.  Projects using the fund must be substantially complete by 30 June 2018.

In August 2016, the Connecting Dunedin governance group agreed the scope of the Dunedin Urban Cycleways programme for a project within the central city area.  The project was forecast to cost approximately $7 million.  The balance of DCC urban cycleway funding was reallocated by NZTA to the one way pair cycle project to ensure Dunedin still received the benefit from this fund.

It also noted that community consultation on concept designs for the Dunedin Urban Cycleways project was undertaken in June 2017.

Feedback received throughout the consultation period was generally in support of the project.  Staff had subsequently collated and summarised the feedback, which had resulted in changes to some of the concept designs presented for consultation.

It recommended that the Committee endorse the recommended option presented in the report.

Following Committee endorsement, staff would lodge a business case for the project with the NZ Transport Agency for funding approval and approval to proceed to implementation.  

Cr Lee Vandervis left the meeting at 4:03 pm and returned at 4.07 pm.

Cr Doug Hall left the meeting at 4:08 pm and returned at 4.10 pm.

Cr Christine Garey left the meeting at 4:13 pm and returned at 4.16 pm

 

The Group Manager Transport (Richard Saunders) responded to questions on the concerns that Dr Hood presented during Public Forum regarding a shared pathway along the Steamer Basin.

 

 

Moved (Mayor Dave Cull/Cr Aaron Hawkins):

That the Committee:

 

a)     Approves the preferred option for the Dunedin Urban Cycleways project to be submitted to the New Zealand Transport Agency for funding approval including new or improved cycling infrastructure in the following areas:

i)      Dunedin Railway Station to a new bridge over Water of Leith near the mouth of the river, via Anzac Avenue, the St Andrew Street carpark, and alongside the railway corridor and Wickcliffe Street

ii)     The blocks between the State Highway One one-way system (Duke, Howe, Dundas, Albany and Hanover Streets); 

iii)    A harbourside link along Fryatt, Birch and Kitchener Streets, through Crosswharf Reserve between Fryatt and Birch Streets and the full length of the existing shared path on Portsmouth Drive

b)     Notes that staff will review on-street car parking management in areas affected by Cycleways developments.

Division

That the Council

 

Votes by division.

 

For:          Crs David Benson-Pope, Dave Cull, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Andrew Whiley and Kate Wilson (11).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 11 votes to 1

 

Motion carried (INF/2017/033)

 

17     Items for Consideration by the Chair

 

There were no items notified.

 

 

 

The meeting concluded at 4.22 pm.

 

 

 

 

..............................................

CHAIRPERSON