Otago Peninsula Community Board
MINUTES
Unconfirmed Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 24 August 2017, commencing at 10.00 am
PRESENT
Chairperson |
Paul Pope |
|
Deputy Chairperson |
Hoani Langsbury |
|
Members |
Graham McArthur |
Christine Neill |
|
Edna Stevenson |
Cr Andrew Whiley |
IN ATTENDANCE |
Chris Henderson (Group Manager, Waste and Environmental Solutions), Josh Von Pein (Transport Delivery Manager) and Gareth Jones (Acting Parks Operations Manager) |
Governance Support Officer Greg Sligo
Hoani Langsbury opened the meeting with a reflection.
|
Senior Constable Aaron Smith, NZ Police, introduced himself to the Board and advised that he had been in the area for five weeks to date. Senior Constable Smith commented that he had already met many members of the community, and encouraged Board members to keep in touch with him if there were any issues at all where his input could be helpful. |
|
Neil Kennedy and Gavin Meade addressed the meeting concerning freedom camping, and the possible acquisition of the ex- Tomahawk School site by the Motor Home Association, which they represented. The Association had approximately 64,000 members nationwide with 1,000 members/supporters in the Dunedin rating area. They were interested in acquiring the site, and were sought support of the Board and the local community. Mr Pope mentioned that the Board would be holding a community clinic at Tomahawk in the near future, and the matter would be brought up at that stage. |
Moved (Paul Pope/Member Edna Stevenson): That the Board:
Accepts the apology from Lox Kellas for absence.
|
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Councillor Andrew Whiley declared an interest in Classic Jaguars Dunedin.
|
Moved (Paul Pope/Hoani Langsbury): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (OPCB/2017/050) |
|
Moved (Paul Pope/Graham McArthur): That the Board:
Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 6 July 2017 as a correct record.
Motion carried (OPCB/2017/051) |
|
An application was received from the Macandrew Bay Newsletter for $453.00 towards the cost of producing their next newsletter.
It was agreed that the Board would consider setting aside $1500 at the time of the Annual Plan next year as a fund for all newsletter groups.
|
|
Moved (Paul Pope/ Hoani Langsbury): That the Board:
a) Approves the funding application from the Macandrew Bay Newsletter for $500.00. Motion carried (OPCB/2017/053) |
|
A report from the Chairperson (Paul Pope) provided an update on matters of interest raided with the Chair since the previous meeting . Flooding response and road damage. Josh Von Pein advised that the number of road closed had been reduced to four; and that there would be a meeting with the University next week to discuss access issues.
It was suggested that a meeting between staff and Christine Neill be arranged to discuss rubbish and recycling facilities.
There was a discussion on the Board's Action List and it was agreed that:
a) the boat installation at Broad Bay be removed; and b) the rubbish disposal for camper vans be moved to Parks and Recreation, noting that Christine Neill would manage this item.
Mr Von Pein also provided an update on other transport matters which included the Highcliff Road reconstruction, the scope of the Wellers Rock development, the Peninsula Connections Project and remedial work needed on the back bay roads.
There was also discussion on the submissions made by residents of Tidewater Drive, and the Chairperson asked that the letter that had also been received from Errol Moore be tabled and noted in the minutes. The topic of flooding on Tidewater Drive was also to be added to the Action List.
There was further discussion on the need for a Business Directory for the Peninsula, and it was agreed that Edna Stevenson and Christine Neill would follow this up. Councillor Whiley suggested a discussion with Neil and Clare Metcalfe, and that the proposal be included in newsletters in the Board's area.
Other points discussed separately included working with the Otago Regional Council to develop a shared vision for the Tomahawk Lagoon, an October date for the Biodiversity Forum (Hoani Langsbury to sort out a suitable date and advise), and Christine Neill and Edna Stevenson to liaise with school principals on the Peninsula. The Chairperson suggested the Board should use Otago Access Radio on a regular basis, and Board members provided round ups on each of their respective areas of interest and responsibility.
It was also agreed that flowers to the value of $50.00 be sent to Governance Support Officer, Pam Jordan following the death of her father.
|
|
Moved (Paul Pope/Hoani Langsbury): That the Board:
a) Notes the Chairperson’s Report. b) Approves $50 for the purchase of flowers to be sent to Pam Jordan. Motion carried (OPCB/2017/054)
|
|
There were no items raised for consideration. |
The meeting concluded at 12.16 pm.
..............................................
CHAIRPERSON