Planning and Environment Committee



Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 August 2017, commencing at 2.21pm.





Cr David Benson-Pope


Deputy Chairperson

Cr Conrad Stedman




Cr Doug Hall

Cr Christine Garey


Cr Marie Laufiso

Cr Aaron Hawkins


Cr Jim O'Malley

Cr Mike Lord


Cr Lee Vandervis

Cr Chris Staynes


Cr Kate Wilson

Cr Andrew Whiley






Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Anna Johnson (City Development Manager), Ros MacGill (Manager Compliance Solutions), Paul Freeland (Senior Planner City Development), Adrian Blair (Group Manager Regulatory Services), Crystal Filep (Team Leader Urban Design), Maria Ioannou (Corporate Policy Manager) and Junichi Sugishita (Policy Analyst)


Governance Support Officer      Lynne Adamson




1       Public Forum

Cr Staynes withdrew from this item


Jenny Coatham and Finn Campbell spoke on behalf of Generation Zero to the section on the proposed upgrade to Bond and Water Streets under the Warehouse Precinct Upgrade.


They tabled their submission which provided background information on Generation Zero and their views on shared spaces and considerations to be taken into account for the proposal in the Warehouse Precinct.  The submission outlined recommendations and suggestions for the way forward.  Ms Coatham and Mr Campbell responded to questions from the Committee.


2       Apologies


Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:


Accepts the apologies from Mayor Dave Cull and Crs Elder and Newell.


Motion carried (PLA/2017/011)


3       Confirmation of agenda



Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:


Confirms the agenda with the following alteration:

-      In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments

-      That item 7 be taken before Item 5

Motion carried (PLA/2017/012)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Cr Staynes declared an interest in Item 7 and noted that he was a shareholder in Wine Freedom, a business in the Warehouse Precinct.




Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:


a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2017/013)



The Chair requested that the Chief Executive Officer provide an update on the boil water notice for the central city. 


The Chief Executive Officer advised that the boiled water notice would remain in place for four days as to meet the water standards, there needed to be three days of clear test results which must be followed by one further day of boiling water.  People would then be asked to run their taps for a further 10-15 minutes to clear their taps prior to drinking the water.  The Chief Executive Officer commented that a leaflet drop to houses, schools and businesses in the affected area would be undertaken to provide information.  Council had also arranged for water tankers to be placed at the hospital, university, schools in the area and in central locations to enable residents and businesses to have access to water.  


Part A Reports

7       Warehouse Precinct update - Stage III/IV upgrades


Cr Staynes withdrew from this item.

A report from Planning provided an update on design development and community engagement on the Warehouse Precinct Revitalisation Plan, and proposed a design for Stage III/IV upgrades for the Committee to consider.  Stage I upgrades were focused on the northern end of Vogel Street and had been finalised. The Stage II upgrades were focused on the pedestrianisation of Jetty Street (between Crawford and Cumberland Streets) and were under construction with completion expected by October 2017).

The report discussed recent community engagement and design developments, as well as a plan for packaging together Stages III and IV to finalise implementation of the bulk of the remaining Warehouse Precinct upgrades in 2017/18.

The Team Leader Urban Design responded to questions and advised that the proposed work was fully fundable within the current budget.  She advised that to enable the work to continue, the precinct upgrades needed to be included in the Long Term Plan to allow the work to be budged for.



Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:


a)     Approves the proposed Warehouse Precinct Stage III/IV design subject to final Council approval.

b)     Notes the potential benefits to be gained by allocating additional budget for Warehouse

c)     Agrees that the precinct upgrades be included in the Long Term Plan for further consideration.



That the Committee votes by division.


For:          Crs Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Conrad Stedman, Lee Vandervis, Andrew Whiley, David Benson-Pope and Kate Wilson (11).

Against:     Nil


The division was declared CARRIED by 11 votes to 0


Motion carried (PLA/2017/014)



5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2017


A report from Customer and Regulatory Services and Community and Planning updated the Committee on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.



Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:


a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2017.

Motion carried (PLA/2017/015)


6       Submission on the Department of Conservation's draft Threatened Species Strategy


A report from Corporate Policy requested retrospective approval for the Dunedin City Council (DCC) submission to the Department of Conservation (DOC) on the draft NZ Threatened Species Strategy as the timeframe for the consultation had fallen outside the Committee cycle.

The draft NZ Threatened Species Strategy set out central Government’s plan to: halt the decline in threatened species while restoring populations and preventing other species from becoming threatened.

The DCC submission had been submitted to DOC by the deadline of the 31 July 2017 following informal engagement with elected members and the Te Ao Tūroa Partnership



Moved (Cr Chris Staynes/Cr Mike Lord):

That the Committee:


a)     Approves, retrospectively the DCC submission to the Department of Conservation on the draft NZ Threatened Species Strategy at Attachment A.

Motion carried (PLA/2017/016)



8       Items for Consideration by the Chair


There were no items notified.








The meeting concluded at 3.39 pm.