Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library on Wednesday 23 August 2017, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mandy Mayhem-Bullock |
Cr Jim O'Malley |
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Richard Russell |
Rose Stringer-Wright |
IN ATTENDANCE |
Bernie Hawke (Group Manager, Arts and Culture) and Andrew Lord (Contracts Supervisor, Transport) |
Governance Support Officer Janet Favel
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Moved (Alasdair Morrison/Geraldine Tait): That the Board:
Accepts the apology from Mark Brown (for absence) and Councillor Jim O'Malley (for lateness).
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Moved (Alasdair Morrison/ Geraldine Tait): That the Board:
Confirms the agenda with the following addition
New Item – Transport update (Item 13) to be taken after Item 5
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
There were no declarations of interest made or conflicts of interest declared.
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Moved (Geraldine Tait/ Alasdair Morrison): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A. b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WC/2017/016) |
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Moved (Member Rose Stringer-Wright/Member Mandy Mayhem-Bullock): That the Board:
Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 5 July 2017 as a correct record.
Motion carried (WC/2017/017) |
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Councillor O'Malley entered the meeting at 6.00 pm during discussion.
The Contracts Supervisor, Transport (Andrew Lord) provided an update on roading activities in the board’s area which included: · Roads worst affected by the recent floods – Blueskin Road, road to Purakanui and Coast Roads. · Waikouaiti/Karitane work. · Debrief meeting with the Volunteer Fire Brigades – list of items requiring attention would be forwarded to staff. · Downers had checked all culverts. · Karitane School – the school understood that delays to the work resulted from the recent flooding. Prices were now to be sought and it was planned to carry out the work in the school holidays. · Corner Bank Road and Bay Road, Warrington – positioning of yellow ‘no parking’ lines to be checked. · Footbridge, Waitati – Andrew Lord to check progress on work on bridge. · South side of Coast Road slip – maintenance of ditch may be required. Mr Lord advised the area would be stabilised once the slip had stopped moving. · A site visit between the Chair and staff would be arranged to investigate a drainage issue on Jones Road. · Footbridge to be checked before estuary boardwalk grand opening 4 November. · Blueskin Road – deep trenches at sides of road – Andrew Lord advised the site would be regularly inspected. |
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The report provided a copy of the funding applications which had been received for the Waikouaiti Coast Community Board’s consideration. |
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An application was received from Warrington School to assist in the cost of the materials to create costumes for the school to perform at the 2018 Otago Polyfest.
Following discussion, it was agreed that the Warrington School be contacted to obtain further information on the application to enable the Board to give consideration to the application at a later meeting. The additional information to include quotes for the material costs.
The Board also encouraged the Warrington School to seek funding from other sources.
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Moved (Alasdair Morrison/ Richard Russell): That the Board:
a) Lays the Warrington School funding application on the table to allow the School to obtain additional information as requested. An equality of votes was recorded 3:3 following which the Chairperson used his casting vote in favour of the motion.
Motion carried (WC/2017/019)
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A funding application was requested from Progress of Waikouaiti Area (POWA) towards the purchase of a flag.
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Moved (Cr Jim O'Malley/Richard Russell): That the Board:
a) Uplifts the POWA application from the table. b) Approves the funding application from POWA for $300.00 towards the cost of a flag. |
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Board members provided updates on activities which included: · Keep Dunedin Beautiful. |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
a) Notes the updates. |
12 Notification of Agenda Items for Consideration by the Chair |
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Draft Waikouaiti Coast Community Board Annual Plan and Long Term Community Plan
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The meeting concluded at 7.28 pm.
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C H A I R P E R S O N