West Harbour Community Board
UNCONFIRMED MINUTES
Unconfirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 30 August 2017, commencing at 5.30 pm
PRESENT
Chairperson |
Steve Walker |
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Deputy Chairperson |
Trevor Johnson |
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Members |
Francisca Griffin |
Cr Aaron Hawkins |
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Ange McErlane |
Jan Tucker |
IN ATTENDANCE |
Graham McKerracher (Communications and Marketing Manager), Jendi Paterson (Operations Manager Parks and Recreation) and Cam McCracken (Dunedin Public Art Gallery Director) |
Governance Support Officer Jennifer Lapham
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Moved (Steve Walker/Trevor Johnson): That the Board:
Accepts the apology from Ryan Jones for absence and Aaron Hawkins for lateness.
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Moved (Steve Walker/Trevor Johnson): That the Board:
Confirms the agenda without addition or alteration
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
The Chairperson corrected his declaration and advised he was a Director of Thankyou Payroll and Co-Chair of the Thankyou Charitable Trust.
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Moved (Steve Walker/Trevor Johnson): That the Board:
a) Amends the Elected Members' Interest Register attached as Attachment A; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WHCB/2017/054) |
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Moved (Trevor Johnson/Ange McErlane): That the Board:
Confirms the public part of the minutes, as amended, of the West Harbour Community Board meeting held on 19 July 2017 as a correct record.
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Inspector Jason Guthrie provided an overview on policing issues and responded to questions. Comment was made about the lack of coverage in the area when a cruise ship is in Port and also that the coming year had 20 days of two cruise ships being in port at the same time. Members also raised the issue of coverage when the local police officer was on leave. |
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Cam McCracken (Dunedin Public Art Gallery Director) provided an overview of the consultation process and advised that this had now closed.
Comment was made that the plan did not include the West Harbour. Mr McCracken advised that some of the submissions from the community have raised this issue. |
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Consideration was given to funding applications from: · Harbour City Dunedin Heritage Festival requested $1,500.00 funding towards the cost of promotion and hall hire. · Samuel Gradwell applied for funding from the Scholarship Fund. |
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Moved (Trevor Johnson/Steve Walker): That the Board:
a) Approves the funding of $1,000.00 for the Harbour City Dunedin Heritage Festival . Motion carried (WHCB/2017/056)
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Moved (Jan Tucker/Trevor Johnson): That the Board:
a) Approves $250 towards the scholarship application from Samuel Gradwell. |
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A report from Governance provided an update on activities relevant to the Board area including: a) Project Fund b) Rothesay News Advertisement c) Transport Update d) Community Board Executive Committee Update e) Festivals and Events Plan Review f) Correspondence g) Action List |
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A discussion took place on renewing the Boards commitment to the Rothesay News.
Steve Walker and Ange McErlane withdrew from discussion on this particular item.
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Moved (Jan Tucker/Trevor Johnson): That the Board: a) Renews its commitment to Rothesay News advertising for the 2017/18 financial year at a cost of $116.70 per month. Motion carried (WHCB/2017/059)
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The Operations Manager Parks and Recreation, (Jendi Paterson) joined the meeting to provide an update on matters relevant to Parks and Recreation in the Action list, including the Moller Memorial and public toilets in Port Chalmers.
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Moved (Steve Walker/Trevor Johnson): That the Board:
a) Notes the Governance Support Officer's Report c) Amends the Action List as appropriate |
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Cr Hawkins provided an update on matters of interest including the LTP, discussion on the voting method, Camping Control Bylaw, Easter Trading consultations, that there were new speed limit guidelines and the Council had formed a Rates Funding Advisory Panel. |
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That the board seek information on the charging stations for electric cars. |
The meeting concluded at 8.05 pm.
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C H A I R P E R S O N