Council

MINUTES

Confirmed Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 26 September 2017, commencing at 1.00 pm

PRESENT

Mayor	Mayor Dave Cull
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Aaron Hawkins
	Cr Marie Laufiso	Cr Mike Lord
	Cr Damian Newell	Cr Jim O'Malley
	Cr Conrad Stedman	Cr Kate Wilson
	Cr Andrew Whiley (via audio link)

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services) and Anna Johnson (City Development Manager), Crystal Filep (Team Leader Urban Design), Jamie Shaw (Senior Communications Advisor), Natalie Brown (Acting Group Business Manager), Keith Cooper (Director Dunedin City Holdings) and Steve Thompson (Chairman, Delta Utility Services Limited)

Governance Support Officer       Lynne Adamson

1       Opening

Rev Wayne Te Kaawa opened the meeting with a prayer.

2       Public Forum

2.2    Generation Zero - Jenny Coatham

Jenny Coatham, Generation Zero addressed the meeting concerning Zero Carbon Act.

Ms Coatham explained that under the Paris Agreement, the world had agreed to stabilise the climate and limit global warming to well below 2°.  She provided a handout on the Zero Carbon Act and advised that the Act would hold the government accountable to adapt and mitigate the effects of climate change and put New Zealand on track to net zero carbon by 2050. 

Ms Coatham responded to questions and commented on the support from political parties across the region and advised that they sought endorsement of the Zero Carbon Act by Council or by Councillors individually and gain prospective through consultation.

She explained that with support it was hoped that New Zealand would reach their goal prior to 2050. 

It was agreed that staff would provide a report seeking endorsement to the appropriate Committee. 

Councillor Whiley entered the meeting via audio link at 1.13 pm

3       Apologies
	Moved (Mayor Dave Cull/Cr Rachel Elder): That the Council: Accepts the apologies from Councillors Doug Hall, Chris Staynes and Lee Vandervis. Motion carried (CNL/2017/169)

4       Confirmation of agenda
	Moved (Mayor Dave Cull/Cr Aaron Hawkins): That the Council: Confirms the agenda with the following alteration: - In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments Motion carried (CNL/2017/170)

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Dave Cull/Cr Mike Lord):

That the Council:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/171)

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 29 August 2017
	Moved (Mayor Dave Cull/Cr David Benson-Pope): That the Council: a)     Confirms the public part of the minutes of the Ordinary Council meeting         held on 29 August 2017. Motion carried (CNL/2017/172)

Minutes of Committees

7       Economic Development Committee - 12 September 2017
	Moved (Cr Christine Garey/Cr Andrew Whiley): That the Council: a)     Notes the minutes of the Economic Development Committee meeting held on 12 September 2017 Motion carried (CNL/2017/173)

Councillor Whiley left the meeting at 1.16pm and re-entered via audio link at 1.21 pm.

8       Finance and Council Controlled Organisations Committee - 12 September 2017

Moved (Cr Mike Lord/Cr Kate Wilson): That the Council: a)     Notes Part A items (1 - 8) and public forum of the minutes of the Finance and Council Controlled Organisations Committee meeting held on 12 September 2017 b)     Takes Part C items of the minutes of the Finance and Council Controlled Organisations Committee held on Tuesday, 12 September 2017, in the non-public part of the meeting. Motion carried (CNL/2017/174)

Reports

9       Warehouse Precinct – Stage III/IV final design
	A report from City Development sought Council’s approval for the final design for Stage III/IV of Warehouse Precinct upgrades.  The report noted that this would enable a safety audit to be commissioned to inform the tendering of detailed design, with tendering for construction to follow soon thereafter.  The approval would also enable community feedback to be gathered for the refinement of parking plan details.
	The Team Leader Urban Design and City Development Manager spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Christine Garey): That the Council: a)     Approves the proposed final Warehouse Precinct Stage III/IV design for a safety audit, tendering and refinement of parking plan details. b)     Notes that, while the design proposed here is fully funded, additional funding for specific elements of the Warehouse Precinct upgrades is to be included in the Long Term Plan 2018. Motion carried (CNL/2017/175)

10     Annual Report of Dunedin City Holdings Limited for the Year Ended 30 June 2017
	A report from Finance advised that Dunedin City Holdings Ltd (DCHL) was required to prepare and present an annual report to Council for noting.
	Dunedin City Holdings Ltd representatives Keith Cooper (Director Dunedin City Holdings) and Steve Thompson (Chairman, Delta Utility Services Limited) commented on the report and responded to questions from Councillors.
	Moved (Cr Kate Wilson/Cr Damian Newell): That the Council: a)     Notes the annual report for Dunedin City Holdings Limited for the year ended 30 June 2017. Motion carried (CNL/2017/176) with Cr Laufiso noting her vote against

11     Annual Reports of the Subsidiaries and Associate Companies of Dunedin City Holdings Limited 2016/2017
	A report from Finance advised that the subsidiaries and associate companies of Dunedin City Holdings Ltd (DCHL) were required to prepare and present an annual report to Council for noting.
	Dunedin City Holdings Ltd representatives Keith Cooper (Director Dunedin City Holdings) and Steve Thompson (Chairman, Delta Utility Services Limited) commented on the report and responded to questions from Councillors. Due to the confidential nature of some questions, it was agreed that Messrs Cooper and Thompson would respond to these in the non-public section of the meeting.
	Moved (Mayor Dave Cull/Cr Mike Lord): That the Council: a)     Notes the annual reports for the subsidiaries and associate companies of Dunedin City Holdings Limited for the year ended 30 June 2017, except Taieri Gorge Railway Limited which is still being audited. Motion carried (CNL/2017/177)
	It was noted that the Murray Bond, Chief Executive Officer of the Taieri Gorge Railway Limited was retiring.  Councillors acknowledged Mr Bond’s contribution to the city through the development of the Taieri Gorge Railway Limited and associated impact on the growth of tourism in Dunedin
	Moved (Cr Kate Wilson/Cr David Benson-Pope): That the Council: Record a vote of thanks to Murray Bond, Chief Executive Officer, Taieri Gorge Railway Limited for his exceptional work and growth of the business and wish him well in his retirement. Motion carried (CNL/2017/178)

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Damian Newell):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Ordinary Council meeting - 29 August 2017 - Public Excluded	S7(2)(j) The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C2  Finance and Council Controlled Organisations Committee - 12 September 2017 - Public Excluded		S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C2a Annual Reports of the Subsidiaries and Associate Companies of Dunedin City Holdings Limited 2016/17 continued	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	This report is confidential to protect the position of the company with respect to negotiations for a proposed property sale..
C3  Dunedin City Council's Letter of Expectation for Dunedin City Holdings Limited and Group	S7(2)(c)(i) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	The letter is presented in draft form for discussion prior to finalisation, signing and issuing to Dunedin City Holdings Limited..
C4  Civic Financial Services Limited - Special Meeting of Shareholders	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	This report is confidential to protect the position of the company with respect to negotiations for a proposed property sale..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Dunedin City Holdings Ltd representatives Keith Cooper (Director Dunedin City Holdings) and Steve Thompson (Chairman, Delta Utility Services Limited be permitted to attend the meeting, after the public has been excluded, to speak to Items C2a.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant because they will be reporting on the items under consideration.

Motion carried (CNL/2017/179)

The meeting moved into confidential at 2.57 pm.

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MAYOR