Otago Peninsula Community Board
UNCONFIRMED MINUTES
Unconfirmed minutes of an ordinary
meeting of the Otago Peninsula Community Board held in the Portobello Bowling
Club, Sherwood Street, Portobello on Thursday 28 September 2017, commencing at 10.05
am
PRESENT
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Chairperson
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Paul Pope
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Deputy Chairperson
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Hoani Langsbury
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Members
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Lox Kellas
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Graham McArthur
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Christine Neill
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IN ATTENDANCE
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Richard Saunders (Group Manager
Transport), Dave Miller (Group Manager Parks and Recreation)
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Governance Support Officer Rebecca
Murray and Greg Sligo
1 Opening
Paul Pope opened the
meeting with a reflection.
2 Public
Forum
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2.1 Sophie Lascarides -
Funding Application
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Christine Neill withdrew from this item as she is a life
member of the Playcentre.
Sophie Lascarides addressed the meeting concerning the
funding application from the Playcentre.
Sophie advised that the Playcentre was required to put
parents through a first aid course. A total of eight parents would go
through the course. The grant would also be used to buy first aid
consumables.
During the presentation Hoani Langsbury
entered the meeting at 10.10am.
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3 Apologies
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Apologies were received from Cr Andrew Whiley and Edna
Stevenson for absence and for Hoani Langsbury for lateness.
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Moved (Paul
Pope/Lox Kellas):
That the Board:
Accepts the apologies
from Cr Andrew Whiley and Edna Stevenson for absence and Hoani Langsbury for
lateness.
Motion carried (OPCB/2017/056)
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5 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Christine Neill advised that she
was a life member of the Peninsula Playcentre and that she would withdraw from
the item.
Hoani Langsbury declared an
interest Southern Heritage Trust and he would withdraw from discussion on the
item.
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Moved (Christine Neill/Graham
McArthur):
That the Board:
a) Amends the
Elected Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (OPCB/2017/058)
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6 Confirmation
of Minutes
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6.1 Otago Peninsula Community Board meeting - 24
August 2017
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Moved (Graham McArthur/Hoani
Langsbury):
That the Board:
Confirms
the public part of the minutes of the Otago Peninsula Community Board meeting
held on 24 August 2017 as a correct record.
Motion carried (OPCB/2017/059)
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Part A Reports
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7 Funding
Applications
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In
a report from Civic and Legal a copy of funding applications which had been
received were attached.
Christine Neill withdrew from
the discussion on the application from the Peninsula Playcentre.
Hoani Langsbury declared an
interest Southern Heritage Trust and withdrew from the item.
Consideration
was given to the application from the Southern Heritage Trust. They
have requested $800.00 for printing costs of the programme brochure.
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Moved
(Lox Kellas/Paul Pope):
That the Board:
a) Declines
the funding application of $800.00 from the Southern Heritage Trust.
Motion carried (OPCB/2017/060)
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Moved
(Lox Kellas/Christine Neill):
That the Board:
a) Approves
grant of $500.00 to the Southern Heritage Trust, towards the cost of printing
brochures.
Motion carried (OPCB/2017/061)
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Consideration was
given to the application from the Peninsula Playcentre. They requested
$940.00 towards the cost of supporting parents to participate in first aid
training.
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Moved
(Lox Kellas/Graham McArthur):
That the Board:
a) Grants
the funding application of $940.00 from the Peninsula Playcentre.
Motion carried (OPCB/2017/062)
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8 Governance
Support Officer's Report
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In
a report the Governance Support provided an update on matters of interest including:
a) Project Fund
b) Correspondence.
The letter regarding the recent flooding at Harington Point was noted.
It was requested that a copy be sent to Tidewater Drive residents.
c) Proposed
Lease to the Macandrew Bay Boating Club Inc
d) Action List.
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Moved (Graham McArthur/Paul Pope):
That the Board:
a) Notes the
Governance Support Officer's Report.
b) Amends the
Action List as appropriate.
Motion carried (OPCB/2017/063)
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9 Biodiversity
Forum
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A discussion
took place on the Biodiversity Projects on the Peninsula and the way the
Board could be more informed.
It was noted
that a meeting will be held at the Portobello Bowling Club, Tuesday 17
October 2017, 6.00pm – 8.30pm to discuss Biodiversity issues.
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Moved
(Paul Pope/Hoani Langsbury):
That the Board:
a) Approves
funding of $200.00 to cover catering for the meeting being held Tuesday
17 October 2017 – 6.00pm – 8.30pm.
Motion carried (OPCB/2017/064)
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Christine Neill advised that she
would organise the catering.
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Moved (Chairperson Paul Pope/Member Lox
Kellas):
That the Board:
a) Notes the
report.
Motion carried (OPCB/2017/065)
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10 Long
Term Plan
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A
discussion was held on the Otago Peninsula Long Term Plan, including
consultation to be undertaken.
The
Board agreed that a Board workshop would be held. It was noted that the
Council would manage the submission process.
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Moved (Paul Pope/Hoani Langsbury):
That the Board:
a) Notes the
report.
Motion carried (OPCB/2017/066)
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11 Board
Projects
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Board
members provided updates on the following Board Projects:
- Keep Dunedin
Beautiful
- Rural Roads
- Business
Directory/Inventory
In
addition to the above projects, the Board noted that the Company Bay Bus
Shelter Mural was in need of repainting. The Chair was provided with a
quote for the work from Daniel Mead.
The
Macandrew Bay Scout Group applied for funding from Keep Dunedin Beautiful for
the restoration of a mural by John Noakes on the end wall of the Macandrew
Bay Scout Hall. It was noted that there was limited funds available for
this project and the group may apply to the Board for funding.
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Moved (Graham McArthur/Lox Kellas):
That the Board:
a) Notes the updates
on Board Projects.
b) Notes the
support of Keep Dunedin Beautiful for the repainting of the mural.
c) Notes the
Boards support for the proposed restoration of the John Noakes mural on the
end wall of the Macandrew Bay Scout Hall.
Motion carried (OPCB/2017/067)
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12 Chairperson's
Report
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The
Chairperson (Paul Pope) provided a verbal update on issues raised with the
Chair, together with matters not covered by other reports on the agenda
including:
A Community
Clinic was held with the Tomahawk Community with approx. 28 people attending.
Items of discussion included possible uses for the old school, roading
matters, the lagoon, sand mining and grounds.
Meeting with the Portobello and Macandrew Bay Schools
and a meeting will be organised with Broad Bay School.
There were also updates on the University of Otago
Biodiversity Valuation workshop, Peninsula School Bus Matters, Portobello Historic
Signs Project, with installation on 14 October,
The chairperson advised a date for LTP workshop would be
finalised in the next few weeks.
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Moved (Graham McArthur/Paul Pope):
That the Board:
a) Notes the
Chairperson’s Report.
Motion carried (OPCB/2017/068)
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13 Councillor's
Update
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As
the Ward Councillor (Councillor Andrew Whiley) was absent from the meeting, there
was no update provided.
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14 Items
for Consideration by the Chair
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Graham McArthur left the meeting at 11.41am
Hoani Langsbury advised that concern had been expressed
that on the Douglas property (which is above Wellers Rock) there have been
buses placed on the ridgeline. There has been significant excavation on
this site and Richard Saunders is to escalate the matter to Sandy Graham as
there is concern from the Board on Public Safety.
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The meeting concluded at 11.49am.
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CHAIRPERSON
