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Strath Taieri Community
Board
7 September 2017
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Public Forum - Middlemarch Golf Club 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 Strath Taieri Community Board meeting - 6
July 2017 9
Part
A Reports (Strath Taieri Community Board has power to decide these
matters)
6 Project
Fund Applications 16
7 Transportation
Update
The Transport Delivery Manager, Josh Von Pein will be in
attendance to update the Board on matters of interest, including Sutton Bridge
and respond to questions.
8 Wi-Fi
Hotspots for Middlemarch
Norma Emerson will provide an update on the Wi-Fi Hotspots
Project.
9 Notice
of Motion 21
10 Governance
Support Officer's Report 23
11 Chairperson's
Report 29
12 Council
Activities
Cr Garey to provide a verbal update on matters of
interest.
13 Notification
of Agenda Items for Consideration by the Chair
Strath Taieri Community Board
MINUTES
Unconfirmed Minutes of an
ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri
Community Centre, Middlemarch on Thursday 06 July 2017, commencing at 2.03pm
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Joan Wilson
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Members
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Norma Emerson
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David Frew
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Cr Christine Garey
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Jacinta Stevenson
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IN ATTENDANCE
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Kristy Rusher (Manager Civic
and Legal), Cam McCracken (Dunedin Public Art Gallery Director), Fraser
Liggett (Economic Development Programme Manager), Lesley Marriott (Gigcity
Project Coordinator) and Andrew Lord (Contract Supervisor)
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Governance Support Officer Kristy
Rusher
Senior Staff Member Kristy
Rusher
1 Public
Forum
There was no Public
Forum.
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2 Apologies
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Moved (Joan Wilson/Jacinta Stevenson) that the Board:
Accepts the apology from
Bevan Dowling.
Motion
carried
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Moved (Chris Garey/Norma Emerson) that the Board:
Accepts
the apology for lateness from David Frew.
Motion carried (STCB/2017/034)
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3 Confirmation
of agenda
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Moved (Christine Garey/Norma Emerson):
That the Board:
Confirms the agenda
without addition or alteration
Motion
carried (STCB/2017/035)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
No new interests were declared
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Moved (Jacinta Stevenson/Norma Emerson):
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (STCB/2017/036)
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5 Confirmation
of Minutes
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5.1 Strath
Taieri Community Board meeting - 25 May 2017
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The minutes of the meeting held 25 May 2017 were
considered.
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Moved (Christine Garey/Joan Wilson): that the Board:
Confirms the public part
of the minutes of the Strath Taieri Community Board meeting held on 25 May
2017 as a correct record.
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Part A Reports
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6 Public
Art Framework Engagement
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Cam McCracken (Dunedin Public
Art Gallery Director) provided a presentation on the Public Art Framework as
part of the Public Engagement Process.
There was a discussion about
how the framework could contribute to the Long Term Community Plan for the
Strath Taieri Community Board. The Board members considered that an
advertisement should be placed in the Taieri Pet inviting their community to
comment on what public places would be suitable for public art, and to
encourage community members to submit a photograph for the cover of the Long
Term Plan.
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Moved (Norma Emerson/David Frew):
That the Board:
a) Notes
the Public Art Framework and that there is an opportunity to make a submission.
b) Decides
to lodge a draft submission, until such time as submission content is
finalised at the next meeting of the Board and a final submission can be lodged.
Motion
carried (STCB/2017/037)
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7 Project
Fund Applications
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Consideration was given to an
application for funding from the Middlemarch Golf Club for $2,000.00 towards
the cost of the full replacement of the damaged main irrigation storage
tank. This application was held over from the previous meeting due to
insufficient funding.
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The Board noted that the application had been submitted
with a single quote. A member was requested to contact the applicant to
provide an additional quote before the application was considered.
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Moved (Norma Emerson/Jacinta Stevenson):
That the Board:
a) Lays item
7 Project Fund Application from Middlemarch Golf Club on the table
until the next meeting date and not discuss it further at this meeting.
Motion
carried (STCB/2017/038)
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8 Wi-fi
Hotspots for Middlemarch
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A report from Norma Emerson
provided a proposed "Wi-fi Hotspots for Middlemarch" plan for the
Board's consideration.
Fraser Liggett (Economic
Development Programme Manager) and Lesley Marriott (Gigcity Project
Coordinator) joined the table to respond questions.
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Moved (David Frew/Joan Wilson):
That the Board:
c) Delegates
to Norma Emerson the role of liaising and co-ordinating with the GigCity
Project Co-ordinator and Middlemarch businesses.
Motion
carried (STCB/2017/040)
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9 Draft
Strath Taieri Long Term Community Plan
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Community Boards were asked
to identify their long term projects/focus under sections 4 and 5 by the end
of June 2017 for inclusion in the Council 2018-27 Long Term Plan.
Section 4 of the community plan asked for
high level, broad projects such as the effective management of freedom
camping issues or greater opportunities for youth (as examples).
Section 5 asked for specific actions to make these happen, and when the board
planned to achieve them.
The Board considered these sections at
the workshop held on 22 June and the agreed changes have been included in the
draft Strath Taieri Long Term Community Plan. This now needs to be ratified
by the Board.
It was noted that a workshop
will be held on 21 July with the Board Chairs or representatives.
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Moved (Jacinta Stevenson/David Frew):
That the Board:
a) Agrees
that Sections 4 and 5 of the draft Strath Taieri Long Term Community Plan
be submitted to Council for inclusion in the draft Dunedin City Council
2018-27 Long Term Plan.
b) Notes
it will consider a community engagement plan for the draft Strath Taieri Long
Term Community Plan at its meeting of 19 July 2017.
c)
Notes that community feedback will be taken
into account by Council in the preparation of the draft 2018-27 Long Term Community Plan.
d) Notes
that the community board will select a cover photo for the Long Term
Plan that is to be adopted.
Motion
carried (STCB/2017/041)
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10 Governance
Support Officer's Report
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The report provided an update
on activities relevant to the Board area including:
a) Project Fund
b) Media
Release – Peninsula Connection
c) Sutton Mt
Ross Bridge Strengthening
d) Playground
Fence
e) Action List
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Moved (Christine Garey/Jacinta Stevenson):
That the Board:
a) Notes the
Governance Support Officers Report
b) Amends the
action list to include new items and remove completed items.
c) Agrees
that option 1 is the preferred option for fencing of the playground area and
requests that staff seek a quote from a contractor in the Middlemarch region
for a price comparison.
d) Invites
Nick Roger (NZTA) to attend the next board meeting, and requests that he
inspects the entry/exit to the Lee Stream school prior to the board meeting,
as visibility issues have been raised.
Motion
carried (STCB/2017/042)
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11 Chairperson's
Report
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The Chairperson provided an update on
the following matters of interest:
· Dog
Registration Fees
· Gravel
on Roads
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The Board considered that the costs of working dog
registration should be included in any submission they make on the Council
Long Term Plan.
The Chairperson invited members to update the Board on
their member representation on community groups. Member Jacinta
Stevenson provided an update on the activities of the Keep Dunedin Beautiful
group.
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Moved (David Frew/Jacinta Stevenson):
That the Board:
a) Notes the
Chairperson's report.
Motion
carried (STCB/2017/043)
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12 Council
Activities
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Councillor Christine Garey updated the board on matters of
interest including the opportunity to make a submission on the upcoming
proposed changes to the Camping Control Bylaw. She reported on the
other activities of Council which include the Destination Dunedin Plan and
the Annual Plan.
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Moved (Christine Garey/Norma Emerson):
That the Board:
a) Notes
the report of Councillor Garey
Motion
carried (STCB/2017/044)
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13 Notification
of Agenda Items for Consideration by the Chair
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The items that were
notified to the chair for future meetings were:
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a) Photo selection for the cover of the
Long Term Plan
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b) An invitation to Annette Hutton
(Cemeteries Officer) for the next board meeting as well as
the cemetery committee to be invited to update the Board at the public forum.
c) the inclusion of the Destination
Dunedin submission (proposing that the Strath Taieri
area is promoted as a film location) is presented for retrospective adoption by
the Board.
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Moved (Barry Williams/Joan Wilson):
That the Board:
Notes
the above items for inclusion in a future meeting agenda.
Motion
carried (STCB/2017/045)
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The meeting concluded at
4:43pm.
..............................................
C H A I R P E R S O N
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Strath Taieri Community Board
7 September 2017
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Governance Support Officer's Report
Department: Civic and Legal
EXECUTIVE SUMMARY
1 This
report is to inform the Strath Taieri Community Board of activities relevant to
the Board area including:
· Project
Fund
· Transport
Update
· Community
Board Executive Committee Update
· Festivals
and Events Plan Review
· Action
List
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RECOMMENDATIONS
That the Board:
a) Notes the
Governance Support Officers Report
b) Agrees the
addition of items and removal of completed items on the Action List.
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Project fund
2 The Board
has been allocated $10,000 in the 2017/2018 year. No funds have been allocated
at this time. However, an application from the Middlemarch Golf Club is lying
on the table pending further information being provided.
FLOOD
RECOVERY STATEMENT - TRANSPORT
3 The
initial response to the flood event included emergency works to get any closed
roads re-opened to a minimum of one lane and then fully re-opened as soon as
possible. The focus was on high use roads initially to ensure access was
available for a majority of residents. Staff, contractors and consultants also
undertook rapid assessments of the road network to identify any immediate
hazards. There were 48 recorded road closures during the event. 11 roads remain
closed at the time of writing with staff continuing to work with contractors to
address these. A list of road closures can be found on the DCC website.
4 Following
the initial response staff commenced the re-instatement process. This involves
completing work on the road network to mitigate any of the immediate hazards
identified during the initial response. Work has also been completed to re-open
any low volume roads still affected by slips. A work programme for the longer
term recovery will involve the development of a forward works plan which will
re-instate the road network to the service levels present prior to the flood
event. Reports from the contractor and consultants are expected towards the end
of August. Staff will then review these and discuss options with NZTA to
develop a work programme.
5 107 out
of 253 bridges on the transport network were assessed immediately after the
flood event to ensure they were safe and to identify flood damage requiring
repair work. These bridges were located in the areas that received the highest
rainfall during the event, or are in areas known to be at risk during weather
events. All bridges on the network will be inspected as part of routine
maintenance during the 2017/18 year.
6 There
were approximately 200 slips identified across the road network. The majority
of these were cleared by the contractor during the initial response. 40 sites
are now subject to further investigations by geotechnical engineers. These
reports are expected to be received over the coming months. Remedial works will
then be programmed as appropriate.
7 The rural
road network was badly affected by the flood. Staff and contractors have been
assessing the network to programme repairs. Additional graders have been
brought in by the contractors to assist in completing the large amount of work
required. This work will continue for a number of weeks. Additional details
will be included in the work programme to be developed towards the end of August.
Until all work is complete gravel roads may not be up to the expected level of
service. Staff will respond to calls from the public and will work with
contractors to address issues as quickly as possible.
8 Assessment
of the Mt Ross bridge is continuing. Temporary fences have been placed around
the site and road closed signs have been installed. A salvage plan is currently
being prepared and will be reviewed by staff in the coming weeks. Staff will
notify the board chair when the salvage operation is due to commence. Along
with the salvage work a report is being prepared on options for rebuilding the
bridge. This report is due after the salvage plan and staff will review it and
report back to the board at a future meeting. Staff are also happy to look
at options for a temporary crossing of the river if a suitable site can be
found.
9 Mount
Stoker Bridge has been assessed by engineers, who found no structural damage,
but the bridge rails have been programmed for repairs by the maintenance
contractor.
10 Debris
have been cleared from the ford at Lee Stream to allow this to reopen. A
salvage plan is currently being prepared for the Lee Stream bridge. Options for
reinstatement are being assessed by engineers and an update will be provided to
the board at the next meeting.
11 On George King
Memorial Drive the seal has lifted off bridge 57 this has been made safe.
COMMUNITY
BOARD EXECUTIVE COMMITTEE UPDATE
12 Councillor Garey has
provided the following update from the CBEC Meeting held on 2 and 3 August
2017.
· Attendees feedback
on the 2017 Conference was discussed – very positive overall. Feedback
will be followed through.
· 2019 Conference
will be held in the North Island. Excellent interest in hosting this
event. Successful host to be announced soon.
· Slight increase in
the CBEC levy for parent councils – this has not changed for some time
and has now been increased to allow CBEC to subsidise more training
opportunities for you
· Presentation from
Local Govt Thinktank members on the importance of community engagement –
this was the start of an on-going conversation….
· LGNZ CEO, Malcolm
Alexander, gave an update of LGNZ activities and advocacy underway
pre-election. He stressed the need for all of us as elected members
to step up ie we need to work on being more professional in the way we
function in our role as community board members.
· Equip, the training
arm of LGNZ, discussed the delivery of training options for community board
members to meet our needs. If you have a particular need in your area,
please contact Jill Calogaras at jill.calogaras@lgnz.co.nz to discuss
a solution that fits your training budget.
· Gerard Lindstrom of
Chorus discussed the delays on the announcement from central government, on the
Rural Broadband Initiative 2 (RBI 2) and Mobile Blackspots
· It was great to
have Ryan Jones and Tania Tapsell (youth reps) at their first CBEC formal
meeting. Their contributions have already been invaluable and bodes well for
the future
13 Following the CBEC
meeting, I went to meet Associate Minister Jacqui Dean at Parliament to discuss
several matters of importance to our Zone including:
· Infrastructure
damage from the recent weather events and impact on local tourism operations -
once repair costs are known there may be a formal approach to the Government
for help – Minister Dean undertook to support any approach that
might be made and indicated other colleagues who would also be supportive
· Ongoing
delays with the announcement on RBI 2 and Mobile Blackspots and the
impact on rural areas in the zone – Minister Dean undertook to take
this up with Minister Simon Bridges
· Criteria
for the Tourism Infrastructure – we understand the criteria may
exclude some parent councils in our zone. Minister Dean indicated
Deputy Prime Minister Paula Bennett is very keen to give away this money
and the criteria was intended to be as permissive as possible. On that
basis my recommendation to you all is to ensure your parent council has applied
to this fund if help is needed in your area eg for toilets in
areas of high visitor growth.
14 This meeting has
been followed up with a letter to Minister Dean as she requested.
15 I will be in touch
soon regarding details for the Zone meeting on 9 September in Gore.
Please put this date in your diaries.
FESTIVALS AND EVENTS PLAN REVIEW
16 The
Festivals and Events Plan is being reviewed with stakeholder engagement. The
plan supports the growth, development and management of festival and events in
our city, and seeks to respond to Dunedin’s strategic goals. For
further information, please contact Tammy Jackman, the Events Special Projects
Coordinator who is leading this work, at tammy.jackman@dcc.govt.nz.
ACTION LIST
17 An update
on outstanding matters is provided in Attachment A.
Signatories
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Author:
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Jenny Lapham - Governance Support Officer
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Authoriser:
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Kristy Rusher - Manager Civic and Legal
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Attachments
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Title
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Page
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a
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Action List
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28
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This report enables democratic local decision making and
action by, and on behalf of communities.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☐
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☐
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☒
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Māori Impact
Statement
There are no known impacts for tangata whenua.
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Sustainability
There are no implications for sustainability.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications.
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Financial considerations
There are no financial implications.
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Significance
This decision is considered low significance in terms of
the Council's Significance and Engagement Policy.
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Engagement –
external
There has been no external engagement.
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Engagement - internal
Internal engagement has occurred with appropriate staff
members.
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Risks: Legal /
Health and Safety etc.
There are no risks
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Conflict of
Interest
There is no known conflict of interest.
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Community Boards
There are no implications for Community Boards except to
provide information on activities in or relevant to the Board area.
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