Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 28 September 2017

Time: 5.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Cr Christine Garey	Jacinta Stevenson

Senior Officer Sandy Graham, General Manager Strategy and Governance

Governance Support Officer Jenny Lapham

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 07 September 2017, commencing at 3.30 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	David Frew	Norma Emerson
	Jacinta Stevenson	Cr Christine Garey

IN ATTENDANCE

Sandy Graham (Group Manager Strategy and Governance) and Josh Von Pein (Transport Delivery Manager Road Maintenance)

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum - Middlemarch Golf Club

Mr Ken Jones was in attendance to speak to the funding application from the Middlemarch Golf Club. Mr Jones advised that late in 2016 the water tank had disintegrated and required replacement. Temporary measures had been put in place to cover the summer period but now the club wished to put in a permanent replacement that would be more efficient and less costly to run.

Mr Jones advised that the water was essential to the running of the golf club and also was required by the community groups who rented the facilities.

2 Apologies

An apology for lateness was received from Bevan Dowling.

It was moved (Frew/Wilson)

a) Accepts the apology for lateness from Bevan Dowling.

Motion carried

3 Confirmation of agenda

Moved (Joan Wilson/Norma Emerson):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2017/045)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Jacinta Stevenson/Christine Garey):

That the Board:

a) Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Notes the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2017/046)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 6 July 2017

Moved (Joan Wilson/David Frew):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 6 July 2017 as a correct record

Motion carried (STCB/2017/047)

Part A Reports

6 Project Fund Applications
	Moved (Christine Garey/Norma Emerson): That the Board: a) Uplifts the Middlemarch Golf Club application from the table. Motion carried (STCB/2017/048)
	Consideration was given to the application from the Middlemarch Golf Club. The Club applied for $2000.00 towards the cost of the full replacement of the damaged main irrigation storage tank.
	Moved (David Frew/Norma Emerson): That the Board: a) Approves the funding application from the Middlemarch Golf Club for $2,000.00 Motion carried (STCB/2017/049)

7 Transportation Update

The Transport Delivery Manager, Josh Von Pein was in attendance and provided an update on matters of interest including the Sutton Bridge, Lee Stream Bride and Stoker Bridge, as a result of the recent flood event.

In regards to the Sutton Bridge discussions are currently being held with Heritage New Zealand and the contractor. It is hoped that by the end of the month the bridge would be salvaged and stored until a decision was made on the future of the bridge. A report would be prepared for consideration in due course.

8 Wi-Fi Hotspots for Middlemarch
	Mrs Emerson advised that the application for funding had been lodged and a decision would be made late October.
	Moved (Jacinta Stevenson/David Frew): That the Board: a) Notes the report. Motion carried (STCB/2017/050)

9 Notice of Motion
	A Notice of Motion was received from Norma Emerson.
	Moved (Norma Emerson/Christine Garey): That the Board: a) Enters a vote of no confidence in Board Member, Mr Bevan Dowling, following his conviction for common assault. Division That the Council Votes by division. For: Norma Emerson and Christine Garey (2). Against: Barry Williams, Joan Wilson, Jacinta Stevenson and David Frew (4). The division was declared LOST by 4 votes to 2
	Moved (Barry Williams/Joan Wilson): That the Board: a) Agrees all comment on this matter be undertaken through the General Manager Strategy and Governance. Motion carried (STCB/2017/051)
	It was noted that at a previous meeting the board had supported a community workshop be held.
	Moved Christine Garey/David Frew): That the Board: a) Fund the venue and the cost of the supper for the community workshop. Motion carried (STCB/2017/052)

10 Governance Support Officer's Report

In a report the Governance Support Officer provided an updtate on matters of interest including:

· Project Fund

· Transport Update

· Community Board Executive Committee Update

· Festivals and Events Plan Review

· Action List

Moved (Joan Wilson/David Frew):

That the Board:

a) Notes the Governance Support Officers Report

b) Agrees the addition of items and removal of completed items on the Action List.

Motion carried (STCB/2017/053)

11 Chairperson's Report

The Chairperson provided an update on the following matters of interest.

· Update on Roading – Some of the timber from the March Creek Bridge was being used to restore railway wagons at Hyde

· Gritting Contract Policy

· Report Back on Workshop

· Parks and Reserves need to come and re-stake the trees. Also grass cutting and weed spraying around the township should occur in the near future. Staff were requested to liaise with Barry Williams or Joan Wilson,

Moved (Joan Wilson/Jacinta Stevenson):

That the Board:

a) Notes the Chairperson's report.

Motion carried (STCB/2017/054)

12 Council Activities

Cr Garey commented on matters of interest including Camping Control Bylaw Hearing, and Destination Dunedin Plan Hearings.

13 Notification of Agenda Items for Consideration by the Chair
	Members requested that a representative from Cemeteries come up to discuss the proposed plans.

The meeting concluded at 4.46 pm.

..............................................

C H A I R P E R S O N

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report

b) Agrees the addition of items and removal of completed items on the Action List.

PROJECT FUND

2 $2,000.00 has been expended for the 2017/2018 financial year. The balance remaining is $8,000. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
7 September	$2,000.00	Middlemarch Golf Club
7 September	TBC	Costs of Community Workshop

Total grants to date	$2,000.00

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Action List	23

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Strath Taieri Community Board meeting held on 7 September 2017	10

	Title	Page
a	Concept Plan 1	17
b	Concept Plan 2	18
c	Concept Plan 3	19