Strath Taieri Community Board
MINUTES
Unconfirmed minutes of an ordinary
meeting of the Strath Taieri Community Board held in the Strath Taieri
Community Centre, Middlemarch on Thursday 28 September 2017, commencing at 5.00
pm
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Joan Wilson
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Members
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David (Jock) Frew
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Cr Christine Garey
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Jacinta Stevenson
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Norma Emerson
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IN ATTENDANCE
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Andrew Lord (Maintenance Team
Leader), Dave Miller (Group Manager Parks and Recreation), Nicholas Rodger
(New Zealand Transport Agency)
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Governance Support Officer Kristy
Rusher
1 Public
Forum
Bevan Dowling spoke about his decision
to resign from the Strath-Taieri Community Board.
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2 Apologies
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There were no
apologies for attendance at this meeting.
Councillor Garey tendered an apology for the meeting
schedule for 16 November 2017 as a result of her attendance at a meeting of
the Community Boards Executive Committee on that date.
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Moved (Joan Wilson/ Jacinta Stevenson):
That the Board:
a) Accepts
the apology of Councillor Garey for the meeting scheduled for 16 November
2017.
Motion
carried (STCB/2017/055)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Joan Wilson/Norma Emerson):
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (STCB/2017/057)
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5 Confirmation
of Minutes
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5.1 Strath Taieri Community Board meeting - 7 September
2017
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Moved (Joan Wilson/David Frew):
That the Board:
a) Confirms
the public part of the minutes of the Strath Taieri Community Board meeting
held on 7 September 2017 as a correct record.
Motion carried (STCB/2017/058)
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part A
Reports
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6 New
Zealand Transport Authority Update
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Nicholas Rodger was in
attendance and provided an update on matters of interest as they relate to
State Highways in the Strath-Taieri area. He outlined how the New
Zealand Transport Agency intended to improve the outcomes for the area with
their new contract Downer providing roading services. Mr Rodgers
responded to questions from the Board on the following matters:
·
The impact of yellow lines on traffic safety in the area;
·
The need for traffic calming measures for school drop off/pick
up areas;
·
Tree and vegetation management on land adjacent to road
reserve;
·
Parking of trucks near intersections such as Brown's
Road/Swanson Street and the State Highway and the need for additional signage
at that location;
Mr Rodgers indicated that he
would be available to attend a pre-winter meeting of the Board to consult on
how NZTA services could be best prioritised over the winter months.
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Moved (Joan Wilson/David Frew):
That the Board:
a)
Notes the report of Mr Rodgers, New Zealand Transport Authority.
Motion carried (STCB/2017/059)
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7 Introduction
to the Group Manager Parks and Recreation
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Dave Miller (Group Manager
Parks and Recreation) was in attendance to introduce himself to the Board and
respond to questions.
Mr Miller noted the
requirement for new fencing options and quotes to be presented for the
playground and the Board's request to check trees to ensure that any missing
double stakes were replaced. Mr Miller noted the Board's advice that
the contractor could call a local person regarding wind conditions to avoid
unnecessary travel.
Mr Miller also advised that
the contractors would be requested to avoid or remove grass cuttings from
paved footpaths and that the Cemeteries Officer would be available to attend
a board meeting on her return from leave.
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Moved (Christine Garey/David Frew):
That the Board:
a)
Note the verbal report from the Group Manager, Parks and Recreation.
Motion carried (STCB/2017/060)
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8 Cemetery
Update
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Dave Miller (Group Manager Parks and
Recreation) was in attendance to provide an update on the Cemetery upgrade.
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Moved (Cr Christine Garey/Member David
Frew):
That the Board:
a) Lay the
report on the table until the scheduled meeting of 16 November 2017 to permit
consultation with interested community members to occur; and
b) Delegate
consultation with interested community members on the options to Deputy Chairperson
Wilson; and
c) Requests
that Deputy Chairperson Wilson reports back to the Board on the outcome
of the consultation at the meeting scheduled for 16 November 2017.
Motion carried (STCB/2017/061)
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9 Community
Engagement
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Member Jacinta Stevenson
provided an update on Community Engagement and advised the Board that
following advertising in the Taieri Pet, she had received expressions of
support for a mural in Middlemarch and she would advise this to the Keep
Dunedin Beautiful Committee at its next meeting.
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Moved (Jacinta Stevenson/Joan Wilson):
That the Board:
a) Notes
the verbal report from Jacinta Stevenson.
Motion carried (STCB/2017/062)
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10 Governance
Support Officer's Report
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In a report the Governance
Support Officer provided an update on matters of interest including:
· Project
Fund
· Action
List
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The Board requested that the following items be added to
the action list:
·
a report of the cause of the failure of the Sutton bridge and a
restoration plan;
·
an update on the re-use of the bridge boards on the Otago
Central Rail Trail.
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Moved (Christine Garey/Jacinta
Stevenson):
That the Board:
a) Notes the
Governance Support Officers Report.
b) Agrees the
addition of items and removal of completed items on the Action List.
Motion carried (STCB/2017/063)
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11 Acknowledgement
of Retiring Member
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Moved (Barry Williams/David Frew):
That the Board:
a) Records its
sincere thanks to Bevan Dowling for the loyal and conscientious service given
to the City of Dunedin as a member of the Strath Taieri Community Board for
nineteen years during the period 1989 to 2001 and 2010 to 2017.
The Board extends
sincere appreciation for the services rendered and every good wish for
the future.
Motion carried (STCB/2017/064)
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12 Chairperson's
Report
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The Chairperson provided an update on
the following matters of interest:
·
Update on Roading;
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Noting of correspondence received, and requested that all
correspondents be acknowledged;
·
Rating issues experience by three stations in the area
Hartfield, Roads End and Summer Hills;
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Dog registration fee increases and the impact on shepherds.
The Chairperson also complimented the Senior Contract
Officer Susil Gunathilake for his assistance with the Otago Central Rail
Trail project.
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Moved (David Frew/Jacinta Stevenson):
That the Board:
a) Notes the
Chairperson's verbal report.
b) Notes
that all correspondence will be acknowledged by return letter.
Motion carried (STCB/2017/065)
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13 Council
Activities
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Councillor Garey provided an update on a variety of
Council activities including an update on the recent Zone 6 meeting which had
focused on increasing the standard of governance and that it had been
acknowledged that the "Good Governance Guide" issued by Local
Government New Zealand had been of considerable assistance to Community
Boards. She noted that this had previously been circulated to members
but could be recirculated on request.
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She also advised that the Council's Long Term Plan process
was well underway, with Councillors presenting their vision to staff at a
workshop earlier in the week.
The Board were also advised of the opportunity to attend
the public forum at the next Council or Infrastructure Services Committee meeting
to present their views on the importance of decisions to be made about the
Sutton Bridge.
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Moved (Joan Wilson/Norma Emerson):
That the Board:
a) Notes
the verbal report of Councillor Garey.
Motion carried (STCB/2017/066).
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14 Notification
of Agenda Items
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The Chairperson
requested that Craig Osbourne, the new Chief Executive of Dunedin Railways be
invited to attend a future meeting of the Community Board, and that prior to
the meeting he is hosted on a site visit to the station master's house (which
required maintenance) and the stored wagons.
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The meeting concluded at 6:22pm.
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C H A I R P E R S ON
