Toitu Otago Settlers Museum Board

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Toitu Otago Settlers Museum Board held in the Toitu Otago Settlers Association Board Room, Toitu Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 20 September 2017, commencing at 9.00 am

 

PRESENT

 

Chairperson

Phil Dowsett

 

Deputy Chairperson

 

 

Members

Rachel Elder

Doug Hall

 

Aaron Hawkins

Dot Page

 

Susan Schweigman

 

 

 

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture, Jennifer Evans (Toitu Otago Settlers Museum Director)

 

Governance Support Officer      Rebecca Murray

 

 

  

 

1       Apologies

There were no apologies.

 

2       Confirmation of agenda

 

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried (TOSM/2017/017)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (TOSM/2017/018)

 

4       Confirmation of Minutes

4.1    Toitu Otago Settlers Museum Board meeting - 2 August 2017

 

Moved (Mr Phil Dowsett/Mrs Susan Schweigman):

That the Committee:

 

Confirms the public part of the minutes of the Toitu Otago Settlers Museum Board meeting held on 2 August 2017 as a correct record.

 

Motion carried (TOSM/2017/019)

Reports

5       Toitu Otago Settlers Museum Activity Report

 

A report covered the activities of Toitū Otago Settlers Museum for the period 1-31 July 2017.

 

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Committee:

 

a)     Notes the Toitū Otago Settlers Museum Activity Report.

Motion carried (TOSM/2017/020

              

 

6       Acknowledgement of Service

 

 

It was noted that Dr Dorothy Page was retiring from the Otago Settlers Association, the Toitu Otago Settlers Museum Board acknowledged Dr Page’s contribution over the years.  A new representative will be appointed in due course.

 

 

 

Moved (Mr Phil Dowsett/Cr Aaron Hawkins):

That the Committee:

 

a)        Express its sincere gratitude to Dr Dorothy Page for her dedication and tireless commitment to serving the community.

 

Motion carried (TOSM/2017/021)

 

 

 

The meeting concluded at 9.45am.

 

 

 

..............................................

CHAIRPERSON