Waikouaiti Coast Community Board
UNCONFIRMED MINUTES
Unconfirmed minutes of an ordinary
meeting of the Waikouaiti Coast Community Board held in the on Wednesday 27
September 2017, commencing at 5.30pm
PRESENT
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Geraldine Tait
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Members
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Mark Brown
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Mandy Mayhem-Bullock
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Cr Jim O'Malley
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Richard Russell
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Rose Stringer-Wright
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IN ATTENDANCE
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Bernie Hawke (Group Manager
Arts and Culture), Dave Miller (Group Manager Parks and Recreation) and Nick
Sargent (Transport Strategy Manager)
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Governance Support Officer Janet
Favel
1 Public
Forum
1.1 Warrington
School
Dee Gilbert spoke to the funding
application of behalf of Warrington School. She circulated a quote for
materials for Polyfest uniforms for a total of $612.74 (including GST).
She had approached other potential funding sources but was yet to receive a
response.
1.2 Lyn
Hastie
Lyn Hastie commented on a number
of issues. She advised that she was concerned that the two portaloos
remaining at the domain over winter were incurring charges.
Ms Hastie also commented that she
had not had a response to a fixogram she had lodged in June requesting footpath
repairs. She also advised that the yellow no parking lines on Bay Road
was causing dangerous parking. She was also concerned about the road
conditions and blocked drains.
In response the Chairperson
advised that he would follow up regarding the Portaloos, and advised the Board
had requested that the yellow lines around the corner be removed. Cr
O'Malley advised he would follow up regarding progress with her fixogram
request.
1.3 Wendy
Harrex – Blueskin Youth and Community Amenities funding application
Mrs Harrex circulated a revised
application for $2,000 relating to the entrance to the boardwalk on Doctors
Point Road. This included gravel to provide weather-proof access, landscaping,
an information board, and repairs to major damage at the entrance from the
recent flood event. It was intended to replace dead trees with larger
plants suitable to the area. Mrs Harrex confirmed that the figures
supplied included GST, and that the group was not registered for GST.
It was noted that there was no
quote supplied for the plants. Mrs Harrex said that no application for
funding had been made to the Honda Tree Fund.
Mrs Harrex advised that planting
days were to be held on 15 and 27 October, and the opening planned for 4
November meant there was some urgency with this application.
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2 Apologies
There were no apologies.
Richard Russell advised that he would have to leave the meeting at 7.00pm.
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Mark Brown and Mandy
Mayhem-Bullock declared an interest in the application for funding for
completion of the entry to the Waitati Boardwalk.
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Moved (Geraldine Tait/Alasdair
Morrison):
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (WC/2017/026)
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5 Confirmation
of Minutes
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5.1 Waikouaiti Coast Community Board meeting -
23 August 2017
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Moved (Richard Russell/Jim O'Malley):
That the Board:
Confirms
the public part of the minutes of the Waikouaiti Coast Community Board
meeting held on 23 August 2017 as a correct record.
Motion carried (WC/2017/027)
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Part A Reports
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6 Introduction
to the Group Manager Parks and Recreation AND TRANSPORT STRATEGY MANAGER
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Dave Miller (Group Manager
Parks and Recreation) and Nick Sargent (Transport Strategy Manager) were in
attendance to introduce themselves and responded to questions from the Board.
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7 Funding
Applications
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In a report a copy of the funding
applications was provided. Applications had been received from the Blueskin
Youth & Community Amenities Association who had requested $2,000.00
funding towards the planting of the boardwalk from Doctors Point Road into the
Orokonui Estuary and the Warrington School who requested $500 towards
materials for costumes for the Otago Polyfest.
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Consideration was given to the application from the
Warrington School which was had been laid on the table at the 23 August
meeting.
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Moved
(Alasdair Morrison/Geraldine Tait):
That the Board:
a) Uplifts
the Warrington School application from the table.
Motion carried (WC/2017/028)
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Moved
(Geraldine Tait/Mandy Mayhem-Bullock):
That the Board:
a) Grants
$612.74 to the Warrington School for the purchase of materials for Polyfest
Uniforms.
Motion carried (WC/2017/029)
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Consideration was given to the application from the Blueskin
Youth & Community Amenities Association who had requested $2,000.00
funding towards the planting of the boardwalk from Doctors Point Road into
the Orokonui Estuary.
Mandy Mayhem-Bullock and Mark Brown withdrew from
this item.
In discussing the item it was noted that
quotes for the planting needed to be obtained. An amount could be
approved as a contribution to opening day costs - $414 for gravel and $150
for one big tree. It was noted that the $9,000 held by the Amenities
Association was reserved for maintenance works.
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Moved (Alasdair Morrison/Geraldine
Tait):
That the Board:
a) Approves
the funding application for $1,000.00 from Blueskin Youth and Community
Amenities Association.
Motion lost
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Moved
(Richard Russell/Jim O'Malley):
That the Board:
a) Approves
funding of $650.00 for gravel and a tree from Blueskin Youth and Community
Amenities Association
Richard
Russell left the meeting at 7.00 pm
.Motion carried (WC/2017/030)
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8 Members'
Reports
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Board members provided an update on
activities they had been involved in.
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Moved (Alasdair Morrison/Mark Brown):
That the Board:
a) Notes the
report from Members.
b) Commends Mandy
Mayhem-Bullock and Rose Stringer-Wright on their work for Keep Dunedin
Beautiful in the Waikouaiti community.
Motion
carried (WC/2017/031)
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9 Governance
Support Officer's Report
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In a report the Governance
Support Officer provided an update on activities relevant to the Board area
including:
· Project
Fund
· Action
List
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Moved (Chairperson Alasdair
Morrison/Member Rose Stringer-Wright):
That the Board:
a) Notes the
Governance Support Officers Report
b) Agrees the
addition of items and removal of completed items on the Action List.
Motion carried (WC/2017/032)
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10 Chairperson's
Report
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The Chairperson provided an
update on matters of interest since the previous meeting which
included:
1 Proposed
Camping Bylaw 2017
2 Waikouaiti
Bus Shelter
3 Civil
Defence
4 Waitati
Public Toilets – photos of toilet designs suggested by DCC staff were
circulated.
5 BMX
Track – there were DoC concerns (the proposed site was adjacent to the
Hawkesbury Lagoon wildlife refuge), and site hazards (it was on the HAIL
register).
6 Enterprise
Dunedin Plan – The plan was to be amended following feedback at the
recent meeting, and recirculated.
7 Public
meeting in Waikouaiti 20 September:
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Moved
(Alasdair Morrison/Rose Stringer-Wright):
That the Board:
a) That
Geraldine Tait represents the Board on the Waikouaiti Transfer Station
and Recycling Centre community group.
b) That
Mark Brown represents the Board on the Matanaka Drive Coastal
Reserve and Forest Plantation community group.
Motion carried (WC/2017/033)
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10 Community Plan- Hard
copies will be circulated. It was agreed that a consultation
document, including a section on Maori history, be circulated.
11 Seacliff wastewater
plant to be upgraded.
12 CDEM meeting
Monday 16 October, 5.30pm, Blueskin Bay Library. Cr O’Malley
undertook to discuss the meeting with Paul Allen.
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Moved (Alasdair Morrison/Mark Brown):
That the Board:
a) Notes the
report from Alasdair Morrison
Motion carried (WC/2017/034)
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11 Council
Activities
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The Ward Councillor
(Councillor Jim O'Malley) provided an update on matters of interest to the
Board including consideration of what the Board would like included in the
Long Term Plan and advised that the Camping Control Bylaw was being
considered by Council on 31 October. Mark Brown would attend the meeting
to speak on behalf of the Board at the Public Forum.
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Moved (Jim O'Malley/Geraldine Tait):
That the Board:
a) Notes the
update.
Motion carried (WC/2017/035)
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12 Notification
of Agenda Items for Consideration by the Chair
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Items for discussion at
the next meeting were suggested including:
·
Coastal erosion
·
Upgrade of Seacliff wastewater plant
·
Rabbit problems at the Matanaka Drive plantation.
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The meeting concluded at 7.47
pm.
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C H A I R P E R S O N
